HomeMy WebLinkAbout12/11/13_CC_AGENDA_PACKETBAKERSFIELD CITY COUNCIL
AGENDA
MEETING OF DECEMBER 11, 2013
Council Chambers, City Hall, 1501 Truxtun Avenue
Regular Meeting - 5:15 p.m.
REGULAR MEETING - 5:15 p.m.
1. ROLL CALL
2. INVOCATION by Pastor Daniel Elgu6zabal, Family Community Center.
3. PLEDGE OF ALLEGIANCE by Devon Price, 5m grade student at Alicante Avenue School,
4. PRESENTATIONS
a. Presentation by Mayor Hall of retirement plaque and gift certificate to Lieutenant
Donald A. Krueger,
S. PUBLIC STATEMENTS
6. WORKSHOPS
7. APPOINTMENTS
a. One appointment to the Planning Commission, due to the resignation of Justin Batey
(Ward 5), whose term expires April 30, 2017.
Staff recommends Council determinatlon.
b. One appointment to the Fire Civil Service Board, due to the expiration of term of
Thomas Edmonds, whose term expires December 31, 2013.
Staff recommends Council determinatlon.
C. One appointment to the Miscellaneous Civil Service Board, due to the expiration of
term of Gonzalo Ramirez ; whose term expires December 31, 2013.
Staff recommends Council determination.
8. CONSENT CALENDAR
Minutes:
a. Approval of minutes of the November 20, 2013, Regular City Council Meetings.
Payments:
b. Receive and file department payments from November 7, 2013, to November 25,
2013, in the amount of $17,714,028.55 and self- Insurance payments from
November 7, 2013, to November 25, 2013, In the amount of $381,873.79, totaling
$18,095,902.34.
8. CONSENT CALENDAR continued
Ordinances:
C. California Public Employees' Retirement System (CalPERS):
1. Adoption of Ordinance authorizing an amendment to the contract with
CalPERS. (FR11 106113)
2. Amendment No. 8 to Agreement No. 97 -39 with CalPERS Board of
Administration to provide Section 21548 (Pre- Retirement Option 2W Death
Benefit) for local police safety members.
Resolutions:
d. Resolution Identifying Vendor, Healthcare Plans and Setting Rates for Citywide Health
Insurance Plans (Anthem Blue Cross PPO Plans Only) for Eligible Active and Retired
Employees.
e. Resolutions approving the Memorandum of Understanding, setting salaries and
related benefits for employees represented by the Bakersfield Police Officers
Association and modifying the paying and reporting the value of employer paid
member contributions with Time -in -Grade exceptions for Police Safety Class.
f. Resolution authorizing the sale ($1.00) of a surplus Harley Davidson Motorcycle to the
Kern County Museum.
(Ward 2) g. Resolution determining that a portable grill cart cannot be reasonably obtained
through the usual bidding procedures and authorizing the Finance Director to
dispense with bidding therefor, not to exceed the budgeted amount of $43,000.
(Ward 2) h. Emergency Repairs for Ice Chiller at Rabobank Arena:
1. Resolution dispensing with normal bidding procedures due to need for
emergency Installation and rental of a portable 300 -ton Ice chiller along with
emergency repairs to existing Ice chiller system at Rabobank Arena due to
catastrophic failure, not to exceed $375,000.
2. Appropriate $375,000 Facility Reserve Funds to the Public Works Department's
Capital Improvement Budget within the Capital Outlay Fund.
(Ward 3 -7) 1. Assessment District Software:
1. Resolution determining that certain Assessment District Software cannot be
reasonably obtained through usual bidding procedures and authorizing the
Finance Director to dispense with bidding therefor, not to exceed $79,960.
2. Agreement with NBS Government Finance Group (not to exceed $79,960) for
the purchase of Assessment District Software,
City Council Meeting of 12/11/2013
8. CONSENT CALENDAR continued
(Ward 3) j. Alfred Harrell Lift Station:
1. Resolution determining that certain rebuilding of WEMCO pumps at Alfred
Harrell Lift Station cannot be obtained through the usual bidding procedures
because Flo- Systems, Inc., Is the sole distributor of WEMCO pumps for the
City's geographical area and authorizing the Finance Director to dispense
with bidding therefor, not to exceed $100,000.
2. Agreement with Flo- Systems, Inc., (not to exceed $100,000), for rebuilding of
WEMCO pumps at Alfred Harrell Lift Station.
(Ward 2) k. Repair and replacement of picnic shade shelter roof at Jastro Park:
1. Resolution determining that the repair and replacement of the picnic shade
shelter roof cannot be reasonably obtained through the usual bidding
procedures and authorizing the Finance Director to dispense with bidding
therefor, not to exceed $16,083.
2. Agreement with Gametime (not to exceed $16,083) for the project.
3. Transfer $16,803 from Saunders Playground Rehabilitation project to the
Recreation and Parks Department Capital Improvement Budget within the
Capital Outlay Fund.
(Ward 2,4) 1. Management of Designated City Utility Accounts:
1. Resolution authorizing the City Manager to execute an authorization allowing
Cass Information Systems to manage designated utility accounts on behalf of
the City.
2. Authorization allowing Cass information Systems to manage designated City
utility accounts with PG &E related to Rabobank Arena, Theater and
Convention Center, the San Joaquin Community Hospital Ice Center, and the
Bright House Networks Amphitheater at no additional cost to the City.
(Ward 1) M. Resolution adding territory, Area 5 -69 (601 Tollhouse Drive) to the Consolidated
Maintenance District and approving, confirming and adopting the Public Works
Director's Report and authorizing collection of assessments by the Kern County Tax
Collector.
(Ward 6,7) n. Resolutions of Intention (ROI) adding the following territories to the Consolidated
Maintenance District and preliminarily approving, confirming and adopting the
Public Works Director's Report for each:
1. ROI No. 1766 adding Area 2 -55 (3700 Wilson Road),
2. ROI No. 1769 adding Area 3 -90 (Tract 6410 at the northwest corner of Taff
Highway and Akers Road).
(Ward 2,4) o. Resolutions of Intention (ROI) forming two Traffic Signal Maintenance Districts and
preliminarily approving, confirming and adopting the Public Works Director's
Report for each:
1. ROI No. 1767 forming TS -23 (southwest corner of Panama Lane and Ashe
Road),
2. ROI No. 1768 forming TS -24 (southwest corner of Olive Drive and Calloway
Drive),
City Council Meeting of 12/11/2013
8. CONSENT CALENDAR continued
Agreements:
(Ward 2) P.
Agreement with AEG Management Bakersfield, LLC (not to exceed $ 60,000), for
the reimbursement of costs associated with the rental of Rabobank Arena for the
Christian Congregation of Jehovah's Witnesses conventions,
(Ward 1,2,6) q.
Agreement with Kern High School District (not to exceed $75,000 paid to the City) for
use of aquatic facilities for practice and swim meets.
(Ward 3 -7) r.
Agreement with Wilson & Associates (not to exceed $46,800), to provide continuing
disclosure services for various Special Assessment Districts.
S.
Grant Agreement with the California Urban Forests Council for the provision of trees
and planting materials within City parks and public rights of way.
(Ward 7) t.
Hosking Avenue and State Route 99 Interchange Project;
1. Relocation Agreement with Lamar Central Outdoor, LLC ($150,000).
2. Lease Agreement with Lamar Central Outdoor, LLC, (TRIP)
U.
Revised Agreement with California Department of Fish and Wildlife ($694,852) to
receive funds for the continued preparation of the new Bakersfield Habitat
Conservation Plan.
(Ward 1) V.
On -call Agreements with A -C Electric Company and Braun Electric Company (not to
exceed $200,000 annually) for electrical services at the Mount Vernon Recycling
Facility for a one -year period, renewable annually for four consecutive one -year
periods.
(Ward 7) W.
Common Use Agreement with Kern Delta Water District (no compensation) for right
of entry to maintain a canal crossing as well as existing pavement, curb, gutter,
sidewalk, traffic signals and future Improvements on McKee Road at South H
Street /Kern Island Canal.
X.
Consultant Agreement with Solis Engineering Inc. ($696,375), to provide materials
testing services for calendar years 2014 and 2015.
Y.
Consultant Agreements with McIntosh & Associates ($200,000), Meyer Engineering
($200,000) and Nolte Associates /NV5 ($200,000) to provide "on- call" construction
Inspection services for Development Projects and Capital Improvement Program.
(Ward 5) Z.
Final Map, Improvement and Landscape Agreements with Old River Road, LLC„
for Tract 6678 located south of Panama Lane, between Old River Road and Progress
Road.
(Ward 6) aa. Final Map and Improvement Agreement with Lennar Fresno, Inc., for Tract 6758
Unit 1 located east of Ashe Road and north of Taff Highway,
(Ward 5) bb. Final Map and Improvement Agreement with Castle & Cooke California, Inc., for
Tract 7161 Unit 5 located east of Allen Road and north of White Lane,
(Ward 3) cc, Utility Agreement with California Water Service Company ($667,000; 100% Local) for
the relocation of waterline facilities In conflict with the State Route 178 Widening
Project. (TRIP)
City Council Meeting of 12/11/2013
8. CONSENT CALENDAR continued
(Ward 1) dd.
Utility Agreement with Pacific Gas and Electric Company ($86,221.21; 100% Local),
for the location of electrical distribution facilities In conflict with the Improvements on
State Route 58 from State Route 99 to Cottonwood Road; part of the Beltway
Operational Improvements Project. (TRIP)
ee.
Amendment No. 5 to Agreement No. 03 -310 for employment of Virginia Gennaro as
City Attorney.
ff.
Amendment No. 1 to Agreement No. 10 -033 with outside counsel, Marderosian,
Runyon, Cercone & Cohen extending legal services through fiscal year 2018 -2019.
(Ward 1) gg.
Amendment No. 4 to Agreement No. 09 -162 with the Bakersfield Homeless Center
(revised not to exceed $169,744 annually and extend term one year) for sorting of
green waste material at the Mt. Vernon Green Waste Facility.
hh.
Amendment No. 1 to Agreement No. 13 -058 with Gilliam & Sons, Inc. ($400,000;
revised not to exceed $1,254,484), to continue earthmoving and hauling services.
(Ward 2) ii.
Amendment No. 1 to Disposition and Development Agreement No. 12 -138, for
assignment and assumption of the Baker Street Village Phase II Project.
(Ward 2) jj.
Amendment No. 2 to Agreement No. 12 -100 with Chelsea Investment Corporation to
use a portion of the $1,200,000 HOME Investment Partnership (HOME) Funds already
allocated to the project as a Predevelopment Loan and provide for reimbursement
to the City for Infrastructure Improvements constructed which benefit the
development and construction of the Mill Creek Courtyard Senior Residences
located at 1303 S Street.
(Ward 1,7) kk. Contract Change Order No 2 to Agreement No. 13 -139 with Granite Construction
Company ($238,989.20; revised not to exceed $1,998,137.20) for Pavement
Rehabilitation 2013 Phase 2 - Panama Lane from South H Street to Monitor Street.
(Ward 2) II, Recoat Community Development Building Rooftop Parking Decks;
1. Contract Change Order No. 1 to Agreement No. 13 -141 with Angelus
Waterproofing & Restoration ($32,866; revised not to exceed $237,871) for the
project.
2. Appropriate $32,866 Facility Reserve Funds to the Public Works Department's
Capital Improvement Budget within the Capital Outlay Fund.
Bids:
mm. Extend bid from Jim Burke Ford ($42,592.94) for two additional full size extended cab
1/2 ton pickups for use by the Police Department.
nn. Accept bid from Jim Burke Ford ($1,047,252.29) for four additional and forty -two
replacement four door police special sedans for use by the Police Department.
oo. Accept bid from SANplicity, Inc. ($61,298.41) for two additional Dell EqualLogic
storage area network devices for the Information Technology Division.
pp. Accept bid and approve contract with Applied LNG Technologies, LLC ($800,000),
for the annual contract to supply liquid natural gas (LNG) fuel.
City Council Meeting of 12/11/2013
8. CONSENT CALENDAR continued
qq. Accept bids and approve contracts with IPC USA ($2,750,000) and SC Fuels
($1,250,000) for the annual contracts ($4,000,000) to supply gasoline and diesel fuels.
rr. Accept bid and approve contract with Cen -Cal Construction (not to exceed
$189,437.50) for canal liner repair,
(Ward 1,2) ss. Accept bid and approve contract with Michels Corporation, dba Michels Pipeline
Construction ($1,563,571), for the Sewer Rehabilitation, P Street Trunk Sewer.
(ward 2) tt. Accept base bid plus additive alternate 1 and approve contract with MPI Prime
Construction, Inc. ($74,000), for bathroom reconstruction at Fire Station No. 1,
(ward 6,7) uu. Accept base bid and approve contract with Brown and Fowler Construction, Inc.
($414,640), for Wilderness Park and Challenger Park Playground Rehabilitation
projects.
Miscellaneous:
VV. Appropriate $52,257 from First Five Kern Grant revenues to the Recreation and Parks
Operating Budget within the General Fund to provide a water safety education
program (Make -A- Splash),
ww. Appropriate $6,000 contribution from Bright House Networks made through the
Bakersfield Foundation to the Recreation and Parks Department Operating Budget
within the General Fund for the Movies in the Park series.
(Ward 3,4,5) xx. Quitclaim to terminate temporary construction easements for Fairfax Interchange
and Phase 1 & 2 of the Westside Parkway. (TRIP)
(Ward 1, 2) yy. Department of Housing & Urban Development (HUD) Action Plan Amendments:
1. Fiscal Year 2012 -2013 Action Plan Amendment 6 and Fiscal Year 2013 -2014
Action Plan Amendment 2, reprogramming $800,000 of Community
Development Block Grant (CDBG) Funds.
2, Appropriate $250,475.44 CDBG Contingency Funds to Capital Improvement
Projects within the CDBG Fund,
zz. Audit Reports for Fiscal Year ended June 30, 2013 (refer to Budget & Finance
Committee):
1. Comprehensive Annual Financial Report (CAFR).
2. Agreed Upon Conditions Report.
3. Single Audit Report - Schedule of Federal Expenditures for the City.
4. Independent Auditors Report - Compliance with Contractual Requirements
relative to the Bakersfield Subregional Wastewater Management Plan,
5. Independent Auditors Report on Appropriations Limit Worksheet (GANN Limit)
for the City,
6. Independent Auditors Report - Rabobank Arena, Theater, Convention Center,
Bakersfield Ice Sports Center & Bright House Networks Amphitheater.
City Council Meeting of 12/11/2013
8. CONSENT CALENDAR continued
aaa, Fiscal Year 2012 -2013 Annual Compliance Report for park Impact fees prepared In
accordance with Government Code §66006.
(ward 1,3,4,5,7) bbb. Fiscal Year 2012 -2013 Annual Compliance Report for planned drainage area fees
prepared in accordance with Government Code §66006,
ccc, Fiscal Year 2012 -2013 Annual Compliance Report for planned sewer area fees
prepared In accordance with Government Code §66006.
(Ward 3,6) ddd. Fiscal Year 2012 -2013 Annual Compliance Report for bridge crossings and major
thoroughfare fees prepared In accordance with Government Code §66006,
eee, Fiscal Year 2012 -2013 Annual Compliance Report for transportation Impact fees
prepared in accordance with Government Code §66006,
Successor Agency Business:
fff, Receive and file successor agency payments from November 7, 2013, to
November 25, 2013, In the amount of $35,000,
Staff recommends adoption of Consent Calendar Items 8a. through 8. fff.
9. CONSENT CALENDAR PUBLIC HEARINGS
10. HEARINGS
(Ward 5) a. Public Hearing to consider the Resolution ordering the summary vacation of a
portion of public utility easements as created on Tract Map 6223 (northeast corner of
South Allen Road and White Lane), A finding that the project is exempt from the
California Environmental Quality Act will also be considered.
Staff recommends adoption of Resolution,
11. REPORTS
12. DEFERRED BUSINESS
13. NEW BUSINESS
14. COUNCIL AND MAYOR STATEMENTS
15. ADJOURNMENT
Respectfully submitted,
Alan Tandy
City Manager
12/5/13 1:18pm
City Council Meeting of 12/11/2013
AGENDA HIGHLIGHTS
December 11, 2013 CITY COUNCIL MEETING
NOTE: There are no Closed Session Items on this agenda. The regular meeting of the City
Council will begin at 5:15 p.m.
REGULAR MEETING - 5:15 p.m.
There will be one appointment to each of the following: Planning Commission, Fire Civil
Service Board, and the Miscellaneous Civil Service Board (for one of two vacancies). We
anticipate additional actions on the January 8, 2014 agenda for one appointment to each of
the following: Kern Mosquito and Vector Control District, North of the River Recreation and
Park District, Police Civil Service Board, and the remaining vacancy on the Miscellaneous Civil
Service Board.
Item 8d. 2014 Health Care Package for the Anthem PPO Plans. The 2014 rate renewal
package for the Anthem PPO Plans for active and retired employees was not included with
the healthcare packages and rates that were approved by the City Council on November 20,
2014, as the City's health plan consultant, Segal, had extended the claims review and
negotiations process in an attempt to lower the Anthem renewal rate increases. However,
utilization costs continued to exceed the premiums collected during the extended review
period, and the final rate renewal resulted in a 28% increase for the active PPO Plan. The
Employee Insurance Committee and the Personnel Committee considered multiple plan
changes recommended by Segal to reduce the rate increase and are recommending
Council approval of a Resolution for a renewal package that will result in a 17.3% increase for
the active employees, a -9.54% decrease for retired employees, and increases to the
deductibles and out of pocket maximum increases. A budget adjustment will also be
necessary; those details will be included in the upcoming mid -year budget adjustments in
January.
Item 8e. Resolutions r
of the value of Emoloyer Paid Member Contributions (EPMC), with Time -in -Grade excel2tions
for Police Safety Class. Recent negotiations have resulted in agreement with the BPOA for a
new MOU that is consistent with Council guidelines. It includes a .5% salary increase for all
BPOA members; however, there is also a requirement for unit members who are not already
doing so to pay .5% of their pension costs. The previous MOU had expired as of June 30, 2013;
the term of the new MOU is from July 1, 2013 through June 30, 2014. Staff is recommending
approval of the two resolutions.
Item 8yy. HUD Action Plan Amendments Staff is proposing amendments to the FY 2012/13
and FY 13/14 Action Plans for HUD funded projects. HUD requires that CDBF funds are spent in
a timely manner, so we periodically make adjustments to the Action Plan to ensure that all
available funding is used. This item requests the reprogramming of $238,944.45 in savings from
two projects that have been completed (the South Mill Creek Park and Parking Project and
the Oleander Area Curb, Gutter, Sidewalk and Reconstruction Project); $310,580.00 from the
cancellation of the Arts Alive Streetscape Improvements Project, which is no longer eligible,
due to change in HUD regulations; and $250,475.45 in CDBG programmed contingency funds,
for a total of $800,000.00. The funding would be allocated to three new shovel -ready projects
in Wards One and Two, as follows: 1) pedestrian improvements near the Pauly and Bessie
Owens Elementary Schools, $280,000.00; 2) a curb, gutter, sidewalk and reconstruction project
for an area bounded by Union, Brundage, P and 4th Streets, $212,000.00; and 3) a curb, gutter,
sidewalk and reconstruction project for an area bounded by East Truxtun, Baker, East
California and Williams. Council approval is also requested for the appropriation of
$250,475.44 of unprogramed CDBG contingency funds to the Capital Improvements Projects
within the CDBG fund.
Item 8u. Annual Audit Reports. Staff recommends the referral of six audit reports, including
the City's Comprehensive Annual Financial Report, for the fiscal year ending June 30, 2013, to
the Budget and Finance Committee.
Items 8aaa. - See*. Annual Compliance Reports for FY 2012 -13. Five compliance reports are
being provided for review by the City Council and the public, for the following: Park Impact
Fees, Planned Drainage Area Fees, Planned Sewer Area Fees, Bridge Crossings and Major
Thoroughfare Fees, and Transportation Impact Fees.
Approved:
Alan Tandy, City Manager
cc: Department Heads
City Manager's File
City Clerk's File
News Media File
Agenda Highlights - December 11, 2013 Council Meeting
Page 2
MEETING DATE: December 11, 2013 AGENDA SECTION: Presentations
ITEM: 4
TO: Honorable Mayor and City Council APPROVED
FROM: Christi Tenter, Human Resources Manager DEPARTMENT HEAD
DATE: November 15, 2013 CITY ATTORNEY
CITY MANAGER fjS
SUBJECT: Presentation by Mayor Hall of a Retirement Plaque and Gift Certificate to
Lieutenant Donald A. Krueger.
RECOMMENDATION:
BACKGROUND: Mayor Hall will make presentations to:
Lieutenant Donald A. Krueger for 30 years of service to the City of Bakersfield.
GR:PARETIREMENT PERS MISCELLANEOUSWdmin Report Retiree Presentations Krueger.doc 11/15/2013
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ADMINISTRATIVE REPORT
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MEETING DATE: December 11, 2013 AGENDA SECTION: Appointments
ITEM: 1.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Roberta Gafford, City Clerk
November 25, 2013
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER �CsJ
One appointment to the Planning Commission due to the resignation of Justin
Batey (Ward 5), whose term expires April 30, 2017.
RECOMMENDATION:
Staff recommends Council determination.
BACKGROUND: There is one appointment to the Planning Commission due to the resignation
of Justin Batey (Ward 5), whose term expires April 30, 2017.
Applications for appointment were received from the following:
Ward 5
• Dr. Brandon Hawkins
• Jenifer Pitcher
• Richard Schwarz
On October 6, 1999, the City Council, by adoption of Ordinance 3926, determined the order of
nomination. In accordance with this ordinance, the appointment shall be made by the
Councilmember of Ward 5.
The Planning Commission is an advisory body to the City Council. It is composed of seven (7)
regular members, nominated by the Councilmember of the ward which corresponds with the
commission vacancy. Additionally, Planning Commission members must be residents of the City
throughout their four -year terms, but not of a specific ward of the nominating Councilmember.
Commission duties are to maintain and interpret the City's General Plan and recommend
methods of implementation; maintain the City's zoning ordinance and make recommendations
for improvement; review the City's Capital Improvement Plan for consistency with the General
Plan; review and approve subdivisions and parcel maps; and conduct hearings on all of the
above items and on any appeals of site plan review.
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MEETING DATE: December 11, 2013 AGENDA SECTION: Appointments
ITEM: 7, b.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Roberta Gafford, City Clerk
November 27, 2013
APPROVED
DEPARTMENT HEAD 4)AT
CITY ATTORNEY
CITY MANAGER AS
One appointment to the Fire Civil Service Board, due to the expiration of term of
Thomas Edmonds, whose term expires December 31, 2013.
RECOMMENDATION: Staff recommends Council determination.
BACKGROUND: There is one vacancy on the Fire Civil Service Board due to the expiration
of term of Thomas Edmonds, whose term expires December 31, 2013. The news release for this
recruitment was posted November 4, 2013.
An application was received from incumbent Thomas Edmonds.
The Fire Civil Service Board is an advisory body to the City Council. It is composed of three (3)
members, appointed by the full Council. Members must be residents of the City throughout
their three -year term and shall have no connection with City government.
The Board formulates rules and regulations governing the selection, promotion and discipline
of members of the Fire Department. All applicants have been encouraged to contact each
councilmember regarding their interest and qualifications. Meetings are held the second
Monday of each month at 3:00 p.m., at the Fire Administration Office, 2101 H Street,
Bakersfield.
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MEETING DATE: December 11, 2013 AGENDA SECTION: Appointments
ITEM: 17, G
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Roberta Gafford, City Clerk
December 2, 2013
APPROVED
DEPARTMENT HEAD T
CITY ATTORNEY
CITY MANAGER K S _
One appointment to the Miscellaneous Civil Service Board, due to the expiration
of term of Gonzalo Ramirez, whose term expires December 31, 2013.
RECOMMENDATION: Staff recommends Council determination.
BACKGROUND: There will be one appointment to the Miscellaneous Civil Service Board
due to the expiration of term of Gonzalo Ramirez, whose term expires December 31, 2013.
An application was received from incumbent Gonzalo Ramirez.
The Miscellaneous Civil Service Board is an advisory body to the City Council. It is composed
of five (5) members, appointed by the full Council. Members must be residents of the City
throughout their three -year term and shall have no connection with City government.
The Board formulates rules and regulations governing the selection, promotion and discipline
of employees affected by Civil Service. All applicants have been encouraged to contact
each Councilmember regarding their interest and qualifications. Meetings are held the third
Tuesday of each month at 2:00 p.m. at City Hall North, 1600 Truxtun Avenue, Bakersfield.
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MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: j2 -0 :1
TO: Honorable Mayor and City Council APPROVED
FROM: Roberta Gafford, City Clerk DEPARTMENT HEAD ,&
DATE: November 26, 2013 CITY ATTORNEY
CITY MANAGER
SUBJECT: Approval of Minutes of the November 20, 2013, Regular City Council Meetings.
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
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ADMINISTRATIVE REPORT
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MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: S. b.
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD /1/ S
DATE: November 25, 2013 CITY ATTORNEY )qV
CITY MANAGER_ S
SUBJECT: Receive and file department payments from November 7, 2013 to
November 25, 2013 in the amount of $17,714,028.55, Self Insurance payments
from November 7, 2013 to November 25, 2013 in the amount of $381,873.79,
totaling $18,095,902.34
RECOMMENDATION:
Staff recommends report be received and filed.
BACKGROUND:
November 25, 2013, 2:35PM
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MEETING DATE: December 1 1, 2U 13 AGENDA SECTION: Consent Calendar
ITEM: g, C
TO: Honorable Mayor and City Council APPROVED
FROM: Alan Tandy, City Manager DEPARTMENT HEAD
DATE: November 18, 2013 CITY ATTORNEY y1f-
CITY MANAGER &
SUBJECT: California Public Employees' Retirement System (CaIPERS).
1. Adoption of Ordinance authorizing an Amendment to the Contract with
California Public Employees' Retirement System (CaIPERS).
2. Amendment No. 8 to Agreement No 97 -39 between the City of Bakersfield and
the CalPERS Board of Administration to provide Section 21548 (Pre- Retirement
Option 2W Death Benefit) for local police safety members.
RECOMMENDATION:
Staff recommends adoption of the Ordinance and Contract Amendment.
BACKGROUND:
The Ordinance authorizing an Amendment to the Contact between the City and CalPERS
represent the procedural steps required by CalPERS in order for the City to implement changes to
the contract that been brought about by prior Council action.
On March 6, 2013 Council approved a new Memorandum of Understanding (MOU) between the
City and the Bakersfield Police Officers Association (BPOA) which outlines the "Terms and
Conditions of Employment" for the represented members. Included within those terms was the
implementation of the Pre - Retirement Option 2W Death Benefit. This benefit allows the spouse or
registered domestic partner of a deceased member, who was eligible to retire from service at
the time of death, to elect to receive the Pre - Retirement Option 2W Death Benefit in lieu of the
lump sum Basic Death Benefit. This benefit is a monthly allowance equal to the amount the
member would have received if he /she had retired from service on the date of death and
elected Option 2W. This change was an agreed upon item in negotiations, approved by a vote
of the membership, and thus was included in the Council's Resolution setting "Terms and
Conditions of Employment." The impact of this change to the total employer rate is .072% (FY 13-
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14 from 35.094% to 35.166 %). Upon approval all units will now be covered and have the Pre -
Retirement option 2W Death Benefit.
CalPERS requires that the City adopt a Resolution of Intention and have first reading of the
Ordinance at least twenty (20) days prior to the final adoption of the Ordinance, which was
approved during the November 6, 2013 City Council Meeting. The second reading and
adoption of the Ordinance will provide an effective date of the Ordinance with CaIPERS as of
January 10, 2014, thirty (30) days post approval by the governing body. The contact
amendment is scheduled to be in effect with CaIPERS as of January 13, 2013.
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MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: S
TO: Honorable Mayor and City Council APPROVED
FROM: Christi Tenter, Human Resources Manager DEPARTMENT HEAD
DATE: November 25, 2013 CITY ATTORNEY
CITY MANAGER
SUBJECT: Resolution Identifying Vendor, Healthcare Plans and Setting Rates for itywicle
Health Insurance Plans (Anthem Blue Cross PPO Plans Only) for Eligible Active and
Retired Employees
RECOMMENDATION:
The Personnel Committee recommends Council approval of the resolution and 2014 rate renewal
package for the Anthem PPO Plans (active and retiree).
BACKGROUND:
On November 20, 2013, the City Council approved the 2014 healthcare plans and rates for
eligible employees with the exception of the Anthem Blue Cross PPO plan for active and retirees.
During the earlier stages of the renewal process the 2014 rates for the active PPO plan were
estimated at over 30% due to higher than normal claims experience during the 2013 plan year,
out -of- network utilization absorbed by the plan, and administrative fees associated with the
implementation of the Affordable Care Act (ACA).
In an effort to reduce the rate increase for the Anthem Blue Cross Active PPO Plan, Segal
extended the claims review and negotiations process with the carriers with the hope that further
claims experience data would justify a lower renewal rate. This was not the case, as plan
utilization costs continued to exceed the premiums collected during the extended review period.
Segal's efforts resulted in a final rate renewal increase of 28% for the active PPO Plan.
Over the last few weeks, the Employee Insurance Committee and the Council's Personnel
Committee have been considering multiple plan changes recommended by Segal to reduce
the rate increase for the Active Anthem Blue Cross PPO plan for 2014. As a result of this process,
the Insurance Committee and the Personnel Committee are recommending approval of nearly
all of Segal's recommended plan changes which result in the following:
• 17.3% rate increase to the active PPO plan;
- 9.54% rate decrease to the retiree PPO plan;
In- Network deductible increase from $350 to $750 (single party);
• Out -of- Network deductible increase from $350 to $1,000 (single party);
ADMINISTRATIVE REPORT
• In- Network, Out -of- Pocket maximum increase from $1,500 to $2,000 (single party);
• Out -of- Network, Out -of- Pocket maximum increase from $4,500 to $10,000 (single party);
• Reduction in the Out -of- Network coinsurance from 60% to 50 %.
With the approval of the Anthem Blue Cross PPO plans as presented, all 2014 plan renewals and
benefits will be established and staff plans to hold the annual open enrollment process for active
and retirees between December 12th and December 18th.
The approval of the health care benefits and rates for the 2014 plan year will require a budget
adjustment which will be detailed as part of the upcoming mid -year budget adjustment process
in January.
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ADMINISTRATIVE REPORT
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: 9. e-.
TO: Honorable Mayor and City Council
FROM: Alan Tandy, City Manager
DATE: November 25, 2013
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY ✓6'
CITY MANAGER
SUBJECT: 1. Resolution Approving the Memorandum of Understanding, Setting Salaries and
Related Benefits for Employees Represented by the Bakersfield Police Officers
Association.
2. Resolution Modifying the Paying and Reporting of the Value of Employer Paid
Member Contributions with Time -in -Grade Exceptions for Police Safety Class.
RECOMMENDATION: Staff recommends adoption of the Resolutions.
BACKGROUND: Labor negotiations between the City and the Bakersfield Police Officers
Association (BPOA) were recently concluded following the June 30, 2013 expiration of BPOA's
most recent Memorandum of Understanding (MOU).
The City's labor negotiation team was able to work with representatives of BPOA to develop a
new MOU which is consistent with the Council's approved guidelines, and includes a requirement
for BPOA members, not already doing so, to begin paying a portion of their pension costs. The
new MOU which is being recommended for approval includes the following components for
those represented by BPOA:
1. Term from July 1, 2013 through June 30, 2014
2. Half of one percent (0.5 %) salary increase for all unit members.
3. Unit members hired prior to January 1, 2011 and who have been with the City more than
five years, will contribute 0.5% towards their pension costs.*
4. An increase to call back minimum from two (2) to three (3) hours.
5. An equity adjustment to the salary grade for Detectives of 1.8 %.
ST
Page 1
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ADMINISTRATIVE REPORT
Consistent with the intent of the Public Employees' Pension Reform Act of 2013 (PEPRA), the City is
moving towards incrementally increasing the pension contributions made by City employees.
The second resolution under this item recognizes the increased contribution being made Police
Safety Class members and therefore reduces the member contribution being paid by the City on
behalf of the employees in this group. The Resolution is necessary so that the information
provided to the California Public Employees' Retirement System is updated according to the
parameters of the new MOU between the City and BPOA.
*Note: Unit members hired after January 1, 2011 are required to contribute towards their pension costs as a
result of Measure D-2010 and the Public Employees' Pension Reform Act of 2013 (PEPRA).
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Page 2
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Nelson K. Smith, Finance Director
November 20, 2013
APPROVED
DEPARTMENT HEAD i✓
CITY ATTORNEY
CITY MANAGER 45
Resolution to Authorize Sale of Surplus Harley Davidson Motorcycle to the Kern
County Museum, a non - profit organization for one dollar ($1.00).
RECOMMENDATION: Staff recommends approval of the resolution.
BACKGROUND: The City has received a request from the Kern County Museum, a nonprofit
organization to receive a surplus Harley Davidson motorcycle. The Harley Davidson
motorcycle is inoperable and is no longer in service. Repair cost estimates acquired by staff
exceed the value of the equipment rendering it not feasible to repair and sell at auction. The
motorcycle will be added to the museum's collection of historic items from Kern County. Staff
recommends the sale of a surplus motorcycle to the Kern County Museum for one dollar
($1.00).
The Bakersfield Municipal Code Section 3.20.120F provides for this action and states that any
sale to a governmental entity or non - profit organization shall be subject to confirmation and
approval by the City Council.
The equipment is being donated "as is with all faults" to remove the City from any potential
liability claims.
November 20, 2013, 3:36PM/kb
S:IPURCHWDMINWdmin 13- 14\Surplus Property Harley Davidson Motorcycle -Kem County Museum, December 11, 2013.docx
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: 2 , 1.
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: December 2, 2013
_ujj l* `l
DEPARTMENT HEA
CITY ATTORNEY bk,
CITY MANAGER
SUBJECT: Resolution determining that a portable grill cart cannot be reasonably obtained
through the usual bidding procedures and authorizing the Finance Director to
dispense with bidding thereof, not to exceed the budgeted amount of $43,000.
(Ward 2)
RECOMMENDATION: Staff recommends adoption of Resolution.
BACKGROUND: The Rabobank Arena currently utilizes free standing carts as well as snack bar
facilities. The City desires to add a portable grill cart to adequately serve patrons during peak
intermission periods at Rabobank Arena events.
AEG management staff and their supporting food service provider, Aramark, obtained quotes
from two different vendors and have determined Corsair Display Systems, LLC manufactures a
grill that will integrate with existing food facilities at the Rabobank Arena. In addition, they can
meet the specified delivery time for upcoming arena events.
Staff is recommending adoption of the Resolution to dispense with bidding for an additional
grill cart to be purchased from Corsair Display Systems, LLC not to exceed the budgeted
amount of $43,000. Funds are budgeted in the Capital Outlay Fund for this project.
Purchasing Division/kb
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December 2, 2013, 4:38PM
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ADMINISTRATIVE REPORT
10
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
November 22, 2013
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY pp
CITY MANAGER 46
Emergency Resolution for Installation and Rental of a Portable Chiller along with
Repair of Existing Chiller Due to Catastrophic Failure at Rabobank Arena (Ward 2):
Resolution dispensing with normal bidding procedures due to need for
emergency installation and rental of a portable 300 -ton ice chiller along with
emergency repairs to existing ice chiller system at Rabobank Arena due to
catastrophic failure, not to exceed $375,000.
2. Appropriate $375,000 Facility Reserve Funds to the Public Works Department's
Capital Improvement budget within the Capital Outlay Fund.
RECOMMENDATION: Staff recommends approval of resolution and appropriation.
BACKGROUND: On November 17, 2013, Public Works staff was notified that the ice chiller system
at Rabobank Arena had failed and could no longer maintain the temperature of the floor to
insure the ice rink would not melt. Consequently, the existing ice chiller was unable to provide a
safe ice surface for events requiring use of the ice rink.
Public Works staff assessed the condition of the existing ice chiller and determined that the chiller
experienced a catastrophic failure which would require extended downtime in order to repair.
The Public Works Director determined that this catastrophic failure was an emergency condition
which would have been significant and costly if not immediately addressed, as multiple events
were already scheduled at the Facility. The ice chiller failure would have also caused disruption
for ticket holders, among other complexities. Therefore, the Public Works Director authorized
Peterson Cat Power Systems to proceed with the installation and rental of a portable 300 -ton ice
chiller while repairs were in progress to the existing ice chiller.
Additionally, the Public Works Director authorized several vendors to perform emergency repairs
for the existing ice chiller to save on future rental costs of the portable chiller. Rental costs are
$19,000 a month. Condenser & Chiller Services, Inc., Rapid Recovery, Thermal Services and
Mycom were authorized to repair the existing chiller. Condenser and Chiller Services' work
included removing and replacing the 425 3/4 -inch carbon steel tubes (18 -feet in length) in the
pressurized chiller barrel, cleaning the barrel and the tube sheet holes of debris, pressure testing
gi
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ADMINISTRATIVE REPORT
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for leaks, and reinstalling the evaporator heads. Rapid Recovery's work included removal of over
2,500 pounds of contaminated R -22 (Freon) from the ice chiller system. Thermal Services' work
included flushing and cleaning the system of the contaminated mix of Freon and brine. Mycom's
work included rebuilding and servicing the three compressors for the system.
This Administrative Report authorizes the Finance Director to dispense with normal bidding
procedures in accordance with Section 3.20.060.D.4 of the Bakersfield Municipal Code.
Staff recommends the appropriation of $375,000 of Facility Reserve Funds to cover costs for this
emergency repair. The Facility Reserve Fund are funds set aside for major renovations and repairs
to City Facilities. As part of the midyear budget, staff will bring forward a proposal to replenish the
Facility Reserve Fund for this cost with remaining prior year property tax administration fee refund.
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ADMINISTRATIVE REPORT
LI 0
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: $. j.
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: November 20, 2013
SUBJECT: Assessment District Software
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER &
Resolution determining that certain Assessment District Software cannot be
reasonably obtained through usual bidding procedures and authorizing the
Finance Director to dispense with bidding therefore, not to exceed $79,960.
2. Five year agreement with NBS Government Finance Group (NBS) to purchase
Assessment District Software not to exceed $79,960. (Wards 3, 4, 5, 6 & 7)
RECOMMENDATION: Staff recommends adoption of the Resolution and approval of the
Agreement.
BACKGROUND:
The City of Bakersfield began working with assessment district bond financing in the early
1980's. In 1996, the City purchased a DOS based software package from the Government
Finance Group, which was then upgraded in 2002 to a windows based software package (D-
FAST 2).
The City currently handles administration for over 16,650 assessment district parcels
(contained within 22 assessment districts) on an annual basis. The current software being
used is no longer going to be fully supported by the vendor. The vendor now offers an
upgraded software product (D -FAST 3), which to the best of our knowledge, is the only such
software product that meets our current and future administrative needs.
The cost of the new software including an allowance for staff training is $26,112 plus
applicable sales tax. An annual software maintenance fee of $9,300 will also be incurred and
is subject to applicable sales tax and annual increases based on the Consumer Price Index
estimated at 2% per year for the five year term of the agreement. The annualized cost of this
contract is approximately $16,000 per year.
There is no General Fund impact regarding this agreement. The cost of these services will be
charged to the respective Special Assessment Districts.
S:\AdminWdmin Reports \Wilson & Assoc Cont Disc 5'. U .
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: g.
TO: Honorable Mayor and City Council
FROM: Raul M. Rojas, Public Works Director
DATE: November 20, 2013
SUBJECT: Alfred Harrel Lift Station (Ward 3):
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY k
CITY MANAGER__
1. Resolution determining that certain rebuilding of WEMCO pumps at Alfred Harrel
Lift Station cannot be obtained through the usual bidding procedures because
Flo- Systems, Inc is the sole distributor of WEMCO pumps for the City's
geographical area and authorizing the Finance Director to dispense with bidding
therefore, not to exceed $100,000.
2. Agreement with Flo- Systems, Inc ($100,000) for rebuilding of WEMCO pumps at
Alfred Harrel Lift Station, not to exceed $100,000.
RECOMMENDATION: Staff recommends approval of Resolution and Agreement.
BACKGROUND: This Administrative Report provides for the rebuilding of WEMCO pumps at the
Alfred Harrel Lift Station.
The existing WEMCO pumps at this Lift Station are currently operating on a temporary basis. This Lift
Station must be monitored at least once daily for potential pump failure. The existing WEMCO
pumps must be rebuilt in order to provide for the designed sewage flows into the lift station.
Additionally, the current lift station controls must be modified to accept the rebuilt WEMCO pumps.
Flo- Systems, Inc is the sole distributor of WEMCO pumps for the Bakersfield area. Therefore, the
Public Works Director recommends that the Council find that said rebuilding of WEMCO pumps
and modification of lift stations controls at the Alfred Harrel Lift Station can only be reasonably
obtained from Flo- Systems, Inc and authorize the Finance Director to dispense with bidding in
accordance with subsection D.2 of Section 3.20.060 of the Bakersfield Municipal Code. The cost for
this work is estimated not to exceed $100,000.
Sufficient funds are budgeted for this agreement. Sewer Enterprise Funds provide the funding
source for this agreement. Therefore, there is no General Fund impact. This agreement is exempt
from prevailing wage requirements.
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ADMINISTRATIVE REPORT
LIF
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: 1g. 14
TO:
FROM:
DATE:
SUBJECT
Honorable Mayor and City Council
Dianne Hoover, Director of Recreation & Parks
November 25, 2013
APPROVED
DEPARTMENT HEAD_
CITY ATTORNEY
CITY MANAGER_
Jastro Park: repair and replacement of picnic shade shelter roof (Ward 2).
1. Resolution determining that the repair and replacement of the picnic shade
shelter roof cannot be reasonably obtained through the usual bidding
procedures and authorizing the Finance Director to dispense with bidding
therefor and request shade shelter roof repair and replacement services from
Gametime, not to exceed $16,083.
2. Approve the agreement to repair and replace the picnic shade shelter roof at
Jastro Park from Gametime for a total amount not to exceed $16,083.
3. Transfer $16,083 from the Saunders Playground Rehabilitation project to the
Recreation and Parks Department Capital Improvement Budget within the
Capital Outlay Fund for the replacement of the picnic shade shelter roof.
RECOMMENDATION:
Staff recommends adoption of Resolution and approval of agreement and transfer.
BACKGROUND:
During a windstorm in May 2013, the picnic shade shelter roof at Jastro Park sustained damages
caused by fallen tree limbs. While the shade panels need to be replaced, the structure incurred
no damages. Staff contacted the original shade provider, Gametime, to submit a quote for
repair and replacement of the shade panels. Services by Gametime will restore the picnic shade
shelter to its original condition.
Staff recommends transferring $16,083 from available funds remaining in the Saunders
Playground Rehabilitation project to the Recreation and Parks Department Capital Improvement
Budget within the Capital Outlay Fund. There is no General Fund impact associated with this
project.
November 25, 2013, 2:48PM:jln
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ADMINISTRATIVE REPORT
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: $. 1.
TO: Honorable Mayor and City Council APPROVED
FROM: Virginia Gennaro, City Attorney DEPARTMENT HEAD
DATE: November 27, 2013 CITY ATTORNEY
CITY MANAGER A6S
SUBJECT: Management of Designated City Utility Accounts:
Resolution authorizing the City Manager to execute an authorization
allowing Cass Information Systems to manage designated utility accounts
on behalf of the City.
2. Authorization allowing Cass Information Systems to manage designated
City utility accounts with PG &E related to Rabobank Arena, Theater, and
Convention Center, the San Joaquin Community Hospital Ice Center, and
the Bright House Networks Amphitheatre at no additional cost to City.
(Wards 2 and 4)
RECOMMENDATION:
Staff recommends adoption of the resolution and approval of the Authorization.
BACKGROUND:
AEG Management Bakersfield, LLC ( "AEG "), the management company for the Rabobank
Arena, Theater, and Convention Center, the San Joaquin Community Hospital Ice Center, and
the Bright House Networks Amphitheatre (the "Facilities "), has requested that the City authorize
one of AEG's related entities (Cass Information Systems) to gain access to and manage
designated City utility accounts with PG &E related to the Facilities. This action will allow AEG to
explore ways of reducing utility costs for the Facilities and implement those reduction measures
at no additional cost to the City. The Authorization requires the City to indemnify PG &E for any
damages resulting from the release of the City's account information to the AEG entity and any
actions taken by the AEG entity related to the disclosed information.
The attached resolution authorizes the City Manager to execute the Authorization on behalf of
the City.
AH:Isc
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ADMINISTRATIVE REPORT
AIL�
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: g. M
TO: Honorable Mayor and City Council
FROM: Raul Rojas, Public Works Director
DATE: November 19, 2013
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY D�
CITY MANAGER �W
SUBJECT: Resolution to add Area 5 -69 (601 Tollhouse Drive) to the Consolidated Maintenance
District and approving, confirming, and adopting the Public Works Director's Report
and authorizing collection of assessments by the Kern County Tax Collector. (Ward
1)
RECOMMENDATION: Staff recommends adopting the Resolution.
BACKGROUND: On October 16, 2013, the Council adopted Resolution of Intention No. 1764
adding the above territory to the Consolidated Maintenance District as required by Section
13.04.021 of the Municipal Code. Inclusion in the Consolidated Maintenance District will provide
for the maintenance of parks and /or street landscaping. The areas will be under park and /or
streetscape zones of benefit and will be assigned the appropriate tier levels when parks and /or
street landscaping have been installed.
The addition of these territories to the Consolidated Maintenance District is not prohibited by
Proposition 218.
The City of Bakersfield has received a letter from the owner(s) of the properties described above
which waives the public hearing concerning inclusion in the Consolidated Maintenance District.
This allows the City to expedite the maintenance district process to satisfy the subdivision
requirement. The owner(s) also have submitted a Proposition 218 ballot indicating their consent
to the assessments.
In order to provide future property owners with disclosure regarding the inclusion of land in the
Consolidated Maintenance District and the estimated maximum annual cost per equivalent
dwelling unit, a covenant has been drafted and will be recorded with the Kern County Assessor -
Recorder's Office upon approval of this Resolution.
R
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MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: g , n
TO: Honorable Mayor and City Council APPROVED
FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD
DATE: November 19, 2013 CITY ATTORNEY
CITY MANAGER
SUBJECT: Resolutions of Intention (ROI) to add the following territories to the Consolidated
Maintenance District and preliminarily approving, confirming, and adopting the
Public Works Director's Report for each.
1. ROI # 1766 to add Area 2 -55 (3700 Wilson Road) - Ward 6
2. ROI # 1769 to add Area 3 -90 (Tract 6410 at the NWC of Taff Highway and
Akers Road) - Ward 7
RECOMMENDATION: Staff recommends adopting the Resolutions of Intention.
BACKGROUND: A written request has been received by the City Engineer from the owner(s) of
the parcels to be included into the Consolidated Maintenance District as required by section
13.04.021 of the Municipal Code. Inclusion in the Consolidated Maintenance District will provide
for the maintenance of a public park and street landscaping. This area will be under the park
and streetscape zones of benefit and will be assigned appropriate tier levels when a park has
been constructed and street landscaping has been installed.
Staff is recommending the new territories be added to the Consolidated Maintenance District at
the next City Council meeting.
The City of Bakersfield has received a letter from the owner(s) of the properties described above
which waives the public hearing concerning inclusion in the Consolidated Maintenance District.
This allows the City to expedite the maintenance district process to satisfy the subdivision
requirement. The owner(s) also have submitted a Proposition 218 ballot indicating their consent
to the assessments.
In order to provide future property owners with disclosure regarding the inclusion of land in the
Consolidated Maintenance District and the estimated maximum annual cost per equivalent
dwelling unit, a covenant has been drafted and will be recorded with the Kern County Assessor -
Recorder's Office upon approval of this Resolution.
Ps
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A
ADMINISTRATIVE REPORT
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: $, p
TO: Honorable Mayor and City Council
FROM: Raul Rojas, Public Works Director
DATE: November 19, 2013
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Resolutions of Intention (ROI) to form two Traffic Signal Maintenance Districts and
preliminarily approving, confirming, and adopting the Public Works Director's
Report.
1. ROI # 1767 to form TS -23 (SWC of Panama Lane & Ashe Road) - Ward 4
2. ROI # 1768 to form TS -24 (SWC of Olive Drive & Calloway Drive) - Ward 2
RECOMMENDATION: Staff recommends adopting the Resolutions of Intention.
BACKGROUND: A written request has been received by the City Engineer from the owner(s) of
the parcels to form a Traffic Signal Maintenance District as required by section 13.04.021 of the
Municipal Code. Formation of the Traffic Signal Maintenance District will provide for the
operation and maintenance of a convenient traffic signal.
Staff is recommending the Traffic Signal Maintenance Districts be formed at the next City
Council meeting.
The City of Bakersfield has received a letter from the owner(s) of the property described
above which waives the public hearing concerning formation of a Traffic Signal Maintenance
District. This allows the City to expedite the maintenance district process to satisfy the
subdivision requirement. The owner(s) also have submitted a Proposition 218 ballot indicating
their consent to the assessments.
In order to provide future property owners with disclosure regarding the formation of a Traffic
Signal Maintenance District, a covenant has been drafted and will be recorded with the Kern
County Assessor - Recorder's Office upon approval of this Resolution.
Ps
GAGR0UPDAT \ADMINRPT \2013\ 12 -11 \ROI est TS -23 & TS- 24,docx
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: $ ,
TO: Honorable Mayor and City Council
FROM: David Lyman, CVB Manager
DATE: November 22, 2013
DEPARTMENT HEAD__ �W
CITY ATTORNEY
CITY MANAGER__ Pte_
SUBJECT: 2014 Reimbursement Agreement with AEG Management Bakersfield, LLC in an
amount not to exceed $60,000 for the reimbursement of costs associated with
renting the Rabobank Arena for the Christian Congregation of Jehovah's
Witnesses conventions. (Ward 2)
RECOMMENDATION:
Staff recommends approval of Agreement.
BACKGROUND:
On August 29, 2007, the City and the Greater Bakersfield Convention and Visitors Bureau (CVB)
entered into Agreement No. 07 -314 regarding the management of the CVB and the marketing
of Bakersfield as a destination center for conventions, sporting and other events including
individual /group travel and tourism.
Over the past several years, the CVB has provided incentives to various organizations to hold
their events in Bakersfield in order to ultimately generate more sales tax and Transient
Occupancy Tax (TOT) revenues and to market the benefits and advantages of the City as a
destination center for holding conventions. For the past 17 years the CVB has contributed to
the cost of renting Rabobank Arena on behalf of the Jehovah's Witnesses Congregation (JWC).
The JWC puts on six weekend events during the summer and the CVB has contributed $10,000
rental reimbursement to Rabobank Arena for each of the six events. The conventions draw a
total in excess of 32,000 attendees with an estimated TOT from $59,000 to $118,000 and
economic impact in excess of $1,000,000. The conventions are held Friday through Sunday at a
time during which hotel occupancy is typically below normal.
The JWC desires to continue to hold its convention in Bakersfield and the City is requesting to
continue the contribution of the costs associated with the rental of Rabobank Arena. Upon
receipt of the invoices, the City, on behalf of the JWC, shall pay AEG Management Bakersfield,
LLC $10,000 for rental reimbursement for each weekend event scheduled to occur between
May and August 2014. Planned dates for the 2014 conventions are: June 6 -8; June 13-15; June
20 -22; July 4 -6; July 25 -27; August 1 -3.
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° ADMINISTRATIVE REPORT
c�LIFO
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
APPROVED
FROM: Dianne Hoover, Director of Recreation & Parks DEPARTMENT HEAD L
DATE: November 14, 2013
CITY ATTORNEY RaL
CITY MANAGER
SUBJECT: Agreement with Kern High School District (KHSD) not to exceed $75,000 paid to the
City for use of aquatic facilities for practice and swim meets. (Wards 1, 2 and 6)
RECOMMENDATION:
Staff recommends approval of the agreement.
BACKGROUND:
Kern High School District (KHSD) wishes to enter into an agreement with the City of Bakersfield for
use of aquatic facilities at McMurtrey Aquatic Center, Silver Creek Pool, Jefferson Park Pool, and
Dr. Martin Luther King, Jr. Pool for practice and swim meets for payment to the City in an amount
not to exceed $75,000. This amount remains the some as 2012 and 2013.
The City has had a long standing agreement with the KHSD to utilize these aquatic facilities from
January 11, 2014 through May 28, 2014 at mutually agreed upon times.
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ADMINISTRATIVE REPORT
'LIFO
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: $, r,
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: November 19, 2013
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY Q ,.
CITY MANAGER �GJ
SUBJECT: Agreement with Wilson & Associates (not to exceed $46,800.00) to provide Continuing
Disclosure services for various Special Assessment Districts. (Wards 3, 4, 5, 6 & 7)
RECOMMENDATION: Staff recommends approval of Agreement.
BACKGROUND:
The City currently has 20 active Assessment Districts, with a total bonded indebtedness of
$48,370,000, which all require Continuing Disclosure Certificates. The City has covenanted in
its respective Continuing Disclosure Certificate for the benefit of the Bondholders to provide an
annual report containing certain financial information and operating data relating to each
Assessment District and the property within the Assessment District. This covenant has been
made in order to assist the Underwriter in complying with Securities and Exchange
Commission Rule 15c212(b)(5). The City does not have expertise in this area of reporting
requirements.
Wilson & Associates is well qualified and experienced in Assessment District disclosure issues
and in the preparation of annual continuing disclosure reports. The company was selected as
the Assessment Engineer for many of the existing Districts and has a clear and detailed
knowledge of each Districts' specific project and debt service components.
Last year, twelve of the twenty districts underwent a consolidation and reassessment. The
Continuing Disclosure Certificates for those districts will be filed by another firm set forth in the
reassessment agreement.
Approval of this agreement will allow the City to continue using a well - qualified and
experienced professional consultant to prepare the eight remaining Continuing Disclosure
Reports and meet the deadlines imposed by the Securities and Exchange Commission. The
consultant has held their pricing structure flat for several years and is not proposing any type of
fee increase in this years' services.
There is no General Fund impact regarding this agreement. The cost of these services will be
charged to the respective Special Assessment Districts.
S:\Admin\Admin Reports \Wilson & Assoc Cont Disc %41
O�6AKE
�GD0.PDF�T� RS
ADMINISTRATIVE REPORT
c�L1 0
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: Q F S.
TO:
FROM:
DATE:
SUBJECT
Honorable Mayor and City Council
Dianne Hoover, Director of Recreation & Parks
December 4, 2013
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY Iy
CITY MANAGER �J
Grant Agreement with the California Urban Forests Council for the provision of trees
and planting materials within City parks and public right of ways.
RECOMMENDATION:
Staff recommends approval of the grant agreement.
BACKGROUND:
The California Urban Forests Council, a nonprofit public benefit corporation, established the
Invest From the Ground Up (IFGU) campaign. The program's focus is tree and green space
education and awareness, and the goals of the program are:
• Increase awareness and community involvement in caring for community trees, including
proper care and maintenance.
• Increase tree canopy, shade and related tree benefits to communities, including reducing
heat island, reducing greenhouse gas emissions, saving energy, cleaning water and air,
providing aesthetic and habitat value, and improving public health.
Through a grant application process, IFGU will award a minimum of 2,000 trees and planting
materials to communities in the San Francisco Bay Area and the Southern San Joaquin Valley
regions. On September 27, 2013, the Department of Recreation and Parks submitted a grant
application requesting 209 trees of select variety and planting materials. On November 6, 2013,
IFGU contacted the department notifying the City of Bakersfield was selected as a grant
recipient for the quantities requested.
The department's grant request reflects a day -long community planting effort to be held on
February 15, 2014. Community partnerships have been established with the Tree Foundation of
Kern and the Downtown Business Association for this project. Collaboratively, 400 volunteers will
be recruited to assist with planting. The department will provide staff to pre -dig holes, deliver the
trees, and assist the volunteers with the planting efforts. The locations identified for tree plantings
include Central Park at Mill Creek, Jastro Park, Beale Park, and the Kern River Parkway.
December 4, 2013, 10:55AM:jln
S: \ADMINISTRATION DIVISION \Admin Rpts \2013 Admins \Tree Grant Award.docx
MEETING DATE: December 11, 2013 AGEND SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Nelson K. Smith, Finance Director
November 25, 2013
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY g;
CITY MANAGER 46 6
Hosking Avenue and State Route 99 Interchange Project:
1. Relocation Agreement with Lamar Central Outdoor, LLC ($150,000)
2. Lease Agreement with Lamar Central Outdoor, LLC (TRIP) (Ward 7)
RECOMMENDATION: Staff recommends approval of agreements.
BACKGROUND: The City has been acquiring properties for the future interchange at Hosking
Avenue and State Route 99 since 2007. In 2012 the City acquired property from KB Partners,
formerly Trailer Mart, who had leased a portion of their property to Lamar Central Outdoor, LLC
(Lamar) for two billboards signs. As part of the acquisition process it is the City's obligation under
the Uniform Relocation Assistance and Acquisition Policies Act to pay the actual, reasonable and
necessary costs of relocating all parties displaced by our project. So the City has been working
with Lamar to relocate their signs to other properties. Lamar was able to relocate one sign to the
new Trailer Mart location immediately north of their former location. However, Lamar was unable
to find a suitable replacement site for the other sign. So, the City will be leasing Lamar a small
remnant parcel on the east side of State Route 99. The City acquired this parcel when it
annexed the property north of the future interchange. Lamar desires to lease this remnant as it is
very close to the existing location. The City would be leasing the property to Lamar for the
balance of the existing lease under its existing terms and conditions. The funding for the
relocation of the two billboards is included in the Capital Improvement Budget using
Transportation Development Funds.
November 25, 2013, 2:14PM
P: \MyFiles \Admin Reports \Lamar relo & lease.doc
DMA /s
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: $ U.
TO: Honorable Mayor and City Council
APPROVED
FROM: Douglas N. Mclsaac, Community Development Director DEPARTMENT HEAD
DATE: November 22, 2013 CITY ATTORNEY D�.
CITY MANAGER /W
SUBJECT: New Bakersfield Habitat Conservation Plan (All Wards):
Revised Agreement to receive funds from the California Department of Fish
and Wildlife ($694,852) to continue preparation of the new Bakersfield Habitat
Conservation Plan.
RECOMMENDATION:
Staff recommends approval of revised agreement.
BACKGROUND:
On January 23, 2013, the City Council adopted Resolution No. 007 -13 accepting the Fiscal
Year 2012 Federal grant funds in the amount of $694,852 from the Cooperative Endangered
Species Conservation Fund for Phase 2 of the Bakersfield Habitat Conservation Plan, the
successor plan to the existing Metropolitan Bakersfield Habitat Conservation Plan that
expires in August 2014.
On September 11, 2013, the Council approved the agreement to allow the City to receive
those Federal grant funds from the California Department of Fish and Wildlife (CDFW), who
administers the funds. After Council approved the agreement, the CDFW revised the
agreement to include task work products, deliverables, and report deadlines. These
revisions require Council's approval. The revisions were verified to be reasonable by City
Planning Division staff.
November 22, 2013, 10:01 AM
PE IT- PlanninglBRHCPIPhase2lCityCouncilDocs %BHCP Grant Agreement
Revision Admin 121113.docx
BA s
ADMINISTRATIVE REPORT
IF
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: 2. V.
TO: Honorable Mayor and City Council
FROM: Raul M. Rojas, Public Works Director
DATE: November 18, 2013
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY D�
CITY MANAGER
SUBJECT: On -call Agreements with A -C Electric Company and Braun Electric Company
(each not to exceed $200,000 annually) for electrical services at the Mount Vernon
Recycling Facility for a one -year period, renewable annually for four consecutive
one -year periods (Ward 1).
RECOMMENDATION: Staff recommends approval of Agreements.
BACKGROUND: Because of air pollution rules, equipment at the Facility was switched in 2008
from diesel power to electric power. The electric motors, relays, and controls are not maintained
by City staff because the motors are high voltage and thus require specially trained technicians
to maintain the equipment. In September of 2013, the City issued Request for Proposals (RFP) to
perform on -call electrical contracting services. The RFP was mailed to 12 local electrical
companies. Proposals to the RFP were received from the following three firms:
• A -C Electric Company
• Braun Electrical Company
• Electrical Systems and Instrumentation
After reviewing the qualifications and fee proposals of the three firms, staff recommends
awarding agreements to A -C Electric and Braun Electric. These two contracts will be used inter-
changeably based on availability of service. The Facility operates seven days a week; therefore,
it is crucial to the Facility's productivity to have an electrical repair contractor available at any
given time.
Sufficient funds are budgeted to cover the costs for these Agreements. Refuse Enterprise Funds
provide the funding source for these Agreements. Therefore, there is no General Fund impact.
Approximately 30% of the cost is reimbursed by Kern County per the Greenwaste Cost Share
Agreement.
LF
G: \GROUPDAT \ADMINRPT \2013 \12 -1 1 \On Call Electrical Service for Recycling Facility.cloc
A
ADMINISTRATIVE REPORT
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: g
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD Ky
DATE: November 22, 2013 CITY ATTORNEY_ _
CITY MANAGER
SUBJECT: Common Use Agreement with Kern Delta Water District (no compensation) for
right of entry to maintain a canal crossing as well as existing pavement, curb
gutter, sidewalk, traffic signals and future improvements on McKee Road at South
H Street /Kern Island Canal (Ward 7).
RECOMMENDATION: Staff recommends approval of Common Use Agreement.
BACKGROUND: An existing box culvert conveying water of the Kern Island Canal under McKee
Road was constructed many years ago without executing a Common Use Agreement
document with Kern Delta Water Storage District. A Common Use Agreement is necessary.
The Common Use Agreement outlines the roles and responsibilities of both the City and the
District. It provides for the right of entry by the City of Bakersfield onto Kern Delta Water District's
property to construct, install, maintain, operate, inspect, repair, replace or remove the existing
box culvert crossing.
The City also completed a Capital Improvement Program (CIP) project in 2012 that constructed
a traffic signal at this location. The execution of the agreement will allow for right of entry to
maintain the traffic signal.
There is no General Fund impact associated with this Common Use Agreement.
PW /Design Engineering/NSG/T 1 K217
GAGR0UPDAT \ADMINRPT \2013 \12- 11 \Admin T1K217 Common Use Agreement KDWD.docx
2 U
ADMINISTRATIVE REPORT
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: 8. X.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
November 25, 2013
AP V D
DEPARTMENT HEAD
CITY ATTORNEY p�
CITY MANAGER
Consultant Agreement with Soils Engineering Inc. ($696,375.00) to provide materials
testing services for calendar years 2014 and 2015 (All Wards).
RECOMMENDATION: Staff recommends approval of agreement.
BACKGROUND: As part of the construction inspection of the City's Capital Improvement
Program projects, various materials used in that construction must be tested for compliance
with the projects' specifications. The City does not have the staff or the equipment necessary to
perform those tests or analyses. Therefore, the City has entered into agreements with local
testing laboratories for providing the required services.
Staff requested Statements of Qualification and Proposals (SOQ &P) from material testing firms.
Three firms (BSK & Associates, NV5, and Soils Engineering Inc.) submitted their SOQ &P's to the
City on November 12, 2013. Staff then reviewed those statements of qualifications and fee
proposals. As a result of that review, the staff selection committee ranked the firms based on a
combination of qualifications first and estimated fee second.
Staff recommends award of this agreement to Soils Engineering Inc. based on the combination
of their qualifications and fee rates being the most beneficial for the City. It should be noted
that Soils Engineering Inc. is the current materials testing consultant and has performed well
during the current contract period.
The contract amount was based on an analysis of past and projected testing levels and the
pricing structure submitted by Soils Engineering Inc. Funding for this agreement will be paid for
through the actual projects that are currently budgeted. No additional appropriations are
anticipated.
RM (Construction)
GAGROUPDAT ADMINRM2013 \12 -11 \Soils On -call Agreement.doc
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: g
TO: Honorable Mayor and City Council
FROM: Raul M. Rojas, Public Works Director
DATE: November 25, 2013
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
APPROVED
SUBJECT: Consultant Agreements with McIntosh & Associates ($200,000), Meyer
Engineering ($200,000) and Nolte Associates /NV5 ($200,000) to provide "on-
call" construction inspection services for Development Projects and Capital
Improvement Program. (All Wards)
RECOMMENDATION: Staff recommends approval of agreements.
BACKGROUND: To expedite the delivery of the Capital Improvement Program (CIP) and to
supplement the demand for inspections related to development and subdivisions, staff
implemented an "on- call" inspection program in 1996. This program augments current
Construction Division staff by providing contract inspection services as needed for various
City inspection demands. The program has proven to be very effective in maintaining
staffing to provide timely response of the City's inspection responsibilities. These agreements
will allow these programs to continue and are for construction inspection services for
calendar years 2014 and 2015.
In October, 2013, staff sent a Request for Proposals to local engineering firms. On November
12, 2013, four firms submitted responses: McIntosh and Associates, Meyer Engineering, Nolte
Associates /NV5, and Minner & Associates.
After reviewing the submitted Statements of Qualifications and fee proposals, and based
primarily on qualification scores of individual inspectors and secondarily on hourly rates, staff
recommends approval of agreements with the following firms as being the most favorable to
the City:
McIntosh and Associates (three inspectors)
Meyer Engineering (two inspectors)
Nolte Associates /NV5 (three inspectors)
Both McIntosh and Associates and Meyer Engineering have effectively performed on -call
inspection services for the City in the past. While Nolte Associates /NV5 has not previously
performed on -call inspection services for the City, the experience of their staff and their
positive references indicate that they are fully capable of performing these services. It
should be noted that all three firms are local businesses.
The contract amounts were based on current inspection staffing levels and projected
project workload. No appropriations are necessary since these agreements will be funded
by either budgeted capital improvement projects or by inspection fees collected from
developers.
RM (Construction)
GAGROUPDAPADMINRPl \2013 \12- 11\AdMin Reportlnsoec 2014- 15.docx
SA PADMINISTRATIVE REPORT
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: Q, Z
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
November 21, 2013
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY/ IC
CITY MANAGER / &
Approval of Final Map, Improvement Agreement and Landscape Agreement
Final Map, Improvement Agreement and Landscape Agreement with Old
River Road, L.L.C., a California limited liability company, for Tract 6678 located
south of Panama Lane, between Old River Road and Progress Road. (Ward
5)
RECOMMENDATION: Staff recommends approval of agreement.
BACKGROUND: This Agreement is entered into to secure the improvements required for the
Subdivision Map. Such improvements include, but are not limited to streets, sewer, walls, and
storm drain on or adjacent to the property being subdivided.
NOTE: THE IMPROVEMENT AGREEMENTS
ARE FILED IN THE CITY CLERK'S OFFICE FOR
REVIEW.
MM
November 21, 2013, 4:15PM
G:\GROUPDATWDMINRPT \2013 \12- 11 \T6678 Landscape Agr.doc
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: $ . QQ .
TO:
FROM:
DATE:
SUBJECT
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
November 12, 2013
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER_
Approval of Final Map and Improvement Agreement
Final Map and Improvement Agreement with Lennar Fresno Inc., a California
corporation, for Tract 6758 Unit 1 located east of Ashe Road and north of Taft
Highway. (Ward 6)
RECOMMENDATION: Staff recommends approval of map and agreement.
BACKGROUND: This Agreement is entered into to secure the improvements required for the
Subdivision Map. Such improvements include, but are not limited to streets, sewer, walls, and
storm drain on or adjacent to the property being subdivided.
NOTE: THE IMPROVEMENT AGREEMENT
ARE FILED IN THE CITY CLERK'S OFFICE FOR
REVIEW.
mmm
November 12, 2013, 3:04PM
G:\GROUPDAT\ADMINRPT\2013\12-11\T6758-1 Map and IM AGR.doc
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
November 20, 2013
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY p�
CITY MANAGER iC.J
Approval of Final Map and Improvement Agreement
Final Map and Improvement Agreement with Castle & Cooke California, Inc.,
a California corporation, for Tract 7161 Unit 5 located east of Allen Road and
north of White Lane. (Ward 5)
RECOMMENDATION: Staff recommends approval of map and agreement.
BACKGROUND: This Agreement is entered into to secure the improvements required for the
Subdivision Map. Such improvements include, but are not limited to streets, sewer, walls, and
storm drain on or adjacent to the property being subdivided.
NOTE: THE IMPROVEMENT AGREEMENT
ARE FILED IN THE CITY CLERK'S OFFICE FOR
REVIEW.
"MAI.,1
November 20, 2013, 3:58PM
G:\ GROUPDA T\ADMINRPT\2013 \12- 11\T6758 -1 Map and IM AGR.doc
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: S. CC
TO: Honorable Mayor and City Council APPROVED
FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD
DATE: November 22, 2013 CITY ATTORNEY
CITY MANAGER
SUBJECT: Utility Agreement with California Water Service Company ($667,000.00; 100%
Local) for the relocation of waterline facilities in conflict with the State Route 178
Widening Project. (TRIP) (Ward 3)
RECOMMENDATION: Staff recommends approval of Utility Agreement.
BACKGROUND: California Water Service Company (Cal- Water) has waterline facilities that
conflict with the proposed construction of the State Route (SR) -178 Widening Project, which
will widen SR -178 from Canteria Drive to Miramonte Drive. Their facilities are located in private
easements that were previously obtained; consequently, the project must pay for the
relocations needed to mitigate these utility conflicts.
This Agreement Is being executed now in advance of the project in order to prevent future
delays that could occur as a result of soon to be implemented new federal rules pertaining to
"Buy- America" provisions for utility relocations. Any agreements for utility relocations necessary
for federally - funded transportation projects that are executed after December 31, 2013 are
required to include provisions that most new materials used by the utility company for the
relocation be manufactured in the United States. Unfortunately, some Items needed for the
relocations are not available from manufacturers in the United States; and, the utility
companies are also bound by other rules (such as those from the Public Utilities Commission) to
use the least expensive material regardless of its origin. These complications are making it
difficult for some utility companies to comply with these new "Buy- America" provisions, and
have caused this to become a major issue nationwide for utility companies. Once this new
federal requirement is implemented in January, many utility companies are not going to be
able to comply, with the "Buy - America" provisions which will result in the delay to some
federally funded transportation projects. Approval of this Agreement at this time will avoid
potential delays related to the provisions of "Buy America."
This Agreement is funded with Traffic Impact Fees; therefore, there is no General Fund impact.
PW/TRIP/TRSR17 — KPB & TDW
11/25/2013 9:04 AM
G: \GROUPDATWDMINRPT\2013 \12 -11 \Utility Agreements - SR -178 Widening 1 CH.docx
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: 1', CLd.
TO: Honorable Mayor and City Council
FROM: Raul M. Rojas, Public Works Director
DATE: November 22, 2013
APP V D
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Utility Agreement with Pacific Gas and Electric Company ($86,221.21; 100% Local) for
the relocation of electrical distribution facilities in conflict with the improvements on
SR -58 from SR -99 to Cottonwood Road; part of the Beltway Operational Improvements
Project. (TRIP) (Ward 1)
RECOMMENDATION: Staff recommends approval of Utility Agreement.
BACKGROUND: The improvements on State Route 58 from State Route 99 to Cottonwood Road
are included in one of the projects which can be "carved -out" from the original Centennial
Corridor (SR -58 Connector) Project.
PG &E has electrical distribution facilities in conflict with this proposed project. Because of this
conflict, these electrical facilities require relocation. These utility facilities are located within the
State Right of Way under a master agreement with the State, and within a private easement;
consequently, the cost for their relocation is proportionally shared by the project and the utility
company.
This Agreement is being executed now in advance of the project in order to prevent future
delays that could occur as a result of soon to be implemented new federal rules pertaining to
"Buy- America" provisions for utility relocations. Any agreements for utility relocations necessary
for federally- funded transportation projects that are executed after December 31, 2013 are
required to include provisions that most new materials used by the utility company for the
relocation be manufactured in the United States. Unfortunately, some Items needed for the
relocations are not available from manufacturers in the United States; and, the utility companies
are also bound by other rules (such as those from the Public Utilities Commission) to use the least
expensive material regardless of its origin, These complications are making it difficult for some
utility companies to comply with these new "Buy- America" provisions, and have caused this to
become a major issue nationwide for utility companies. Once this new federal requirement Is
implemented in January, many utility companies are not going to be able to comply with the
"Buy- America" provisions which will result in the delay to some federally funded transportation
projects. Approval of this Agreement at this time will avoid potential delays related to the
provisions of "Buy America." This Agreement is funded with Transportation Development Fund
Fees; therefore, there is no General Fund impact.
November 25, 2013, 9:05AM
tdw: G: \GROUPDAT \ADMINRPT \2013\ 12 -11 \PG &E Utility Agreement - Beltway -.docx
A
ADMINISTRATIVE REPORT
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: $ ,
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Virginia Gennaro, City Attorney
November 25, 2013
ARP-R— E
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER_ &
Amendment No. 5 to Agreement No. 03 -310 for employment of Virginia Gennaro as
City Attorney for the City of Bakersfield.
RECOMMENDATION:
Staff recommends approval of the amendment to the Agreement.
BACKGROUND:
On October 22, 2003, City Council approved Agreement No. 03 -310 for City Attorney legal
services.
On November 20, 2013, City Council concluded its annual evaluation of the City Attorney.
As a result of that review, City Council directed that the City Attorney contract be amended to
provide the 2% cost of living adjustment recently approved in Resolution No. 080 -13 for the City's
bargaining groups, and set her automobile allowance in an amount equivalent to other
Department Heads in the City, effective July 1, 2013.
The attached Amendment No. 5 to Agreement No. 03 -310 identifies these adjustments
and is responsive to Council's direction.
JHR:Isc
S: \COUNCIL \ Admins\13 -14 Admins \CityAttyAgr- VG- Amnd5.docx
ADMINISTRATIVE REPOR3
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: 8, ��.
TO: Honorable Mayor and City Council
FROM: Virginia Gennaro, City Attorney
DATE: November 25, 2013
SUBJECT: Contracts for legal services:
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER &
Amendment No. 1 to Agreement 10 -033 with outside counsel, Marderosian, Runyon,
Cercone & Cohen extending legal services through fiscal year 2018/2019.
RECOMMENDATION:
Staff recommends approval of the agreement.
BACKGROUND:
Since 2004, the City Attorney's Office has outsourced civil rights cases filed in Fresno to the law
firm of Marderosian, Runyon, Cercone & Cohen. The Marderosian team has had a majority of the cases
assigned to them dismissed prior to trial or settled for nominal to reasonable amounts. It is important to
note that all civil rights lawsuits expose the City to attorney's fees, even upon a nominal ($1) verdict.
Therefore, the fact that the City has not been required to pay any monies for attorney's fees and has
prevailed in every trial assigned to the Marderosian firm speaks volumes about the firm's talent.
The firm's representation of the City of Bakersfield has been excellent. The experience, goodwill
and relationship between the City and the Marderosian team comprise an intangible that is difficult to
assign a dollar value. Yet, the benefit is clearly seen with the exemplary results to date. As such, the City
Attorney's Office believes it is in the City's best interest to continue this relationship and extend the
contract through fiscal year 2020. If the contract is renewed, Mick will have an office in Bakersfield which
will strengthen his relationship with the community and staff even more.
This Amendment No. 1 to Agreement No. 10 -033 would increase in the amount $75,000 for
compensation not to exceed Nine Hundred Fifty Thousand Dollars ($950,000) in fiscal years 2015/2016
and 2016/2017, and another $50,000 increase for compensation not to exceed One Million Dollars
($1,000,000) in fiscal years 2017/2018 and 2018/2019 with an option to renew for 2019/2020.
SICOUNCUAdmins \13 -14 AdminsW arderosian2010- 2011Thru2014- 2015AttyRtnAgr10- 033Amd1 .2015- 2016Thru2016/2019Admin.Doc
BA
ADMINISTRATIVE REPORT
1F0
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD
DATE: November 19, 2013 CITY ATTORNEY , qr __
CITY MANAGER
SUBJECT: Amendment No. 4 to Agreement No. 09 -162 with the Bakersfield Homeless
Center (not to exceed $169,744 annually) to extend term of Agreement by one
year for the sorting of green waste material at the Mt. Vernon Green Waste
Facility (Ward 1).
RECOMMENDATION: Staff recommends approval of Amendment.
BACKGROUND: On December 16, 2009, Agreement No. 09 -162 with the Bakersfield Homeless
Center for the sorting of green waste material at the Mt. Vernon Green Waste Facility was
approved. The Agreement's terms provided for annual renewal for four consecutive one -year
extensions. Amendments 1, 2, and 3 each extended the term of this Agreement by one -year.
Amendment 4 extends the term for the Agreement's final one -year term. At this time, there is
no proposed change to the compensation amount. The compensation amount is based upon
current minimum wage rates. However, legislation has been proposed which would increase
the minimum wage rate effective July 1, 2014. If this legislation were approved, this Agreement
would be amended to increase the compensation amount.
This program has proven to be a tremendous success for both the City and the Bakersfield
Homeless Center. The City has received excellent service in the sorting of green waste
material. The Bakersfield Homeless Center has been able to launch an employment program
that is empowering homeless individuals by assisting them in finding housing, employment, and
by offering job- training skills. Due to this mutually beneficial relationship over the past years,
both parties wish to extend the Agreement for an additional year.
Because of this mutually beneficial relationship, staff fully anticipates that the City and the
Bakersfield Homeless Shelter will enter into a new agreement effective 2015 to continue this
successful program.
Sufficient funds are budgeted to cover the cost for this Agreement. Refuse Enterprise Funds
provide the funding source for this Agreement. Therefore, there is no General Fund impact.
Approximately 30% of the cost is reimbursed by Kern County per the Greenwaste Cost Share
Agreement.
If
G: \GROUPDAT \ADMINRPT \2013 \12- 11 \Admin Rpt - Amend (4)Bakersfield Homeless Center 12 -11 -13 - revised.doc
BAK
.ro,,, Rs
ADMINISTRATIVE REPORT
c `w,.Y,L♦
L10
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Nelson Smith, Finance Director
DATE: November 21, 2013
APPROVED
DEPARTMENT HEAD A/.9
CITY ATTORNEY--- -
CITY MANAGER /W
SUBJECT: Amendment No. 1 to Agreement No. 13 -058 with Gilliam and Sons Inc.;
increasing compensation $400,000 (for a total not to exceed amount of
$1,254,484) to the Annual Contract for supply of earthmoving and hauling
(prevailing wage). (City Wide)
RECOMMENDATION: Staff recommends approval of amendment.
BACKGROUND: On April 17, 2013, Council approved the annual contract for providing
earthmoving and hauling services with Gilliam & Sons, Inc., in the amount of $854,484;
renewable annually thereafter for four (4) consecutive one -year periods.
Currently there is $175,000 available on this contract. The City posted the bid for earthmoving
and hauling on March 1, 2013, with the best projection of service requirements at that time. The
2013/2014 budget approved additional street maintenance projects that were not included in
the original estimates. Increasing the contract $400,000 will allow the Public Works Streets
Division to continue with street maintenance program through the contract term ending, April
16, 2014.
If approved, Amendment No. 1 will add $400,000 for a revised not to exceed amount of
$1,254,484. Funds are budgeted in the Gas Tax and Capital Outlay Funds for this street
maintenance function. Approval of the amendment will allow the City to continue to meet the
demand to supply earthmoving and hauling services.
Purchasing Division /ch
& PURMADMINWmendments 13 -141AC for Earthmoving & Hauling Amendment # to Agreement 13- 058.docx
November 21, 2013, 3:25PM
0�BAKE(1
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Uc ADMINISTRATIVE REPORT
�LIFD
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: 2. 10 i.
TO: Honorable Mayor and City Council APPROVED
FROM: Douglas N. Mclsaac, Community Development Director
DEPARTMENT HEAD
DATE: November 20, 2013 CITY ATTORNEY
CITY MANAGER _ cS
SUBJECT: Amendment No. 1 to Disposition and Development Agreement No. 12 -138,
Assignment and Assumption of the Baker Street Village Phase II Project. (Ward 2)
RECOMMENDATION:
Staff recommends approval of the amendment.
BACKGROUND:
In November 2012, the City Council approved Disposition and Development Agreement (DDA)
No. 12 -138 with the Housing Authority of the County of Kern for the Baker Street Phase II housing
project. Agreement No. 12 -138 contributed U.S. Department of Housing and Urban Development
HOME Investment Partnership and Neighborhood Stabilization Program (NSP3) funds and
property for the development of 50 units of multi- family housing and rehabilitation and adaptive
re -use of the historic Cornet Building, generally along the west side of Baker Street between Lake
and Kentucky Streets.
At the time the DDA was approved, it was known that a significant amount of funding for the
project would come from Low Income Housing Tax Credits, and that the project would be
assigned to a to -be- created limited partnership once a specific tax credit investor was
determined. Therefore, the DDA, included a provision that allows the City Council to approve
assignment of the agreement and project once the Low Income Housing Tax Credits are
syndicated. This amendment to the DDA assigns the DDA and associated obligations for the
Baker Street Village Phase II project to GEAHI Old Town Kern LP, a limited partnership that
includes the Housing Authority as the Developer and Administrative Partner, Golden Empire
Affordable Housing II as the Managing General Partner, and the tax credit investor as a Limited
Partner.
Approval of this amendment does not change the financial terms of the original agreement. The
project is anticipated to be under construction this winter with a projected completion date of
January 2015.
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ADMINISTRATIVE REPORT
10
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: g.
TO: Honorable Mayor and City Council APPROVED
FROM: Douglas N. Mclsaac, Community Development Director
DEPARTMENT HEAD
DATE: November 25, 2013 CITY ATTORNEY A&
CITY MANAGER_
SUBJECT: Amendment No. 2 to Agreement No. 12 -100 with Chelsea Investment Corporation to
use a portion of the $1,200,000 HOME Investment Partnership (HOME) funds already
allocated to the project as a Predevelopment Loan and provide for reimbursement to
the City for infrastructure improvements constructed which benefit the development
and construction of the Mill Creek Courtyard Senior Residences located 1303 S Street.
(Ward 2)
RECOMMENDATION:
Staff recommends approval of Amendment and all related documents with minor changes if
required.
BACKGROUND:
The Mill Creek Courtyard Senior Residences project consists of the construction of a minimum of 57
one- and two - bedroom units on 1.53 acres, located at 1303 "S" Street (the southwest corner of "S"
and 14th Streets) in South Mill Creek. The apartments will be leased to senior citizens earning 60
percent or less of the area median income. The completion of this project is a requirement of the
Proposition 1 C grant awarded to the City as part of the Mill Creek improvements. If the project is
not completed, the City would be placed in the position of potentially having to repay $2,469,000
to the State Department of Housing and Community Development (HCD) as this project's pro -rata
share of the total $10.8 million Proposition 1 C grant awarded to the City on the basis of five housing
projects proposed to be built in the Mill Creek area.
Status of Existing Agreements No. 12 -100 and No. 12 -100 (1)
The City's total contribution to the project of approximately $4,050,000 will not change under this
amendment and will be loaned to the Developer at three percent interest. It will be paid back to
the City out of residual receipts. The term of the loans will be 55 years and the period of affordability
will be 55 years, both secured by one or more Deeds of Trust on the property.
Chelsea Investment Corporation has been working with the City of Bakersfield for more than a year
to develop the Mill Creek Courtyard Senior Apartments and have submitted applications for nine
percent tax credits in each of the three most recent funding rounds. Unfortunately, because of the
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way the tax credit agency allocates credits, Mill Creek Courtyard, due to being a senior housing
project, was not successful in being funded despite having the highest tiebreaker score of all senior
housing project applicants. As a result, Chelsea is concerned that further attempts at obtaining nine
percent tax credits will also prove unsuccessful.
In light of this, Chelsea has identified an alternative financing structure using four percent tax
credits. Four percent tax credits, however, do not generate the same amount of revenue as do nine
percent tax credits. In order to make up this difference, the developer will agree to also reimburse
the city for off -site infrastructure improvements related to the project from project residual receipts.
This, in turn, will increase the total project costs that will allow the developer to generate more
revenue from the four percent tax credits and meet their project construction budget. This
alternative financing structure would allow Chelsea to apply for credits in January 2014 and receive
a reservation in February 2014 since the four percent credits are noncompetitive, with construction
starting no more than 60 days later. To keep the project on track, and to allow construction to start
in April 2014, this amendment will enable Chelsea to use a portion of the HOME funds already
committed to the project as a predevelopment loan to pay for additional project architect and
engineering costs incurred to submit the building plans to the City Building Department before the
end of 2013. Meeting this end -of -year deadline is important to avoid costly changes that will be
required by the 2014 Building Code (including significant changes to the state's energy efficiency
requirements, known as Title 24).
The amendment will also allow Chelsea to reimburse the City of Bakersfield at one percent interest
for its share of the infrastructure improvements constructed which benefit the Mill Creek Courtyard
development in an amount agreed upon between the City of Bakersfield and Chelsea. The terms of
the loans will be 55 years, the period of affordability will be 55 years, and the loans will be secured
by one or more Deeds of Trust on the property.
Construction is anticipated to begin by April 2014 and completed by December 2014. In addition,
the project will not result in any significant effects relating to traffic, noise, air, or water quality, and
therefore qualifies as CEQA exempt under Section 15332 under Infill Development.
Except as amended, all other terms and conditions of Agreement No. 12 -100 and Agreement No.
12 -100 (1) remain in full force and effect.
Conclusion
Chelsea has demonstrated their years of experience in developing senior housing in urban infill
environments. Chelsea was also the developer of the adjacent CityPlace family affordable housing
project and their experience with marketing and operating a community in the South Mill Creek
Village gives them the greatest familiarity with the neighborhood, and they are a superior choice as
the developer of the Mill Creek Courtyard Senior Residences. Furthermore, the adjacency of the
CityPlace project will lead to operating efficiencies, which results in an enhanced cash flow to
repay the City for their investment and provide better services for the residents
The Mill Creek Courtyard Senior Residences project will be located in an area convenient to
amenities, and transportation. The attractive design will serve the target senior population by
providing much needed affordable apartment units, which are in great demand in the area. The
vision for the Mill Creek Courtyard Senior Residences is to create an inclusive and sustainable (LEED
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Page 3
certified) apartment community for the senior residents of Bakersfield where their lives will be
enhanced by the neighborhood amenities within walking distance, proximity to mass transit, and
the attractive Mill Creek Linear Park. In addition, the project will improve a long- standing blighted
parcel of land within the former Southeast Bakersfield Redevelopment Project Area.
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ADMINISTRATIVE REPORT
LIF
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: g, IG Y
TO: Honorable Mayor and City Council
FROM: Raul M. Rojas, Public Works Director
DATE: November 25, 2013
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY 4
CITY MANAGER—&S
SUBJECT: Contract Change Order No. 2 to Agreement No. 13 -139 with Granite
Construction ($238,989.20; revised not to exceed $1,998,137.20) for the
project known as Pavement Rehabilitation 2013 Phase 2: Panama Lane
From South "H" Street to Monitor Street (Ward 1 and 7).
RECOMMENDATION: Staff recommends approval of Contract Change Order.
BACKGROUND: This project provides for reconstruction of Panama Lane from South "H" Street
to Monitor Street.
Contract Change Order No. 2 provides for reconstructing the intersection of Panama Lane
and Monitor Street. Due to favorable bids realized on this project, sufficient funds are
available to perform this additional roadway reconstruction. The contractor has agreed to
perform this additional work at the current contract prices for a total cost of $238,989.20.
This is the second change order to be submitted for this project. This change order will
increase the project total by $238,989.20 (which results in a 13.6% increase of the original
contract amount) as illustrated below:
• Original Contract Amount = $1 ,759,148.00
• Amended Contract Agreement after Change Orders = $1,998,137.20
Net Increase to date = $ 238,989.20
It should be noted that Contract Change Order No. 1 was a no cost change order which
changed the amount of the retention payment to comply with federal regulations.
Sufficient funds are budgeted to fund this Change Order. There is no General Fund impact
associated with these Change Orders.
RM (Construction)
November 25, 2013, 1 1:54AM
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ADMINISTRATIVE REPORT
F
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: U t .
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
November 22, 2013
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
Recoat Community Development Building Rooftop Parking Decks (Ward 2):
Contract Change Order No. 1 to Agreement No. 13 -141 with Angelus
Waterproofing & Restoration ($32,866.00; revised not to exceed $237,871.00) for
said project.
2. Appropriate $32,866 Facility Reserve Funds to the Public Works Department's
Capital Improvement budget within the Capital Outlay Fund.
RECOMMENDATION: Staff recommends approval of Contract Change Order and appropriation.
BACKGROUND: This project consists of recoating and sealing the rooftop parking deck on the
Community Services building.
After removal of the existing coating on the west and middle decks of the rooftop parking area, it
was discovered that the underlying surface was not as smooth as anticipated. As such, additional
epoxy slurry product and base coats must be applied to this area in order to provide for the
smoothness needed for proper adhesion of the new waterproof coating. The contractor has
agreed to accept a lump sum price of $32,866 as full compensation for the procurement and
installation of this additional material.
This is the first change order to be submitted for this project. This change order will increase the
project total by $32,866.00 (which results in a 16% increase of the original contract amount) as
illustrated below:
• Original Contract Amount = $205,005.00
• Amended Contract Agreement after Change Orders = $237,871.00
Net Increase to date = $ 32,866.00
Staff recommends the appropriation of $32,866 of Facility Reserve Funds to cover costs for this
change order. The Facility Reserve Fund are funds set aside for major renovations and repairs to
City Facilities. As part of the midyear budget, staff will bring forward a proposal to replenish the
Facility Reserve Fund for this cost with remaining prior year property tax administration fee refund.
RM (Construction)
December 3, 2013, 12:32PM
G:\ GROUPDAT \ADMINRP112013 \12- 11 \CCO 1 Recoat Parking Deck Comm Dev Bldg.doc
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: 60. CAM.
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: November 22, 2013 CITY ATTORNEY
CITY MANAGER �J
SUBJECT: Extend Bid from Jim Burke Ford, Bakersfield, in the amount of $42,592.94 for two
(2) additional full size extended cab '/2 ton pickups for use by the Police
Department.
RECOMMENDATION: Staff recommends extension of bid.
BACKGROUND: Federal grant funds were appropriated at the Council meeting on May 9,
2012 for the development of a Citizen Volunteer Unit (CVU). Funds to purchase two (2) pickup
trucks were designated in the grant budget awarded by the Department of Justice.
On November 20, 2013, Council accepted the bid from Jim Burke Ford, Bakersfield for the
purchase of seven (7) full size extended cab '/2 ton pickups. The specifications included a
provision whereby, with the written approval of both the bidder and the City, the City may
purchase additional units at the same per unit cost within one year after acceptance of the
original bid. Jim Burke Ford has indicated their approval of extending the unit cost of
$19,802.53 for the pickups (total $21,296.47 including tax and tire fees) for this purchase.
There is no General Fund impact associated with this purchase.
Purchasing Division/kb
SAPURCHWDMINWdmin 13 -14 \Full size extended cab pickups - bid extension, 13- 14 -29, December 11, 2013.doc
November 22, 2013
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM:9, nn.
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: November 22, 2013 CITY ATTORNEY
CITY MANAGERS
SUBJECT: Accept bid from Jim Burke Ford, Bakersfield, in the amount of $1,047,252.29 for
four (4) additional and forty two (42) replacement four door police special
sedans for use by the Police Department. (Citywide)
RECOMMENDATION: Staff recommends acceptance of the bid.
BACKGROUND: Bids were solicited for the purchase of police special sedans and police special
administration sedans. Eight (8) bids were received in response to solicitation.
The bid specifications requested pricing for police special sedans and pricing for police special
sedans used by administrators. The administration vehicle option deletes spot lights and two
tone paint as well as other minor changes which result in a slightly lower cost. See the
attached spreadsheet.
Funds are budgeted in the Equipment Management Fund for the purchase of four (4)
additional police special sedans, twenty six (26) replacement police special sedans and nine
(9) police special administration vehicles. This request also includes seven (7) replacement
police special sedans that have been declared "total loss" by an outside appraiser due to
accidents. Funding for the total loss vehicles is provided by Equipment Management Fund
balance and Self Insurance Fund. Additional information regarding a history of each vehicle
proposed for replacement is attached for review.
Paso Robles Ford was the lowest responsive bidder; Jim Burke Ford, Bakersfield is the next lowest
responsive bidder and is eligible for the 3% local preference Council Policy consideration. This
policy has a $9,000 limit. After applying the 3% preference, Jim Burke Ford becomes the lowest
bidder.
The eight (8) bids received based on a total of 37 police special sedans and 9 police
special administration sedans are as follows.
3% LOCAL PREFERENCE
BIDDER AMOUNT ADJUSTED BID AMOUNT
Paso Robles Ford, Paso Robles, CA $1,047,039.63 N/A
Jim Burke Ford, Bakerdeld, CA $1,047,252.29 $1,038,252.29
Purchasing Division /kb
SAPURCH\ADMINWdmin 13 -14 \Four Door Police Special Sedans, December 11, 2013.docx
December 4, 2013
ADMINISTRATIVE REPORT
Raceway Ford, Riverside, CA
$1,050,761.35
N/A
Haddad Dodge -Ram, Bakersfield, CA
$1,142,827.50
N/A
My Jeep Chrysler Dodge, Salinas, CA
$1,164,703.75
N/A
H. W. Hunter, Inc., Lancaster, CA
$1,191,051.00
N/A
McPeek's Dodge of Anaheim, Anaheim,
CA $1,198,538.38
N/A
Three Way Chevrolet, Bakersfield, CA
$1,417,120.43
N/A
Staff finds the bid submitted by Jim Burke
Ford, Bakersfield, to be acceptable.
Purchasing Division/kb
SAPURCHWDMINWdmin 13 -14 \Four Door Police Special Sedans, December 11, 2013.docx
December 4, 2013
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Eauio. number Mileage Year and Model
Condition
5130 112,507 2004 Ford C.V.
High mileage. Powertrain needs repairs. Body and interior
has mechanical and cosmetic defects. Vehicle taken out of
service and sold at auction.
5141 114,023 2004 Ford C.V.
High mileage. Body and interior have various mechanical and
cosmetic defects and needs some repairs.
5147 105,985 2004 Ford C.V.
High mileage. Powertrain needs repairs. Body and interior has
mechanical and cosmetic defects. Vehicle taken out of
service and sold at auction.
5148 109,299 2005 Ford C.V.
High mileage. Body and interior have various mechanical and
cosmetic defects and needs some repairs.
5161 113,210 2005 Ford C.V.
High mileage. Body and interior have various mechanical and
cosmetic defects and needs some repairs.
5163 103,676 2005 Ford C.V.
High mileage. Body and interior have various mechanical and
cosmetic defects and needs some repairs.
5169 105,455 2005 Ford C.V.
High mileage. Body and interior have various mechanical and
cosmetic defects and needs some repairs.
5173 110,125 2005 Ford C.V.
High mileage. Powertrain needs repairs. Body and interior has
mechanical and cosmetic defects. Vehicle taken out service
and sold at auction.
5181 113,187 2005 Ford C.V.
High mileage. Body and interior have various mechanical and
cosmetic defects and needs some repairs.
5191 103,172 2006 Ford C.V.
High mileage. Body and interior have various mechanical and
cosmetic defects and needs some repairs.
5192 113,383 2006 Ford C.V.
High mileage. Body and interior have various mechanical and
cosmetic defects and needs some repairs.
5196 105,740 2006 Ford C.V.
High mileage. Body and interior have various mechanical and
cosmetic defects and needs some repairs.
5197 110,723 2006 Ford C.V.
High mileage. Powertrain needs repairs. Body and interior has
mechanical and cosmetic defects. Vehicle taken out of
service and sold at auction.
5198 100,926 2006 Ford C.V.
High mileage. Body and interior have various mechanical and
cosmetic defects and needs some repairs.
5802 101,064 2003 Ford C.V.
High mileage. Body and interior have various mechanical and
cosmetic defects and needs some repairs.
5806 104,093 2003 Ford C.V.
High mileage. Body and interior have various mechanical and
cosmetic defects and needs some repairs.
5841 97,936 2006 Ford C.V.
High mileage. Body and interior have various mechanical and
cosmetic defects and needs some repairs.
5219 117,747 2001 Ford C.V.
High mileage. Body and interior have various mechanical and
cosmetic defects and needs some repairs.
5244 101,303 2002 Ford C.V.
High mileage. Body and interior have various mechanical and
cosmetic defects and needs some repairs.
5221 105,545 2001 Ford C.V.
High mileage. Body and interior have various mechanical and
cosmetic defects and needs some repairs.
5736 112,945 2001 Ford C.V.
High mileage. Body and interior have various mechanical and
cosmetic defects and needs some repairs.
5142 103,890 2004 Ford C.V. High mileage. Body and interior have various mechanical and
* Harley Davidson Motorcycles being replaced with Police Sedans
cosmetic defects and needs some repairs.
5796 107,060
2003 Ford C.V. High mileage. Body and interior have various mechanical and
cosmetic defects and needs some repairs.
5131 78,267
2004 Ford C.V. Involved in accident and was declared a total loss.
Vehicle taken out of service and sold at auction.
5554 1,447
2013 Ford Taurus Involved in accident and was declared a total loss.
Vehicle taken out of service and sold at auction.
5846 94,935
2006 Ford C.V. Involved in accident and was declared a total loss.
Vehicle taken out of service and sold at auction.
5888 88,314
2007 Ford C.V. Involved in accident and was declared a total loss.
Vehicle taken out of service and sold at auction.
5845 85,614
2006 Ford C.V. Involved in accident and was declared a total loss.
Vehicle taken out of service and sold at auction.
5917 61,519
2008 Ford C.V. Involved in accident and was declared a total loss.
Vehicle taken out of service and sold at auction.
5184 98,191
2006 Ford C.V. Involved in accident and was declared a total loss.
Vehicle taken out of service and sold at auction.
* 5343 53,240
2007 H. D. Engine worn out. Motorcycle out of service. Being
replaced by Police Sedan vehicle.
* 5344 49,890
2007 H. D. High mileage. Body has various mechanical and
cosmetic defects and needs some repairs.
* 5345 55,029
2007 H. D. High Mileage. Engine worn out and needed major
powertrain repairs. Being replaced by Police Sedan
vehicle. Taken out of service and sold at auction.
* 5346 58,667
2007 H. D. High mileage. Body has various mechanical and
cosmetic defects and needs some repairs.
* 5347 55,127
2007 H. D. High mileage. Body has various mechanical and
cosmetic defects and needs some repairs.
* 5351 50,517
2006 H. D. Involved in accident.High mileage. Motorcycle
taken out of service and sold at auction.
* 5395 52,643
2004 H. D. High mileage. Body has various mechanical and
cosmetic defects and needs some repairs.
* 5342 42,093
2008 H. D. Involved in accident. Motorcycle taken out of
service and sold at auction.
5253 108,000
2002 Impala High mileage. Powertrain needs repairs. Body and
Interior has mechanical and cosmetic defects.
Vehicle taken out of service and sold at auction.
5232 103,020
2001 Impala High mileage. Body and interior have various mechanical and
cosmetic defects and needs some repairs.
5248 102,068
2002 Impala High mileage. Body and interior have various mechanical and
cosmetic defects and needs some repairs.
5246 111,675
2000 Ford Taurus High mileage. Body and interior have various mechanical and
cosmetic defects and needs some repairs.
* Harley Davidson Motorcycles being replaced with Police Sedans
A
ADMINISTRATIVE REPORT
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: 8. 00
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: November 19, 2013
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept bid from SANplicity, Incorporated in the amount of $61,298.41 for two (2)
additional Dell EqualLogic storage area network devices for the Information
Technology Division.
RECOMMENDATION: Staff recommends acceptance of bid.
BACKGROUND: Invitations to bid were solicited for Dell storage area networks (SAN). Six (6) bids
were received in response to the solicitation.
These devices are budgeted items that are part of the annual increase in the City's storage
capacity for documents, video, images, etc. This space is utilized by citizens for accessing
public documents and by City staff and space requirements rise annually. These networks also
provide redundant copies of backed up data which will provide maximum data security and
lower the risk of downtime or data loss.
Funds are budgeted in the Equipment Replacement Fund for the purchase of two (2) Dell
EqualLogic storage area networks.
The six (6) bids received are as follows:
BIDDER
SANplicity, Inc., Bakersfield, CA
Smart Technology Solutions, San Diego, CA
MRC360, San Diego, CA
Aprisa Technology, LLC, Roslyn, NY
Impex Technologies, Inc., El Segundo, CA
ThinkCP Technologies, Irvine, CA
AMOUNT
$ 61,298.41
$ 92,770.29
$ 92,772.50
$121,582.46
$122,335.00
$123,635.75
The low bid received from SANplicity, Incorporated is considered acceptable by staff.
Purchasing Division/kb
SAPURCMADMINAdmin 13- 14\Dell EqualLogic PS6500E SAN, 13- 14 -37, December 11, 2013.docx
`1,,11111111.1/ ,,r`iiii
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ADMINISTRATIVE REPORT
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD /V�
DATE: November 20, 2013 CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept bid and approve contract to Applied LNG Technologies, LLC in the
amount of $800,000 for the annual contract to supply liquid natural gas (LNG)
fuel. (Citywide)
RECOMMENDATION: Staff recommends acceptance of bid and approval of contract.
BACKGROUND: Bids were solicited for an annual contract to supply LNG fuel. Two -(2) bids
were received in response to the solicitation. The contract is renewable annually for four
consecutive one -year periods at the City's option and upon mutually agreeable terms.
Terms and conditions of the Invitation to Bid required the suppliers to quote a differential price
per gallon for LNG fuel, which represents the suppliers' profit and overhead.
Under the annual contract, fuel prices to the City will be based on a variable price (SoCal
Border Index for Spot Gas) plus the Supplier's price differential. For bid purposes only, bidders
provided their price differential to a theoretical SoCal Border index commodity price of $0.30
(the actual index price at the time of bidding) multiplied by the annual estimate of 750,000
gallons to determine the lowest bidder for the contract. The bids submitted based on the
above calculation are listed below. During the contract period, prices will be determined by
the actual index price at the time of delivery.
Funds in the amount of $800,000 are budgeted in the Equipment Management Fund for this
contract.
Applied LNG Technologies, LLC $762,062.50
Westlake Village, CA
Clean Energy
Newport Beach, CA
$840,918.75
$0.67
$0.743
Staff finds the bid submitted from Applied LNG Technologies, LLC, Westlake Village, California,
to be acceptable and recommends approval of a contract in the amount of $800,000.
Purchasing Division/kb
SAPURMADMINWdmin 13 -14WC for the supply of LNG Fuel, 13- 14 -23, December 11, 2013.doc
A
ADMINISTRATIVE REPORT
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: Q ,
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: November 19, 2013 CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept bids and approve contracts to IPC USA ($2,750,000) and SC Fuels ($1,250,000)
for the annual contracts to supply gasoline and diesel fuels. Total bid amount is
$4,000,000. (Citywide)
RECOMMENDATION: Staff recommends acceptance of bids and approval of contracts.
BACKGROUND: Bids were solicited for an annual contract to supply gasoline and diesel fuels. Six (6)
bids were received in response to the solicitation. A bid received from Mansfield Oil Company of
Gainesville, Incorporated failed to acknowledge receipt of all addenda as required by the bid
specifications. Staff requests their bid be declared non - responsive as indicated on attached
spreadsheet. The contracts are renewable annually for four consecutive one -year periods at the
City's option and upon mutually agreeable terms.
Terms and conditions of the Invitation to Bid required the suppliers to quote a differential price per
gallon for fuel, which represents the suppliers' profit and overhead.
Under the annual contract, fuel prices to the City will be based on a variable price (Oil Price
Information Service - OPIS) tied to a published index (Petroleum Administration Defense District 5
(PADD) Bakersfield Rack) daily average of branded and unbranded fuel plus the Supplier's positive or
negative price differential. Bidding in this way enabled staff to determine the lowest bidder based
on the differential quoted as all of the suppliers' fuel costs have a common base, that of OPIS pricing.
Funds are budgeted in the Equipment Management Fund for the majority of this contract. The
contract awards totaling $4 million are based on the annual budget estimate.
In accordance with the terms of the bid, the City may accept any item or group of items bid, or
award the bid on the basis of total bid. In order to get the most favorable pricing, staff recommends
the award be split as follows:
BIDDER AMOUNT ITEMS GROUP
IPC USA, $2,750,000 Truck/Trailer (Large Quantity)
Irvine, CA Diesel and Gasoline
SC Fuels $1,250,000 Bobtail (Small Quantity)
Long Beach, CA Diesel and Gasoline
The lowest bid for the large quantity deliveries is from IPC USA.
Purchasing Division/kb
SAPURMADMINWdmin 13 -14AC for Fuel, 13- 14 -36, December 11, 2013.doc
A
i
ADMINISTRATIVE REPORT
The lowest bid for the small quantity deliveries is from SC Fuels.
A spreadsheet showing the differential pricing for the six bidders including the non - responsive bid is
attached.
Purchasing Division /kb
SAPURCHWDMINWdmin 13 -14WC for Fuel, 13- 14 -36, December 11, 2013.doc
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Nelson K. Smith, Finance Director
November 20, 2013
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
Accept bid and approve contract to Cen -Cal Construction (not to exceed
$189,437.50) for canal liner repair. (Citywide)
RECOMMENDATION: Staff recommends acceptance of the bid and approval of the
contract.
BACKGROUND: Bids were solicited for a contract for Canal Liner Repair. This contract will be
utilized by the Water Resources Department. Three (3) bids were received in response to
solicitation.
This contract is for services on an on -call as- needed basis. The bids submitted are based on an
estimated quantity of work multiplied by the Contractor's unit price. Funds are budgeted in
the Water Resources Department Enterprise Fund for this maintenance.
The contract was bid at non- prevailing wage rates and will expire on December 31, 2014.
The three (3) bids received are as follows:
p111114 .... •
Cen -Cal Construction $189,437.50
Bakersfield, CA
Jim Alfter Cement $190,577.50
Bakersfield, CA
Griffith Company $240,550.00
Bakersfield, CA
Staff finds the bid from Cen -Cal Construction, Bakersfield, to be acceptable and recommends
approval of the contract in the amount of $189,437.50.
Purchasing Division/kb
SAPURCHWDMIMAdmin 13 -14 \Contract for Canal Liner Repair, 13- 14 -31, December 11, 2013.docx
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ADMINISTRATIVE REPORT
LIF
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: gs
TO: Honorable Mayor and City Council P VE
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: November 22, 2013 CITY ATTORNEY - - -/--A - 4
46tt
CITY MANAGER
SUBJECT: Accept bid and approve contract to Michels Corporation dba Michels Pipeline
Construction ($1,563,571.00) for the Sewer Rehabilitation, "P" Street Trunk Sewer.
(Wards 1 & 2)
RECOMMENDATION: Staff recommends acceptance of bid and approval of contract
BACKGROUND: In 2007, the City retained Harris & Associates to analyze the Southeast Bakersfield
sewers and identify sewer lines in need of replacement. The "P" Street sewer line was included in
this study. Staff concurs with the consultant's recommendation that this sewer line is in need of
rehabilitation. The "P" Street sewer line project, constructed in 1954, is a reinforced concrete
pipe. The reinforced concrete has deteriorated at several sites. This project includes rehabilitation
of the sewer line using Cured -In -Place Pipe (CIPP) liner, spot replacement of the RCP pipe, and
rehabilitation of existing sewer manholes. Project limits are not limited to only "P" Street as
summarized below:
• Chester Avenue from Brundage Lane to 1 st Street;
• 1 It Street from Chester Avenue to N Street;
• N Street from 1 It Street to 31d Street;
• 3rd Street from N Street to P Street;
• P Street from 3rd Street to California Avenue;
• Q Street from California Avenue to 13th Street.
This project is anticipated to begin in early March 2014 with and estimated date of completion in
late June 2014. Although there will be no permanent road closures, the City anticipates lane
closures to accommodate a safe work zone and to allow the operation of the sewer bypass
pumping. There will be no significant impacts to surrounding businesses.
This project is exempt from prevailing wage requirements. The Engineer's Estimate was $2,660,000.
On November 14, 2013, a total of four bids were received; all of those bids are acceptable.
Those acceptable bids are as follows:
Michels Pipeline Construction
1715 16th Street, SE
Salem, OR 97302 in the amount of $1,563,571.00
PW /Design Engineering/BM/E 1 K205
GAGR0UPDAT \ADMINRPT \2013 \12 -1 1 \P Street Trunk Sewer Rehabilitation - revised.doc
November 21, 2013
ADMINISTRATIVE REPORT
Insituform Technologies, LLC
17988 Edison Avenue
Chesterfield, MO 63005
Repipe California, LP
12771 Brown Avenue
Riverside, CA 92509
SAK Construction, LLC
864 Hoff Road
O' Fallon, MO 63366
in the amount of $1,689,890.60
in the amount of $1,748,817.24
in the amount of $1,940,775.00
Since this type of project is considered a specialty construction only a limited number of firms
have the expertise to complete a project of this complexity. There are no local firms who can do
this type of work; therefore, most of the firms who bid on this project are either out of town or out
of state.
Sufficient funds are budgeted for award of this contract. Sewer Enterprise Funds provide the
funding source for this project. Therefore, there is no General Fund impact associated with this
project.
PW /Design Engineering /BM /E 1 K205
G: \GROUPDAT \ADMINRPT \2013 \12 -1 1 \P Street Trunk Sewer Rehabilitation - revised.doc
November 21, 2013
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: ?.++.
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEA
DATE: December 4, 2013 CITY ATTORNEY:71k_ .l i
CITY MANAGER &
SUBJECT: Accept base bid plus additive alternate 1 and approve contract to MPI Prime
Construction, Incorporated ($74,000) for bathroom reconstruction at Fire Station
No. 1. (Ward 2)
RECOMMENDATION: Staff recommends acceptance of bid and approval of contract.
BACKGROUND: Bids were solicited for restroom facility reconstruction at Fire Station No. 1. This
project was bid as a non - prevailing wage project. Four (4) bids were received in response to
the solicitation.
The restroom facilities at Fire Station No. 1 are over 30 years old and in need of repair.
Cabinets, ceiling and walls are showing water damage and tiles are broken, cracked or
missing. The facility is utilized 24 hours a day by 8-10 firefighter personnel.
The base bid includes removal and replacement of the ceiling, wall board, plumbing, fixtures
and surfaces in the Firefighters' main restroom facility; additive alternate 1 includes removal
and replacement of the ceiling, wall board, plumbing, fixtures and surfaces in the Officers'
and public restroom facility.
The four (4) bids received are as follows. Award is based on Base Bid Amount.
Bidder Base Bid AddNtve Alt 1 191W
MPI Prime Construction, Inc., Visalia, CA $59,000 $15,000 $ 74,000
Omega Construction, Bakersfield, CA
$78,000
$36,000
$114,000
JTS Construction, Bakersfield, CA
$79,515
$31,245
$110,760
Don Kinzel Construction, Inc., Bakersfield, CA
$86,240
$33,220
$119,460
Funds are budgeted in the Capital Outlay Fund for this project. Staff finds the bid submitted
by MPI Prime Construction, Incorporated, to be acceptable and recommends approval of the
contract for the base bid plus additive alternate no. 1 in the amount of $74,000.
Purchasing Division/kb
SAPURCHADMINWdmin 13- 14\13athroom Reconstruction at Fire Sta #1, 13- 14 -35, December 11 2013.docx
ADMINISTRATIVE REPORT
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IF
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Dianne Hoover- Recreation and Parks Director DEPARTMENT HEAD DL-4
DATE: November 14, 2013 CITY ATTORNEY A-T-
CITY MANAGER
SUBJECT: Accept base bid and award contract to Brown and Fowler Construction, Inc.
($414,640.00) for Wilderness Park and Challenger Park Playground Rehabilitatior
projects (Ward 6 and 7, respectively).
RECOMMENDATION: Staff recommends acceptance of bid and award of contract
BACKGROUND: These projects include the removal and replacement of the existing outdated
playground equipment at Wilderness Park located at 5720 Wilderness Dr. and Challenger Park
located at 5700 Akers Rd. The Base Bid includes the removal of existing playground equipment
and sand, furnishing and installing new playground equipment, sand and ADA rubberized
surfacing, including the foundations and all other necessary improvements to complete the play
structures in the playgrounds. The rubberized surfacing material will allow for unrestricted access
for all users, including handicap accessibility, to all features of the new playground equipment.
In addition, the rubberized surfacing material will be safer and more efficient to maintain than
sand. The engineer's estimate for this project was $431,000 for the Base Bid.
On October 29, 2013, the City of Bakersfield held the public opening of the bids for the
playground equipment and installation at Wilderness and Challenger Parks. On November 1,
2013, while staff was still reviewing the sufficiency of the apparent low bid received from Great
Western Installation, a Bid Protest was received from Brown and Fowler Construction Inc., the
apparent second low bidder, which is attached as exhibit "A" and incorporated herein by
reference. Staff conducted a thorough review of the apparent low bid and as a result finds the
apparent low bidder is non - responsive based on the following:
Marrs Playground Installation, the subcontractor listed in Great Western's bid for demolition
of existing equipment, does not possess a California Contractor's License for demolition as
required in the City's bid.
Marrs Playground Installation is not a certified playground inspector with the National
Recreation and Park Association as required in the City's bid.
Subcontract GT Impax does not have a California State Contractor's License for ADA
surfacing under that name, and the Contractor's Licence number provided to the City is
for a different name.
As a result, staff fully reviewed the second lowest bidder and is recommending award to Brown
and Fowler Construction, Inc. as they met all guidelines and specifications as outlined in the bid
packet.
November 22, 2013, 11:25AM
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ADMINISTRATIVE REPORT
On October 29, 2013, eight bids were received; seven of those bids are acceptable. Those bids
are as follows:
Brown and Fowler Construction, Inc.
3008 Antonio Avenue
Bakersfield, Ca 93308 Base Bid in the amount of
Piper & DeVries Inc., dba Omega Construction
16500 Barton Lane
Bakersfield, Ca 93314 Base Bid in the amount of
Gospich Construction Co.
9530 Hageman B -344
Bakersfield, Ca 93312
Base Bid in the amount of
James E. Thompson, Inc., dba JTS Construction
P.O. Box 41765
Bakersfield, Ca 933384 Base Bid in the amount of
Malibu Pacific Tennis Courts, Inc.
31133 Via Colinas # 107
Westlake Village, Ca 91362
Hobbs Construction Inc.
12357 N. Friant Rd
Fresno, Ca 93730
Pickard & Butters Construction, Inc.
7070 Morro Road Ste C
Atascadero, Ca 93422
The rejected bid was received as follows:
Great Western Installations
P.O. Box 97
Wellsville, Ut 84339
Base Bid in the amount of
Base Bid in the amount of
Base Bid in the amount of
Base Bid in the amount of
$414,640.00
$417,000.00
$450,000.00
$469,400.00
$569,000.00
$592,120.00
$615,543.00
$387,198.43
The Challenger and Wilderness Parks Playground Rehabilitation project is funded from the Capital
Outlay Fund.
TJ
November 22, 2013, 11:25AM
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ADMINISTRATIVE REPORT
IFT
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Dianne Hoover, Director of Recreation & Parks
DATE: November 15, 2013
APPROVED
DEPARTMENT HEAD 0
CITY ATTORNEY
CITY MANAGER
SUBJECT: Appropriate $52,257 from First Five Kern grant revenues to the Recreation and Parks
Operating Budget within the General Fund to provide a water safety education
program (Make -A- Splash).
RECOMMENDATION:
Staff recommends appropriation.
BACKGROUND:
On July 1, 2010, the Recreation and Parks Department was awarded a three year, $175,000 grant
from First 5 Kern to provide a lifesaving and water safety educational program (Make -A- Splash)
for parents and their children, prenatal to age 5. The program focuses on reducing the rate of
childhood drowning in Bakersfield.
On July 1, 2013, First Five Kern extended the grant for an additional year with additional funding
of $52,257. Staff recommends appropriating $52,257 to fund the additional award period.
iln
November 15, 2013, 8:29AM
S: \ADMINISTRATION DIVISION \Admin Rpts \2013 Admins \Make A Splash FY 2014.docx
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ADMINISTRATIVE REPORT
IFO
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: 2-WW.
TO:
FROM:
DATE:
SUBJECT
Honorable Mayor and City Council
Dianne Hoover, Director of Recreation & Parks
November 15, 2013
APPROVED
DEPARTMENT HEAD 0 L14
CITY ATTORNEY
CITY MANAGER _&
Appropriate $6,000 contribution from Bright House Networks made through the
Bakersfield Foundation to the Recreation and Parks Department Operating Budget
within the General Fund for the Movies in the Park series. (all wards)
RECOMMENDATION:
Staff recommends approval of appropriation.
BACKGROUND:
Bright House Networks (BHN) sponsored the Movies in the Park series that was held during the
2013 summer. The sponsorship of $6,000 was made payable to the Bakersfield Foundation, and
request is made to appropriate the sponsorship to the City's Recreation and Parks Department's
Operating Budget.
Through a Title Sponsorship Agreement between the City and BHN, the City used the $6,000 to
schedule eight (8) family movies, supply necessary equipment, provide popcorn and snow
cones, and secure staff as needed. The movies were shown June - August 2013 throughout all
City Council wards in the City.
iln
November 15, 2013, 8:31AM:jln
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ADMINISTRATIVE REPORT
�1 „IL
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: 2?. X X.
TO:
FROM:
DATE:
SUBJECT
Honorable Mayor and City Council
Nelson K. Smith, Finance Director
November 25, 2013
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
Quitclaim to terminate temporary construction easements for Fairfax Interchange
and Phase 1 & 2 of the Westside Parkway. (TRIP) (Wards 3, 4, & 5)
RECOMMENDATION: Staff recommends approval of quitclaim deeds.
BACKGROUND:
As part of the construction of the various TRIP projects it is necessary to acquire temporary
construction easements to allow the contractor sufficient room to work. At the completion of
the work the City and /or contractor records a Notice of Completion. The temporary
construction easements are written to terminate upon the recordation of the Notice of
Completion. However, sometimes the Notice of Completion does not provide sufficient
information for the title companies to index them into their records. So the City is recording
quitclaim deeds that clearly describe which properties the temporary construction easements
are being terminated on.
November 25, 2013, 2:14PM
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ADMINISTRATIVE REPORT
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
TO: Honorable Mayor and City Council APPROVED
FROM: Douglas N. Mclsaac, Community Development Director
DEPARTMENT HEAD 7jW1dr
DATE: December 3, 2013
CITY ATTORNEY
CITY MANAGER 5
SUBJECT: Department of Housing & Urban Development (HUD) Action Plan Amendments:
1. FYI 2/13 Action Plan Amendment 6, and FY 13/14 Action Plan Amendment
2, reprogramming $800,000 of Community Development Block Grant
(CDBG) Funds (Wards 1 and 2).
2. Appropriate $250,475.44 CDBG Contingency funds to Capital
Improvement Projects within the CDBG Fund.
RECOMMENDATION:
Staff recommends approval of the amendments.
BACKGROUND:
The City receives funding annually from HUD as an entitlement community through the City's
Action Plan, which describes all HUD - funded City projects and sets aside funding for Section
108 loan payments for a particular fiscal year. The process by which significant changes are
made to the Action Plan is termed by HUD to be a Substantial Amendment. Staff is
recommending Substantial Amendments to the City's FY12 /13 and FY13 /14 Action Plans.
HUD requires entitlement communities to expend CDBG funds in a timely manner. Therefore,
in order to comply with HUD's CDBG timeliness standard, staff periodically reviews the CDBG
program for project savings, program income, unexpended funds, and stalled projects where
funds can be reprogrammed for new projects. At this time, staff has identified $800,000 in
available funds that must be reprogrammed to new shovel -ready projects. The following
table describes the sources of funds being transferred:
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ADMINISTRATIVE REPORT
Page 2
Fiscal
Program
Original
Plan
Expended
Project
Funds Being
year
Amount
Funds
Status
Reallocated
10/11
South Mill Creek Park and Parking
Project - The creation of a small
pocket park and parking to be
$350,000
$146,833.76
Complete
$203,166.24
located at 1231 R Street and 700
California Avenue.
11/12
Oleander Area Curb, Gutter, Sidewalk
and Reconstruction - Install curb,
gutter and sidewalk prior to
reconstructing and paving streets in
$500,000
$464,221.69
Complete
$35,778.31
an area generally bounded by
California Ave., 'H' St, Bank Street, and
Oleander Ave
12/13
Arts Alive Streetscape Improvements -
Streetscape improvements to assist in
economic development in the
$310,580
$0
Ineligible/
$310,580.00
Downtown Bakersfield Arts Alive
Cancelled
District, generally bounded by 21 st St.,
Chester Ave., 17th St., and F St.
13/14
Unprogrammed Funds (Contingency)
$338,419
$0
N/A
$250,475.45
TOTAL
FUNDS REALLOCATED
00,000.00
Of the above - mentioned projects, the South Mill Creek Park and Parking Project and the
Oleander Area Curb, Gutter, Sidewalk and Reconstruction Project were completed in the
current fiscal year with project savings that can be reallocated to shovel -ready projects.
Due to a change in HUD regulations, the Arts Alive Streetscape Improvements Project (Ward 2)
is no longer eligible for funding; thus staff is recommending to reallocate all funds associated
with Arts Alive Streetscape to the existing East Truxtun Curb, Gutter, Sidewalk and
Reconstruction project, also in Ward 2.
Additionally, funding is available within the CDBG Unprogrammed (or contingency) Funds line
item, which represents cumulative project savings and program income (income generated
from previous CDBG projects) from the prior fiscal year. Staff is proposing to reallocate
$250,475.45 of the $338,419 available in the Unprogrammed Funds line item for shovel -ready
projects.
The City of Bakersfield Public Works Department identified two shovel -ready street and /or
pedestrian infrastructure projects that exhibit a high level of need, to which the above -
referenced funds can be transferred in order to meet HUD's CDBG timeliness standard. These
improvements include pedestrian improvements in the vicinity of Pauly and Bessie Owens
elementary schools, and a residential curb, gutter, and sidewalk improvements project in the
vicinity of Union Avenue and Brundage Lane.
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Page 3
The following table describes projects that will be created or increased as part of these Action
Plan Amendments.
Fiscal
Program
Original
Plan
Action
New Plan
Year
Amount
Amount
13/14
Southeast Area Schools Pedestrian
Improvements Project (Ward 1) -
installation or reconstruction of
sidewalks and associated
infrastructure improvements in the
p
$0
Create
$280,000*
vicinity of Pauly Elementary School
( +$280,000)
(313 Planz Rd) and Bessie Owens
Elementary School (815 Potomac
Ave).
13/14
Union and Brundage Area Curb,
Gutter, Sidewalk and Reconstruction
Project (Ward 1) - Install curb, gutter
and sidewalk prior to reconstructing
$0
Create
( +$212,000)
$212,000 **
and paving streets in an area
generally bounded by Union Ave.,
Brundage Ln, P St., and 4th St.
13/14
East Truxtun Area Curb, Gutter,
Sidewalk and Reconstruction Project
(Ward 2) - Install curb, gutter and
sidewalk prior to reconstructing and
$225,000
Increase
( +$308,000)
$533,000 * **
paving streets in an area generally
bounded by E. Truxtun Ave., Baker St.,
E. California Ave., and Williams St.
TOTAL FUNDS REALLOCATED
$800,000
*Includes up to $55,000 for Direct Project Delivery
* *Includes up to $53,000 for Direct Project Delivery
** *Includes up to $83,000 for Direct Project Delivery
In accordance with HUD regulations and the City of Bakersfield's Citizen Participation Plan, a
30 -day Public Notice for the aforementioned amendments to solicit public input was published
on November 11, 2013. No comments have been received to date.
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ADMINISTRATIVE REPORT
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LIFO
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: Q. 77.,
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: November 26, 2013
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Audit Reports to be Referred to Budget and Finance Committee:
1. Comprehensive Annual Financial Report (CAFR) for the fiscal year ended June 30, 2013.
2. Agreed Upon Conditions Report for the fiscal year ended June 30, 2013.
3. Single Audit Report — Schedule of Federal Expenditures for the City of Bakersfield for the
fiscal year ended June 30, 2013.
4. Independent Auditors Report — Compliance with Contractual Requirements relative to the
Bakersfield Subregional Wastewater Management Plan for the year ended June 30, 2013.
5. Independent Auditors Report on Appropriations Limit Worksheet (GANN Limit) of the City of
Bakersfield for the fiscal year ended June 30, 2013.
6. Independent Auditors Report — Rabobank Arena, Theater, Convention Center, Bakersfield Ice
Sports Center & Brighthouse Networks Amphitheatre for the fiscal year ended June 30, 2013.
RECOMMENDATION: Staff recommends referral to the Budget and Finance Committee.
BACKGROUND:
The City's Comprehensive Annual Financial Report (CAFR), commonly referred to as the
Annual Audit Report, for the fiscal year ended June 30, 2013 has been provided to the City
Council as part of the packet for this meeting. A copy of the report will also be on file in the
City Clerk's office for public review. The CAFR represents the City's financial statements as
of June 30, 2013, which are audited by the accounting firm of Brown Armstrong Accountancy
Corporation. The current year audit opinion issued by the outside auditors indicates that the
City complied, in all material respects, with accounting principals generally accepted in the
United States of America.
2. The Agreed Upon Conditions Report is designed to increase efficiency, internal controls
and /or financial reporting and includes any reportable conditions noted during the Audit. A
summary of reported conditions are included in the report. The report also addresses
conditions identified in the prior year which have all been resolved to the auditors' satisfaction.
SAAdminAdmm Reports12013 CAFR refer to bud.docx November 26, 2013, 9:54AM
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3. Attached is the City's Single Audit Report for the fiscal year ended June 30, 2013. The Single
Audit Report pertains to federal program monies expended by the City during the specified
fiscal year. An Independent Audit is performed annually to review internal control procedures
and compliance with federal guidelines in accordance with Office of Management & Budget
(OMB) Circular A -133. This annual audit was performed by Brown Armstrong Accountancy
Corporation as part of their contract to provide auditing services to the City of Bakersfield.
The current compliance report issued by the outside auditors indicates that the City complied,
in all material respects, with federal program guidelines.
4. Contract requirements contained in City of Bakersfield Agreement 76 -153 as amended by
Agreements 76- 153(5), 76- 153(4), 77 -44, 85 -197 and 92 -106 apply to operations of the
Bakersfield Sub - regional Wastewater management Plan. The City's compliance with contract
requirements is audited on an annual basis. The current Compliance Report, issued by the
outside auditors, is attached for your review and indicates that there were no audit findings.
5. Attached is a letter from the City's independent auditors Brown Armstrong Accountancy
Corporation indicating they have completed their annual review of the Appropriations Limit
Worksheet prepared by the City in accordance with Section 1.5 of Article XIIIB of the
California Constitution (GANN Limit). This annual review is performed by the auditors as part
of their contract to provide auditing services to the City of Bakersfield. The agreed upon
review procedures are substantially less in scope than an audit and therefore no audit opinion
is expressed regarding the calculation.
6. Attached is the independent audit report for the Rabobank Arena, Theater, Convention
Center, Bakersfield Ice Sports Center & Brighthouse Networks Amphitheatre, for the fiscal
year ended June 30, 2013. This audit report presents the financial statements for this
operational unit as of June 30, 2013. The management company (formerly SMG, currently
AEG) is required to submit an independent audit report to the City after the end of each fiscal
year. This audit report was prepared by the accounting firm of Barbich, Longcrier, Hooper &
King.
S.\Admin\Admin Reports\2013 CAFR refer to bud.dou November 26, 2013, 9:54AM
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ADMINISTRATIVE REPORT
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LIFO
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Dianne Hoover, Recreation and Parks Director
November 15, 2013
APPROVED
DEPARTMENT HEAD O L
CITY ATTORNEY
CITY MANAGER /5
Fiscal Year 2012 -2013 Annual Compliance Report for Park Impact Fees prepared in
accordance with California Government Code §66006. (All wards)
RECOMMENDATION: Staff recommends to make available to the public the Fiscal Year 2012 -2013
Annual Compliance Report for Park Impact Fees (Report will be made available at the
Recreation and Parks Department).
BACKGROUND: Attached is the City of Bakersfield's Annual Compliance Report for Park Impact
Fees for the fiscal year ended June 30, 2013 prepared in compliance with California Government
Code Section 66006.
On November 7, 1990, City Council adopted a park development and improvement fee
program for the purposes of developing and improving parks and recreational facilities serving
the residential development within the City of Bakersfield. Fees are collected based on the
development's share of cost to develop, improve, construct or enhance a public park.
On April 19, 1995, City Council established an orderly process for the dedication, reservation and
acquisition of park land within the City of Bakersfield for the purpose of supplying public parks
and recreation facilities. The sub divider shall dedicate, reserve land, pay a fee in -lieu, or a
combination thereof, at the option of the Advisory Agency, for park or recreational purposes.
Government Code Section 66006 requires that the local agency shall, within 180 days after the
last day of each fiscal year, make available to the public specific information as outlined in this
Code Section. The attached Annual Compliance Report provides this information.
After the public review period, the Annual Compliance Report will go before the City Council at
the January 2014 meeting for review of the Report. Pursuant to Government Code Section 66006,
a local agency shall review the information made available to the public at the next regularly
scheduled public meeting but not less than 15 days after this information is made available to
the public. Therefore, no City Council action is required at today's meeting other than to make
the information available to the public.
jln
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ADMINISTRATIVE REPORT
IF
MEETING DATE: December 11, 2013 AGEND„r4 (SDE�CTION: Consent Calendar
ITEM: Q
TO: Honorable Mayor and City Council
FROM: Raul Rojas, Public Works Director
DATE: November 20, 2013
APP OVE
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Fiscal Year 2012 -2013 Annual Compliance Report for Planned Drainage Area Fees
prepared in accordance with California Government Code §66006 (Wards 1, 3, 4,
5, 7, and County).
RECOMMENDATION: Staff recommends to make available to the public the Fiscal Year
2012 -2013 Annual Compliance Report for Planned Drainage Area
Fees (Report will be made available at the Public Works Department).
BACKGROUND: Attached is the City's annual compliance report for Planned Drainage Area Fees
for the fiscal year ended June 30, 2013 prepared in accordance with California Government
Code §66006.
There may be imposed by local ordinance a requirement for the payment of fees for purposes of
defraying the actual or estimated costs of constructing planned drainage facilities for the
removal of surface and storm waters from local or neighborhood drainage areas (GC §66483).
Government Code Section 66006 requires that the local agency shall, within 180 days after the
last day of each fiscal year, make available to the public specific information as outlined in this
Code Section. The attached Annual Compliance Report provides this information.
After the public review period, the Annual Compliance Report will go before the City Council at
the January 8, 2014 meeting for review of the Report. Pursuant to Government Code Section
66006, a local agency shall review the information made available to the public at the next
regularly scheduled public meeting but not less than 15 days after this information is made
available to the public. Therefore, no council action is required at today's meeting other than to
make the information available to the public.
Supplemental Information - Since improvements for the Riverlakes PDA are complete, fees are no
longer assessed. A balance of $141,409.84 remains in trust for this PDA. Now that development is
substantially complete, staff is evaluating the PDA for necessary modifications and /or
improvements to facilities within this particular PDA. Proposed improvements will be included in
the Five -Year Capital Improvement Program Budget. Uncommitted funds will be remitted to
current property owners in accordance with Government Code Section 66483.1.
ps
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ADMINISTRATIVE REPORT
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MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: C
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
November 19, 2012
APPROVED
DEPARTMENT HEAD dk�
CITY ATTORNEY
CITY MANAGER
Fiscal Year 2012 -2013 Annual Compliance Report for Planned Sewer Area Fees
prepared in accordance with California Government Code §66006 (All Wards).
RECOMMENDATION: Staff recommends making available to the public the Fiscal Year 2012 -2013
Annual Compliance Report for Planned Sewer Area Fees (report will be
made available at the Public Works Department).
BACKGROUND: Attached is the City's annual compliance report for Planned Sewer Area Fees for
the fiscal year ended June 30, 2013 prepared in accordance with California Government Code
§ 66006.
There may be imposed by local ordinance a requirement for the payment of fees for purposes of
defraying the actual or estimated costs of constructing planned sanitary sewer facilities for local
sanitary sewer areas (GC §66483).
Government Code Section 66006 requires that the local agency shall, within 180 days after the
last day of each fiscal year, make available to the public specific information as outlined in this
Code Section. The attached Annual Compliance Report provides this information.
After the public review period, the Annual Compliance Report will go before the City Council at
the January 8, 2014 meeting for review of the Report. Pursuant to Government Code Section
66006, a local agency shall review the information made available to the public at the next
regularly scheduled public meeting but not less than 15 days after this information is made
available to the public. Therefore, no council action is required at today's meeting other than to
make the information available to the public.
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GAGR0UPDAT \ADMINRPT \2013 \12 -1 1 \PSA annual compliance report admin.doc
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ADMINISTRATIVE REPORT
LIF
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: , d
TO: Honorable Mayor and City Council APPROVED
FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD /IT
DATE: November 13, 2013 CITY ATTORNEY p
CITY MANAGER /
SUBJECT: Fiscal Year 2012 -2013 Annual Compliance Report for Bridge Crossings and Major
Thoroughfare Fees prepared in accordance with California Government Code
§66006 (Wards 3 and 6).
RECOMMENDATION: Staff recommends making available to the public the Fiscal Year 2012 -2013
Annual Compliance Report for Bridge Crossings and Major Thoroughfare
Fees (report will be made available at the Public Works Department).
BACKGROUND: Attached is the City's annual compliance report for Bridge Crossings and Major
Thoroughfare Fees for the fiscal year ended June 30, 2013 prepared in accordance with
California Government Code §66006.
A local ordinance may require the payment of a fee as a condition of approval of a final map or
as a condition of issuing a building permit for purposes of defraying the actual or estimated cost
of constructing bridges over waterways, railways, freeways, and canyons, or constructing major
thoroughfares (GC §66484).
Government Code Section 66006 requires that the local agency shall, within 180 days after the
last day of each fiscal year, make available to the public specific information as outlined in this
Code Section. The attached Annual Compliance Report provides this information.
After the public review period, the Annual Compliance Report will go before the City Council at
the January 8, 2014 meeting for review of the Report. Pursuant to Government Code Section
66006, a local agency shall review the information made available to the public at the next
regularly scheduled public meeting but not less than 15 days after this information is made
available to the public. Therefore, no council action is required at today's meeting other than to
make the information available to the public.
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GAGR0UPDAT \ADMINRPT \2013 \12 -1 1 \MBTA annual compliance report admin.doc
A„
ADMINISTRATIVE REPORT
,'wK,yv
IF
MEETING DATE: December 11, 2013 AGENDA SECTION: Consent Calendar
ITEM: ? , e GG
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
November 25, 2013
APPROVED
DEPARTMENT HEAD T h'
CITY ATTORNEY
CITY MANAGER &
Fiscal Year 2012 -2013 Annual Compliance Report for Transportation Impact Fees
prepared in accordance with California Government Code §66006 (All wards).
RECOMMENDATION: Staff recommends to make available to the public the Fiscal Year 2012 -2013
Annual Compliance Report for Transportation Impact Fees (report will be
made available at the Public Works Department).
BACKGROUND: Attached is the City's annual compliance report for Transportation Impact Fees
for the fiscal year ended June 30, 2013 prepared in accordance with California Government
Code §66006.
In April 1992, Council adopted a transportation impact fee program to fund improvements to the
Metropolitan Bakersfield transportation system necessary to accommodate future growth. In
January 1997, Council adopted Phase II of this program, which was designed to fund more
projects and eliminate the need for developers to provide transportation impact studies for most
projects. In September 2003, Council adopted Phase III of this program with the intent of
updating the program and encouraging in -fill development by creating a Core and Non -Core
area within the Metropolitan Bakersfield General Plan limits including individual fee structures for
the respective areas. In July 2009, Council approved Phase IV of this program which adopted a
regional program and projects development through 2035.
Government Code Section 66006 requires that the local agency shall, within 180 days after the
last day of each fiscal year, make available to the public specific information as outlined in this
Code Section. The attached Annual Compliance Report provides this information.
After the public review period, the Annual Compliance Report will go before the City Council at
the January 8, 2014 meeting for review of the Report. Pursuant to Government Code Section
66006, a local agency shall review the information made available to the public at the next
regularly scheduled public meeting but not less than 15 days after this information is made
available to the public. Therefore, no council action is required at today's meeting other than to
make the information available to the public.
ps
G: \GR0UPDAT \ADMINRPT \2013 \12 -1 l \TIF annual compliance report admin.doc
M A4
ADMINISTRATIVE REPORT
c ,L♦
IF
MEETING DATE: December 11, 2013 AGENDA SECTION: Successor Agency
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD --,,
DATE: November 25, 2013 CITY ATTORNEY
CITY MANAGER
SUBJECT: Receive and file successor agency payments from November 7, 2013 to
November 25, 2013 in the amount of $35,000.00
RECOMMENDATION:
Staff recommends report be received and filed
BACKGROUND:
SAKim G\ADMIN — SA \COUNCIL- ADMIN- SA- 2014\ADMIN—SA 10- 16- 13.doc
A
ADMINISTRATIVE REPORT
10
MEETING DATE: December 11, 2013 AGENDA SECTION: Hearings
ITEM: 10.0.
TO: Honorable Mayor and City Council
FROM: Raul M. Rojas, Public Works Director
DATE: November 18, 2013
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: A public hearing to consider the Resolution ordering the summary vacation of a
portion of public utility easements as created on Tract Map 6223 (northeast
corner of South Allen Road and White Lane). A finding that the project is exempt
from the California Environmental Quality Act will also be considered. (Ward 5)
RECOMMENDATION: Staff recommends adoption of Resolution.
BACKGROUND: Castle & Cooke California, Inc. has submitted a request to vacate a portion of
the public utilities easement (PUE) as created on Tract Map 6223. The PUE's are located along
Landscape Lots B, E, and F, in Units 2, 4, 5, and 6. The utilities designated for these areas were
placed in another portion of the PUE.
This request is eligible for summary vacation per Section 8330 of the Streets and Highways
Code which authorizes the City Council to summarily vacate a street or highway that has
been superseded by relocation.
Preliminary notices were mailed to all adjacent property owners within a 300 -foot radius of the
proposed vacating area. Public Works has received no objections from these owners as of the
date of this report.
The City Fire, Police, Public Works, Development Services, and Economic Development
Departments have been notified of the request and no objections have been received as of
the date of this report. Public Works notes that there is no City sewer or storm drain facilities in
the vacating area.
The utility companies serving the area have been notified by mail. Public Works has received
no objection as of the date of this report.
The proposed vacation was approved by the Planning Department on November 22 , 2013
per local ordinance and was found to be consistent with the Metropolitan Bakersfield General
Plan pursuant to Government Code 65402.
It was determined that this action is exempt from the requirements of the California
mm
November 18, 2013, 8:24 am
GAGR0UPDAT \ADMINRPT \2013 \12- 11 \T6223 PUE Vacation
ADMINISTRATIVE REPORT
Environmental Quality Act pursuant to Section 15061 (b) (3) of CEQA guidelines (general rule),
because there is no possibility that the action may have a significant effect on the
environment.
mm
November 18, 2013, 8:24 am
G: \GROUPDAT \ADMINRPT \2013 \12- 11 \T6223 PUE Vacation
BAKERSFIELD CITY COUNCIL
MINUTES
MEETING OF NOVEMBER 20, 2013
Council Chambers, City Hall, 1501 Truxtun Avenue
Regular Meetings - 3:30 p.m. and 5:15 p.m.
REGULAR MEETING - 3:30 p.m. ACTION TAKEN
1. ROLL CALL
Present: Vice -Mayor Weir, Councilmembers
Rivera, Maxwell, Smith, Sullivan, Johnson
(seated at 3:35 p.m.)
Absent: Mayor Hall, Councilmember Hanson
2. PUBLIC STATEMENTS
None.
3. CLOSED SESSION
a. Public Employee Performance Evaluation - City
Attorney; Closed Session pursuant to
Government Code Section 54957 (b)
(1) /54957.6.
b. Conference with Labor Negotiator pursuant to
Government Code Section 54957.6.
Motion by Councllmember Johnson to adjourn to APPROVED
Closed Session at 3 :36 p.m. AS HALL, HANSON
Motion by Councllmember Maxwell to adjourn from APPROVED
Closed Session at 5:25 p.m. AS HALL, HANSON
4. CLOSED SESSION ACTION
a. Public Employee Performance Evaluation - City STAFF WAS GIVEN
Attorney; Closed Session pursuant to DIRECTION
Government Code Section 54957 (b)
(1)/54957.6.
Vice -Mayor Weir announced that the City
Attorney was given a very positive evaluation
and direction was given to make the required
adjustments to her contract.
Bakersfield, California, November 20, 2013 - Page 2
4. CLOSED SESSION ACTION continued ACTION TAKEN
b. Conference with Labor Negotiator pursuant to STAFF WAS GIVEN
Government Code Section 54957.6. DIRECTION
5. ADJOURNMENT
Vice -Mayor Weir adjourned the meeting at 5:28 p.m.
MAYOR of the City of Bakersfield, CA
ATTEST:
CITY CLERK and Ex Officio Clerk of
the Council of the City of Bakersfield
REGULAR MEETING -5:29 p.m.
1. ROLL CALL
Present: Mayor Hall, Vice -Mayor Weir,
Councilmembers Rivera, Maxwell, Smith,
Sullivan, Johnson
Absent: Councilmember Hanson
2. INVOCATION by Pastor David Stabenfeldt, First
Congregational Church.
3. PLEDGE OF ALLEGIANCE by Nathan Audilett, 1 S' grade
student of Colonel Nichols Elementary School.
Mayor Hall acknowledged the students from the Bakersfield
College Political Science class and the Ridgeview High
School Government class in attendance at the meeting to
learn about City government.
4. PRESENTATIONS
None.
Bakersfield, California, November 20, 2013 — Page 3
5. PUBLIC STATEMENTS ACTION TAKEN
a. The following individuals spoke in support of the
Bicycle Transportation Plan: Ahron Hakimi,
Executive Director of Kern Council of
Governments; Andrae Gonzales, Bakersfield
City School District Board of Education Member;
Jason Cater, Executive Director for Bike
Bakersfield; David Davis; and Ray Mullen.
Councilmember Maxwell asked KernCog to
assist with a bicycle safety video, and
Mr. Hakimi responded that he would be glad to
coordinate with staff on that effort.
b. Pierce and Raquel, representing Tae Ryong
Taekwondo, spoke regarding "Kicking for the
Community ", an event scheduled for Saturday,
November 23rd, at Riverlakes Ranch Community
Center, which is a fundraiser to help families
with special needs children, and they invited
everyone to attend and support the effort.
C. Robert Braley spoke regarding the Centennial
Corridor Project and the other four projects
being considered, and stated he feels that the
Centennial project should be separated from
the others and put before the taxpayers to vote
on whether they want to spend the money
needed to build this project (submitted written
material).
6. WORKSHOPS
a. Resolution approving the City Bicycle RES 144 -13
Transportation Plan (BT Plan), including a finding
that the project is exempt from CEQA.
Assistant City Clerk Drimakis announced that
correspondence was received regarding this
item and has been provided as a supplemental
memorandum.
Community Development Director Mclsaac
made staff comments, recommended
adoption of the Resolution, and introduced
John Lieswyn, with Alta Planning and Design,
who provided a PowerPoint presentation.
6.
7.
Bakersfield, California, November 20, 2013 - Page 4
WORKSHOPS continued
Item 6.a. continued
b. Presentation regarding Bike Lanes and
Markings.
Public Works Director Rojas made staff
comments and provided a PowerPoint
presentation.
Community Development Director Mclsaac
recommended adoption of the Resolution approving
the Plan.
Councilmember Smith thanked staff, especially
Associate Planner Kate Shea, and expressed his
appreciation for the community input, with putting
together the Plan.
Motion by Councilmember Smith to adopt the
Resolution approving the City Bicycle Transportation
Plan.
REPORTS
a. Thomas Roads Improvement Program: (TRIP)
1. TRIP Update.
2. Amendment No. 2 to Agreement
No. 11-100 with Parsons Transportation
Group, Inc. ($144,000; revised not to
exceed $40,709,819. Amendment 88.53%
federally funded - $127,483; and 11.47%
locally funded - $16,517), for additional
professional services for environmental
clearance and studies for the
Centennial Corridor (State Route -58
Connector) Project.
Assistant City Clerk Drimakis announced that
additional information was received and has
been provided as a supplemental
memorandum.
Public Works Director Rojas made staff
comments, provided a PowerPoint
presentation, and recommended acceptance
of the report and approval of the amendment.
ACTION TAKEN
APPROVED
ABS WEIR
AB HANSON
AGR 11- 100(2)
7
8.
9.
Bakersfield, California, November 20, 2013 — Page 5
REPORTS continued ACTION TAKEN
Item 7.a. continued
Councilmember Maxwell asked staff to provide
Information regarding the three lanes on the
portion of Truxtun Extension between the train
trestle and Empire Drive as to what the
minimum distance Is In that area and how long
It stays under the 90 -foot measure.
Councilmember Maxwell advised he would
agree with numbers 2 and 3, but he would not
be in agreement with spending the money at
this time on numbers 1 and 4.
Motion by Vice -Mayor Weir to approve staff's APPROVED
recommendation on Item 7.a. NOES MAXWELL
AB HANSON
APPOINTMENTS
None.
CONSENT CALENDAR
Minutes:
a. Approval of minutes of the November 6, 2013,
Regular City Council Meeting.
Payments:
b. Receive and file department payments from
October 25, 2013, to November 6, 2013, in the
amount of $8,455,711.46, and self- insurance
payments from October 25, 2013, to
November 6, 2013, in the amount of $78,653.90,
totaling $8,534,365.36.
Ordinances:
C. Adoption of the following Ordinances
amending various sections of the Municipal
Code: (FR 11/06/13)
1. Amending Section 2.04.100 relating to ORD 4741
Public Statements at City Council
Meetings.
2. Amending Section 2.62.030 relating to ORD 4742
Term of Office of Keep Bakersfield
Beautiful Members.
9.
Bakersfield, California, November 20, 2013 — Page 6
CONSENT CALENDAR continued ACTION TAKEN
Item 9.c. continued
3. Amending Section 3.40.040 relating to ORD 4743
Reports and Remittances for Transient
Lodging Tax.
4. Amending Chapter 3.40 by adding ORD 4744
Section 3.40.140 relating to Disclosure of
Confidential Information.
5. Amending Section 5.02.010, subsection E, ORD 4745
relating to Business License Tax
Definitions.
6. Adding Chapter 10.66 relating to Access ORD 4746
to Freeways, Expressways or Designated
Portions thereof.
7. Amending Section 12.16.140 relating to ORD 4747
Security Requirements for Construction
Work in Streets.
8. Amending Section 12.56.020, ORD 4748
subsection E, relating to Community
Parks.
9. Amending Section 13.12.030, ORD 4749
subsection B, relating to Development
Improvement Standards and
Specifications.
10. Amending Chapter 14.04, ORD 4750
Sections 14.04.011 and 14.04.240,
subsection A, relating to Water Service
Areas and Installation of Water Service
Connections.
11. Amending Chapter 15.79 relating to ORD 4751
Density Bonuses.
12. Amending Section 16.32.060, ORD 4752
subsection D, relating to Payment of
Fees for Planned Drainage Facilities.
13. Amending Section 17.08.125 relating to ORD 4753
Street Setback Exceptions.
14. Amending Sections 17.58.110, ORD 4754
subsection E, and 17.58.210 relating to
Parking Space Requirements.
Bakersfield, California, November 20, 2013 - Page 7
9. CONSENT CALENDAR continued
d. Adoption of Ordinance amending
Sections 15.04, 15.05, 15.07, 15.09, 15.1 1, 15.13,
15.15, 15.17 and 15.19 of the Municipal Code
relating to the Building and Construction codes,
specifically the California Building Code,
Mechanical Code, Plumbing Code, Electrical
Code, Existing Building Code, Historical Building
Code, California Residential Code and
California Green Building Code, 2013 editions.
(FR 11/06/13)
e. Adoption of Ordinance amending the Official
Zoning Map in Title 17 of the Municipal Code by
changing the zone district from C -O
(Professional and Administrative Office) to R -3
(Multiple Family Dwelling) on 5.89 acres located
along the north side of Taft Highway
approximately 900 feet west of Wible Road.
(ZC# 13 -0125 - Smith Tech USA). (FR 10/16/13)
f. Adoption of Ordinance amending the Official
Zoning Map in Title 17 of the Municipal Code by
changing the zone district from R -3 (Multiple
Family Dwelling) to R -1 (One Family Dwelling)
and R -2 (Limited Multiple Family Dwelling) to R -3
(Multiple Family Dwelling) on approximately 80
acres located at the southeast corner of
Stockdale Highway and Heath Road.
(ZC# 13 -0127 - Bolthouse Properties, LLC).
(FR 10116113)
g. Adoption of Ordinance amending the Official
Zoning Map in Title 17 of the Municipal Code by
changing various zone districts to OS (Open
Space) and RE (Recreation) as shown on
attached maps. (ZC# 13- 0234). (FR 10/16/13)
h. Adoption of Ordinance amending the Official
Zoning Map in Title 17 of the Municipal Code by
changing the zone district from R -1 (One - Family
Dwelling) to P.U.D. (Planned Unit Development)
on 6.25 acres located at 6901 Ming Avenue. A
categorical exemption applies to this project.
(ZC # -13 -0260 - In -Shape Health Clubs, LLC,
representing Bakersfield Ming, LLC). (FR 11/06/13)
ACTION TAKEN
ORD 4755
ORD 4756
ORD 4757
ORD 4758
ORD 4759
Bakersfield, California, November 20, 2013 — Page 8
9. CONSENT CALENDAR continued
Resolutions:
Change to Salary Schedule, New Job
Specification and Additional Position:
1. Amendment No. 2 to Resolution
No. 079 -13 approving Memorandum of
Understanding for employees of the Blue
and White Collar Units and adopting
salary schedule and related benefits for
Senior Animal Control Officer.
2. Amendment No. 2 to Resolution
No. 080 -13 setting salaries and related
benefits for officers and employees of
the General Supervisory, Police
Supervisory and Management Units and
adopting salary schedule and related
benefits for Animal Control Supervisor.
3. New Job Specification: Senior Animal
Control Officer #27205.
4. Additional Position: Clerk Typist I.
5. Appropriate $32,000.00 of General Fund
Balance to the Police Operating Budget
within the General Fund.
Resolution confirming approval by the City
Manager designee of the Chief Code
Enforcement Officer's report regarding
assessments of certain properties in the City for
which structures have been secured against
entry or for the abatement of certain weeds,
debris and waste matter and authorizing
collection of the assessments by the Kern
County Tax Collector.
k. Resolution Identifying Vendors, Healthcare
Plans and Setting Rates for Citywide Health
Insurance Plans (excluding the Anthem Blue
Cross PPO Plans) for Eligible Active and Retired
Employees.
ACTION TAKEN
RES 079 -13(2)
RES 080 -13(2)
RES 145 -13
RES 146 -13
9.
Bakersfield, California, November 20, 2013 — Page 9
CONSENT CALENDAR continued ACTION TAKEN
Agreements:
Approval of FY2013 -2014 Emergency Solutions
Grant (ESG) Agreements:
1. Bethany Services /Bakersfield Homeless AGR 13 -184
Center ($48,700), for ESG Funds to
provide emergency shelter services at
1600 East Truxtun Avenue.
2. The Mission at Kern County ($48,700), for AGR 13 -185
ESG Funds to support emergency shelter
activities at 816 E. 21st Street.
3. Alliance Against Family Violence and AGR 13 -186
Sexual Assault ($17,128), for ESG Funds to
support emergency shelter services
administered at 1921 19th Street.
4. Flood Bakersfield Ministries ($17,128), for AGR 13 -187
ESG Funds for street outreach services
administered at 3509 Union Avenue.
5. Bethany Services/ Bakersfield Homeless AGR 13 -188
Center ($71,313), for ESG Funds to
provide Rapid Re- Housing Program
services administered at 1600 East
Truxtun Avenue.
M. Design -Build Construction Projects Agreement AGR 13 -189
with Spohn Ranch Skateparks ($360,000), for
design and construction of a skatepark at Planz
Park.
n. Utility Agreement with AT&T ($156,868.73; 100% REMOVED FOR
Local), for the relocation of telecommunication SEPARATE
facilities in conflict with the widening of the off- CONSIDERATION
ramp from southbound State Route 99 to
Rosedale Highway; part of the Beltway
Operational Improvements Project. (TRIP)
o. Utility Agreement with Pacific Gas and Electric REMOVED FOR
Company ($4,576,443), for the relocation of SEPARATE
electrical transmission facilities in conflict with CONSIDERATION
the Centennial Corridor (State Route 58
Connector) Project. (TRIP)
Bakersfield, California, November 20, 2013 - Page 10
9. CONSENT CALENDAR continued
a
►!1
Rosedale Highway Widening Project: (TRIP)
Utility Agreement with Vaughn Water
Company ($61,680), for the relocation of
water piping and appurtenances.
2. Utility Agreement with Pacific Gas and
Electric Company ($236,517), for the
relocation of electrical and gas facilities.
3. Appropriate $298,197 Transportation
Development Fund balance to the
Public Works Capital Improvement
Budget within the TDF TRIP Local Match
Fund.
State Route 178 Widening Project: (TRIP)
Utility Agreement with Mohave Pipeline
Company, LLC ($570,163; 100% Local),
for protecting the Mohave Gas Line in
place.
2. Utility Agreement with Pacific Gas and
Electric Company ($457,191; 100%
Local), for the relocation of underground
electrical distribution facilities.
3. Utility Agreement with Pacific Gas and
Electric Company ($37,949; 100% Local),
for the relocation of electrical
transmission facilities.
4. Utility Agreement with Pacific Gas and
Electric Company ($894,555; 100%
Local), for the relocation of overhead
electrical distribution facilities.
5. Utility Agreement with AT &T ($219,708.25;
100% Local), for the relocation of
overhead telecommunication facilities.
ACTION TAKEN
REMOVED FOR
SEPARATE
CONSIDERATION
REMOVED FOR
SEPARATE
CONSIDERATION
9.
Bakersfield, California, November 20, 2013 — Page 11
CONSENT CALENDAR continued ACTION TAKEN
Bids:
State Route 99 /Hosking Avenue Interchange REMOVED FOR
Project: (TRIP) SEPARATE
CONSIDERATION
1. Utility Agreement with AT &T ($82,391), for
the relocation of communication
facilities in conflict with the project.
2. Appropriate $82,391 Transportation
Development Fund balance to the
Public Works Capital Improvement
Budget within the TDF TRIP Local Match
Fund.
Amendment No. 4 to Agreement No. 09 -171 AGR 09- 171(4)
with Amber Chemicals, Inc. (extending term
one year), for continuing the supply of pool
chemicals.
Accept bid from Jim Burke Ford ($149,075.29) REMOVED FOR
for seven replacement full size extended cab 1/2 SEPARATE
ton pickups for use by the Police Department. CONSIDERATION
U. Accept bid and approve contract with AGR 13 -200
RailWorks Track Services, Inc. ($100,000), for
scheduled and on -call maintenance and repair
services for the Amtrak Railroad track from H
Street to Union Avenue for the period from
January 1, 2014 to June 30, 2018.
V. Hosking Avenue Widening and related
improvements from Wible Road to Hughes
Lane:
1. Accept bid and approve contract with AGR 13 -201
Bowman Asphalt, Inc. ($775,957).
2. Appropriate $436,000 State Local
Partnership Program Grant Funds to the
Public Works Department's Capital
Improvement Budget within the
Transportation Development Fund.
Bakersfield, California, November 20, 2013 — Page 12
9. CONSENT CALENDAR continued ACTION TAKEN
W. Signal and lighting system installations at the
intersections of Old Farm Road at Hageman
Road, and Jewetta Avenue at Hageman Road;
install traffic signal interconnect on Hageman
Road from Old Farm Road to Verdugo Lane:
Accept bid and approve contract with AGR 13 -202
Loop Electric Inc. ($508,890).
2. Appropriate $225,000 State Local
Partnership Program Grant Funds to the
Public Works Department's Capital
Improvement Budget within the
Transportation Development Fund.
Miscellaneous:
Successor Agency Business:
Assistant City Clerk Drimakis announced that
additional information has been provided as a
supplemental memorandum regarding item 9.1.
Councilmember Maxwell requested that items 9.n.,
9.o., 9.p., 9.q., 9.r., and 9.t. be removed for separate
consideration.
Motion by Vice -Mayor Weir to adopt Consent APPROVED
Calendar Items 9.a. through 9.w., with the removal of AB HANSON
items 9.n., 9.o., 9.p., 9.q., 9.r., and 9.t. for separate
consideration.
AGR 13 -190
n. Utility Agreement with AT&T ($156,868.73; 100%
Local), for the relocation of telecommunication
facilities in conflict with the widening of the off -
ramp from southbound State Route 99 to
Rosedale Highway; part of the Beltway
Operational Improvements Project. (TRIP)
Councilmember Maxwell made a motion to
continue this item to the next Council meeting
when the City Manager can be present to
explain the costs involved and how they get
paid.
Councilmember Maxwell advised he would like
his motion to include items 9.n, 9.o., 9.p., 9.q.,
and 9.r.
9.
Bakersfield, California, November 20, 2013 — Page 13
ACTION TAKEN
CONSENT CALENDAR continued
Item 9.n. continued
Vice -Mayor Weir offered a friendly amendment
to address each one of the items separately,
instead of in a combined and group motion;
Councilmember Maxwell accepted the
friendly amendment.
Motion by Councllmember Maxwell to continue
Consent Calendar Item 9.n. to the next Council
meeting.
Vice -Mayor Weir suggested that
Councilmember Maxwell amend his motion to
make sure the City does not spend any money
on this contract until the actual construction
begins; Councilmember Maxwell accepted the
amendment.
Councilmember Sullivan advised that she is
very comfortable moving forward with the
agreements tonight and would not be
supporting the delay.
Councilmember Smith advised that he is not in
favor of postponing them.
FAILED
Motion by Councilmember Maxwell to continue
AYES MAXWELL
Consent Calendar Item 9.n., with the friendly
AS HANSON
amendment that there Is direction given to the
City Attorney's Office to add language to the
utility agreement which indicates that work Is
not authorized until they receive indication from
either the City Manager or the Public Works
Director, and If that looks like it will not meet the
needs of the utility, then the agreement will be
brought back to the Council on December 11th.
APPROVED
Motion by Councilmember Rivera to adopt
NOES MAXWELL
Consent Calendar Item 9.n., as recommended
AS HANSON
by staff.
9.
Bakersfield, California, November 20, 2013 - Page 14
CONSENT CALENDAR continued
o. Utility Agreement with Pacific Gas and Electric
Company ($4,576,443), for the relocation of
electrical transmission facilities in conflict with
the Centennial Corridor (State Route 58
Connector) Project. (TRIP)
Motion by Councilmember Maxwell to continue
Consent Calendar Item 9.o., with the friendly
amendment that there is direction given to the
City Attorney's Office to add language to the
utility agreement which indicates that work is
not authorized until they receive indication from
either the City Manager or the Public Works
Director, and N that looks like It will not meet the
needs of the utility, then the agreement will be
brought back to the Council on December 11th.
Councilmember Maxwell withdrew his motion
on the remaining items and suggested that
someone else make a motion to adopt staff's
recommendation.
Motion by Vice -Mayor Weir to adopt Consent
Calendar Item 9.o., as recommended by staff.
P. Rosedale Highway Widening Project: (TRIP)
1. Utility Agreement with Vaughn Water
Company ($61,680), for the relocation of
water piping and appurtenances.
2. Utility Agreement with Pacific Gas and
Electric Company ($236,517), for the
relocation of electrical and gas facilities.
3. Appropriate $298,197 Transportation
Development Fund balance to the
Public Works Capital Improvement
Budget within the TDF TRIP Local Match
Fund.
q. State Route 178 Widening Project: (TRIP)
1. Utility Agreement with Mohave Pipeline
Company, LLC ($570,163; 100% Local),
for protecting the Mohave Gas Line in
place.
ACTION TAKEN
AGR 13 -191
FAILED
AYES MAXWELL
AB HANSON
APPROVED
NOES MAXWELL
AB HANSON
AGR 13 -192
AGR 13 -193
AGR 13 -194
Fi
Bakersfield, California, November 20, 2013 — Page 15
CONSENT CALENDAR continued ACTION TAKEN
Item 9.q. continued
2. Utility Agreement with Pacific Gas and AGR 13 -195
Electric Company ($457,191; 100%
Local), for the relocation of underground
electrical distribution facilities.
3. Utility Agreement with Pacific Gas and AGR 13 -196
Electric Company ($37,949; 100% Local),
for the relocation of electrical
transmission facilities.
4. Utility Agreement with Pacific Gas and AGR 13 -197
Electric Company ($894,555; 100%
Local), for the relocation of overhead
electrical distribution facilities.
5. Utility Agreement with AT&T ($219,708.25; AGR 13 -198
100% Local), for the relocation of
overhead telecommunication facilities.
r. State Route 99 /Hosking Avenue Interchange
Project: (TRIP)
1. Utility Agreement with AT&T ($82,391), for AGR 13 -199
the relocation of communication
facilities in conflict with the project.
2. Appropriate $82,391 Transportation
Development Fund balance to the
Public Works Capital Improvement
Budget within the TDF TRIP Local Match
Fund.
Motion by Vice -Mayor Weir to adopt Consent APPROVED
Calendar items 9.p., 9.q., and 9.r., as NOES MAXWELL
recommended by staff. AB HANSON
t. Accept bid from Jim Burke Ford ($149,075.29)
for seven replacement full size extended cab 1/2
ton pickups for use by the Police Department.
Motion by Counclimember Maxwell to adopt APPROVED
Consent Calendar Item 9.t., as recommended AB HANSON
by staff.
Mayor Hall recessed the meeting at 7:45 p.m., and
reconvened the meeting at 7:51 p.m.
Bakersfield, California, November 20, 2013 — Page 16
10. CONSENT CALENDAR PUBLIC HEARINGS
a. Public Hearing to consider the Resolution
ordering the vacation of the alley located in
Block 527, between 28th Street and 29th Street,
east of Chester Avenue. A finding that the
project is exempt from the California
Environmental Quality Act will also be
considered. (Staff recommends adoption of the
Resolution.)
b. Public Hearing to consider the Resolution
ordering the vacation of the 29 -foot alley
running north -south in Block 9 of the Kruse Tract,
between U Street and V Street, south of Truxtun
Avenue. A finding that the project is exempt
from the California Environmental Quality Act
will also be considered. (Staff recommends
adoption of the Resolution.)
Consent Calendar Public Hearings opened at
7:52 p.m.
No one spoke.
Consent Calendar Public Hearings closed at 7:52 p.m.
Motion by Councilmember Maxwell to adopt Consent
Calendar Public Hearings items 10.a. and 10.b.
11. HEARINGS
None.
12.
DEFERRED BUSINESS
a. Ordinance granting to Southern California Gas
Company and its successors and assigns a
Franchise to construct, maintain and use pipes
and appurtenances for transmitting and
distributing gas within the City for any and all
purposes. (FR 10/16/13)
Staff recommends adoption of Ordinance.
Councilmember Johnson announced that he
would abstain, due to perception of a conflict
of interest on Deferred Business Item 12.a.
Councilmember Johnson left the meeting at
this time.
ACTION TAKEN
RES 147 -13
RES 148 -13
APPROVED
AS HANSON
ORD 4760
12.
13.
14.
Bakersfield, California, November 20, 2013 — Page 17
DEFERRED BUSINESS continued
Item 12.a. continued
Councilmember Rivera advised that he would
be voting no on this item.
Motion by Vice -Mayor Weir to adopt Deferred
Business Item 12.a.
NEW BUSINESS
None.
COUNCIL AND MAYOR STATEMENTS
Councilmember Johnson returned to the meeting at
this time.
Councilmember Smith thanked staff for the work done
on the Bicycle Transportation Plan, and asked staff to
come back with an update on its progress in a year.
Councilmember Rivera commended staff on the
progress being made with the skate park at Planz
Park, and he indicated he would like to work with staff
and to involve young people who skate a lot to be a
part of the design process.
Councilmember Maxwell thanked Chief Williamson,
Captain Clayton, and Lieutenant Mullins for their
assistance with some issues downtown, particularly at
19th and M streets, and that it should be a priority to
solve the issues of homelessness and crime in the
downtown area.
Councilmember Maxwell asked staff to provide some
Information regarding the costs involved to provide
significant lighting in the downtown area.
Councilmember Maxwell asked staff to evaluate the
area of Westwind Drive and Truxtun Avenue to make it
safer for travel through that area by possibly puffing in
a cul -de -sac or a traffic light similar to the type near
the AAA building or CBCC.
Councilmember Johnson advised that he is happy to
see the skate park project coming to fruition at Planz
Park.
ACTION TAKEN
APPROVED
NOES RIVERA, MAXWELL
ABS JOHNSON
AB HANSON
Bakersfield, California, November 20, 2013 — Page 18
15. ADJOURNMENT
Mayor Hall adjourned the meeting at 8:00 p.m.
MAYOR of the City of Bakersfield, CA
ATTEST:
CITY CLERK and Ex Officio Clerk of
the Council of the City of Bakersfield
ACTION TAKEN