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Home My WebLink About07/13/17 KRGSA SPECIAL AGENDA� _ 8 KERN RIVER GSA SPECIAL MEETING Thursday, July 13, 2017 9:00 a.m. Kern County Water Agency 3200 Rio Mirada Drive, Bakersfield CA 93308 KCWA Board Room AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. PUBLIC STATEMENTS 4. APPROVAL OF MINUTES OF JUNE 1, 2017 5. NEW BUSINESS A. Correspondence Received (City Clerk) B. Finance Report (Nelson Smith) Chair Members: Rodney Palla, Chair Bob Smith Gene Lundquist i. Receive and File Financial Report ii. Approval of Outstanding Invoices for Horizon Water & Environment and Todd Groundwater (2) iii. Call for Additional Funds C. Update from Management Group i. Outreach Workshop date- September ii. Coordination of GSA's D. Other GSA Activity (G. McMurtrey) i. KGA Proposal- legal issues memo 6. COMMITTEE COMMENTS 7. ADJOURNMENT KERN RIVER GSA MINUTES MEETING OF JUNE 1, 2017 Conference Room A, City Hall North, 1600 Truxtun Avenue 1. CALL TO ORDER REGULAR MEETING - 10:06 a.m. ACTION TAKEN 2. ROLL CALL Present: Chairman Palla, Chair Member Lundquist Absent: Chair Member Smith Public and Staff: See attendees attached 3. PUBLIC STATEMENTS None 4. APPROVAL OF APRIL 6, 2017 MINUTES Motion by Chair Member Lundquist, seconded by APPROVED Chairman Palla, for approval of the minutes. 5. NEW BUSINESS A. Correspondence Received Clerk Typist announced the KRGSA had received two items of correspondence: 1. Correspondence dated May 4, 2017 from Gary Vanderslice, promoting a company called Lytle Water Solutions. 2. Correspondence dated May 12, 2017 from Matthew Fisher at Rancho del Rio Mutual Water Company, requesting to become an interested party through the KRGSA website. Bakersfield, California, June 1, 2017 - Page 2 5. NEW BUSINESS continued ACTION TAKEN B. Finance Report i. Receive and File Financial Report. Finance Director Nelson Smith made staff comments. Motion by Chair Member Lundquist, APPROVED seconded by Chairman Palla, to approve and file the financial report ii. Approval of Outstanding Invoices for Todd Groundwater Finance Director Nelson Smith made staff comments and recommended payment be made. Motion by Chair Member Lundquist, APPROVED seconded by Chairman Palla, to approve the payments. C. Update from Management Group i. Groundwater Sustainability Plan Development Assistant City Manager Steve Teglia made staff comments. ii. Kern Subbasin Groundwater Model Vice President Phyllis Stanin made contractor comments iii. Coordination and Outreach Activities Principal Kenneth Schwarz made contractor comments. Bakersfield, California, June 1, 2017 - Page 3 5. NEW BUSINESS continued ACTION TAKEN iv. Groundwater Sustainability Plan Grant Program- Draft Proposal Solicitation Package ID4 Manager David Beard made staff comments. D. SWRCB Activity Emergency Regulation re State Intervention- May 16, 2017 Attorney Gene McMurtrey made comments. 6. COMMITTEE COMMENTS None. 7. ADJOURNMENT Chairman Palla adjourned the meeting at 11:19 a.m. CHAIR of the Kern River Groundwater Sustainability Agency KERN RIVER GSA MEETING June 1, 2017 @ 10:00a.m. Name Agency II rL �W l Eta k µx I �0.to� r'Ie�.1o�'s Goa 17„otivol er cxt Rxe r e- Mark Torri Kuhs & Parker F Ez s+ N - 5 G lCz 142f� S -d w e r� SSA w.c to c� K N iM D ✓C w S d0 /'s7z� U' � r s . o� WJi11Pt TIlP A member of the public shall not be required, as a condition to attendance at a meeting of a legislative body of a local agency, to register his or her name, to provide other information, to complete a questionnaire, or otherwise to fulfill any condition precedent to his or her attendance. If an attendance list, register, questionnaire, or other similar document is posted at or near the entrance to the room where the meeting is to be held, or is circulated to the persons present during the meeting, it shall state clearly that the signing, registering, or completion of the document is voluntary, and that all persons may attend the meeting regardless of whether a person signs, registers, or completes the document. Katharine Dye From: webmaster @bakersfieldcity.us Sent: Monday, June 26, 2017 1:28 PM To: KRGSA Subject: KRGSA Web Sign -Up Interested Party: Name: Lisa Rubin Affiliation: Dellavalle Laboratory, Inc. Telephone: 4086677661 Email: I.rubin @dellavallelab.com Nature of Request: Request Agendas and Meeting Notices Kern River GSA Report of Receipts and Disbursements for the 2016-17 Fiscal Year Report iniformation as of June 30, 2017 Beginning, Balance of KRGSA Trust as of July 1, 2016 $ Date Arnount Received Received firo'm.- Received 8/29/2016 City of Bakersfield $ 50,000.001 9/23/2016 Kern Delta Water District S0,0100.00 9/291/2016 Kern, County Water Agency, 50,000,00 Total Receipts to date $ 150,0001-00 S.,\Accounting\KRGSA\report of receipts and disbursements 20,17 Authorized Date COB Check Arnount for payment Raid Payee Number Paid by KRGSA on: 11/10/20,16 Todd Groundwater 650665 $ 2,256,25 11/3/24116 12/2/2016 Horizon Water & Environmental 651494 1,508.84 12/1/2016 12/2/2016 Todd Groundwater 6'515I3 15,43'6.42 12/1/2016 2/10/2017 Horizon Water & Environmental 654461 7,434.19 2/2/2017 2/10/2017 Todd Groundwater 654488 754.30 2/2/2017 4/14/2017 Todd Groundwater 657389 6,360.40 4/6/2017 6/9/2017 Todd: Groundwater 659826 10,255.60 6/1/2017 6/9/2017 Todd Groundwater 659826 9,0801,05 6/1/2017 6/9/201.7 Horizon Water & Environmental 659813 3,933.73 6/1/2017 6/9/2017 Kern Groundwater Authority 659815 31,146,00 6/1/2017 Total Disbursements to date $ 88,16538 Balance in KR GSA Trust as of report date $ 61,,834.22 (city trust account: 618-0000-20&05-00) S.,\Accounting\KRGSA\report of receipts and disbursements 20,17 Date COB Check invoice Arnount Paid Number Number Paid Beginning Balance 12/1/2016 185,056.97 2/2/2017 12/2/2016 65149,4 1887 $ 1,508.84 2/101/'20117 654461 19'9'4 7,43419 6/9/2017 659,813 2125 3,93173 0 6 1 01. MIN Remaining Authorized Contract for Payment Balance by KRGSA on: $ 3,94,000-00 Original Contract 1,92,491.16 12/1/2016 185,056.97 2/2/2017 181,123.24 6/1/2017 S:\Accounting\KRGSA\report of receipts and disbursernents 2➢17 Amount Date Notes Original Contract 360,00M0 August 4, 201.6 Amendr,nent #1 (36-00) April 6, 20'17 Scope 1 adjustrnent Amendment #1 431,9S7.010, ,April 6, 20717 Scope 2 afflendment $ 7911,921M, Rernainfing Authorized Date COB Check invoice Amount Contract for payment Paid Number Number Paid Balance by KRGSA on: Beginning Balance $ 791,921.00 11/10/2016 650665 62306- 9' -16 2,256.25 789,66435 11/3/2016 12/2/2016, 651513 62306-1,01-16 15,436.42 774,228,33 12/1/2016 2/101/20717 654488 623016-11-16 754.30 773,474.013 2/2/2017 4/14/2017 657389 1623016-02-37 6,360.40 767,113,63 4/6/2017 6/9/2017 659826 62306-03-17 10,255.60 756,858-03 6/1/2017 6/9/2017 659826 62306-04-17 9,0807.015 747,777-98 6/1/2017 Kern Groundwater Authority - authorized letter from krgsa- Sjg2j,_I �2016 Amount Date Notes Original Contract 295,000.00, Sept'. 1, 201.6 letter agreement Remaining Authorized Date CO'B Check tlnvoice Annount Contract for payment Paid Number Nurnber Paid Balance by KRGSA on: Beginning Balance $ 295,0007.010 6/9/2017 659'81.5 2017-05 $ 31,14E00 263,854.010 6/1/2017 S:\Accounting\KRGSA\report of receipts and disbursernents 2➢17 1 � P.O. Box 2727 Oakland, CA 94602 510- 986 -1851 ken @horizonh2o.com www.horiz6nh2o.com Ill To Kern River Groundwater Sustainability Agency Bakersfield City Clerk's Office 1600 Truxtun Avenue Bakersfield, CA 93301 Date Invoice # Project 6/19/2017 2258 16.036 Groundwater Sustainability Plan Terms Net 45 Personnel/item Description Hrs/Qty Rate Amount Kern River Groundwater Sustainability Agency KRGSA Contract 16 -001 For services rendered March 1 - May 31, 2017 Kenneth Schwarz Principal 26 210.00 5,460.00 Debra Lilly Sr. Associate 0.5 165.00 82.50 Sandra Wieder Admin 1.25 75.00 93.75 Subtotal 5,636.25 Quad Knopf (QKI) Inv. 88366 1,817.60 1,817.60 8 -1 /2x11 Color Print 9 1.00 9.00 8 -1 /2x11 Photocopies 13 0.15 1.95 Total Reimbursable Expenses 1,828.55 Markup 5.00% 91.43 Total Reimbursable Expenses 1,919.98 For Services provided through May $7,556.23 31, 2017 ..,., Approval Signature Horizon Water and Environment, LLC is a California Limited Liability Company and a Certified Small Business ( #52574) 0617117 CC A EN A PACKET FAG 543 _o c N to E 2 o co co 'y CA W C U d Li > A Q c 'O !a d C c � O O to N N 061-171117 CC AGENDA PACKET PG 544 O O O O O O O O O W F- COw0r- 0000 r W O N r r J o B- O 4I co O O LO O O O O r f- N Cl O� Cl Cl t'M O LO r 0 M f- M M to O Z_ U m LO 1- M O d' LO m to Z Z r 0 r- O O In M f- LO r O V� L M `7 V M Q r M r N M r CO t- 2 Q r W m cic U) 6c3 6% U3 6% 6F3 U) Efi 60 04 C) � 00 O CD J r 06 O CV M Q 00 M 00 Cfl C O M ® 114 d' CO I� W* ® fl- N CO M N 0 O p® U% U3 U} 6% 6% 6% U:.� U!)- iA LO O r- W N UJ Z CO N N > N ^® D Z U U% U% 63 U% 63 Ui U) q^ J N O O O � O (A t` CO CO M m CO CO O i` h Q N =) W N to N_ O J co N r LO w r U M J d' N N M N cc ® 9 6fl d U% 63 63 6c3 63 63 U! U% U). LLA 0 0 0 0 0 0 0 0 O Nd r 0 0 0 0 0 0 0 0 O U Y ® O^1 N (0 Z) 1- 00 N n to Ln 00 V1 t91 C71 ., Y m w O n Ln m i -1 M N N M -1 M ai cli i r ® N U U N C OLO C tD O Y � V — N O O Q C co O 4. o Jam - N E N A m t0 V) C 03 = M to C O to — O _0 U C O - U_ m N Cu V) .�O0 C C O t0 C U C l6 N N E N M o N E a c° U OOA O v E '� n E O U CC O CC Q w C U tl d N d O C i 0 V) tq W CU N N M f6 C7 m 0- C7 C7 a a a i-i N LM C}' Ln tD 1, co 061-171117 CC AGENDA PACKET PG 544 180 Grand Ave. Ste 1405 Oakland, Date: 03/01/17 to 05/31/17 Client: KRGSA -Kern River Groundwater Sustainability Agency Project: 16 .036 - Groundwater Sustainability Plan (GSP) Project Manager: Kenneth Schwarz Project Scope: Group By: Task Report Type: Detail Task Personnel Date Rate Hours Fees 1. Final GSP Workplan Schwarz, Kenneth 5/12/2017 $210.00 1.25 $262.50 1. Final GSP Workplan Schwarz, Kenneth 5/12/2017 $210.00 1.00 $210.00 1. Final GSP Workplan Schwarz, Kenneth 5/4/2017 $210.00 3.00 $630.00 1. Final GSP Workplan Schwarz, Kenneth 5/2/2017 $210.00 0.50 $105.00 1. Final GSP Workplan Schwarz, Kenneth 5/1/2017 $210.00 0.50 $105.00 1. Final GSP Workplan Schwarz, Kenneth 5/1/2017 $210.00 1.00 $210.00 1. Final GSP Workplan Lilly, Debra 5/1/2017 $165.00 0.50 $82.50 1. Final GSP Workplan Schwarz, Kenneth 4/24/2017 $210.00 0.50 $105.00 1. Final GSP Workplan Schwarz, Kenneth 4/10/2017 $210.00 0.75 $157.50 1. Final GSP Workplan Schwarz, Kenneth 4/10/2017 $210.00 0.50 $105.00 1. Final GSP Workplan Schwarz, Kenneth 4/6/2017 $210.00 1.00 $210.00 1. Final GSP Workplan Schwarz, Kenneth 4/4/2017 $210.00 1.50 $315.00 1. Final GSP Workplan Schwarz, Kenneth 3/28/2017 $210.00 0.50 $105.00 Subtotal for 1. Final GSP Workplan 12.50 $2,602.50 2. Basin Coordination Schwarz, Kenneth 3/6/2017 $210.00 0.50 $105.00 2. Basin Coordination Schwarz, Kenneth 3/2/2017 $210.00 0.50 $105.00 Subtotal for 2. Basin Coordination 1.00 $210.00 4. Draft Communication Plan Schwarz, Kenneth 5/31/2017 $210.00 0.50 $105.00 4. Draft Communication Plan Schwarz, Kenneth 5 /29/2017 $210.00 2.50 $525.00 4. Draft Communication Plan Schwarz, Kenneth 5/25/2017 $210.00 1.00 $210.00 4. Draft Communication Plan Schwarz, Kenneth 5/23/2017 $210.00 1.00 $210.00 4. Draft Communication Plan Schwarz, Kenneth 5/22/2017 $210.00 3.00 $630.00 4. Draft Communication Plan Schwarz, Kenneth 5/19/2017 $210.00 4.50 $945.00 Subtotal for 4. Draft Communication Plan 12.50 $2,625.00 8. General Program Communications & Schwarz, Kenneth 5/19/2017 $210.00 0.50 $105.00 8. General Program Communications & Wieder, Sandy 5/15/2017 $75.00 0.25 $18.75 8. General Program Communications & Wieder, Sandy 3/17/2017 $75.00 1.00 $75.00 Subtotal for 8. General Program Communications & Mtgs 1.75 $198.75 Total 27.75 $5,636.25 0617117 CC A EN A PACKET FAG 545 June 2. 2017 0 1 Project: No 160344 Quad Knopf, Inc, Invoice No 88366 P.O. Box 3699 Visalia, CA 93278 (559) 733-0440 Accounts Payable HORIZON WATER AND ENVIRONMENTAL. LLC P.0 Box 2727 Oaklard CA 94602 Project Manager Steve, Esselman Project, 160344 KRGSA GrOUrdwater Sustainability Plan Profqssjonal Servipes or_thq11P9rriod*A ril 2-3 — — — — — — — — ® — — — ® — — — — — — — — — — — I — — — — — — — Phase 04 GSP Communication Plan Professional Personnel Senior Planner Totals Hours Rate Amount 1250 142,00 1,77500 12 50 1.775 00 Total Labor 11,775.00 Phase Total $1,775.00 -------------------------------------------------- Phase 08 General Program Comniu(iicatiorlsPvleetingsiProject Manager Professional Personnel 0617117 CC AGENDA PACKET PG 5 46 Project 160344 KRGSA Groundwater SustainabjItty Plan Invoice 88366 Billing Backup Friday, June 2, 2017 Quad Knopf, Inc. Invoice 88366 Dated 6y2/2017 10:51:34 AM Project. 160344 KRGSA Groundwater Sustainability Plan — — — — — — — — — — — — --- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — Phase 04 GSP Communication Plan Professional Personnel Phase Total $11,775.00 — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — Phase, 08 General Program C(-)niniuricatioris,!Meot;rigsl'Project Manager Professional Personnel Senior Planner 921 Esselman. Steve 5117/2017 Project management of Deltek. Totals Total Labor Page 2 0617117 CC AGENDA PACKET PG 547 Hours Rate Amount Senior Planner 921 Esselman. Steve 5/12,12017 Soo 14200 71000 Strategy phone call with Ken: revise outline based on call 921 Esselman, Steve 5/1612017 600 14200 852,00 Prepare draft Communication Plan 021 Esselman, Steve 5/17/2017 1 142 00 213.00 Prepare draft Communication Plan Totals 12,50 1,77500 Total Labor 1,775.00 Phase Total $11,775.00 — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — Phase, 08 General Program C(-)niniuricatioris,!Meot;rigsl'Project Manager Professional Personnel Senior Planner 921 Esselman. Steve 5117/2017 Project management of Deltek. Totals Total Labor Page 2 0617117 CC AGENDA PACKET PG 547 Restart Device Preferences Network Setfings ExternM Interface VoUrne Settings Function Settings Copy Send Store/Access Fdes Set Desbinatbn Management Settings 13 User Management D(eviice Management Settings/Registration Management Settings User Management > Department ID Management > Edit Department Dept. |D: 16036 Total Color Prints Change PIN Total Black Prints 13 PIN : O (Max 7digits) Confirm Color Print (Max 7 digits) FPag "Lo its O Black Scan Total Prints O (0-990999) Total Color Prints � U (0-999900) "'J Total Black Prints O (0-989900) Color Copy U (0-900999) Color Scan U (0-999900) Color Phnt � O (0-900009) [] Black Copy 0 (0-999099) Black Scan o (0-009099) Black Print O (0'899999) Page Total Clear Count is TotaPhnto: 22 Total Color Prints 0 Total Black Prints 13 Color Copy O Color Scan O Color Print S Black Copy O Black Scan O Black Print 13 Copyright CANON INC. 201O All Rights Reserved mtp:80.10.1 0617117 CC AGENDA PACKcTPG 548 TODD= G RO U N DW'ATI E R 2490 Mariner Square Loop, Suite 2 15 Alameda, (-'.A 94501 5 10/747-692 0 BILL TO: Kern River ("Iroundwater KKGSA 16-002 Sustainability Agency Bakersfield City Clerks (AT'ice 1600 Truxtun Avenue Bakersfield, CA 93,307 Project No: 62306 Kern River GSA (,,iS[) DES( lrr[ON Profes,,-, icnial sery ices in connection with a Grok,mdwd,,der Sustainability Plan. Hs Priestaf Phyllis Stanin Kate White Mike Maley Maureen Reilly Amber Ritchie Professional Services Subtotal C.oamiunications Fee 2% of Profession,',if Services Adaiinistrative Secret,az-lal,: Sheila (.3ould Outside 1"Apenses: Data/Documents: GIS, Parcel Data Stan(Lard expense l7ee 10% oftotal Outside f":Apenses DATE 6/g/2017 Invoice INVOICE NO. 62306 5-17 JR)URS RATE AMOUN, 7 5,75 220.00 3,465,00 7,5 220.00 1,650-00 25 210,00 h,2501,001 2 215,00 430.00 8 200.00 1,600.00 19.25 N 50.00 2,8 87.5 0 15,282.50 15,282.5 0.02 305,65 0,25 100,00 25.00 220 00 2X00 220 11.I () 22.00 May 1.:31 2( 17 $15,855.15 .............. J'his irrvcncc u� nmy due and plyable. Bakanco, unpaid over 30 days ac,,(,rue 1 59/1'� iWcfest pel minith If payme,1V loo prcvious chalges has been sellt, please accept oix flianks, and dimgavd our r�MindeT Of unpid dimge,; sd_ d gO 5WUS Todd Groundwater nrua craw MWGIv.$& G �,u a e„ u uae mdmgyr qua f�ui�Rw . , c uwmA_'df5w+A''.dM11.F"4�5;lu PIaMt: WXeflIWPk G:amnrazt NumRart: MR'C•7KA 'ld -0�x aarva www a +� nw c. la. amarmma d;wn. .mwu rn mxau - ar ,�^ wlmnw amm I rxareaYw, e:✓wmaan,� ymrngwd' J naamA,M ' oly roam✓ m v •urcwa+ vXgAmma d�.aP gwawa.w - .m11b'btmal! A4aMw q.um Arad § %W ax +d WTtl@ @v a8 WR"ad t' awA, 4wfimy j Fia y Yd Wlpd Ynry Aw Taa CmaAC 'r TMWA I : AhrwM.'nWr6 M✓aln aW nCaa Imkxem,aNmn _ _ -_• ._ ewU1 ;tt ml Fd t °diim W W 1n' ?d Gd rw ,.atd10 W,mfA',Ad TawW 8: raaneauda 2-1- 5nmump ... .. ...... awwa,8 F1B!'W*rMllp:lvnw P0. pd F�.A m� p M; p:•,,,,,,, 9 S FtnW.lFd 1 bWm,WiY �3 13 A 'Jw+n 2nF 3 A'Add 3 i,A'Aey'rW,'. Al 'w t?W.. +N �. d WAW ..row WT9 y za IoW A a'aWY Ad 5, 4swkadiA w ud W W A' Imam( i TODD= Invoice G R 0 U N D W A T E R DATE INVOICE NO. 2490 Mariner Square Loop, Suite 215 6/8/2017 62307 5-17 Alameda, CA 94501 510/747-6920 BILLTO- Kem River Groundwater Sustain. Agency, Bakersfield City Clerk's Office 1600'rruxtun Ave. Bakersfield, CA 93301 Project No: 62307-KR GSA SUbbasin Modefing, DESCRIPTION HOURS RATE AMOUNT Pro'wssional services in connection with subbasin modckng for GSP water budgets. Phyllis stanill 1,25 220.00 275.00 Mike Maley 59 2 15 .00 12,685,00 Professional SerViCCS SUbtotal 12,96U0 (.,',omniunications Fee (ar 2% of Professional Services V 2,960 0.02 259.20 Admin istrative/Secretarial: Sheila GoWd 0.25 100.00 25,00 Nlay 1-31, 201 ;x $13,244.20 1u(jw due and payhk Balances unj.Mid ovef 30 dL,1yS Jec"we ifaertM, pe month if payrrient fi)r prevtow,,, chaqqp lin, btL�n sxnt, please accep� our thanks a,Hid dUqQgaT,d our remindu ofpreviou unpad char gcs, Budget Status Todd Groundwater R.I- OWW, CVSlmi M-1 7"M ft-,y n2gay. P J1. H- - .1. f:aenxi WWI. n ..' 4, 11--1 IQ, I n ".j '542o, "m 32 s 0 Nov 40" A W. I wM1 H"I I m w Dow I W.-I - - --- - - — --------- L................. . . . . .......... . . .... . . ......................... A--, — ... T- I .......... I . .......... . MM t KIM" Tm SNwmpirdn M.O*� "%10,44 . . ............ ................... ....... ..... ... . . ............ . . .. .. . ......... . .... ... T.0 1; rewelem Ga — Ni 1-1" .. . ..... .. .. . ...... m7 . ... . ..... . . .. ...... .. j I t— I 81� = I T.A 3 R..M,,ft ftow� _lUval 3� Do .. ........ ...... ... .... ............. .. N-r �dg. . .... ........ — - J—, AM J -IL-m . .. . .... .............. . .. ...... ... . . .... . ..... . . . ................ ............................... . ------------ .. . ... .. t L--- - — 144- 1 '"9134 ZL a111— III mL-ll "Al 2. Memorandum Date: June 16, 2017 From: Coordination Committee Technical Assistance Ad -Hoc Committee To: Kern Groundwater Authority Board of Directors Re: Recommendation Regarding Scope of Work and Budget for Technical Assistance on Groundwater Modeling The Kern Groundwater Authority (KGA) Coordination Committee recognized the need for technical assistance, especially with respect to necessary groundwater modeling, in the development of a Groundwater Sustainability Plan (GSP). The Committee assigned an ad -hoc committee' to develop a recommendation to the KGA Board of Directors regarding this need. The ad -hoc committee developed a request for qualifications, sought qualified consultants to provide that assistance, and recommended that the Board of Directors engage RMC for that purpose. The Board of Directors concurred with that choice and requested a scope of work and budget for the initial tasks associated with the modeling effort. Recommendation: The Technical Assistance Ad -Hoc Committee recommends engaging RMC to begin with Task 1 of the attached scope of work and budget immediately. Background: The Kern River GSA has contracted with Todd Groundwater to populate the Department of Water Resources (DWR) C2VSim model with water budget data provided by the GSA's members and others. The existing model uses estimates from various sources that are in need of improvement. For example, some of the banking operations on the Kern Fan are not represented. Todd is not expected to modify any of the other model parameters, including attempts at recalibration. Instead, the results will be considered a first look at the overall water budget of the groundwater basin. The Kern Groundwater Authority is expected to participate in the data - gathering process. RMC will provide guidance with respect to the modeling effort and technical review of the work contemplated by Todd Groundwater. In addition to these peer- review tasks, they will provide guidance on broader modeling issues into the future. Scope of Work and Budget: The ad -hoc committee met with RMC to discuss the best approach to the C2Vsim modeling effort and develop a scope of work and budget (see attached). The initial task (Task 1) focuses on determining KGA goals and objectives for the C2Vsim model and developing the best approach to meet those needs. Subtask 1.1 focuses on the former and includes compiling readily available information applicable to the modeling effort from KGA members, meeting with the members to determine and compile their short - term (e.g. GSP preparation) and long -term (sustainability planning and operation) needs, evaluating ' The ad -hoc committee consisted of representatives from Arvin Edison WSD, North Kern WSD, Semitropic WSD, and the Kern Water Bank. In addition, a Kern River GSA representative has also participated. Kern Groundwater Authority Page 2 of 2 June 16, 2017 which needs may or may not be met by C2Vsim, and developing a modeling strategies document to meet member needs in the most cost - effective manner. The proposed time and materials budget for Subtask 1.1 is $45,040. This subtask is focused on KGA member needs, and it is not expected that the Kern River GSA would share in these costs. Subtask 1.2 focuses on the Todd effort to populate the C2Vsim model with the best available data. This subtask will include reviewing and providing recommendations regarding Todd's data collection scope and data requests forms to help align them with C2VSim input data formats and requirements, coordination with DWR to confirm the recommended changes in data collection requests, reviewing other components (e.g. C2VSim modification with local data and water budget estimates) of Todd's SOW and provide recommendations in light of DWR's planned applications of C2VSim and IWFM, identifying gaps in meeting KGA modeling needs documented in Subtask 1.1, and developing a coordination and communication plan for KGA's technical involvement in Kern River GSA's modeling efforts. The proposed time and materials budget for Subtask 1.2 is $44,928. This subtask is focused on model peer- review, and it is expected that the Kern River GSA would share in these costs (-17% of the total). In addition, project management, coordination, and communications costs are estimated to be $8,684. The total cost for Task 1 is $98,652. As mentioned earlier, the Todd modeling effort will provide a basin -wide water budget, but will not provide information regarding groundwater conditions and water budgets for the KGA member areas. This information is necessary for the development of the overall KGA GSP and the individual GSP chapters devoted to each member's districts. Task 2 provides a breakdown of the tasks expected to be needed to provide this information to the KGA and its members. A budget has not been developed at this time as some of the needs for some of the items may evolve. The GSPs will also require the development of a baseline extending 50 years into the future, including future water budgets, and an analysis of sustainability scenarios. Task 3 lists these items for future reference. Kenn Gt o u it i t e it AutlhariLy I... asks fo it Gt o u it i w t e it Vlodehrig S u Ip Ip ar..L "Task 1. Develop »p Modelin Needs and Approach Subtask 1.1 Assess Short -term and Long -term Modeling Needs of KGA Member Agencies • Obtain, from KGA member agencies, information currently on -hand on conceptual models, numerical models, water balance accounting spreadsheets, and other water budget estimates. Compile the information and prepare a summary after preliminary review. • Meet with the KGA Coordination Committee to obtain information on short -term (e.g. GSP preparation) and long -term (sustainability planning and operation) needs, such as future project analysis needs, spatial and temporal scale of analysis, desired levels of accuracy, and types of questions that might need to be answered by a model. • Compile a summary list of future KGA modeling analysis needs and evaluate which needs are met by upcoming (Dec 2017) C2VSim -Fine Grid version and which are not met. Evaluate whether spatial and temporal scales of C2VSim -FG is adequate for KGA member agencies. • Develop modeling options for KGA with due consideration to SGMA schedule. Develop modeling strategies to meet short -term and long -term needs in the most cost - effective manner (limited to a 10 page document) Subtask 1.2 Subtask 1.2 Review Todd's Scope, Identify Gaps, and Develop Coordination Plan • Review Todd's data collection scope and data requests forms • Provide recommendations for improving Todd's data requests forms to align with C2VSim input data formats and requirements for both current version and upcoming version based on our knowledge of future C2VSim enhancements • Coordinate with DWR to confirm the recommended changes in data collection requests • Review other components (e.g. C2VSim modification with local data and water budget estimates) of Todd's SOW and provide recommendations for changes in the light of what DWR is planning to do in near future with C2VSim and IWFM and what would be most cost - effective for both KGA and Kern River GSA. • Identify gaps in meeting KGA modeling needs documented in Subtask 1.1 • Meet with KGA to explain the recommendations, receive feedback, and refine recommendations. • Meet with Kern River GSA, and Todd to explain the recommendations, receive feedback, and refine recommendations. • Develop a protocol for review of C2VSim data update by Todd for accurate representation of input data. • Develop a coordination and communication plan for KGA's technical involvement in Kern River GSA's modeling efforts. (limited to 5 pages) "Task 2. Dev6 p Water Budgets at GeograpNc Scales Desh,e by II(GA Member r A encoes Todd's scope doesn't include development of water budgets by smaller scales, such as GSAs or water districts. For GSP development, the GSAs will need water budget estimates and estimates of inter -basin (inter -GSA) flows to evaluate the impacts on projects that will achieve sustainability by 2040. • Refine C2VSim input files to be able to generate water budgets at GSA scale. • Conduct high level recalibration of C2VSim consistent with the refined scale data for Kern Groundwater Subbasin • Validate the preliminary water budget results with available crop data and agricultural demand estimates at local GSA and water /irrigation district scale. • Write necessary post - processing programs to generate inter -GSA flows from C2VSim and review the results • Develop total water budget (groundwater systems, stream system, and land surface system) for KGA member agencies. • Meet with Todd to discuss any issues with results at the Kern Groundwater Subbasin scale and smaller scales of GSAs. • Develop methodology for estimating Sustainable Groundwater Yield for a base period using C2VSim results and estimate sustainable groundwater yield. • Present results to KGA member agencies and obtain feedback • Document the results in a technical memorandum • Develop a work plan for providing modeling support for GSP Preparation (key tasks are listed below) "Task 3. Pr Me Modehng Support for GSP Prep r fl n Subtask 3.1 Develop Baseline C2VSim for Future Planning Horizon (50 -year) Currently C2VSim -FG doesn't have a future baseline scenario established yet. • Detailed list of activities of this subtask to be developed as part of Task 2 above (see last bullet) Subtask 3.2 Develop Future Water Budgets • Detailed list of activities of this subtask to be developed as part of Task 2 above (see last bullet) Subtask 3.3 Develop and Analyze Sustainability Scenarios • Detailed list of activities of this subtask to be developed as part of Task 2 above (see last bullet) "Task 4."TecWca� Report "Task 5. Project Management, Coor �n fl n and C'oniniunticafl on Ali Saquib Reza Frank Desiree Taghavi Najmus Namvar Quan Hughart $295 $295 $249 $178 $105 Subtask 1.1 Assess Short -term and Long -term Modeling Needs of KGA Member Agencies Obtain and compile info and prepare summary 1 4 12 40 56 $11,288 $0 $11,288 Meet with KGA and obtain short- & long -term planning info (1 meeting in 16 16 8 40 $10,128 $330 $10,458 Bakersfield & Up to three (3) 2 -hour conference calls) Compile KGA modeling analysis needs & evaluate if C2VSim is adequate 4 12 12 16 44 $10,556 $0 $10,556 Develop modeling options and strategies (limited to a 10 page document) 6 16 16 8 8 54 $12,738 $0 $12,738 Subtotal Task 1.1: 10 48 56 72 8 194 $44,710 $330 $45,040 Subtask 1.2 Review Todd's Scope, Identify Gaps, and Develop Coordination Plan Review data collection scope and data request forms 4 4 4 12 $2,888 $0 $2,888 Provide recommendations for data request improvements 4 4 8 $2,176 $0 $2,176 Coordinate with DWR to confirm changes in data request (up to two (2) 2 -hour 4 4 8 $2,360 $0 $2,360 meetings in Sacramento) Review other components of Todd's SOW & provide recommendations 8 8 4 20 $5,064 $0 $5,064 Identify gaps in meeting KGA modeling needs per Subtask 1.1 8 12 8 28 $6,772 $0 $6,772 Meet with KGA and obtain feedback & refine recommendations (1 meeting in 12 16 12 40 $9,660 $330 $9,990 Bakersfield) including preparation Meet with Kern River GSA & Todd (one 2 -hour conference call) including 4 4 4 12 $2,888 $0 $2,888 preparation Develop a protocol for review of C2VSim data update by Todd 2 4 8 8 22 $5,186 $0 $5,186 Develop a brief coordination & communication plan for KGA's involvement in 8 16 12 36 $7,604 $0 $7,604 Kern River GSA's efforts (limited to 5 pages) Subtotal Task 1.2:1 6 1 56 72 40 12 186 $44,598 $330 $44,928 Subtask 1.3 Project Management, Coordination and Communications 1 16 8 4 12 40 $8,684 $0 $8,684 Subtotal Task 1.3:1 0 1 16 8 4 12 40 $8.684 $0 $8.684