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Home My WebLink About0420 FINANCIAL ASSISTANCE FROM NON-PROFIT GROUPS CITY OF BAKERSFIELD COUNCIL POLICY STATEMENT CP No. 4.20 I I SUBJECT: FINANCIAL ASSISTANCE REQUESTS FROM NON-PROFIT � GROUPS I SECTION: CHAPTER FOUR POLICY: EVALUATION OF REQUESTS FOR FINANCIAL ASSISTANCE I FROM NON-PROFIT GROUPS i STATEMENT: 1. RESOLUTION REPEALING RESOLUTION NO. 152-01 i AND ALL AMENDMENTS THERETO (COUNCIL POLICY 4.20). 2. RESOLUTION ESTABLISHING COUNCIL POLICY FOR EVALUATING REQUESTS FOR FINANCIAL ASSISTANCE FROM NONPROFIT GROUPS. (COUNCIL POLICY 4.20) ADOPTION: Agenda Item No./Date 7.k., 1&2; August 9, 2023 Approved by City Council Res. No. 120-2023 Res. No. 121-2023 i Repealed Resolutions — Res No. 152-01; Res No. 152-01(1); Res No. 152-01(2); Res No. 152-01(3); Res No. 152-01(4); Res No. 152-01(5); Res No. 152-01(6) i i SACouncil\POLICIES\STATM ENTWORM.CPS RESOLUTION NO. 1 2 0 2 02 { i RESOLUTION REPEALING RESOLUTION NO. 152-01 AND ALL AMENDMENTS THERETO (COUNCIL POLICY 4.20). WHEREAS, the Council of the City of Bakersfield adopted Resolution No. 58- 96 thereby adopting a City Council Policy and Procedural Manual ("Manual" herein); and WHEREAS, Manual serves as a guideline to govern the actions, conduct and business of the City of Bakersfield and its City Council; and i WHEREAS, certain policies and procedures of Manual have become antiquated and require either clarification, updating, or repeal; and WHEREAS, City Council directed City Attorney to update Chapter Four of Manual; and f WHEREAS, upon conducting a follow-up review of Chapter Four, it was discovered that Resolution No. 152-01 (6) makes reference to Resolution No. 152- 01 and all of its amendments, including Resolution No. 152-01 (5), which was i inadvertently repealed; and I WHEREAS, Resolution No. 152-01 and all amendments thereto need to be repealed in their entirety, in order to avoid any further confusion and replaced with a new Resolution. WHEREAS, Council Policy No. 4.20 is hereby reserved. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield as follows: 1 . The above recitals are true and correct and incorporated herein by reference. 2. Resolution No. 152-01 and all amendments thereto re: FINANCIAL j ASSISTANCE REQUESTS FROM NON-PROFIT GROUPS are hereby repealed in its entirety as it will be replaced by another updated Resolution. 3. Chapter 4.20 is now reserved. - 4. This Resolution shall become effective and in full force upon final i passage. - Page 1 of 2 Pages- - Resolution Repealing Section 4.20 Resolution No. 152-01 and all amendments HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the Council of the City of Bakersfield at a regular meeting thereof held on AUG 0 9 2023 , by the following vote: ,� V, Ya, : COUNCILMEMBER,ARIAS,GONZALES,WEIR,SMITH,��; GRAY,KAUR NOES: COUNCILMEMBER ABSTAIN: COUNCILMEMBER SE T: COUNCILMEMBER� � i I i J LIE DRIMAKIS, CPMC, MMC I CITY CLERK and EX OFFICIO CLERK of the Council of the City of Bakersfield i i APPROVED UG 0 9 2023 BY KAREN GOH i Mayor APPROVED AS TO FORM: VIRGINIA GENNARO Cit2Att ney I By a.w GINIA GENNARO City Attorney i i i VG:ag S:\C0UNCIL\Resos\23-24\Repea1 152-01 etc.,FinancialAssistanceNonProfitGroups.Reso.docx - Page 2 of 2 Pages- Resolution Repealing Section 4.20 Resolution No. 152-01 and all amendments RESOLUTION NO. 421 2023. A RESOLUTION ESTABLISHING COUNCIL POLICY FOR EVALUATING REQUESTS FOR FINANCIAL ASSISTANCE FROM NONPROFIT GROUPS. (COUNCIL POLICY 4.20) j WHEREAS, the City Council from time to time receives requests for financial j assistance from nonprofit groups; and i WHEREAS, the City Council must evaluate these requests for financial assistance to determine the ability of the City to consider such requests in k accordance with Council goals and given limited City resources; and WHEREAS, the City Council requested that the Budget, Finance and Economic Development Committee of the Council review a policy for evaluating I requests for financial assistance from nonprofit groups; and WHEREAS, a resolution of the City Council is necessary to adopt Council policy for financial assistance from nonprofit groups; and I WHEREAS, financial assistance is limited to five groups for ongoing operations and maintenance purposes; and WHEREAS, the five groups eligible to receive financial assistance for ongoing operations and maintenance purposes from the City include the Bakersfield Senior Center, Bakersfield Museum of Art, the Bakersfield Symphony Orchestra, Bakersfield Music Theater and Bakersfield-Kern Regional Homeless Collaborative, Inc. (BKRHC); and WHEREAS, in light of recent funding requests from other nonprofit groups, on j March 11, 2020, the City Council directed staff to strengthen the criteria related to financial accountability and reporting from nonprofit groups seeking contributions from the City. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield as follows: i 1 . The above recitals are true and correct and incorporated herein by reference. 2. Council may consider requests for financial assistance from Non- Profit groups if the request for financial assistance meets at least one of the following criteria: - Page 1 of 3 Pages - 2.1 . It is for one-time expenditures rather than ongoing costs; 2.2. It is for capital expenditures rather than operating costs; 2.3. It is for one-time activities which are tied to specific high priority City Council goals; i 2.4. It is for use of City facilities by the Non-Profit group. I 3. Any requests for financial assistance from Non-Profit groups not j meeting the criteria set forth in this paragraph will not be considered for funding. 4. Non-Profit groups requesting financial assistance shall provide the i following information: 4.1 . Any request shall be made in writing and shall be addressed to the full City Council. 4.2. All requests shall include current financial information including the Annual Operating Budget for the requested funding year, current Balance Sheets, Profit and Loss Statements and other pertinent financial information to support their funding request. � I4.3. All requests shall include a copy of the applicable Business Plan and/or Operating Plan. 4.4. All requests shall include evidence of matching funds from the Non-Profit group so the City does not bear the entire cost of the proposed project or activity. 4.5. If the request is granted, the Non-Profit group shall provide all information as stipulated in the subsequent Agreement between the City and the Non-Profit; including but not limited to: 4.5.1 . An Initial Report within 90 days of Council approval of Agreement, which includes an accounting of expenditures of first quarter use of funds. 4.5.2. A Final Report within 30 days of the end of the requested funding year, which includes an Accounting Report of all expenditures. 5. The Council will not consider assistance to Non-Profit groups for ongoing operation and maintenance purposes with the exception of the j - Page 2 of 3 Pages- i following groups with which the City has had an ongoing relationship, The Bakersfield Senior Center, The Bakersfield Museum of Art, The Bakersfield Symphony, The Bakersfield Music Theater and The Bakersfield Kern Regional Homeless Collaborative. The sources and amounts of funds to be contributed annually to these five groups is to be recommended by the City Manager as part i of the City's annual budget, subject to City Council review and approval. I 6. The Council authorizes the City Manager to notify groups who make requests for financial assistance which do not conform to this policy, that their j request is outside Council policy. 7. This resolution shall take effect immediately upon its passage. ---00000--- HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the Council of the City of Bakersfield at a regular meeting thereof held on AlIG n 9 2023 , by the following vote: f QD: COUNCIL MEMBER AR S,GONZALES,WEIR,SMITH,-FREEty AI ,GRAY,K R NOES: COUNCIL MEMBER ABSTAIN: COUNCIL MEMBER ABSENT: COUNCIL MEMBER J LIE DRIMAKIS, CPMC, MMC CITY CLERK and Ex Officio of the Council of the City of Bakersfield APPROVED 0 9 2023 By KAREN K. GOH Mayor APPROVED AS TO FORM: VIRGINIA ENNARO City Aft ey By c� cvto J SHUA . RUDNICK Deputy City Attorney JHR:vlg/ag S:\COUNCIL\Resos\23-24\FinancialAssistanceNonProfifs(4.20(.docx d i Page Pages J _