HomeMy WebLinkAbout04/04/19 KRGSAKERN RIVER GSA
REGULAR MEETING
Thursday, April 4, 2019
10:00 a.m.
City Hall North
1600 Truxtun Avenue, Bakersfield CA 93301
First Floor, Conference Room A
AC,FNI)A
Board Members:
Rodney Palla, Chair
Gene Lundquist
Bob Smith
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC STATEMENTS
4. APPROVAL OF MINUTES of the March 12, 2019, Special Meeting
5. NEW BUSINESS
A. Election of Chairman
B. Correspondence received (City Clerk)
C. Finance Report (Nelson Smith)
i. Receive and File Financial Report
ii. Approval of Outstanding Invoices for Horizon Water and Environment (2) and
Todd Groundwater (3)
D. Management Group Updates (Beard, Mulkay, Chianello)
i. Policy Coordination Meeting Update (Mulkay)
ii. Approval of Amendment No. 3 to Agreement No. KRGSA 16-002 with Todd
Groundwater (Art Chianello)
iii. Approval of Proposition 1 Grant Amendment Letter (Beard/Mulkay))
iv. Kern River GSA GSP Development Costs Update (Beard/Mulkay)
V. Outreach Open House for all Kern Sub -basin GSP's (Mulkay)
vi. C2VSim Model presentation to DWR by Todd Groundwater (Mulkay)
B. COMMITTEE COMMENTS
9. ADJOURNMENT
KERN RIVER GSA
MINUTES
MEETING OF MARCH 12, 2019
Conference Room A, City Hall North, 1600 Truxtun Avenue
1. CALL TO ORDER REGULAR MEETING - 10:05 a.m. ACTION TAKEN
2.. ROLL CALL
Present: Chairman Palla,
Board Members Lundquist and Smith
Absent: None
3. PUBLIC STATEMENTS
None
4. APPROVAL OF MINUTES - of the February 7, 2019,
Regular Meeting
Motion by Board Member Lundquist, seconded by APPROVED
Board Member Smith, for approval of minutes.
5. NEW BUSINESS
A. Correspondence Received from Kern County
Planning regarding Stephens Drive Affordable
Housing Project.
B. Finance Report
i. Receive and File Financial Report
Nelson Smith, Finance Director made staff
comments.
Motion by Board Member Smith, seconded by Board APPROVED
Member Lundquist, to receive and file the financial
report.
ii. Approval of Outstanding Invoices for
Horizon Water and Environment (1), Kern
Groundwater Authority (1) Todd
Groundwater (4)
Nelson Smith, Finance Director made staff
comments.
Motion by Board Member Lundquist, seconded by APPROVED
Board Member Smith, to approve the payments.
Bakersfield, California, March 12, 2019 - Page 2
ACTION TAKEN
5. NEW BUSINESS continued
C. Reports from Management Group (Beard,
Chianello, Mulkay)
i. Policy Coordination Meeting Update
(M. Mulkay)
Mark Mulkay, General Manager of Kern
Delta Water District, provided update.
Robert Hartstock, Attorney, provided
additional comments.
ii. Kern Subbasin Coordination Agreement
Update (M. Mulkay/Harstock)
Mark Mulkay, General Manager of Kern
Delta Water District, provided update.
Staff's recommendation is approval of
the agreement that will be presented at
the April Meeting.
Motion by Board Member Smith, seconded by Board APPROVED
Member Lundquist, to approve recommendation.
iii. Todd Groundwater GSP Development
Budget Update (A. Chianello)
Art Chianello, Water Resources Manager,
provided update. Staff stated
amendment will be presented at the April
Meeting for approval.
Mark Mulkay, General Manager of Kern
Delta Water District, gave additional
comments.
iv. Kern River GSA GSP Development Costs
Update (Beard/Mulkay)
Dave, ID4 Manager, provided update.
Mark Mulkay, General Manager of Kern
Delta Water District, gave additional
comments.
5.
1
7.
9.
Bakersfield, California, March 12, 2019 — Page 3
NEW BUSINESS continued ACTION TAKEN
Item 5. iv. continued
Chairman Palla directed staff to go
ahead with an interim billing, with future
billings subject to change accordingly.
CLOSED SESSION
A. Conference with Legal Counsel — Potential
Litigation; Closed Session pursuant to
Government Code section 54956.9 (d) (2), (e) (1)
(one matter).
Motion by Chairman Palla, to adjourn to Closed Session
at 10:38 a.m.
Closed Session was adjourned by Chairman Palla at
11:40 a.m.
CLOSED SESSION ACTION
A. Conference with Legal Counsel — Potential BY UNANIMOUS VOTE
Litigation; Closed Session pursuant to DIRECTING STAFF TO
Government Code section 54956.9 (d) (2), (e) (1) RELEASE KRGSA MAP
(one matter). SHOWING MINIMUM
THRESHOLD ANALYSIS
COMMITTEE COMMENTS
ADJOURNMENT
Chairman Palla adjourned the meeting at 11:43 a.m.
Chair of the Kern River
Groundwater Sustainability Agency
ATTEST:
SECRETARY of the Kern River
Groundwater Sustainability Agency
Bakersfield, California, March 12, 2019 — Page 4
***THIS PAGE INTENTIONALLY LEFT BLANK***
Kern River GSA
Report of IRec!epts and Disburserrients
for the 2018-19 Hs(:ai Year
Report 4ffcrrrnatbn as of March 29, 2019
Beginning BMance of dA Trust as of JWy 1, 2018 $ 204,090 8
RqLtlp:L�
Dwe Amount
Recedved ReceNed frcxw Received
7/1/2018
City of BakersfiOd
$
7/1/2018
Kern Delta Water Dlstaict
COB Check
7/1/2018
Kern County Watem Agency
fl,aud
Payela
7/9/2018
Heirwy Mfflei, Watea Distdo
GUMP
5,230,07
8/7/201,8
Kem Groundwater Authority
GUMP
153,594,65
7/30/2018
Buena Vsta Water Storage Dem6ct
GUMP
9,597,00
11/5/2018
Kern Groundwater Arxthodty
ReM)b,
2,4 70,52
11/16/2018
Henry NIffler Watev Nstrkt
GUMP
5,230V
11/26/2018
Buena Vista Water Storage Dstftt
GUMP
9,597 00
1,/7/201,9
Kern Groundwater Authorfty
GUMP
153,594,65
1,2/6/2018
('11ty of BakersfiOd
681,868
50,00000
1/8/2019
Kern Defta Waw Nstact
Hodzorr Water& Envk onmentap
50,00000
1/29/2019
Kern County, Water Agency
11/16/20,18
50,wom
2/7/2019
Kern Gnmindwater Authority
Reimb.
5,51,983
Totapp Rec6pts in INs Hs4 Year
683333
7 9
3/29/201,92;20 I'M
Authorized
Date
COB Check
ArmouM
for payrneifl!
fl,aud
Payela
by KRGSA om
8/10/2018
Todd Groundwater
678868
$ 309,721,30
8/2/2018
8/3,0/2018
Ho6zorr Water & E.nvratan' menufl
678844
9,925 20
8/2/2018
8/10/2WEI
Nern Groundwater AUthCH Y
678848
9,683.76
8/2/2018
9/14/2018
Todd Groundwater
680462
66,12 1. 07
9/6/2018
9/14/2018
Hoidum Water & Erndronmerrta�
680452
8,063 54
9/6/2018
10/12/2018
Todd Gmunclwater
681,868
58,34639
10/4/2018
10/12/201,8
Hodzorr Water& Envk onmentap
681,851
4,02739
10/4/2018
11/16/20,18
l odd Groundwater
683354
56,881,49
11/8/2018
11/16/2018
Horuzon Water & Envkvnrnpntai�
683333
9,072 02
11/8/2()18
12/14/2018
R odd Groundwater
684474
68,129,61
12/6/2018
1,2/14/2018
Horizon Water & EmdroinrneinlaV
684455
3,359, 13
12/6/2018
1,/18/201.9
1odd GrOUrldwatei,
685939
52,02037
1/10/2019
1/18/2019
Hor0zorn Water & EnOorinnental
685915
15, 320 7 "::i
1/10/2019
2/15/2019
1 odd Gro undwateir
687153
31,969,30
2/7/2019
3/15/201914067,0111
Water & En,Oronmentall
688388
3,002,35
3/12/2019
3/15/20,19
Todd Groundwater
688415
51,042 88
3/12/20102
/12/20193/1'5/2019
3/1'5/20.119
Kern Groundwater AwhoHty
688391
10,27835
3/12/2019
,rotaii Nsbursernents M Ods,
riscall Year
7r566,964.88
Balance un KRGSA TrUSt
as of report date
131,959,59
(ctylrustaccount-
Fiijnd618�
S:\AccouTitVriglKRGSA\reg,)ou't
of recOpts and clasbtm serrients,
20) 71 rust AcbOty
Fe 118: -19
3/29/201,92;20 I'M
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11.0. Box 2727
Oakland, CA 94602
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ken, horizonh2o.com
www. hori z(,,)nh2o. coin
Bill To
Kern River Groundwater
Sustainability Agency
Bakersfield City Clerk's Office
1600 J'ruxtun Avenue
Bakersfield, CA 93301
Date
Invoice #
Project
2/27/2019
3480
16.036 Groundwater Sustainability Plan
A, 'e,
F
Description
V,
0, 'g
Rate
Amount
Terms
KRGSA Contract 16-001
Net 45
Personnel/item
Description
Hrs/Qty
Rate
Amount
Kern River Groundwater Sustainability Agency
KRGSA Contract 16-001
For services rendered November 30, 2018
Kenneth Schwarz
Principal
6.33
210,00
1,329.30
Debra [...illy
Sr. Associate
7.5
175.00
1,312.50
Sandra Wieder
Admin
0.5
75.00
37.50
Subtotal
2,67930
Padre Hotel (November 2018)
105.00
105,00
Padre I Intel (November 2018)
105.00
105.00
Debra Lilly - Mileage 4555 actual, 277.5 billed)
277.5
0,58
160.95
Ken Schwarz - Mileage 4540 actual, 270 billed)
270
(Y58
156.60
Padre hotel (Febmary 2019 - Debra)
105.00
105.00
Padre flotel (February 2019 - Ken)
105.00
105.00
8-1/2x11 Color Print
2
1.00
2,00
8-1/2x11 Photocopies
8
OJ5
1.20
Total Reinibursable Fxpciises
740.75
Markup
800%
5926
Total Reimbursable Fxpenses
1
8(0'01
For Services provided through
Invoice Total $3,479.31
January 31, 2019
Approval Signature
florizon Water and Environment, LLC is a California Limited Liability Company and a Certified Small Business (#52574)
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Horizon Water and Environment, LLC
266 Grand Ave. Ste 210
Oakland, CA 94610
Date *
Client:
Project.
Project Manager:
Project Scope;
Group By:
Report Type:
12101118 to 01131119
KRGSA-Kern River Groundwater Sustainability Agency
16.036 -Groundwater Sustainability Plan (GSP)
Kenneth Schwarz
Task
Detail
Task
Personnel
Date
Rate
Hours
Fees
2. Basin Coordination
Lilly, Debra
1129/2019
$175.00
1,50
$262.50
2, Basin Coordination
Lilly, Debra
1/28/2019
$175.00
1.25.
$218.75
2. Basin Coordination
Schwarz, Kenneth
1/2812019
$210.00
1.00
$210.00
2, Basin Coordination
Schwarz, Kenneth
1125/2019
$210:030
0 50
$105m
2, Basin Coordination
Schwarz, Kenneth
1/17/2019
$2100
0.75
$157:50
2. Basin Coordination
Lilly, Debra
1116/2019
$175.00
1.25
$218.75
2. Basin Coordination
Schwarz, Kenneth
1/1612019
$210.00
0.25
$52.50
2. Basin Coordination
Lilly, Debra
1/1512019
$175.00
0,50
$87.50
2. Basin Coordination
Schwarz, Kenneth
1/15/2019
$210.00
0.75
$157.50
2. Basin Coordination
Lilly, Debra
111112019
$175.00
0,60
$87;50
2. Basin Coordination
Lilly, Debra
12/21/2018
$175.00
0.75
$131.25
2. Basin Coordination
Lilly, Debra
12/2012018
$175.00
1.25
$21875
2. Basin Coordination
Lilly, Debra
12/1112018
$175M
0.50
$87:50
Subtotal for 2. Basin Coordination
10.75
$1,996-00
7. Plan Approval and DWR Submittal
Schwarz, Kenneth
1/912019
$210.010
0.33
$69.30
Subtotal for 7. Plan. Approval and DWR Submittal
0.33
$69,30
8. General Program Communications & Schwarz, Kenneth
1129/2019
$210.00
1.00
$210.00
8. General Program Communications & Schwarz, Kenneth
1/28/2019
$210.00
1.00
$21(3:00
8. General Program Communications & Schwarz, Kenneth.
1/10/2019
$210:00)
0.75
$157.50
8. General Program Communications& Wieder, Sandy
12/19/2018
$75M
0.50
$37.50
Subtotal for 8. General Program Communications & Mtgs
3.25
$615.00
Total
14.33
$2,679.30
2/2512019
American Express US: Manage Your Card Account: Online Statement
Transaction Details Prepared for
ra Kenneth Schwarz
Account Number
XXXX.XXXXXK-12001
DATE. DESCRIPTION
CARD MEMBER AMOUNT
N0 7'2018 PADRE HOTEL 342394 - BAKERSFIELD, CA
KENNETH SCHWARZ S208,85
, business as,
Doing
Itinerary Details
PADRE HOTEL
1702 1 STH, ST
Arrival
BAKERSFtELD
CA
93301
Departure
UNITED STATES OF AMERICA (THE)
000-008.5827
7
Additional Information-. 3000194068 (661)321-9727
Reference: 320183120297266724
Category! Travel - Lodging
LODGING
CARDEPOSIT
(661)321-972 7
https-.ifunline.americanexpress.com/rnyca/estmt(usllist:do?BPlndex=o&request_type=authreg—Statement&inav=myca—statements&Face=err—US&scrt..,Ill
212612019 American Express US: Manage Your Card Account: Online Statement
Transaction Detaiis Prepared for
Kenneth Schwarz
---Acss Account Number
XXXX-XXXXXX-12001
DATE DESCRIPTION CARD MEMBER AMOUNT
NOW 20 18 PADRE HOTEL 342394 - BAKERSFIELD, CA KENNETH SCHWARZ
Doing busines8 as.
PADRE HOTEL
1702 18TH ST
BAKERSFIELD
CA
93301
UNITED STATES OF AMERICA (THE)
000.00&5827
Additional information: 3000194067 (661)321-9727
Reference: 320183120296965189
Category' Travel - Lodging
Itinerary Details
Arrival
77777777-7777?�-71
Departure
https,,Ilonline.americanexpress.comlmyr,alestmUuMist.do?BPlndex--O&reques(_type=authreg—Statement&lnav=mycaLstatements&Face=en—US&sort.,,llI
Debra Lilly
From: reservations@reservationsxom
Sent: Tuesday; February 05, 01910:43 PM
To: Debra Lilly
Subject: Your hotel room reservation is confirmed.
0
Room 1:
Room Type: One King Bed (Maverick Room)
Guests: 2 Adult(sj, 0 Children
2
UMMI-INUMM"
0210712019 $15 Valet P"Ing - 315
02107"x'2019 815 VisaWas temard - - B963 AP, 052501
Balance Due
Summary and Taxes
Nort Taxable
Total Taxable Sales
Tax Total
(81W 214068 M0612019 02107019
Matiler FoRo
ROO
0.00
0.00
Page I of'1
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10.00 OAA 10,00
0,00 10,130 Oka
0.00
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2/25=1 9 American Express US- Manage Your Card Account: Online Statement
Transaction Details Prepared for
Kenneth Schwarz
Account Number
XXXX_XXXXXX-12001
DATE DESCRIPTION CARD MEMBER AMOUNT
jAN282019 HOTEL' HOTELSONE.COM - KENNETH SCHWARZ 5197.14
HOTELSONE.COM, WA
Dong business as
TRAVEL RESERVATION US
333 108TH AVE NE
BELLEVUE
WA
98004
UNITED STATES
Additional tnfcrmaticn: UMEXJTJJR J6CD4DFE5D798F8CF93301
16CD4DFE5l)798F8GF93301
KEN SCHWARZ
THE PADRE HOTEL,BAKERSFIELD
Reference, 320190280657017409
Category: Travel -Travel Agencies
https:llonline.americanexp,ress.com/myea/estmUusfiist.do?BPindex-O&request_type=authreg_,Statemenl&inav=myce—statements&Face=en—US&sort.., 111
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Copyright CANON INC. 201 a All Rights Reserved
http!/Il 0. 10. 1 . 20:8 a Wrpslcsp. Cgi III
P.O. Box 2727
Oakland, CA 94602
510-986-1851
kcnr(�,'h o ri z.onh 2o, corn
wNvw, h or i 7,Dnh2o . cont
Date
Invoice #
I Project
3/2012019
3520
1&020 Grant Admin Prop I SGWP Grant
Terms
Net 45
Personnel item
Description
Hrs/Qty
Bill To
Amount
Kern River Groundwater
SUStainability Agency
Grant AdininistratNe Services
Bakersfield City Clerk's Office
16001'ruxturt Avenue
Prop I SGWPGrant
Bakersfield, CA 93301
Terms
Net 45
Personnel item
Description
Hrs/Qty
Rate I
Amount
Kern River Groundwater sustainability Agency
Grant AdininistratNe Services
Prop I SGWPGrant
For sery ices rendered January I - Vebruary 28, 2019
Kenneth Schwarz
Principat
1
215.00
215,00
Thonausin Grim
Director
7
195,00
1,365.00
Debra Lilly
Sr. Associate 11
2
175A0
350.00
Labor Subtotal
1,9X00
8- 1/2x I I Color print
6,41
1 00
641.L111
8- 1/2x I I Photocopies
385
0,15
57,75
Reirnbiarsablc l�xpcnscs Subtotal
698.75
Mark -tip
10.001116
69.88
Peimbursable Expenses `l otal
768,63
32,6996.3
Invoice Total
For Services provided throupl
",
11 r", hr
I chruary 28, 2019
Approval Signature
Horizon Water and Environment, LLC is a California Limited Liability Company and a Certified Small Business (#52574)
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Horizan Water and Environment, LLC
266 Grand Ave. Ste 210
Oakland, CA 94610
Data: 0110 1119 to 0212811 9
Client: KRGSA•Kern River Groundwater Sustaimialfity
Agency
Project:. 10.0 20 -Gra at Administrative So" Ices, Prop I
SGWP Grant
Project, Manager: Kenneth Schwarz
Project S cope:
Group By: Task
Report,Type: Dutall
Task Personnel
Date
Rate
Hours
Fees
1, Grant Initiation Grim. Thommiln
217)2019
$195.00
115
9743,75
1. Grant Initiation Lilly, Debra
21712019
$175,00
1,25
$218,75
1, Grant Initiation Schwarz, Kenneth
21712019
$215,OQ
0,50
$ 107.50
1. Gran I I In , illation Grim, Thomasln
21612019
$195,00
0.25
$48.75
1, Grant hifflaVon Lilly; Debra
1/2512019
$175.00
0,50
$87,50
1. Grant Initiation Lilly, Debra
1/1112019
$175.00
0,25
$43.75
Subtotal for 1. Grant Initiation
4.00
$750.00
2, Implementing Reporting and InvoicingGrim, Thornasin
212512019
S195.06
0.50
$911.50
2, Implementing Reporting and invoicingGrini, Thoinasin
212012019
$195.00
0.50
$97,50
2. Implementing Repodinq and InvoicingGrim, rhomasir,
2114;2019
$195.00
0,25
$48,75
2, ImplernentIng,lReporfing and Invoiringir.rim, ThomasiM
211312019
s155,00
0.50
$97,50
2. Implementing Reporting and Invoicing3dini, Thomasirf
21102019
S195.00
0.50
$97,50
2, IMplemenfing Reporting and lnvoiclnl;�,rim, Thomasin
2!11/2010
$196M
0,50
$97,50
2. implementing Reporting and InvoicingGrim, Thornasin
211012019
$195,00
0.50
sv,sc
2. Implementing Reporting and InvaiicingGrim, Thpmasin
2I212019
$195,00
0,50
$97,50
2. Implementing Reporting and Invoicing3rim,
102912019
$195M
1-00
$196,00
Z Implementing Repoffing, and InvOcirgGrim, Thomasin
11128/2019
$195.00
0-60
$0750,
2. Implementing Reporting and ln"icingGrim, Thonnasin
112BI2019
$19500
0.25
W175
Subtotal for 2. Implementing Reporting and Invoicing
5,50
$1,072,50
4. Project Management Schwarz, Kenneth
212512019
$215.0
0.50
$107.50
Subtotal for 4, Project Management
0150
$107,50
Total
10,00
$1,930.00
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Kern kiverGroundwater RGSA 164M2
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1600TRWun Avenue
BakersReld. CA93307
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Kern River Groundwaler Sustaaimability Ag
Alm: Bakersfidd ()tv Clcrls OfTice
1600 TRIMun Avenw,
Bakersfield, CA 93301
Pro.ject No: 62308 - Pro Jectc�d Water Budgct,�
I W'SCRI PT) ON
Profession,al Services to devdop SGMA progecwd Water budgIcls,
KC.3A FLINDFI) INVOICTI,
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Mike Mdlcy
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THIS AMENDMENT NO. THREE (3) TO AGREEMENT NO. KRGSA 16-002 is
made and entered into on , by and between the KERN RIVER
GROUNDWATER SUSTAINABILITY AGENCY (referred to herein as ".KRGSA"), and
TODD GROUNDWATER, a small business enterprise (referred to herein as
"CONTRACTOR"). Each party may be referred to individually as a "Party" and
collectively as the "Parties."
WHEREAS, on August 4, 2016, KRGSA and CONTRACTOR entered into
Agreement No. KRGSA 16-002, to develop and implement a strategic approach
to comply with the Sustainable Groundwater Management Act of 2014
("SGMA") by preparing a Groundwater Sustainabilify Plan ("GSP") as outlined in
a Scope of Work I "; and
WHEREAS, in April 2017 the parties entered into Amendment No. One (1) to
Agreement No, KRGSA 16-002, to expand the Scope of Work in the original
contract to include developing a Subbasin-wide water budget utilizing the
C2VSim referred to as "Scope of Work 2" and also agreed to provide for
additional compensation above the original compensation to perform Scope of
Work 2; and
WHEREAS, on September 6, 2018 the parties entered into Amendment No.
Two (2) to Agreement No. KRGSA 16-002, to provide additional compensation to
address coordination with the KGA (task 7 in the original proposal), budget
overages on technical analyses (tasks I and 2 in the original proposal) and
future costs for GSP development, such as analysis of climate change scenario
now being required by DWR (task 5 in the original proposal); and
WHEREAS, the parties desire to Amend Agreement No. 16-002 again to
add additional compensation to cover tasks associated with Scope of Work 1;
prepariing a Groundwater Sustainability Plan (GSP) as reference in Exhibit A of
original Agreement KRGSA 16-002; and
WHEREAS, the additional compensation is needed to address remaining
analysis and studies to complete the GSP as outlined in EXHIBIT "D",
incorporated herein; and
Arnendmeni 3 do Agreement No. KRGSA 16-002
C\Users\1 rezo\ Appda ta\Lo�--ol\Mciosoft\Wndows\lr,ieI cache\ Con tent. Ouflook\ L22J Z 55Z \Todd, Am d 3 To Agr KRGSAI 6-0D2,RnoJ.Docx
March 27, 20 p 9
-- Page 1 of 3 Pages --
WHEREAS, KRGSA and • M • have agreed to additional
compensation of One Hundred Seventy -Three Thousand, Twenty -Nine Dollae
($173,029) to complete GSP tasks One Work)as •
NOW, THEREFORE, incorporofing the foregoing recitals hereirl,KRGSA and
CONTRACTOR IM agree to amend Agreement Ntll KRGSA 16-00
• •
1. Section 1 of Agreement No. KRGSA 16-002 entitled "Scope of Work"
is hereby amended to read as follows.
1. SCOPE OF WORK. The scope of work is described
as: assisting the KRGSA in developing • •
implementing • strategic approach ta comply
SGMA • s as described • a •
• • Exhibit "C" attached • • •• 11 _•
11 Agreement No. KRGSA 16-002and Amendments
and 2, • s Exhibit "D" attached hereto • •
shallincorporated by reference herein. The scope of work
•. all • ♦ procedures necessa•
properly complete the task CONTRACTOR has been
hired to perform, whether specifically included in the
scope • work o not.
2. Section 2 of Agreement leo. KRGSA 16-002 entitled "Compensation"
is hereby amended to read as follows:
2. COMPENSATION. • •..1► Ir • all •
services or products called for under this Agreement
shall• of • total payment not1w exceed Three
Hundred Sixty Thousand Dollars ($360,000) to perform
Scope of Work 1, Four Hundred Thirty -One Thousand
Nine • -• Fifty Seven Dollars "" perform
Scope of • One Hundred Ninety Thousand••
($190,000) to perform additional T•work
described in Amendment 2, • • $173,029 • perform
additional tasks described herein, for a total amount
not • exceed One MillionOne Hundred Fifty Four
Thousand s . • Eighty Six D• • .«.
The compensation set Ir •n shall be.
total compensations Agreement including,
but not-• to, all out-of-pocket c• • • taxes.
KRGSA shall payonly the compensation.♦ unless
otherwise agreed to in writing by - parties.
Arn ndmen1 3 to Agreement No, KR SA 16>002
C:AtJsems\Lreza\Ap ota\t<scai\Microsoft\t«findows\lnetcache\Cantentt.lir)ilo ak\L22JZSST\To dd.Amd S To Agr.KRGSA1i6-002._hrrc..Docx
Match 27, 2019
-- Page 2 of 3 Pages --
3. Except as amended herein, all other provisions of Agreement No.
.(RGSA 16-002 shall remain in full force and effect. z
IN WITNESS WHEREOF, the parties hereto have caused this Amendment
No. Three (3) to Agreement No. KRGSA 16-002 to be executed the day and year
first above written.
KRGSA
KERN RIVER GROUNDINATI
iZUSTAINABILITY AGENCY —
0.2
ART CHIANELLO
Water Resources Manager
APPROVED AS TO FORM:
VIRGINIA GENNARO
City Attorney
L* -A
Los
•
VG:dH;Ytg
Attachment: Exhibit D
At
M
a*-
0
A;
ROBERT HARTSOCK
Attorneys for KUIIIIIM ern Delta Water
District
DAVID BEARD
General Counsel
Amendment 3 to Agreernent No. KRGSA 16.002
C:\ Users\Lrezo\ Appdo ta\LocaNMicrosofi \Windows\ Ince cache\ Cont eni.Ouflook\ u 22JZ55Z\1odd.Amd 3 To Agr KRGSA16002-Fino1.Docx
March 27, 2019
-- Page 3 of 3 Pages --
MEMORANDUM
To: Kern River Groundwater Sustainability Agency (KRGSA)
Art Chianello, David Beard, and Mark Mulkay
From: Phyllis Stanin
Re: Request for Budget Amendment
Preparation of the Groundwater Sustainability Plan (GSP)
Tffe—&er 'M r rounalwater bis
development in 2019 and ork remains to be accomplished in a relatively short
timeframe. As drafts of the first three chapters of the GSP are being completed for review
over the next few weeks (Administrative Information, Plan Area, and Basin Setting), analyses
of both sustainability criteria and management actions/projects are progressing, These tasks
are critical to the projected future water budget modeling that is already underway.
In a recent working session, GSP managers and Todd Groundwater developed a plan for
completing these analyses. We will be working closely with each manager to incorporate
agency -specific details, Several working sessions are already scheduled for early March.
remaining in our #370gM7=7 aii or T:: Mcn
of projected future water budgets, This amendment request is needed to complete the
sustainability criteria analysis, conduct sufficient analyses of projects and management
actions to provide them to the modeling team, and to cover the coordination and
development of the GSP document.
When the original scope of services for the GSP was developed in 2016, the Kern County
Subbasin modeling process was not known. Our original modeling scope did not envision a
basin -wide model for evaluation of management scenarios. In late 2018, DWR published
additional guidance for this process, which was incorporated into our modeling scope of
work approved over the last few months. Our remaining budget was allocated to the
development and evaluation of management actions — this budget that has now been
tasks must also be comoleted.
We have identified a need for additional analvsis of management actions. The model
baseline development will necessarily include different water supply projections than
previously understood and the GSP must address these changes, Specifically, the lower
projections of imported water by DWR and the decreases in river flow from the climate
KRGSA. DetaHs of these projects will need to be sufficiently developed for modeling
purposes and the analysis needs to be completed in a short amount of time.
111111111111�111;11lrl lill III lill III Jill
11-41611 1111 WOW
fequilleu %uar1T1T1Cd1KJ11,biliffillildfil" nmef #
agencies also required investigation. Monthly analysis has now been completed of all
inflows and outflows over a 20 -year study period for the large KRGSA area, including the
ownership of banked water, and is being compared to final results from the numerical
model. Although now complete, the budget for this task was exceeded.
rVY.-Irl—T47"r ff-0 6 - 0 . 0
aquifers requires revisions to the basin analysis in the KRGSA. Input from other water
purveyors, including Cal Water, have identified the need for additional sustainability
analyses. In addition, figures and analyses require modification to incorporate the new
KRGSA boundary revisions. Revisions to the KRGSA boundary and recent changes associated
with County lands also affect t�he definition and delineation of the KRGSA Plan Area as
defined by GSP regulations, All these activities (among others) have required numerous
revisions to the early sections of the Administrative Draft GSP.
, I
TMS rol 0 F -Al 1 &*9 Is 1: 111
MEMEL=
Our Current scope included a limited budget for analysis of the five sustainability indicators
for the KRGSA and selections of reasonable minimum thresholds for each. Preliminary
analyses indicate the need for differing thresholds to accommodate banking, municipal well
operations, areas of subsidence, and groundwater quality. Thresholds must be developed
for each of the three Management Areas and coordinated such that high thresholds in one
2re,? r.,?.k 4ie,?ckieve,0 w�lile elsewiiiiii c?,n be accowlit**14te4. Tie 4efifitici
of undesirable results must also work within the construct of the previously-approived
for selection of minimum thresholds in each Management Area was reviewed with the
KRGSA Managers at a meeting in February 2019. Additional work is now needed to finalize
municipal well construction with respect to historic low water levels, correlation of water
levels to water quality concerns, and assessment of potential actions that could achieve
higher minimum threshold values. Based on the anticipated level of effort needed to
complete the analysis, we request $22,355 for completion of this task.
Budget Amendment
Request /KRGSA CSP 2 TODD GROUNDWATER
and vegetation wet an s maps. Tegetat on maps (developed by NITA and MC and re Merre
to as Natural Communities Commonly Associated with Groundwater) have suggested areas
where ecosystems may be dependent on groundwater (GDEs). These maps identify
vegetation areas along the Kern River corridor and clusters of parcels in about 20 separate
areas south of the Kern River throughout Kern Delta Water District.
For this task, we propose a focused analysis of local groundwater conditions and depth for
each of the mapped areas, including local hydrographs where available. We note that the
vegetation maps and ecological data were developed without reference to Kern River
management or depth to the water table along the river, Accordingly, the maps do not
necessarily represent interconnected surface water as defined by SGMA. If needed, Todd
Groundwater's Senior Hydrologist can lend specialized expertise in groundwater/surface
water interaction to this analysis; he has been conducting similar analyses for other ongoing
GSPs, Based on the anticipated level of effort, we request $15,245 for this new task.
2.3 IdentifV Management Actions and Provide Details for Modeling
More cornp
a schedule of deliverables to allow the KRGSA Managers and Board time for review and
consideration as well as time for coordination with others. For Draft and Final documents
of the GSP and! Implementation Plan, we request $68,040 for this task.
Budget Amendment
Request /KRGSA GSP TODD GROUNDWATER
Finally, there is a • need for meetings, conference calls, document revisions, and
Of
ltm.NYA 9-11 LVA 14 011 11A, 14
and summarizes the need for each request as described above.
Sustainability Criteria Complete analysis to support minimum
• 2.1 above) thresholds • water quality concerns for
municipal wells. Select appropriate monitoring $22,355
locations for thresholds.
Evaluate Interconnected New task reviewing vegetation mapping
Surface Water (Section provided by DWR in 2018 and considering $15,245
2.2 above) recommendations 4.. TNC.
(Section 2.3 above)
KRGSA agencies and develop details to provide $42,432
to Subbasin modeling team for future projected
water budgets.
GSP Implementation
New task to develop required Implementation
Plan and Document
Plan. Incorporate tasks on Administrative Draft
(Section 2.4 above)
sections and prepare Draft and Final GSP $68,040
document,
Additional Coordination Develop Management Projects and Actions
with others (Section2.5 $24,957
above)
TOTAL BUDGET AMENDMENT REQUEST: $173,029
urolinuTTILM uluutva
and willprovide a path forward to complete the GSP process. The draft GSP document will
need to be completed by early summer to allow KRGSA comments, public review, and
coordination with others. We are committed to meeting that goal.
Budget Amendment
Request /KR SA CUSP 4 TODD GROUNDWATER
Matthew Owens
Engineering Geologist
South Central Region Office
3374 East Shields Avenue
Fresno, CA 93726
This letter details the request and provides justification for Amendment 1 to the subject Agreement
between the Department of Water Resources (DWR) and the Kern River Groundwater Sustainability
Agency (KRGSA).
1 —1111 F "t
C - Scheclu�e, in order to add language that was inadvertently left out of the original executed
agreement. The intent and scope of the project remain unchanged and fully consistent with the
originally proposed project. This amendment is needed in order to proceed with grant administration ir,
accordance with DWR's requirements and the terms of the subject Grant Agreement,
Exhibit A –Work Plan
The executed Agreement includes reporting for Components 2 and 6 under Component 1, and
omits quarterly report preparation language from Components 3, 4, and 5. The requested
amendment would add a Component Administration task for Components 2 and 6, and add
4, and 5, Component I would then cover overall grant administration efforts as originally
intended, and Components 2 through 6 would each conduct Component Administration as
originally intended.
Exhibit B – Budget
The executed Agreement omits Other Cost Share for Component Administration for
Components 2 and 6, and the overall Grant Budget table includes errors. The requested
the budgets for Components 2 and 6, and update the overall Grant Budget ta4le.
Exhibit C — Schedule
"It
2 9 vA,
would add a Comoonent Administration task and associate
time frame to the schedules for Components 2 and 6.
will find Grant Agreement No, 4600012955, redlined to show the changes described above,
Sincerely,
Attachments:
L 460012955 Agreement Amendment
rdo
V, 41WITY72,41
P J
MAI
8) METHOD OF PAYMENT FOR REIMBURSEMENT After the disbursement requirements in Paragraph 5
"Basic Conditions" are met, the State will disburse the whole or portions of State funding to the Grantee,
following receipt from the Grantee via U.S. mail or Express mail delivery of a "wet signature" invoice for
costs incurred, including Cost Share, and timely Progress Reports as required by Paragraph 16,
"Submission of Reports," Payment will be made no more frequently than monthly, in arrears, upon receipt
of an invoice bearing the Grant Agreement number, The State will notify the Grantee, in a timely manner,
whenever, upon review of an Invoice, the State determines that any portion or portions of the costs claimed
are not eligible costs or is not supported by documentation or receipts acceptable to the State. The Grantee
may, within thirty (30) calendar days of the date of receipt of such notice, submit additional documentation
to the State to cure such deficiency(ies). If the Grantee fails to submit adequate documentation curing the
deficiency(ies), the State will adjust the pending invoice by the amount of ineligible or unapproved costs.
Invoices submitted by the Grantee shall include the following information:
1. Costs incurred for work performed in implementing the project during the period identified in the particular
invoice.
2Costs incurred for any interests in reail property (land or easements) that have been necessarily
acquired for a project during the period identified in the particular invoice for the implementation of a
project.
C Invoices shall be submitted on forms provided by the State and shall meet the following format
requirements:
2. Invoices must contain the date of the invoice, the time period covered by the invoice, and the total
amount due.
bInvoices must be itemized based on the categories (i.e., tasks) specified in the Exhibit B. The
amount claimed for salaries/wages/consultant fees must include a calculation formula (i,e,, hours or
days worked times the hourly or daily rate = the total amount claimed).
c. One set of sufficient evidence (i.e., receipts, copies of checks, time sheets) must be provided for all
costs included in the invoice.
1 40
a -lite _11M
rarano
--- - - -----
9) ADVANCED PAYMENT Water Code Section 10551 authorizes advance payment by the State for projects
included and implemented in an applicable integrated regional water management plan, and when the
project proponent is a nonprofit organization; a DAC; or the project benefits a DAC. If the project is
awarded less than $1,000,000 in grant funds, the project proponent may receive an advanced payment of
up to 50% of the grant award; the remaining 50% of the grant award will be reimbursed in arrears, Within
ninety (90) calendar days of execution of the Grant Agreement, the Grantee may provide the State an
Advanced Payment Request, Advanced Payment Requests received ninety-one (91) calendar days after
execution of this Agreement, or later, will not be eligible to receive advance payment, The Advanced
Payment Request must contain the following:
1 , Documentation demonstrating that each Local Project Sponsor (if different from the Grantee, as listed
in Exhibit 1) was notified about their eligibility to receive an advanced payment and a response from the
Local Project Sponsor stating whether it wishes to receive the advanced payment or not.
2. If the Local Project Sponsor is requesting the advanced payment, the request must include.
a, A funding plan which shows how the advanced funds will be expended within 18 months of this
Grant Agreement's execution (i.e., for what, how much, and when).
b. A discussion of the Local Project Sponsor's financial capacity to complete the project once the
advance funds have been expended, and include an "Audited Financial Statement Summary Form"
specific to the DAC,
Grant Agreement No, 4600012955
Page 4 of 39
4- The State Project Manager will notify the Grantee, in a timely manner, when, upon review of the
Expenditure Summary, the State determines that any portion of the expenditures claimed are not
eligible costs. The Grantee may, within thirty (30) calendar days of the date of receipt of such
notice, submit additional documentation to cure such deficiency(ies). If costs are not consistent with
the tasks in Exhibit B, the State will reject the claim and remove them from the Expenditure
Summary.
5. Once the Grantee has expended all advanced funds, then the method of payment will revert to the
reimbursement process specified in Paragraph 8, "Method of Payment for Reimbursement.", and any
remaining requirements of Paragraph 5, "Basic Conditions."
10) REPAYMENT OF ADVANCES. The State may demand repayment from the Grantee of all or any portion of
the advanced State funding along with interest at the California general obligation bond interest rate at the
time the State notifies the Grantee, as directed by the State, and take any other action that it deems
necessary to protect its interests for the following conditions'.
• Mr,III
71 rA
It
VIUK V11
ran TU74b-#7*-#TZ'4
Page 5 of I
3. Repayment amounts may also include,
a. Advance funds which have not been expended within 18 months of the Grant Agreement's
execution.
b, Actual costs incurred are not consistent with the activities presented in Exhibit A, not supported, or
are ineligible.
c. At the completion of the project, the funds have not been expended,
w w
I w
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1 Substantial breaches of this Grant Agreement, or any supplement or amendment to it, or any other
agreement between the Grantee and the State evidencing or securing the Grantee's obligations;
2Making any false warranty, representation, or statement with respect to this Grant Agreement or the
application filed to obtain this Grant Agreement,
3. Failure to operate or maintain project in accordance with this Grant Agreement.
4Failure to make any remittance required by this Grant Agreement.
5, Failure to comply with Labor Compliance Plan requirements.
6. Failure to submit timely progress reports,
7 Failure to routinely invoice the State.
& Failure to meet any of the requirements set forth in Paragraph 13, "Continuing Eligibility."
Should an event of default occur, the State shall provide a notice of default to the Grantee and shall give
the Grantee at least ten (10) calendar days to cure the default from the date the notice is sent via first-class
mail to the Grantee. If the Grantee fails to cure the default within the time prescribed by the State, the State
may do any of the following:
Grant Agreement No. 46000129
Pag
9. Declare the funding be immediately repaid, with interest, which shall be equal to the State of Californi,2
general obligation bond interest rate in effect at the time of the default.
10, Terminate any obligation to make future payments to the Grantee.
11, Terminate the Grant Agreement.
12. Take any other action that it deems necessary to protect its interests,
In the event the State finds it necessary to enforce this provision of this Grant Agreement in the manner
provided by law, the Grantee agrees to pay all costs incurred by the State including, but not limited to,
reasonable attorneys'fees, legal expenses, and costs.
IT lfi-e—Urantee must meefTffetol lowing ongoing requirement(s) to rema
eligible to receive State funds"
a. Mave submitted their 2015 #ITTMP and had it deemed consistent by DWR. If the 2015 UWMP has —
not been submitted to DWR funding disbursements to the urban water supplier will cease until the
2015 UWMP is submitted. If the 2015 UWMP is deemed inconsistent by DWR, the urban water
supplier will be ineligible to receive funding disbursements until the inconsistencies are addressed
and DWR deems the UWMP consistent. For more information, visit the following website,
https://www.water.ca.gov/ProgramsNVater-Use-And-Efficiency/Urban-Water-Use-Efficiency/Urban-
Water-Management-Plans.
b, All urban water suppliers must submit documentation that demonstrates they are meeting the 2015
interim gallons per capita per day (GPCD) target, If not meeting the interim target, the Grantee must
submit a schedule, financing plan, and budget for achieving the GPCD target, as required pursuant
to Water Code Section 10608,24. Urban water suppliers that did not meet their 2015 interim GPCD
target must also submit annual reports that include a schedule, financing plan, and budget for
achieving the GPCD target by June 30 of each year.
=61 11151111TIR 1131 1 1!! 151111 111 1 11 1
a. Comply with Sustainable Water Use and Demand Reduction requirements outlined in Water Codd
Section 10608, et seq. Submit to the State a schedule, financing plan, and budget for
implementation of the efficient water management practices, required pursuant to Water Code
Section 10608.48.
b. Have their Agricuftural Water Management Plan (AWMP) deemed consistent by DWR. To maintain
eligibility and continue funding disbursements, an agricultural water supply must have their 2015
AWMP identified on the State's website. For more information, visit the following website:
https://www.water.ca.govNVork-With-Us/Grants-And-Loans/Agriculture-Water-Usei-Efficiency.
3. The Grantee diverting surface waiter must maintain compliance with diversion reporting requirements as
outlined in Part 5.1 of Division 2 of the Water Code.
4, If applicable, the Grantee must demonstrate compliance with the Groundwater Management Act set
forth on pages 7 and 8 of the 2015 SGWP Grant Program Guidelines, dated October 2015i.
5. Grantees that have been designated as monitoring entities under the California Statewide Groundwater
Elevation Monitoring (CASGEM) Program must maintain reporting compliance, as required by Water
Code Section 10932 and the CASGEM Program.
14) PERMITS, LICENSES, APPROVALS, AND LEGAL OBLIGATIONS, The Grantee shall be responsible for
obtaining any and all permits, licenses, and approvals required for performing any work under this Grant
Agreement, including those necessary to perform design, construction, or operation and maintenance of
M
2. By certified U,S. ma0, return receipt requested, postage prepaid.
1 By "overnight" delivery service; provided that next- busi ness-d ay delivery is requested by the sender,
4, By electronic means.
5. Notices delivered in person will be deemed effective immediately on receipt (or refusal of delivery or
receipt). Notices sent by certified mail will be deemed effective given ten (10) calendar days after the
date deposited with the U.S. Postal Service, Notices sent by overnight delivery service will be deemed
effective one business day after the date deposited with the delivery service. Notices sent electronically
will be effective on the date of transmission, which is documented in writing, Notices shall be sent to the
addresses listed below. Either party may, by written notice to the other, designate a different address
that shall be substituted for the one below.
21) PERFORMANCE EVALUATION. Upon completion of this Grant Agreement, the Grantee's performance will
be evaluated by the State and a copy of the evaluation will be placed in the State file and a copy sent to the
Grantee.
22) PROJECT REPRESENTATIVES. The Project Representatives during the term of this Grant Agreement are
as follows:
Ro W= -
Arthur Hinojosa
W,Hy 04r--LY1L1!fCQ&
P.O. Box 942836anagement
Sacramento, CA 94236-0001
Phone: (916) 653-4736
Email- ArthLir,Hb2igH.@\-AL�LtgL.C-a-._qo—v
20MMM=
Matthew MI
Owens
Engineering Geologist
0374 E, Shields Avenue
Fresno, CA 93726
Phone: (559) 230-3335
Ejt2iL later-w..g•
c/o City of Bakersfield
Nelson Smith
Fiscal Agent
1600 Truxtun Avenue
Bakersfield, CA 93301
Phone(661) 326-3742
Email: n2_m&hAbaLamt-mJda*LLj&
c/o City of Bakersfield
Rodney Palla
KRGSA Board Chair
1600 Truxtun Avenue
Bakersfield, CA 93301
Phone: (661) 326-3767
Either party may change r Representative or Project Manager upon written notice to i
party.
T"MMMI-7 WWI"
Page 10 of
23) STANDARD PROVISIONS, The following Exhibits are attached and made a part of this Grant Agreement
by this reference:
Exhibit A —Work Plan
Exhibit 6 — Budget
Exhibit C — Schedule
Exhibit D — Standard Conditions
Exhibit E — Authorizing Resolution Accepting Funds
Exhibit F — Report Formats and Requirements
Exhibit G — Requirements for Data Submittal
Exhibit H — State Audit Document Requirements and Cost Share Guidelines for Grantees
Exhibit I — Local Project Sponsors
Exhibit J — Project Location
ll!!Illll!!!l
F N"i a -112 M, TI -d FITI OW Fd -N A Q a I I I F 1! 1
Arthur Hinojosa
j-Rp40-A-WLWztw
Management
N=-
Date
XT -W
Page I I of
,
Page 12 of
Project Description: The Grantee's Kern County Subbasin GSP (Project) consist of six (6) components: 1)
grant administration, 2) groundwater modeling, 3) groundwater modeling peer review 4) hydrogeiologic
conceptual model (HCM); 5) coordination development, and 6) GSP for the Kern River Groundwater
Sustainability Agency service area. The Grantee will complete components 1, 2, and 6. The Kern Groundwater
Authority Groundwater Sustainability Agency (KGA) will complete components 3 through 5.
Component 1: Grant Administration
Implementing Agency: Grantee
Component 2: Groundwater Modeling
Implementing Agency: Grantee
Develop a current and historic water budget for the Kern County Subbasin using a regional groundwater model
developed by DWR, referred to as the California Central Valley Groundwater Surface Water Simulation Model
(C2VSim).
Category (a): Component Administration
Prepare invoice back up documentation. Prepare quarterly reports; Prepare Completion Report in accordance
with Exhibit F
Deliverables:
• Invoices and associated backup documentation
• Component Completion Report
• Quarterly reports
Grant Agreement No. 46000129 fm
Page 13 of
Category (b): Basin Modeling
• Initial review of C2VSim — Assess the Kern County Subbasin water budget data requirements and
conduct an initial assessment of C2VSim results in Kern County Subbasin,
• Revise C2VSim with new data — verify C2VSim data and calibration in Kern County Subbasin, prepare
revised data for C2VSim input, apply revised C2VSim for Kern County Subbasin, evaluate revised
C2VSim performance, and provide C2VSim updates,
• Generate current and historical water budgets for Kern County Subbasin — generate initial subbasin
water budgets from revised C2VSim, conduct public review of subbasin water budgets, generate final
subbasin water budgets from C2VSim.
• Technical report — develop a Draft and Final Technical Report.
Deliverables:
0 Groundwater Model and Water Budget Technical Report
Category (c): Stakeholder Engagement
• Coordinate with local agencies on water budget — develop a local agency data request, identify data
gaps, and conduct a water budget workshop.
• Project coordination and communication — project management and communication for Basin Modeling
Stakeholder Engagement.
Deliverables:
• Basin Modeling Stakeholder Engagement outreach material
• Water budget workshop agenda, meeting notes
Component 3: Groundwater Model Peer Review
Implementing Agency: KGA
Category (a): Component Administration
Prepare invoice back up documentation. Prepare quarterly reports-, Prepare Completion Report in accordance
with Exhibit F.
Deliverables:
• Invoices and associated backup documentation
• Component Completion Report
• Quarterly reports
Z;ategory (b): Groundwater 1,11odel Peer Review
Conduct a critical review of local data and C2VSim updates completed as part of Component 2; analyze and
identify data gaps, and coordinate with Kern County Subbasin groundwater sustainability agencies (GSAs) an4
tther agencies.
Use the services of consultant(s) to implement portions of the &ern Groundwater Model Peer Review work,
Analyze data from local agencies and compare on -the -ground data to Component 2 model output, The reviews
include but are not limited to,�, the revised C2VSim data and water budgets, providing recommendations for
model refinement, conducting recalibration of C2VSim model, documenting and presenting findings, reviewing
finalized water budgets, and participating in workshops.
Coordinate with different GSAs and agencies in the Kern County Groundwater Subbasin pertaining to the
groundwater model peer review. Conduct a peer review for the C2VSirn data updates. Will review of the
C2VSim model inputs and outputs, identify data gaps, provide revision recommendations, and complete
revisions (as necessary). The results of the peer review of C2VSim model will be documented and presented
to the KGA Basin Coordination Committee.
Deliverables:
0 Technical Memorandum on C2VSim peer review results
Uomponent 4: Hydrogeologic Conceptual Model and Groundwater Conditiorigs
Implementing Agency: KGA
Category (a): Component Administration
Prepare invoice back up documentation. Prepare quarterly reports; Prepare Completion Report in accordance
with Exhibit F
Deliverables:
• Invoices and associated backup documentation
• Component Completion Report
• Quarterly Reports
Category (b): Hydrogeologic Conceptual Model and Groundwater Conditions
Task 1: Existing Report Collection, Data Collection and Aggregation
Develop a Hydrogeologic Conceptual Model (HCM) and Groundwater Conditions Analysis supporting the
Basin Settings. Collect data relevant to the development of the HCM, including a characterization of the
physical features and boundaries for the Kern County Subbasin. Collect existing reports and studies for t
study area and organize data for current and future use, I
Deliverables:
0 HCM section
Task 2: Groundwater Conditions Narrative
Prepare the Groundwater Conditions sections of KGA participating members.
Deliverables:
0 Groundwater Conditions section(s)
Category (c): Stakeholder Coordination
Hold meetings and teleconferences. Hold management meeting(s) and at least one presentation workshop.
Additional informal meetings and coordination will be conducted as needed.
Deliverables:
• Meeting Agendas, Attendance sign -in sheets, meeting materials
• Workshop Presentation documentation
Component 5: Groundwater Sustainability Plan Coordination
Implementing Agency: KGA
Category (a): Component Administration
Prepare invoice backup documentation. Prepare quarterly reports; Prepare Completion Report in accordance
with Exhibit F
Deeliverables:
• Invoices and associated backup documentation
• Component Completion Report
Grant Agreement No. 46000129M
Page 15 of 11
Category (b): Coordination Agreement Development
Task 1: Coordination Meeting Support
Coordinate GSP development across the Kern County Subbasin. Coordinate and Report on Coordination
Committee meetings,
Provide facilitation services for meetings to support and participate in meetings, development of technical
material to support the collaborative discussions, and frequent person to person meetings with participants.
Lead and facilitate regular Basin Coordination Group meetings for all GSAs within the Kern County Subbasin
Hold meetings of the KGA Basin Coordination Committee and the KGA Policy Group to facilitate the
*evelopment of the Coordination Agreement,
Deliverables:
• GSP Coordination activities
• Meeting Facilitation Summaries
• Meeting Material, Agendas, Meeting Summaries
Task 2: Coordination Agreement Development
As part of Coordination Agreement development, review of GSP activities (water budgets, pumping activities,
safe yield, water deliveries, etc.) and legal facilitation for negotiation purposes, as necessary. As part of the
Coordination Agreement, prepare for and attend meetings and public review workshops. Develop Coordination
Agreement for Kern County Subbasin.
Deliverables:
• Meeting notes and agendas
• Summary of work conducted to develop Coordination Agreement
• Coordination Agreement for the Kern Subbasin
Component 6: CUSP Development
Implementing Agency: Grantee
Category (a): Component Administration
Prepare invoice back up documentation, Prepare quarterly reports; Prepare Completion Report in accordance
with Exhibit F.
Deliverables:
• Invoices and associated backup documentation
• Component Completion Report
• Quarterly reports
Category (b): GSP Development
Prepare a GSP for the Grantee's service area in accordance with SGMA requirements and submit the final
GSP to DWR. The GSP may include, but is not limited to, the sections listed below.
1 . Prepare administrative information — compile and prepare information, including jurisdictional
boundaries, agencies, wells and mapping, monitoring programs, water management setting, and
land use and plar'ning,
P, Describe Basin set�gq —Characterize basin conditions. Address topics that may include the
Hydrogeologic Conceptual Model, current and historical groundwater conditions, water budget, and
management areas,
Grant Agreement No. 46000129
Page 16 of I
3. Develop sustainable management criteria — establish the sustainability goal, analyze undesirable
results, and identify minimum thresholds and measurable objectives,
4. Develop monitoring network — incorporate data from existing networks, identify data gaps, and
develop monitoring network and protocols,
5IdentifV and evaluate management actions — describe management activities and strategies,
evaluate strategies and select preferred actions.
6. Develop GSP - Generate Administrative Draft, Draft, Final Draft, and Final GSP,
7, Stakeholder Outreach - Conduct workshops, communication, notifications, and adoption hearing —
provide stakeholder outreach and public notices; generate a list of interested persons, conducting
communications with stakeholders and beneficial users; conducting public hearings and meetings-,
and GSP related communications and management.
9, Coordination and coordination agreements — coordinate with relevant GSAs and developing white
papers and coordination agreement(s),
Deliverables:
• Meeting Minutes, Sign -in sheet, Outreach Material
• Coordination Agreement(s)
• Draft GSP
Urant Agreement No. 46000129
Page 17 of
Project Title.- Kern Coun�y Sj4
Grant Administration $75t143
Groundwater Modeling
Groundwater Model Peer Review
208
V 1
$16
Hydrogeologic Conceptual Model and
$281,264
Groundwater Conditions
Groundwater Sustainability •
$551,926
Coordination
. .. . .. ... . ..........
GSP Development
$281,264
TOTAL PROJECT COST
M jot
11
$2,797,761
*The Grantee received a 100% cost share waiver
** Other Cost share will be provided by the Kern River Groundwater Sustainability Agency andlor the Kern Groundwater Authority.
These costs will not be reviewed by the State for invoicing purposes; however, the Grantee is required to maintain all financial records
associated with the project in accordance with Exhibit H.
*The Grantee received a 100% cost share waiver.
** Other Cost share will be provided by the Kerry River Groundwater Sustainability Agency andlor the Kern Groundwater Authority, These
costs will not be reviewed by the State for invoicing purposes; however, the Grantee is required to maintain all financial records associated
with the project in accordance with Exhibit H.
Grant Agreement No, 460001291-B
Page 18 ofIs
*The Grantee received a 100% cost share waiver
*The Grantee received a 100% cost share waiver
" Other Cost share will be provided by the Kern River Groundwater, Sustainability Agency andlor the Kem Groundwater Authority,
Thes4- c#sts ",X-n#t M* triinyo,#!4y the gtfle Nr inv#ic,*—,S, A.vs,##,ses,' h,#v1evdr ft-rerpAtee is re4uired t# mpinNin 0-kipAcio.1 rec#4a
associated with the project in accordance with Exhibit H.
Grant Agreement No. 460001'29
Page 19
*The Grantee received a 100%
• share waiver
Other Cost share wilt be N• by the Kem River Groundwater Sustainability Agency andlor the Kern Groundwater Authotity.
♦ with the project in accordance with Exhibit H.
*The Grantee received a 100% cost share waiver.
** Other Cost share will be provided by the Kern River- Groundwater Sustainability Agency andlor the Kern Groundwater Authority.
These costs will not be reviewed by the State for invoicing purposes; however, the Grantee is required to maintain all financial records
associated with the project in accordance with Exhibit H.
•
*The Grantee received a 100% cost share waiver
** Other Cost share will be provided by the Kem River Groundwater Sustainability Agency and/or the Ke m Groundwater Authority.
These costs will not be reviewed by the State for invoicing purposes; however, the Grantee is required to maintain all financial records
associated with the project in accordance with Exhibit H.
Ca
• Basin Modeling
Stakeholder Engagemen'l
Component Administration
'MI Groundwater Mo,d,e-1 Pe'er- R'eview
Grant Agreement No. 46000129
Page 21 of
111,311HKORM
Component Administration #
Hydrogeologic Conceptual Model and Groundwater Conditions
Stakeholder Coordination
omponent Administration
Coordination Agreement Development
I I 1 0* 1 1 1
M1_.
1401's
N
0 i 1/31/2 020
4 I$
Component Administration #
Hydrogeologic Conceptual Model and Groundwater Conditions
Stakeholder Coordination
omponent Administration
Coordination Agreement Development
I I 1 0* 1 1 1
M1_.
1401's
Page 25 of
i) The dangers of drug abuse in the workplace,
ii) The Grantee's policy of maintaining a drug-free workplace,
iii) Any available counseling, rehabilitation, and employee assistance programs, and
iv) Penalties that may be imposed upon employees, contractors, and subcontractors for drug
abuse violations.
c) Provide, as required by Government Code Section 8355, that every employee, contractor, and/or
subcontractor who works under this Grant Agreement.
i) Will receive a copy of the Grantee's drug-free policy statement, and
ii) Will agree to abide by terms of the Grantee's condition of employment, contract or subcontract.
D16) EASEMENTS: Where the Grantee acquires property in fee title or funds improvements to real property
already owned in fee by the Grantee using State funds provided through this Grant Agreement, an
appropriate easement or other title restriction providing for floodplain preservation and agricultural
and/or wildlife habitat conservation for the subject property in perpetuity, approved by the State, shall
be conveyed to a regulatory or trustee agency or conservation group acceptable to the State. The
easement or other title restriction must be in first position ahead of any recorded mortgage or lien on
the property unless this requirement is waived by the State.
Where the Grantee acquires an easement under this Agreement, the Grantee agrees to monitor and
enforce the terms of the easement, unless the easement is subsequently transferred to another land
management or conservation organization or entity with State permission, at which time monitoring and
enforcement respons,ibilities will transfer to the new easement owner,
Failure to provide an easement acceptable to the State can result in termination of this Agreement,
D. 17) FINAL INSPECTIONS AND CERTIFICATION OF REGISTERED PROFESSIONAL� Upon completion of
the Project, the Grantee shall provide for a final inspection and certification by a California Registered
Professional (i.e., Professional Civil Engineer, Engineering Geologist, that the Project has been
completed in accordance with submitted final plans and specifications and any modifications thereto
and in accordance with this Grant Agreement.
a) Faithfully and expeditiously perform or cause to be performed all project work as described in
Exhibit A and in accordance with Project Exhibit B and Exhibit C,
b) Accept and agree to comply with all terms, provisions, conditions, and written commitments of this
Grant Agreement, including all incorporated documents, and to fulfill all assurances, declarations,
representations, and statements made by the Grantee in the application, documents, amendments,
and communications filed in support of its request for funding.
c) Comply with all applicable California, federal, and local laws and regulations.
d) Implement the Project in accordance with applicable provisions of the law,
e) Fulfill its obligations under the Grant Agreement and be responsible for the performance of the
Project.
f) Obtain any and all permits, licenses, and approvals required for performing any work under this
Grant Agreement, including those necessary to perform design, construction, or operation and
maintenance of the Project. The Grantee sha!ll provide copies of permits and approvals to the State,
g) Be solely responsible for design, construction, and operation and maintenance of projects within the
work plan. Review or approval of plans, specifications, bid documents, or other construction
documents by the State is solely for the purpose of proper administration of funds by the State and
shall not i® deemed to relieve or restrict responsibilities of the Grantee under this Agreement,
Page 28 of•
D.34) SEVERABILITY: Should any portion of this Grant Agreement be determined to be void or
unenforceable, such shall be severed from the whole and the Grant Agreement shall continue as
modified.
D.35) S111SPERSION OF PAYMENTS: This Grant Agreement maybe subject to suspension of payments or
termination, or both if the State determines that'.
b) The Grantee, its contractors, or subcontractors violates the certification by failing to carry out the
requirements noted in this Grant Agreement.
#,, 36) SUCCESSORS AND ASSIGNS: This Grant Agreement and all of its provisions shall apply to and bin*
the successors and assigns of the parties. No assignment or transfer of this Grant Agreement or any
part thereof, rights hereunder, or interest herein by the Grantee shall be valid unless and until it is
approved by State and made subject to such reasonable terms and conditions as the State may
impose
D, 37) TEKOTIRATION 6T GRARTEE: Subject to State approval which may be reasonably withheld, the
Grantee may terminate this Agreement and be relieved of contractual obligations, In doing so, the
Grantee must provide a reason(s) for termination. The Grantee must submit all progress reports
summarizing accomplishments up until termination date.
D38) TERMINATION FOR CAUSE: Subject to the right to cure under Paragraph 12, the State may terminate
this Grant Agreement and be relieved of any payments should the Grantee fail to perform the
reN uirements of this Grant Agreement at the time and in the manner herein, provided including but not
limited to reasons of default under Paragraph 12.
D.39) TERMINATION WITHOUT CAUSE: The State may terminate this Agreement without cause on 30 days
advance written notice, The Grantee shall be reimbursed foonable expenses incurred up to the
M. te of termination.
I V ITIZI R740 *IZI I Mw-RIATA 110 frZA 9-711 It 10111 &i;Lo 0w 4W1,111M a
DA3) TRAVEL — NON -DAC, EDA, or SDAC PROJECT(COMPONENT The Grantee agrees that travel and
per them costs shall NOT be eligible for reimbursement with State funds, unless the Grantee's service
area is considered a DAC, EDA, or SDAC, The Grantee also agrees that travel and per them costs
shall NOT be eligible for computing Grantee Local Cost Share. Travel includes the costs of
transportation, subsistence, and other associated costs incurred by personnel during the term of this
Grant Agreement.
F-,Tff Pr*r:TFZ.M
Page 30 of
X-Aer. Jeir
L5 -9M/-/7
WHEREAS, the Coliforrio Doportment of Water Resources (DWR) 4s
administering the St,,�slcinable Grou,ndwoor Planning (SG P) Grant Progrom
t,sirig The finds outhoriLed by 1tie Wale Quality, Supply, and Infrcstrvcturo
Imp(overner)f Act of 2014 (Pr000s1ion I),- and
WHEREAS, DWR will award at least $16 million for critically overdrafted
groundwater basins on a co,rpotitive bosis of which a maximum grant amount
up to $1,5 rnillior� per basin is ovailoble; and
WHEREAS, Proposj+iori ' requires a mirimurr cost shote of 50% of the total
project cost: and
WHEREAS, only one groat well be awarded per besir; and
WHEREAS, the KRGSA recresents all potewfial applicorils in the kem
subbos;r% vr�d
WHEREAS, on November 2, 2�17, KRGSA adopted Resolution No, 001-17
desigratirg staff as the oulho6zed tepresentativo to submit an C1PPIiCOti0q' arid
enter jrj!o on agreement for on application orad execute and agreemoni with
the State at California for a 2017 SGWP Grant; and
WHEREAS, DWR requires a new resolution to be acopted by the
opp,icaril*s governing body designofing specific positions as the outholized
representative to summit the application and execule and agreement with the
SlotiI of CcrJornio for a 2017 SGWP Grant: and
WHEREAS, ? RGSA desires tc'a rescind Resotution KRGSA 001-17 and adopt
this Resolution to comply won the re.quirements of DWR,
I I , I I,
M-STIMM- T-TJT*T.TN.Tsg 7190-i' 111 1 1 M! a III LIBUMMEM
1he. above (ecitals and lfndings are true and correct and are
,ncorootated herein by reference.
rhot application be made *o the CoVotnio Deporlmorl of Water
Resources eo obtain a grant under tie 2017 Suvoinable
Groundwater Plonnin(
) GrorNt Program pursuant to the Water
7", f '_% f,, "'r '�,
Ot 7 Par
Quality, Supply, and Infrastructure IrnprovernenI Act of 20114
(Proposition 1 (Water Code Section 79700 et seq).
That either the Board Chair or the usual Agent hereby is authorized
and directed to Prepare the, necessary data, conduct
investigations, file such application, and execute a giant
agrecrnent No/fth the California Department of Water Resources and
rnoke ariiendments or changes thereto,
4. That KROSA hereby rescinds and aeclares void ResoVion KRGSA
001-t 7, and will instead use this Resolution for purposes of applying
for the SGWP grant.
I HEREBY CERTIFY that the foregoing Resolution was passed and adopted
by the Kern Fiver Groundwater Sustainability Agency on DecerTiber 6, 2018.
Rodney S. Polio, Chairman
te,'jA I r, A 60. A rj�iln,qeM 11, t�,'J FIT A.Vl f V 01 '111741P'6.�� r,,.,!'C I
-- Page 2 of 2 Pages --
Page 32 of
I
The following reporting formats should be utilized. Please obtain State approval prior to submitting a report in
an alternative format.
[9�
Progress reports shall generally use the following format, This format may be modified as necessary to
effectively communicate information. For the Project, or each component, discuss the following at the task
level, as organized in Exhibit A:
• Percent complete estimate.
• Discussion of work accomplished during the reporting period,
• Milestones or deliverables completed/submitted during the reporting period,
• Meetings held or attended,
• Scheduling concerns and issues encountered that may delay completion of the task.
• Work anticipated for the next reporting period.
• Photo documentation, as appropriate.
• Any schedule or budget modifications approved by DWR during the reporting periol
COMPLETION REPORT
The Completion Report shall generally use the following format provided below for each Component or Project
after completion.
Executive Summary
The Executive Summary should include a brief summary of project information and include the
following items:
• Brief description of work proposed to be done in the original Grant application.
• Description of actual work completed and any deviations from Exhibit A, List any official
amenM ments to this Grant Agreement, with a short description of the amendment.
Reports and/or Products
The following items should be provided, unless already submitted as a deliverable-
• A copy of the Groundbility Plan (GSP) that meets a!ll the requirements of the GSP
Regulations (for GSP Development Projects), or verification (e.g,, acceptance email, or other
approved documentation from SGMA), that the GSP was submitted to DWR as required.
• A copy of any final technical report or study, produced for or utilized in this Project as described in
the Work Plan
• Electronic copies of any data collected, not previously submitted
• Discussion of problems that occurred during the work and how those problems were resolved
• Final Component schedule showing actual progress versus planned progress
Additional information that may be applicable; for Implementation Projects and/or Components includes the
following:
As -built drawings
Page 33 • 2
ZME=
Summary of Project costs including the following items:
• Accounting of the cost of project expenditure
•
• • external costs not previously disclosed (i.e., additional cost share), and
• A discussion of factors that positively or negatively affected the project cost and any deviation
from the original Project cost estimate.
Benefits derived from the Component, with quantification of such benefits provided, applicable for
Implementation Components.
A final project schedule showing actual progress versus planned progress as shown in Exhibit C.
Certification from a California Re, listered Professional ivil
that the project was conducted in accordance with the approved work plan and any approved
modifications thereto.
The Grant Completion Report shall generally use the following format, This format may be modified as
necessary to effectively communicate information on the various projects in the SGWP Grant Program fundei
by this Grant Agreement, and includes the following:
Executive Summary
The Executive Summary consists of a maximum of ten (1 0) pages summarizing information for the
grant as well as the individual components.
Reports and/or products
• Brief comparison • work proposed in the original 2017 SGWP Grant application and actual work
s•
• Brief description of the Project or components completed and how they achieve either or both of the
following:
* Serve SDAC(s) and support groundwater sustainability planning and management in the
basin (Implementation Projects); and/or
* Support planning, development, and/or preparation of GSP(s) that will comply with and meet
the requirements of the GSP Regulations (GSP Development Projects).
• Identify remaining work and mechanism for their implementation (implementation Projects).
• If applicable (e.g., if a DAC, EDA, or SDAC Cost Share Waiver was approved), a discussion of the
benefits to DAC, EDA, and/or SDAC as part of this Grant Agreement,
MZMMMZ=
V! 1 1! 1 1! ii! 1! 1 11! 1;1! 1 1 H I I I I I
M
0 0
01
11MINW181 19MIS Moll
0 4
w
=011110 61WIT&H-1 1. a
UrMy 51aV15 to gain - RR 51 Me Triiine Satrum- r I t
not part of the monitoring network, the water level measurements should be classified as voluntary
measurements in the CASGEM system. If the Grantee is not a Monitoring Entity or Cooperating Agency,
please contact your DWR grant project manager for further assistance with data submittal. The activity of
data submittal should be documented in appropriate progress or final project reports, as described in
Exhibit F Information regarding the CASGEM program can be found at,-
http,,//www.wa�terc.aqgv/Proorams/Groundwater-Management/Groundwater-Elevation-MgnAg#
CASGEM
Page 35 of 12
The following provides a list of documents typically required by State Auditors and general guidelines for
Grantees. List of documents pertains to both State funding and the Grantee's Cost Share and details the
documents/records that State Auditors would need to review in the event of this Grant Agreement is audited.
Grantees should ensure that such records are maintained for each funded project,
State Audit Document Requirements
Internal Controls
1. Organization chart (e,g., Agency's overall organization chart and organization chart for the State funded
Program/Project).
2. Written internal procedures and flowcharts for the following:
a) Receipts and deposits
b) Disbursements
c) State reimbursement requests
d) Expenditure tracking of State funds
e) Guidelines, policy, and procedures on State funded Program/Project
3, Audit reports of the Agency internal control structure and/or financial statements within the last two years.
4. Prior audit reports on the State funded Program/Project,
State Funding:
1, Original Grant Agreement, any amendment(s) and budget modification documents.
2. A listing of all bond -funded grants, loans, or subventions received from the State.
1 A listing of all other funding sources for each Program/Project.
Contracts:
1. All subcontractor and consultant contracts and related or partners documents, if applicable.
2. Contracts between the Agency and member agencies as related to the State funded Program/Project.
Invoices:
1. Invoices from vendors and subcontractors for expenditures submitted to the State for payments under the
Grant Agreement.
2. Documentation linking subcontractor invoices to State reimbursement, requests and related Grant
Agreement budget line items.
3. Reimbursement requests submitted to the State for the Grant Agreement.
Cash Documents:
1. Receipts (copies of warrants) showing payments received from the State.
2. Deposit slips (or bank statements) showing deposit of the payments received from the State.
3, Cancelled checks or disbursement documents showing payments made to vendors, subcontractors,
consultants, and/or agents under the grants or loans.
4� Bank statements showing the deposit of the receipts.
Page 36 of•
Accounting Records. -
1. Ledgers showing entries for the Grantee's receipts and cash disbursements.
2. Ledgers showing receipts and cash disbursement entries of other funding sources,
3. Bridging documents that tie the general ledger to requests for Grant Agreement reimbursement.
Administration Costs:
1. Supporting documents showing the calculation of administration costs.
Personnel;
1. List of all contractors and Agency staff that worked on the State funded Program/Project,
2. Payroll records including timesheets for contractor staff and the Agency personnel who provided services
charged to the program
Proiect Files:
1. All supporting documentation maintained in the project files.
2. All Grant Agreement related correspondence.
Cost Share Guidelines
Cost Share consists of non -State funds, including in-kind services. In-kind services are defined as work
performed (i.e., dollar value of non-cash contributions) by the Grantee (and potentially other parties) directly
related to the execution of the funded project. Examples include volunteer services, equipment use, and use of
facilities. The cost of in-kind service can be counted as cost share in -lieu of actual funds (or revenue) provided
by the Grantee. Other cost share and in-kind service eligibility conditions may apply. Provided below is
guidance for documenting cost share with and without in-kind services,
1. Although tracked separately, in-kind services shall be documented and, to the extent feasible, supported by
the same methods used by the Grantee for its own employees. Such documentation should include the
following:
i. .6 a- 0 0 110
a's - 0
of A
00
a
a- 0 a 0
0
it
Grant '• No, 4600012955
Page 37 of 39
personnel, consultants, and other skilled and unskilled labor may be counted as in-kind if the activities are
an integral and necessary part of the project funded by the Grant Agreement.
4. Cash contributions made to a project shall be documented as revenue and in-kind services as expenditure.
These costs should be tracked separately in the Grantee's account�ing system,
Page 38 of
The Grantee has assigned, for each Component, a Local Project Sponsor (LPS) according to the roles of the
participating agencies identified in Exhibit A, Work Plan, LPSs may act on behalf of the Grantee for the
purposes of individual project management, oversight, compliance, and operations and maintenance, LPSs are
identified for each sponsored component below:
IK01W.1mid1#114, � 1111111111111 1 111
Sponsored Component Sponsor Agency Agency Address
Component 3: Groundwater Model Kern Groundwater c/o Provost & Pritchard Consulting Group
Peer Review Authority 1800 30th Street, Suite 280
Bakersfield, CA 93301
omponent 4: Hydrogeologic Kern Groundwater
Conceptual Model and Authority same as Above
Groundwater Conditions
t-- - _.-1--l. — - — --------
omponent 5� Groundwater Kern Groundwater Same as Above
Sustainability Plan Coordination Authority
Page
,.g.. r or