HomeMy WebLinkAbout05/07/14_CC_AGENDA_PACKETBAKERSFIELD CITY COUNCIL
AGENDA
MEETINGS OF MAY 7, 2014
Council Chambers, City Hall, 1501 Truxtun Avenue
Regular Meetings - 3;30 p.m. and 5;15 p.m.
REGULAR MEETING - 3;30 p.m.
1. ROLL CALL
2. PUBLIC STATEMENTS
3. CLOSED SESSION
a. Conference with Labor Negotiator pursuant to Government Code Section 54957,6.
b. Conference with Legal Counsel - Initiation of Litigation; Closed Session pursuant to
Government Code Section 54956.9 (d)(4). (one potential case).
4. CLOSED SESSION ACTION
5. WORKSHOPS
a. 2014 Council Goals Update
Phase 2; Proposed Revisions Requested by City Councilmembers.
Staff recommends Council determination regarding the proposed updates and adoption
of the City Council Goals for 2014.
6. ADJOURNMENT
REGULAR MEETING -5;15 p.m.
1. ROLL CALL
2. INVOCATION by Rabbi Schlanger, Chabad of Bakersfield.
3. PLEDGE OF ALLEGIANCE by Andres Nevarez, 3rd grade student at Our Lady of Guadalupe
School.
4. PRESENTATIONS
a, Presentation by Mayor Hall of a Proclamation to Dee Ann Graham, American Legion
Post 26 President, and Delores Ryan, Post Parliamentarian, declaring May 2014,
Poppy Month.
(ward 1,2) b. Presentation by Mayor Hall of Certificates of Appreciation to Isaiah Crompton,
representing Stop the Violence, and Karen Goh, representing Garden Pathways, for
litter cleanup efforts performed in Wards 1 and 2.
C. Presentation by Mayor Hall of a retirement plaque and gift certificate to Henry
Estrada.
4. PRESENTATIONS continued
d. Presentation by Kaiser Permanente representative of a check for $35,000 to Mayor
Hall for the purpose of funding Operation Splash (swimming lesson subsidy), at four
city pools for the 2014 season.
5. PUBLIC STATEMENTS
6. WORKSHOPS
a. Presentation of Proposed FY 2014 -15 Budget. (Alan Tandy, City Manager, and Chris Huot,
Assistant to the City Manager)
7. APPOINTMENTS
a. One appointment to the Historic Preservation Commission due to the resignation of
Patricia Duffel, whose term was to expire March 30, 2015.
Staff recommends Council determination.
(Ward 1) b. One appointment to the Keep Bakersfield Beautiful Committee, due to the
resignation of Antonio Martinez (Ward 1), whose term was to expire December 2014.
Staff recommends Council determination.
(Ward 4) C. One appointment to the Planning Commission due to the expiration of term of
Barbara Lomas, (Ward 4), whose term expired April 30, 2014.
Staff recommends Council determination.
8. CONSENT CALENDAR
Minutes:
a. Approval of minutes of the April 16, 2014, Regular City Council Meetings.
Payments:
b. Receive and file department payments from April 4, 2014, to April 24, 2014, in the
amount of $20,676,372.09 and self- insurance payments from April 4, 2014, to April 24,
2014, in the amount of $440,282.79, totaling, $21,116,654.88.
Ordinances:
(Ward 3) C. Zone Change 14 -0050; SmithTech USA, representing SB /RBLI Land Company (North
Kern II), LLC (property owner), has applied for a zone change on 20.01 acres located
at the southwest corner of Coffee Road and future Etchart Road.
1. First Reading of Ordinance amending the Official Zoning Map in Title 17 of the
Municipal Code by changing the zone district from R -2 /PUD (Limited Multi-
family Dwelling /Planned Unit Development) zone to R -1 (One - Family
Dwelling). A previously adopted Negative Declaration for GPA /ZC No. 05 -1932
applies to this project.
City Council Meeting of 05/07/2014
8. CONSENT CALENDAR continued
Resolutions:
d. Resolution confirming approval by the City Manager designee of the Chief Code
Enforcement Officer's report regarding assessments of certain properties in the City
for which structures have been secured against entry or for the abatement of certain
weeds, debris and waste matter and the demolishment of dangerous buildings and
authorizing collection of the assessments by the Kern County Tax Collector.
e. Resolution of Intention No. 1788 preliminarily adopting, confirming and approving the
Public Works Director's Report for the Consolidated Maintenance District (CMD) and
the 2014 -2015 budget and setting the time and place for hearing protests regarding
the amount of park landscaping assessments to be levied throughout the CMD.
f. Resolution of Intention No. 1789 preliminarily adopting, confirming and approving the
Public Works Director's Report for the Consolidated Maintenance District (CMD) and
the 2014 -2015 budget and setting the time and place for hearing protests regarding
the amount of street and median landscaping assessments to be levied throughout
the CMD.
g. Resolution of Intention No. 1790 preliminarily adopting, confirming and approving the
Public Works Director's Report for 19 Traffic Signal Maintenance Districts (TSMD) and
their 2014 -2015 budgets and setting the time and place for hearing protests
regarding the amount of Traffic Signal assessments to be levied for each TSMD.
(Ward 2) h. Resolution of Intention No. 1780 ordering the vacation of a strip of right -of -way 6'/2
feet wide along the south side of the alley west of V Street between 20th Street and
21 st Street within block 216 and 217 of Godey Tract,
Agreements:
Agreement with Lewis, Brisbois, Bisgaard & Smith LLP (not to exceed $125,000) to
provide outside legal services In the matter of Citizens Against the 24th Street
Widening Project v. City, et al., KCSC Case No. S- 1500 -CV- 281556, KCT, challenging
the City's certification of the Final Environmental Impact Report for the 24th Street
Widening Project.
j. Agreement with Brown Armstrong Accountancy Corporation ($49,600) for a full
scope annual audit of the 2013 -14 fiscal year.
(Ward 2) k. Agreement with Diane Swan ($95,000) to purchase real property located at
421 Truxtun Avenue for the Amtrak Parking Lot Expansion Project.
(Ward 3) I. Agreement with LNV, Inc. ($380,000), to purchase real property for APN Nos.
531 - 010 -27, 28 and 533 - 011 -18 thru 28, located on the southeast and southwest
corner of Morning Drive and State Route 178. (TRIP)
(Ward 3A) M. Cooperative Agreement with the State of California Department of Transportation
(Caltrans) for construction of the Rosedale Highway Widening Project. (TRIP)
(Ward 7) n. Cooperative Agreement with the State of California Department of Transportation
(Caltrans) for the State Route 99 at Hosking Avenue Interchange Project. (TRIP)
City Council Meeting of 05/07/2014
8. CONSENT CALENDAR continued
(Ward 2,3) o.
Design Consultant Agreement with T.Y. Lin International (not to exceed $3,490,000;
agreement funded with 88,53% Federal Earmark Funds and 11.47% Traffic
Development Funds) for engineering design services for the 24th Street Improvement
Project, (TRIP)
(Ward 1) P.
Amendment No. 2 to Agreement No. PW11 -084 with Penny Lawn Service, Inc.
($14,000; revised not to exceed $52,160), for landscape maintenance at the
Municipal Airport.
q.
Amendment No, 1 to Agreement No, 11 -086 with the City Fire Department, Kern
County Fire Department and Kern Community College District, to maintain, upgrade
and operate the Olive Drive Fire Training Facility.
(Ward 3) r,
Amendment No, 2 to Agreement No, CAI 2-013 with California Eminent Domain Law
Group, APC ($65,000; revised not to exceed $85,000), to provide outside legal
services in the matter of City v. Anthony C. Evans and Carol Ross Evans, etc., et al,
(Ward 6) S.
Amendment No. 3 to Agreement No. 90 -279 with Nextel of California, Inc., to transfer
ownership of an equipment shelter at 8101 Ashe Road to the City.
(Ward 2) t.
Amendment No. 4 to Agreement No. 11 -127 with Thyssenkrupp Elevator Corporation
($50,000; revised not to exceed $210,000 and extend term one year) for elevator
maintenance.
U.
Amendment No. 1 to Agreement No. 13 -091 with Safeway Sign Company (extending
term one year), for continued supply of traffic signs.
(Ward 2) V.
Amendment No, 5 to Agreement No. 10 -080 with Commercial Cleaning Systems, Inc.
($48,330; revised not to exceed $221,818 and extend term one year), for the annual
contract for janitorial maintenance at City Hall North,
W.
Amendment No. 2 to Agreement No. 12 -086 with Loop Electric, Inc. (extending term
one year), for the annual contract for vehicle loop cutting.
(Ward 2) X.
Amendment No. 1 to Agreement No. 13 -184 with Bethany Services /Bakersfield
Homeless Center ($5,611,37), for Emergency Shelter Grant Funds for Emergency
Shelter Operations.
(Ward 2) Y.
Amendment No. 1 to Agreement No. 13 -185 with the Mission at Kern County
($5,611,36), for Emergency Grant Funds for Emergency Shelter Operations.
(Wards 1 -7) Z.
Amendment No. 3 to Agreement No. 11 -100 with Parsons Transportation Group, Inc.
($2,800,457; revised not to exceed $43,510,276; amendment - 88,53% federally
funded $2,479,245 and 11,47% locally funded $321,212), for additional professional
services for program delivery /engineering and environmental support for TRIP; and
preliminary engineering and coordinating /managing completion of the
environmental document for the Centennial Corridor Loop (SR -58 Connector)Project,
(TRIP)
(Ward 3) aa.
Contract Change Order No, 1 to Agreement No. 13 -155 with Granite Construction,
Inc. ($17,647,50; revised not to exceed $3,035,579.50), for the project known as
Mohawk Street Improvements from Rosedale Highway to Siena Lane.
4 City Council Meeting of 05/07/2014
8. CONSENT CALENDAR continued
(Ward 1,2) bb. Contract Change Order No. 4 to Agreement No. 13 -140 with Security Paving
Company, Inc. ($60,000; revised not to exceed $14,225,216), for the State Route 58
Gap Closure Project. (TRIP)
(Ward 4) cc. Contract Change Order No. 9 to Agreement No. 12 -165 with Security Paving
Company, Inc. ($13,277.38; revised not to exceed $29,401,923.13; change order
funded with STIP Funds (100%)), for the construction of the Westside Parkway
Phase 6C Project. (TRIP)
Bids:
(Ward 6) dd. Accept bid and approve contract with Smith Construction Company, Inc.
($716,994.17), for the rehabilitation of Primary Clarifiers No. 1 through 4 at Wastewater
Treatment Plant No. 3.
(Ward 2) ee. Accept base bid plus additive alternate No. 1 and approve contract with
Daktronics, Inc. ($181,750), to furnish and replace marquee at Rabobank Arena,
Theater and Convention Center.
(Ward 2) ff. HVAC Replacement /Upgrade - Community Development Building;
Accept bid and approve contract with Zim's Integrated Mechanical Service,
Inc. ($646,317), for construction of the project.
2. Appropriate $250,000 Facility Reserve Funds to the Community Development
Department's Capital Improvement budget within the Capital Outlay Fund.
Miscellaneous:
gg. Transfer and appropriate $54,125 Transient Occupancy Tax Fund Balance to the City
Debt Service Fund to account for the annual loan payment associated with the
PG &E On -BI11 Financing Program.
hh. Transfer and appropriate additional development fee revenues from the
Development Services Fund to the Public Works Capital Improvement Budget within
the Capital Outlay Fund for repairs and improvements to the Community
Development Building.
Appropriate $35,000 from Kaiser Permanente Southern California Fund grant
revenues to the Recreation and Parks Operating Budget within the General Fund to
provide swim lessons and passes to children and adults. (Operation Splash)
jj. CalOES Grant Appropriation for the Police Department;
1, Appropriate $121,369 State Grant Revenues (from the California Office of
Emergency Services) to the General Fund Police Operating Budget, for the
Children Exposed to Domestic Violence Specialized Response Program.
City Council Meeting of 05/07/2014
8. CONSENT CALENDAR continued
(Ward 1,2,4,5) kk. Synthetic Turf Median Projects:
9.
(Ward 2)
(Ward 3)
10.
11.
12.
13.
1. Approve the addition of seven median test project sites to the City's Capital
Improvement Program for Fiscal Year 2013 -14 for a total of $111,489.
2. Appropriate $7,700 median trust funds, transfer $35,945 savings from Milicreek
Park Plaza project, and transfer $67,844 savings from Westside Parkway
Phase 1 project to the Public Works Capital Improvement Budget within the
Capital Outlay Fund.
Department of Housing & Urban Development (HUD) Fiscal Year 2010 -11 Action Plan
Amendment No. 11, reprogramming $11,222.73 in Emergency Shelter Grant Funding,
Successor Agency Business:
mm. Receive and file successor agency payments from April 4, 2014, to April 24, 2014, In
the amount of $638.91,
Staff recommends adoption of Consent Calendar Items 8a. through 8. mm.
CONSENT CALENDAR PUBLIC HEARINGS
a. Public Hearing to consider the Resolution ordering the vacation of the alley within
block 112 of East 19th Street and East 21 st Street, between Sonora Street and Inyo
Street, (Staff recommends adoption of Resolution.)
b. Public Hearing to consider Resolution adopting revised Pioneer Planned Drainage
Area, (Staff recommends adoption of Resolution.)
HEARINGS
REPORTS
a. Department Budget Presentations:
1. General Government
2. City Attorney's Office
3. Financial Services
DEFERRED BUSINESS
NEW BUSINESS
a, Resolution supporting Public Investment of Kern County Employees' Association Funds
In the City and throughout Kern County.
Staff recommends Council determination,
City Council Meeting of 05/07/2014
14. COUNCIL AND MAYOR STATEMENTS
15. ADJOURNMENT
Respectfully submitted,
Alan Tandy
City Manager
5/02/14 1:23pm
City Council Meeting of 05/07/2014
AGENDA HIGHLIGHTS
May 7, 2014 COUNCIL MEETING
REGULAR MEETING - 3:30 p.m.
NOTE: A separate meeting will be called to order at 3:30 p.m., followed by Public Statements
that will encourage comments pertaining only to Closed Session matters and Item 5a, the 2014
City Council Goals Update. The Council will then recess into Closed Session. Upon conclusion
of the Closed Session, any action will be announced.
Workshop agenda Item, 5a. will take place at the 3:30 p.m. meeting if time allows following the
Closed Session. If not, It will be included at the 5:15 Regular Meeting with the remainder of the
agenda items.
There will be a conference with legal counsel pertaining to potential initiation of litigation and
a conference with the labor negotiator.
Item 5a. Phase 2 of the City Council Goals update for 2014 will include the revisions that have
been proposed by Councilmembers.
REGULAR MEETING - 5:15 p.m.
Item 6a. The City Manager's Office will present a detailed overview of the FY 2014/15
proposed Budget, including the Operating and Capital Improvements budgets. In addition,
the department budget presentations begin at the May 7, 2014 Council meeting, with
General Government, the City Attorney's Office, and Financial Services following later on this
agenda under Reports.
There will be one appointment to each of the following: Historic Preservation Commission,
Keep Bakersfield Beautiful Committee, and Planning Commission.
Agreements
Item So. Engineering Design Services for the 24th Street Improvement Project. This item is a
request for Council approval of an agreement with TY Lin International in the amount of
$3,490,000 to advance this TRIP project to the engineering /design phase. The final
landscaping design and planning is not included in this agreement, as it will be completed by
Parsons Transportation Group as a continuation of the work they started with the landscape
concept plans. TY Lin will incorporate Parsons' landscape design into their final construction
plan, so it will be included in the construction bid package. Seven firms responded to the
RFQ /RFP for this project; TY Lin was selected as the most qualified. Funding for this agreement
will be provided from 88.53% of the Federal earmark funds and 11.47% of local traffic
improvement fees.
Item 8z Amendment to Parsons Transportation Group agreement for TRIP This is the third
amendment to the current agreement with Parsons for program delivery/engineering and
environmental support for the TRIP projects and for preliminary engineering and coordination
and completion of the Environmental Document for the Centennial Corridor project. In
March, 2014, an RFQ was issued for continuation of program management services for the TRIP
projects. Parsons was one of two firms that submitted a proposal and the only firm which was
found to be responsive to all of the RFQ requirements. Staff is in the process of negotiating
with Parsons for the continuation of their services under a new agreement. However, because
they have continued to provide services that were not originally anticipated when the scope
and fee for the current agreement was negotiated, this amendment is being requested. A
detailed listing of the additional work Parsons has performed is included in the administrative
report. The coordination and management of TRIP is an extremely complex process and
Parsons has handled those responsibilities in a competent manner since they were originally
selected to oversee the program in 2006. Approval of this amendment ($2,800,457, not to
exceed $43,510,276) will allow the TRIP projects to progress until the new agreement with
Parsons is presented to the City Council for approval in late summer. The majority of funding,
88.53% will be provided from the Federal earmark funds, with the remainder from local
matching funds.
Item 8kk. Synthetic Turf Median Projects. Staff has identified seven existing non - landscaped
medians that are appropriate for the installation of artificial turf, such as the type installed at
City Hall North earlier this year. On -going monitoring of each of the test areas will take place,
including the level of maintenance needed and amount of staff time required, as well as
other criteria, to determine the feasibility of further expanding the use of synthetic turf.
Funding has been identified from savings in the FY 2013 -14 Capital Improvement Program,
including the Millcreek Park Plaza project, Westside Parkway Phase 1 project, as well as the
balance available in the median trust fund, for a total of $111,489. The Community Services
Committee reviewed the staff proposal on April 3, 2014 and recommended it be forwarded to
the full Council for approval.
Item 11a. As previously referenced, the department budget presentations for FY 2014 -15 will
begin with General Government, the City Attorney's Office, and Financial Services.
Approved:
Alan Tandy, City Manager
cc: Department Heads &Y /IT.
City Manager's File
City Clerk's File
News Media File
Agenda Highlights - May 7, 2014 Council Meeting
Page 2
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ADMINISTRATIVE REPORT
MEETING DATE: May 7, 2014 AGENDA SECTION: Closed Session
ITEM: 6. a
TO:
FROM
DATE:
SUBJECT:
Honorable Mayor and City Council
Virginia Gennaro, City Attorney
April 16, 2014
APPROVED
DEPARTMENT HEAD !' C7
CITY ATTORNEY
CITY MANAGER
Conference with Labor Negotiator pursuant to Government Code section
54957.6.
VG:Isc
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ADMINISTRATIVE REPORT
MEETING DATE: May 7, 2014 AGENDA SECTION: Closed Session
ITEM: 3 .
TO: Honorable Mayor and City Council APPROVED
FROM: Virginia Gennaro, City Attorney DEPARTMENT HEAD
DATE: April 3, 2014 CITY ATTORNEY y�
CITY MANAGER iLS
SUBJECT: Conference with Legal Counsel — Initiation of Litigation
Closed session pursuant to Government Code section 54956.9(d)(4) (one potential
case).
VG:Isc
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MEETING DATE: May 7, 2014 AGENDA SECTION: Workshops
ITEM: 5. a-,
TO: Honorable Mayor and City Council
FROM: Alan Tandy, City Manager DEPARTMENT HEAD
DATE: May 1, 2014
CITY ATTORNEY
CITY MANAGER e,5
SUBJECT: 2014 City Council Goals Update
Phase 2: Proposed Revisions Requested by City Councilmembers
RECOMMENDATION: Staff recommends Council determination regarding the proposed updates
and adoption of the City Council Goals for 2014.
BACKGROUND:
At the March 19, 2014 City Council meeting, staff presented a summary of the City Council Goals
Accomplishments for 2013 and provided an updated version of the Goals document with staff
updates, most of which are minor and /or technical changes. Following the staff presentation,
Councilmembers Rivera, Smith, and Johnson made comments and requested several additional
revisions to be included in the Goals document for Council consideration. Staff subsequently met
with each of them to discuss further clarification of their requests.
The most recently updated draft version of the City Council Goals for 2014 is attached and
includes revisions proposed by Councilmembers Rivera, Smith, and Johnson, in addition to the
staff updates previously submitted to the Council on March 19, 2014.
The updates submitted by the Councilmembers are identified by their name and a brief
explanation shown in the right margin of the Goals document. The following summary is
provided for your reference to more easily identify their requested revisions within the document:
Revisions requested by Councilmember Rivera:
• Goal # 1 - 1. 1, New Target Action # 10 (Page 2);
• Goal #3- 3.1, Revised Target Action #13 (Page 7);
• Goal #4- 4.1, Revised Target Action #6 (Page 9).
Revisions requested by Councilmember Smith:
• Goal #2 - 2.6, New Target Action #3 (Page 5);
• Goal #5-5.1, Revised Target Action #3 (Page 10).
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Admin- CityCouncil- 2014GoalsUpdate -Phase 2 - Review Councilmember Revisions- 050714.doc
ADMINISTRATIVE REPORT
Revisions requested by Councilmember Johnson:
• Goal #2 - 2.5, Revised Target Action #5 (Page 6);
• Goal #6-6.1, Revised Target Action #2 (Pagel 1.
The City Council Goals provide policy guidance to staff for budgetary and program
implementation. If the suggested revisions submitted by Councilmembers are determined to be
appropriate, staff recommends adoption of the updated 2014 Goals Document at the May 7,
2014 City Council meeting.
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Admin- CityCouncil- 2014GoalsUpdate -Phase 2 - Review Councilmember Revisions- 050714.doc
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ADMINISTRATIVE REPORT
MEETING DATE: May 7, 2013 AGENDA SECTION: Presentations
ITEM: . a
TO: Honorable Mayor and City Council
FROM: Mayor Harvey L. Hall
DATE: April 23, 2014
VED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Presentation by Mayor Hall of a Proclamation to Dee Ann Graham, American Legion Post
26 President, and Dolores Ryan, Post Parliamentarian, of a Proclamation declaring May,
2014 Poppy Month in Bakersfield.
RECOMMENDATION:
BACKGROUND:
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MEETING DATE: May 7, 2013 AGENDA SECTION: Presentations
ITEM: q. 6.
TO: Honorable Mayor and City Council
FROM: Mayor Harvey L. Hall
DATE: April 23, 2014
APPROVED
DEPARTMENT HEA
CITY ATTORNEY
CITY MANAGER
SUBJECT: Presentation by Mayor Hall of Certificates of Appreciation to Isaiah Crompton, representing
Stop the Violence, and Karen Goh, representing Garden Pathways, for litter cleanup efforts
preformed in Wards 1 and 2.
RECOMMENDATION:
BACKGROUND:
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ADMINISTRATIVE REPORT
'LIFO
MEETING DATE: May 7, 2014 AGENDA SECTION: Presentations
ITEM: 4.
TO: Honorable Mayor and City Council APPROVED
FROM: Christi Tenter, Human Resources Manager j DEPARTMENT HEAD
DATE: April 18, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Presentation by Mayor Hall of a Retirement Plaque and Gift Certificate to
Fleet Mechanic III Henry R. Estrada.
RECOMMENDATION:
BACKGROUND: Mayor Hall will make presentations to:
Fleet Mechanic III Henry R. Estrada for 33.5 years of service to the City of Bakersfield.
GR:
MEETING DATE: May 7, 2013 AGENDA SECTION: Presentations
ITEM: Ll.
TO: Honorable Mayor and City Council
FROM: Mayor Harvey L. Hall
DATE: April 23, 2014
VED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER AT
SUBJECT: Presentation by a Kaiser Permanente representative of a check for $35,000 to Mayor Hall
for the purpose of funding Operation Splash (swiming lesson subsidy), at four city pools for
the 2014 season.
RECOMMENDATION:
BACKGROUND:
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ADMINISTRATIVE REPORT
LI 0
MEETING DATE: May 7, 2014 AGENDA SECTION: Workshops
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Alan Tandy, City Manager DEPARTMENT HEAD
DATE: April 28, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Presentation of the Proposed FY 2014 - 15 Budget
RECOMMENDATION:
BACKGROUND: The City Manager's Office will provide a detailed overview of the FY 2014 -15
Proposed Budget for the Operating and Capital Improvement Program budgets.
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4/28/14
S:\14 -15 BUDPRO \Budget Admins, Resos \Budget Presentation 05.07.14.docx
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ADMINISTRATIVE REPORT
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MEETING DATE: May 7, 2014 AGENDA SECTION: Appointments
ITEM: 7. a
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Roberta Gafford, City Clerk
April 17, 2014
APPROVED
DEPARTMENT HEAD 1
CITY ATTORNEY
CITY MANAGER
One appointment to the Historic Preservation Commission due to the resignation
of Patricia Duffel, whose term was to expire March 30, 2015.
RECOMMENDATION: Staff recommends Council determination.
BACKGROUND: There is one appointment to the Historic Preservation Commission due to
the resignation of Patricia Duffel, whose term was to expire March 30, 2015. The news release
for this recruitment was posted February 28, 2014.
One application for appointment was received from Stephen Abbott Montgomery.
Nominations to this Commission are made by the full Council.
The Historic Preservation Commission is an advisory body to the City Council, and is composed
of five members. Members must be residents of the City of Bakersfield, but not a specific Ward,
throughout their three -year term.
The Commission reviews applications for Cultural Resource designations and applications for
Historic Districts, in addition to applications which may be referred by the Planning Commission,
Board of Zoning Adjustment or the City Council. The Commission presides and conducts public
hearings on designation applications, and makes recommendations to the City Council.
Meetings are held on the third Tuesday of each month at 4:00 p.m., as needed.
RG
April 17, 2014 4:29 PM
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ADMINISTRATIVE REPORT
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MEETING DATE: May 7, 2014 AGENDA SECTION: Appointments
ITEM: '7,
TO: Honorable Mayor and City Council
FROM: Roberta Gafford, City Clerk
DATE: April 17, 2014
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER )e5
SUBJECT: One appointment to the Keep Bakersfield Beautiful Committee, due to the
resignation of Antonio Martinez (Ward 1), whose term was to expire December
2014.
RECOMMENDATION: Staff recommends Council determination.
BACKGROUND:
There is one vacancy for a Regular Member on the Keep Bakersfield Beautiful Committee (KBBC)
due to the resignation of Antonio Martinez (Ward 4), whose term was to expire December, 2014.
One application has been received from Anna Corinne Camp Smith.
The Keep Bakersfield Beautiful Committee was formed on June 28, 2000. The Committee is
comprised of eight (8) Mayor /Council- appointed members, who take on the responsibility of
decision making for the beautification program. On July 30, 2009, the City Council adopted
Ordinance 4520 which allows each Councilmember and the Mayor to appoint one Alternate
member to the KBBC. Each Alternate is allowed to vote in the place of their corresponding
appointed Regular Committee members when absent.
The duties of the KBBC are to recommend policies and specific programs to the City Council
which promote the Mission Statement of the KBBC, as reflected in its Bylaws on file with the City
Clerk. In addition, the KBBC shall actively participate in the implementation of various programs
and projects to achieve the KBBC Mission Statement. The Committee Coordinator of the KBBC
will be the liaison between KBBC and the City Council, and shall provide the Council, upon
request, written reports on the activities of the KBBC.
The news release for this recruitment was posted on March 17, 2014
April 17, 2014, 4:03PM
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ADMINISTRATIVE REPORT
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MEETING DATE: May 7, 2014 AGENDA SECTION: Appointments
ITEM: *7 es
tr•]
FROM:
Honorable Mayor and City Council
Roberta Gafford, City Clerk
DATE: April 17, 2014
APPROVED
DEPARTMENT HEAD ,�
CITY ATTORNEY 4�
CITY MANAGER AOS
SUBJECT: One Appointment to the Planning Commission due to the expiration of term of
Barbara Lomas (Ward 4), whose term expired April 30, 2014.
RECOMMENDATION:
Staff recommends Council determination.
BACKGROUND: There is one appointment to the Planning Commission due to the expiration
of term of Barbara Lomas (Ward 4), whose term expired April 30, 2014.
Applications for appointment were received from the following:
Ward 4
• Barbara Lomas
• Michael Fitzgerald
• Jesus Barron
On October 6, 1999, the City Council, by adoption of Ordinance 3926, determined the order of
nomination. In accordance with this ordinance, the appointment shall be made by the
Councilmember of Ward 4.
The Planning Commission is an advisory body to the City Council. It is composed of seven (7)
regular members, nominated by the Councilmember of the ward which corresponds with the
commission vacancy. Additionally, Planning Commission members must be residents of the City
throughout their four -year terms, but not of a specific ward of the nominating Councilmember.
Commission duties are to maintain and interpret the City's General Plan and recommend
methods of implementation; maintain the City's zoning ordinance and make recommendations
for improvement; review the City's Capital Improvement Plan for consistency with the General
Plan; review and approve subdivisions and parcel maps; and conduct hearings on all of the
above items and on any appeals of site plan review.
RG
April 17, 2014, 3:51 PM
S: \Bds &Comm \PLANNING \2014 \Ward 4 \Administrative Report Ward 4- May 2014.docx
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ADMINISTRATIVE REPORT
IFO �
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM: g a
TO: Honorable Mayor and City Council APPROVED
FROM: Roberta Gafford, City Clerk DEPARTMENT HEADP; ~�
DATE: April 23, 2014 CITY ATTORNEY
CITY MANAGER S
SUBJECT: Approval of Minutes of the April 16, 2014, Regular City Council Meeting.
RECOMMENDATION:
Staff recommends approval
BACKGROUND:
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ADMINISTRATIVE REPORT
LIFO
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM: $, b.
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: April 24, 2014
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY per.
CITY MANAGER
SUBJECT: Receive and file department payments from April 4, 2014 to
April 24, 2014 in the amount of $20,676,372.09, Self Insurance payments
from April 4, 2014 to April 24, 2014 in the amount of $440,282.79,
totaling $21,116,654.88
RECOMMENDATION:
Staff recommends report be received and filed.
BACKGROUND:
April 24, 2014, 3:22PM
S: \Kim G\ADMIN \COUNCIL- ADMIN- AP- 2014\ADMIN —AP 051714.doc
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ADMINISTRATIVE REPORT
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MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM: g. e_.
TO: Honorable Mayor and City Council APPROVED
FROM: Douglas N. Mclsaac, Community Development Director DEPARTMENT HEAD
DATE: April 14, 2014 CITY ATTORNEY
CITY MANAGER /e s
SUBJECT: Zone Change 14 -0050 (Ward 3)
SmithTech USA, representing SB /RBLI Land Company (North Kern II), LLC, the property
owner, has applied for a zone change on 20.01 acres located at the southwest
corner of Coffee Road and future Etchart Road.
First reading of an ordinance amending the Official Zoning Map in Title 17 of the
Bakersfield Municipal Code by changing the zone district from R -2 /PUD (Limited
Multiple Family Dwelling/ Planned Unit Development) zone to R -1 (One - Family
Dwelling) zone on 20.01 acres located at the southwest corner of Coffee Road and
Etchart Road. A previously adopted Negative Declaration for GPA /ZC 05 -1932
applies to this project. (ZC # 14 -0050 - SmithTech USA, representing SB /RBLI Land
Company (North Kern II), LLC) Ward 3.
RECOMMENDATION:
Staff recommends first reading of the ordinance.
BACKGROUND:
On April 3, 2014, the Planning Commission held an advertised public hearing on this zone
change request, and recommended adoption by the City Council. The zone change
request consists of changing the zone district from R -2 /PUD (Limited Multiple Family
Dwelling /Planned Unit Development) zone to R -1 (One - Family Dwelling) zone on 20.01 acres.
The reason for the request is to eliminate the Planned Unit Development zoning overlay, and
to provide single - family residential lots for the area. Under the existing R -2 /PUD zoning,
smaller (i.e. less than 6,000 square feet) single - family residential lots were proposed to be
developed. The site is currently undeveloped, and is proposed for development of single -
family residential homes. The request for R -1 zoning is consistent with the LMR (Low Medium
Density Residential) land use designation and the General Plan. No one spoke in opposition
to the project at the Planning Commission hearing.
Based upon the previously adopted Negative Declaration with mitigation measures for
GPA /ZC 05 -1932, staff has determined the proposed project will not significantly affect the
physical environment or existing residential development in the area. The adopted Negative
Declaration is adequate for this project.
April 25, 2014, 2:44PM
PE/ S: IDana1ADMINS120141MAY15 -7 -0050 1. docx
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ADMINISTRATIVE REPORT
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MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM g, d
TO: Honorable Mayor and City Council APPROVED
FROM: Douglas N. Mclsaac, Community Development Director DEPARTMENT HEAD2 &:�,
DATE: April 18, 2014 CITY ATTORNEY p�
CITY MANAGER /S
SUBJECT: Resolution confirming approval by the City Manager designee of the Chief Code
Enforcement Officer's report regarding assessments of certain properties in the City
for which structures have been secured against entry or for the abatement of
certain weeds, debris and waste matter and the demolishment of dangerous
buildings and authorizing collection of the assessments by the Kern County Tax
Collector.
RECOMMENDATION:
Staff recommends adoption of resolution.
BACKGROUND:
Assessment hearing was held on April 14, 2014, by the City Manager designee and all proposed
charges were confirmed. The subject properties listed below were in violation of Chapter 8.27 of
the Bakersfield Municipal Code which prohibits maintaining open and abandoned dilapidated
structures which constitute public nuisances and prohibits maintaining hazardous weeds, debris
and waste matter and /or were determined to be in violation of Chapter 15.24 of the Bakersfield
Municipal Code which prohibits maintaining dangerous buildings. The property owners were
notified and failed to comply with the notices to abate such public nuisance. After a hearing
duly noticed and held before the Building Director, the Director issued orders requiring the
property owner to abate the public nuisance. The subject properties are listed as follows:
PROPERTY LOCATION
Ward 1
APN
COST
1.
229 S. Brown Street
019- 192 -06
$
300.00
2.
802 S. Brown Street
019- 142 -08
$
695.00
3.
811 S. Brown Street
019 - 131 -09
$
790.00
4.
820 S. Brown Street
019 - 142 -04
$
674.00
5.
S. Chester Avenue
022- 190 -16
$
845.00
April 25, 2014, 2:50PM /kd
S: \Dana\ADMINS\2014 \MAY\5 -7- Property Abatement.docx
ADMINISTRATIVE REPORT
PROPERTY LOCATION
APN
012- 200 -03
COST
Ward 1
23.
917 Dolores Street
017- 400 -04
$
6.
122 Clifton Street
018- 390 -09
$
710.00
7.
3217 Dore Drive
022- 302 -31
$
1,149.00
* ** 8.
236 S. Haley Street
019 - 191 -01
$
5,195.00
9.
821 Karma Court
171 - 223 -13
$
600.00
10.
128 Kincaid Street
018- 160 -05
$
815.00
11.
215 S. Kincaid Street
168 - 181 -08
$
300.00
12.
133 S. King Street
018- 160 -19
$
600.00
13.
325 Madison Street
168 - 182 -13
$
600.00
14.
3312 Madison Street
172- 121 -28
$
979.00
15.
219 Northrup Street
018- 310 -15
$
1,030.00
16.
1 1 15 E. Planz Road
172- 123 -02
$
105.00
17.
3615 Shellmacher Avenue
172- 132 -09
$
989.00
18.
105 T Street
010 - 041 -14
$
1,239.00
19.
240 Tyree Toliver Street
018- 310 -03
$
930.00
20.
110 E. 8th Street
139 - 191 -13
$
300.00
21.
1405 E. 9th Street
018- 062 -08
$
300.00
Ward 2
22.
251 Bernard Street
012- 200 -03
$
720.00
23.
917 Dolores Street
017- 400 -04
$
775.00
* ** 24.
917 Dolores Street
017- 400 -04
$
8,719.00
25.
1730 Dracena Street
007 - 220 -14
$
600.00
26.
1018 Gage Street
015- 380 -09
$
699.00
27.
1020 Gage Street
015- 380 -08
$
725.00
28.
1228 K Street
006 - 450 -16
$
1,700.00
* ** 29.
1106 Kentucky Street
015- 390 -15
$13,645.00
30.
451 Lake Street
014- 250 -06
$
1,399.00
31.
1 114 Lake Street
015- 340 -13
$
300.00
32.
408 Monterey Street
014- 070 -19
$
898.00
33.
1022 Monterey Street
015- 220 -10
$
105.00
34.
115 Olive Street
008- 062 -27
$
740.00
35.
724 Oregon Street
013- 270 -08
$
1,169.00
36.
1019 Pacific Street
015- 080 -05
$
730.00
37.
3129 San Dimas Street
002 - 051 -15
$
600.00
38.
5808 Stockdale Highway
331 - 100 -23
$
300.00
39.
312 E. 18th Street
016- 160 -14
$
300.00
40.
1427 E. 18th Street
017- 220 -07
$
675.00
41.
411 E. 21st Street
016-110-03
$
600.00
* ** Demolished structures. Properties were subject to multiple fires that left
them unsafe and a danger to the public. Funds were available for the
demolition in the Code Enforcement Budget.
April 29, 2014, 4:28PM /kd
C:\ Users \lreza\AppData \Local\Microsoft \Windows \Temporary Internet Files\ Content .Outlook\2C5JXY4Y\adminmay7pm _demo- v2.docx
ADMINISTRATIVE REPORT
PROPERTY LOCATION APN COST
•-_F�
42.
3217 Arnold Street
021 - 382 -25
$
600.00
43.
8102 Morningstar Avenue
531 - 011 -06
$
1,425.00
44.
5700 Valley Street
387 - 020 -29
$
300.00
Ward 4
11201 Soltierra Place
394 - 093 -19
$
45.
420 Corte Mismo
409 - 232 -15
$
600.00
46.
11407 Cotner Avenue
465 - 352 -35
$
105.00
Ward 5
47.
2601 Barrington Street
381 - 032 -01
$
105.00
48.
9002 Rockaway Beach Court
497 - 653 -07
$
105.00
49.
812 Silver Oak Drive
501 - 082 -02
$
1,049.00
50.
11201 Soltierra Place
394 - 093 -19
$
600.00
Ward 6
51.
3812 Celine Court
403 - 221 -01
$
105.00
52.
5710 Greenhorn Mountain Court
498- 283 -21
$
105.00
53.
6100 Quaking Aspen Street
498 - 102 -11
$
1,198.00
54.
6818 Slickrock Drive
498 -652 -11
$
105.00
55.
3825 Soranno Avenue
440 - 172 -08
$
600.00
Ward 7
56.
1708 Cromwell Court
023 - 202 -15
$
300.00
57.
2604 Fairview Road
372 - 142 -13
$
300.00
58.
2705 Macau Street
514- 430 -10
$
675.00
59.
2701 Morin Court
023- 580 -08
$
685.00
60.
4310 Oldcastle Avenue
514- 364 -15
$
105.00
61.
2401 White Lane
405 - 310 -08
$
300.00
The owners of the above - mentioned properties failed to commence the required work as
ordered by the Building Director to abate a public nuisance. As permitted under Chapter 8.80 of
the Bakersfield Municipal Code, the public nuisances listed above were abated under the
direction of the Chief Code Enforcement Officer. The costs incurred by the City can be assessed
against the property as provided for in Chapter 8.80 of the Bakersfield Municipal Code. Property
owners had been given notice of their right to appear at the hearing on this matter before the
City Manager designee and to object to the correctness of the costs incurred by the City to
remove the public nuisance. The City Manager designee has approved the assessments
associated with the above - mentioned properties.
The Council will need to confirm the approval of the City Manager designee of the costs incurred
by the City for work performed to remove the public nuisance and order that such costs be
made a lien against the property. This will be done by adoption of the attached resolution.
April 25, 2014, 2:50PM /kd
S: \Dana\ADMINS\2014 \MAY\5 -7- Property Abatement.docx
A
ADMINISTRATIVE REPORT
MEETING DATE: May 07, 2014 AGENDA SECTION: Consent Calendar
ITEM: 9.e.
TO: Honorable Mayor and City Council
FROM: Nick Fidler, Acting Public Works Director
DATE: April 24, 2014
APPROVED
\
DEPARTMENT HEAD 1 ` -
CITY ATTORNEY
CITY MANAGER
SUBJECT: Resolution of Intention No. 1788 preliminarily adopting, confirming and approving
the Public Works Director's Report for the Consolidated Maintenance District
( "CMD" herein) and the 2014 -2015 budget and setting the time and place for
hearing protests regarding the amount of park landscaping assessments to be
levied throughout the CMD. (All Wards)
RECOMMENDATION: Staff recommends adopting the Resolution of Intention.
BACKGROUND: On January 13, 2005, the City Council passed Resolution No. 019 -05 adopting
Council Policy on Park Maintenance and Street Landscaping Assessments which enables the
City to collect additional revenue for the maintenance of street and median landscaping and
park maintenance within the CMD.
Since January 13, 2005, all new territories added to the CMD that benefit from public parks
and /or street landscaping have been assessed and will continue to be assessed, consistent
with the requirements of Proposition 218, those amounts set forth in Exhibit "A" of Resolution
No. 019 -05. Said amounts shall be increased annually by the cost of living increase reflected in
the Los Angeles - Riverside - Orange County/All Urban Consumers Consumer Price Index.
Assessment rates for all existing developments prior to January 13, 2005 will not be increased.
The rates will remain at the 2004 -2005 level. The proposed 2014 -2015 budget for the CMD
(Exhibit "B ") is attached to this Resolution of Intention.
This Resolution of Intention preliminarily approves the Public Works Director's Report which
includes the 2014 -2015 budget for the CMD in its entirety.
Each territory currently within the CMD was individually added by Council Resolution at a prior
date. The legal description, map and assessment diagram, benefit formula, and Assessor's Roll
for each territory within the CMD are on file in the City Clerk's Office with its respective Council
Resolution,
This Resolution of Intention sets the protest hearing for the Council meeting on Wednesday,
June 4, 2014, at 5:15 P.M.
ry)b
G: \GROUPDAT \ADMINRPT \2014 \05- 07 \Admin ROI Park CMD 14- 15.docx
A
ADMINISTRATIVE REPORT
MEETING DATE: May 07, 2014 AGENDA SECTION: Consent Calendar
ITEM: r.-P.
TO: Honorable Mayor and City Council
FROM: Nick Fidler, Acting Public Works Director
DATE: April 24, 2014
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER IW
SUBJECT: Resolution of Intention No. 1789 preliminarily adopting, confirming and approving
the Public Works Director's Report for the Consolidated Maintenance District
( "CMD" herein) and the 2014 -2015 budget and setting the time and place for
hearing protests regarding the amount of street and median landscaping
assessments to be levied throughout the CMD. (All Wards)
RECOMMENDATION: Staff recommends adopting the Resolution of Intention.
BACKGROUND: On January 13, 2005, the City Council passed Resolution No. 019 -05 adopting
Council Policy on Park Maintenance and Street Landscaping Assessments which enables the
City to collect additional revenue for the maintenance of street and median landscaping and
park maintenance within the CMD.
Since January 13, 2005, all new territories added to the CMD that benefit from public parks
and /or street landscaping have been assessed and will continue to be assessed, consistent
with the requirements of Proposition 218, those amounts set forth in Exhibit "A" of Resolution
No. 019 -05. Said amounts shall be increased annually by the cost of living increase reflected in
the Los Angeles - Riverside - Orange County/All Urban Consumers Consumer Price Index.
Assessment rates for all existing developments prior to January 13, 2005 will not be increased.
The rates will remain at the 2004 -2005 level. The proposed 2014 -2015 budget for the CMD
(Exhibit "B ") is attached to this Resolution of Intention.
This Resolution of Intention preliminarily approves the Public Works Director's Report which
includes the 2014 -2015 budget for the CMD in its entirety.
Each territory currently within the CMD was individually added by Council Resolution at a prior
date. The legal description, map and assessment diagram, benefit formula, and Assessor's Roll
for each territory within the CMD are on file in the City Clerk's Office with its respective Council
Resolution,
This Resolution of Intention sets the protest hearing for the Council meeting on Wednesday,
June 4, 2014, at 5:15 P.M.
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G: \GROUPDAT \ADMINRPT \2014 \05- 07 \Admin ROI Street CMD 14- 15.docx
A
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ADMINISTRATIVE REPORT
MEETING DATE: May 07, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Nick Fidler, Acting Public Works Director
DATE: April 24, 2014
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER s
SUBJECT: Resolution of Intention No. 1790 preliminarily adopting, confirming and approving
the Public Works Director's Report for nineteen (19) Traffic Signal Maintenance
Districts ( "TSMD" herein) and their 2014 -2015 budgets and setting the time and
place for hearing protests on the amount of Traffic Signal assessments to be
levied for each TSMD, (All Wards)
RECOMMENDATION: Staff recommends adopting the Resolution of Intention.
BACKGROUND: On September 28, 1994, the City Council passed Resolution No. 161 -94
adopting Council Policy on Traffic Signal Maintenance Assessments which enables the City to
collect additional revenue for the maintenance and operation of traffic signals within a TSMD.
Since July 1, 1997, each territory that creates a TSMD has been assessed and will continue to
be assessed an amount consistent with the requirements of Proposition 218. Said amounts shall
be increased annually by the cost of living increase reflected in the Los Angeles - Riverside -
Orange County/All Urban Consumers Consumer Price Index. The current annual cost for each
signal system's maintenance and operation is $2,871.50.
This Resolution of Intention preliminarily approves the Public Works Director's Report which
includes the 2014 -2015 budget for each TSMD attached hereto as Exhibit "B."
Each territory comprising a TSMD was individually added by Council Resolution at a prior date.
The legal description, map and assessment diagram, benefit formula, and Assessor's Roll for
each TSMD are on file in the City Clerk's Office with its respective Council Resolution.
This Resolution of Intention sets the protest. hearing for the Council meeting on Wednesday,
June 4, 2014, at 5:15 P.M.
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G: \GROUPDAT \ADMINRPT \2014 \05- 07 \Admin ROI TSMD 14- 15.docx
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ADMINISTRATIVE REPORT
LIFO
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Nick Fidler, Acting Public Works Director DEPARTMENT HEAD
DATE: April 23, 2014 CITY ATTORNEY
CITY MANAGER �S
SUBJECT: Resolution of Intention No. 1780 to order the vacation of a strip of right -of -way 6 1/2 feet
wide along south side of the alley west of V Street between 20th Street and 21st Street
within Block 216 and 217 of Godey Tract (Ward 2).
RECOMMENDATION: Staff recommends adoption of Resolution of Intention
BACKGROUND: Golden Empire Affordable Housing is developing a housing project at 400 20th Street,
south of the alley west of V Street between 20th Street and 211t Street. They have requested that 6'/2
feet of the alley be vacated so that they may use it as part of their parking lot. Staff has determined
that the reduction of the existing 33' wide alley to a 26.5' wide alley is adequate for public right -of-
way purposes. Public Works will be vacating a strip 6'/2' wide along south side of the existing alley. The
alley currently is not a through alley and only serves the adjacent property owners.
The vacation of the alley is needed to facilitate the construction of the Park 20th Apartments Project
at 400 20th Street, which will consist of a 56 unit housing development for Veterans and low income
residents. The City is providing support for this project from various Federal funding sources.
The City Fire, Police, Public Works, and Community Development Departments have been notified of
the request and no objections have been received as of the date of this report. Public Works notes
that there is no City sewer or storm drain facilities in the vacating area.
The utility companies serving the area have been notified by mail. Utilities are located in the alley to
be vacated; therefore, a Public Utility Easement will be reserved over the vacated area.
Preliminary notices were also mailed to all adjacent property owners within a 300 foot radius of the
proposed vacating area. Public Works has received no objections from these owners as of the date
of this report.
The proposed vacation was approved by the Planning Department on March 7, 2014 per local
ordinance and was found to be consistent with the Metropolitan Bakersfield 2010 General Plan
pursuant to Government Code 65402.
It was determined that this action is exempt from the requirements of the California Environmental
Quality Act pursuant to Section 15061 (b) (3) of CEQA guidelines (general rule), because there is no
possibility that the action may have a significant effect on the environment.
This Resolution of Intention sets the Public Hearing date for the regular Council meeting of May 21,
2014.
Te
G: \GROUPDAT \ADMINRPT \2014 \05 -07 \20th and 21 st Alley ROI 1780 Admin Report- Rev042914.doc
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Virginia Gennaro, City Attorney
DATE: April 24, 2014
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER )es
SUBJECT: Agreement with Lewis Brisbois Bisgaard & Smith LLP (not to exceed $125,000) to
provide outside legal services in the matter of Citizens Against the 24th Street
Widening Project v. City of Bakersfield, et al., KCSC Case No. S- 1500 -CV- 281556,
KCT, challenging the City's certification of the Final Environmental Impact Report for
the 24th Street Widening Project.
RECOMMENDATION:
Staff recommends approval of the Agreement.
BACKGROUND:
The 24th Street Widening Project (the "Project "), a joint project by the California Department of
Transportation and the City of Bakersfield, is intended to widen an east -west transportation
corridor through the City. The Project is part of the Thomas Roads Improvement Program.
In accordance with the California Environmental Quality Act ( "CEQA "), the City retained an
outside consultant to prepare a Final Environmental Impact Report/ Environmental Assessment
( "FEIR ") for the Project. After public hearing, the City Council certified the FEIR on February 12,
2014 and filed a Notice of Determination on February 13, 2014. Citizens Against the 241h Street
Widening Project filed a Petition for Writ of Mandate on March 17, 2014 challenging the
certification of the FEIR. The lawsuit is pending.
Staff is recommending that the City retain outside legal services to handle the matter. We
believe that the law firm of Lewis Brisbois Bisgaard & Smith LLP is best able to handle this action
given their expertise in litigating CEQA actions on large -scale public construction projects. Lewis
Brisbois has agreed to represent the City in this matter. The matter will be primarily managed by
special counsel with Lewis Brisbois, Daniel Hyde.
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S: \COUNCIL \Admins \13 -14 Admins\ AttyAgrLewisBrisbois .24thSt.docx
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ADMINISTRATIVE REPORT
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MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM: g '
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD./�'C-1
DATE: April 15, 2014 CITY ATTORNEY p�
CITY MANAGER
SUBJECT: Agreement with Brown Armstrong Accountancy Corporation ($49,600) for a full
scope annual audit of the 2013 -14 fiscal year.
RECOMMENDATION: Staff recommends approval of the agreement.
BACKGROUND:
In February 2012, a Request for Proposal for auditing services was posted on the City's online
vendor and bid management system. Fourteen firms showed an interest in the process. Four firms
submitted proposals which were reviewed by the Finance Department. Three of the four firms
met the experience requirements to perform the City's audit and their proposals were sent to the
Budget and Finance Committee for review.
The Budget and Finance Committee reviewed the proposals on March 26, 2012. The Budget and
Finance committee recommended the selection of Brown Armstrong Accountancy Corporation
to perform the annual audit work for the 2011-12 fiscal year ($56,000), with the option of up to four
(4) one year extensions.
The Request for Proposal issued in February 2012 contemplated a five year commitment with the
selected firm, with the 2013 -14 fiscal year being year 3 of 5. A cost of living factor was built into
the contract so that future year costs do not exceed Consumer Price Index (CPI) inflation
measures, assuming no change in the scope of the audit and assuming no significant change in
the audit workload as a result of Governmental Accounting Standards Boards (GASB) actions that
might take place in the future. Brown Armstrong Accountancy Corporation was agreeable to this
additional contract language. The agreement referenced above is related to the audit for year 3
of 5.
Please note that while the year 1 contract award was for $56,000, due to the dissolution of
Redevelopment, the actual costs paid for services was reduced to $48,000. The contract for year
2 increased by 2.0% (based on the January 2013 CPI index) to $49,200. The year 3 contract
amount represents a 0.8% increase (based on the January 2014 CPI index) over the year 2
amount.
Funds are budgeted in the General Fund for this contract. A small portion of the City costs is
charged to the Wastewater Enterprise Fund regarding a compliance review letter associated with
the Sub - Regional Wastewater / User Agency agreement.
4/1/2014 9:57:00 AM
S: \Admin\Admin Reports \2014 Brown Armstrong.docx
BAK
ADMINISTRATIVE REPORT
10
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM: g.
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: April 29, 2014
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER s
SUBJECT: Agreement with Diane Swan to purchase real property at 421 Truxtun Avenue
($95,000.00) for the Amtrak Parking Lot Expansion Project. (Ward 2)
RECOMMENDATION: Staff recommends approval of agreement.
BACKGROUND:
On March 19, 2014 Council approved receipt of a $2,700,000 Public Transportation
Modernization, Improvement, and Service Enhancement Account grant awarded to the Kern
Council of Government to expand the Amtrak Station parking lot. The grant includes funding for
the acquisition of four properties and construction of the parking lot improvements.
The property proposed for acquisition is one of the four parcels needed for the project. The
property is located at 421 Truxtun Avenue, directly to the north of the current Amtrak Station
parking lot and consists of a 794 square foot residential /office structure on a 5,520 square foot
lot. The purchase price of $95,000.00 represents the property's fair market value as established
by an appraisal prepared by Michael Burger and Associates. The City has also agreed to lease
the property from the owner to keep it vacant to avoid having to pay relocation assistance
which could cost substantially more.
The acquisition has been determined to be consistent with the Metropolitan Bakersfield 2010
General Plan.
April 29, 2014, 4:55PM
P: \PUBLIC WORKS\Amtrak Parking Lot \421 admin.2.doc
DMA
A
t
f ADMINISTRATIVE REPORT
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM: F. /.
TO: Honorable Mayor and City Council APPROVED
FROM: Virginia Gennaro, City Attorney DEPARTMENT HEAD `4a
DATE: April 24, 2014 CITY ATTORNEY VC-7-
CITY MANAGER MJ
SUBJECT: Approval of an Agreement to Purchase Real Property with LNV Inc., for
$380,000.00 (APN #s 531 - 010 -27, 28 and 533 - 011 -18 thru 28). (Ward 3)
RECOMMENDATION:
Staff recommends approval of the Agreement.
BACKGROUND:
The City of Bakersfield, in cooperation with the California Department of Transportation
(Caltrans) District 6, is constructing an interchange at State Route 178 and Morning Drive (the
"Project "). The property being acquired is identified as Kern County Assessor's Parcel Numbers
531 - 010 -27, 28 and 533 - 011 -18 thru 28 (the "Property "). LNV Corporation is the owner of the
Property. The Property is divided by State Route 178 with approximately 10 acres situated on
the north side of SR 178 and approximately 14 acres situated on the south side of SR 178, for a
total of approximately 24 acres.
On May 23, 2012, Council approved the Resolution of Necessity ( "RON ") to acquire the
Property. On June 13, 2012, City initiated an eminent domain proceeding. On April 16, 2014,
City and LNV agreed to settlement terms regarding the purchase of the entire 24 acres and the
resolution of the severance damages issue to the Property on the south side of SR 178. On May
27, 2014, the parties have a bench trial schedule to litigate the remaining issue of severance
damages to the Property north of SR 178.
R1:dll
S: \C0UNCIL \Admins \13 -14 Admins \S &J.AIfalfa.N &S Purchase Agr.Docx
BAKE
.1 ADMINISTRATIVE REPORT
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MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM: g, M
TO: Honorable Mayor and City Council
APPROVED
FROM: Nick Fidler, Acting Public Works Director DEPARTMENT HEAD
DATE: April 23, 2014 CITY ATTORNEY /.V— -
CITY MANAGER
SUBJECT: Cooperative Agreement with the State of California Department of
Transportation (Caltrans) for construction of the Rosedale Highway Widening
Project. (TRIP) (Wards 3 & 4)
RECOMMENDATION: Staff recommends approval of Cooperative Agreement.
BACKGROUND: The Rosedale Highway Widening Project is part of the Thomas Roads
Improvement Program (TRIP). Caltrans and the City have been working together on the Final
Design and Right -of -way acquisition for this project for the past several years, pursuant to
Cooperative Agreement No. 09 -017 approved by the City Council on February 5, 2009.
Advertising for bids for construction of the project should be occurring later this summer or
early fall, and execution of this Cooperative Agreement is required in order for the City to
obtain from Caltrans the encroachment permits necessary to move the project forward. This
Cooperative Agreement is also required before the City can pursue obtaining federal funds
for construction of the project. This Cooperative Agreement outlines the responsibilities of both
the City and Caltrans regarding the construction of the project.
Tdw: G: \GROUPDAT \ADMINRPT \2014 \05 -07 \Rosedale Construction Cooperative Agr.doc
BA
� ADMINISTRATIVE REPORT
Cq1FO��
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM: f, n.
TO: Honorable Mayor and City Council APPROVED
FROM: Nick Fidler, Acting Public Works Director DEPARTMENT HEAD
DATE: April 22, 2014 CITY ATTORNEY D
CITY MANAGER )e _
SUBJECT: Cooperative Agreement with the State of California Department of
Transportation (Caltrans) for the SR -99 at Hosking Avenue Interchange Project.
(TRIP) (Ward 7)
RECOMMENDATION: Staff recommends approval of Cooperative Agreement.
BACKGROUND: The SR -99 at Hosking Avenue Interchange Project is part of the Thomas Roads
Improvement Program (TRIP). Caltrans and the City have been working together on the Final
Design and Right -of -way acquisition for this project for the past several years, pursuant to
Cooperative Agreement No. 06 -206 approved by the City Council on July 19, 2006.
Advertising for bids for construction of the project should be occurring shortly, and execution
of this Cooperative Agreement is required in order for the City to obtain from Caltrans the
encroachment permits necessary to move the project forward. This Cooperative Agreement
outlines the responsibilities of both the City and Caltrans regarding the construction of the
project.
Tdw:
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BA K •s
ADMINISTRATIVE REPORT
L!F 0
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM: g, o
TO: Honorable Mayor and City Council
FROM: Nick Fidler, Acting Public Works Director
DATE: April 23, 2014
APPROVED
DEPARTMENT HEAD � .
CITY ATTORNEY p� k4-
CITY MANAGER /e'
SUBJECT: Design Consultant Agreement with T.Y.Lin International (for an amount not to
exceed $3,490,000.00; agreement funded with 88.53% Federal Earmark Funds and
11.47% Traffic Development Funds) for Engineering Design Services for the 24th Street
Improvement Project. (TRIP) (Wards 2 and 3)
RECOMMENDATION: Staff recommends approval of Agreement.
BACKGROUND: This Agreement is for Engineering Design Services for the 24th Street Improvement
Project. The 24th Street Improvement Project consists generally of:
• Widening 24th Street from four lanes to six lanes from Elm Street to C Street;
• Reconstruction and restriping of the 23rd Street /24th Street one -way couplet roadway
segments from D Street to 0.2 mile east of M Street to provide for four lanes in both
directions;
• Improvements to the State Route (SR)- 99/24th Street /SR -58 interchange;
• Expansion of the 24th Street /Oak Street intersection to provide for four lanes in both
directions for 24th Street and to allow for additional turn lanes for Oak Street; and
• Improvements to the reverse curve (S curve) for eastbound traffic between 24th Street
and 23rd Street.
Design of enhanced landscaping and preparation of plans for its installation is not a part of the
scope of work for this agreement. Parsons Transportation Group, who prepared the landscape
concept plans that were a result of public input during the environmental process for the project,
will be completing this work in accordance with the discussions with both the Westchester
residents and the City Council. It was requested that Parson's Landscape Design staff continue
with the final design of the landscaping for the project and prepare the plans for its installation.
T.Y.LIN will then take the plans from Parsons and incorporate them into the final construction plan
set so that construction bids for the project will include this enhanced landscaping.
Staff issued a Request for Qualifications /Request for Proposals (RFQ /RFP) for Engineering Design
Services for the 24th Street Improvement Project. The following seven firms responded to this RFP:
AECOM (Orange, CA)
April 30, 2014,12:11 PM NF PW Engr
Tdw: G: \GROUPDATWDMINRPT \2014 \05- 07 \TYLIN 24th Street Improvements Agreement Admin - revised 1.doc
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ADMINISTRATIVE REPORT
Mark Thomas and Company (Fresno, California)
T.Y.LIN International (San Diego, California)
BergerABAM (Irvine, CA)
CH2M Hill (Los Angeles, CA)
HDR (Sacramento, California)
KOA Corporation (Monterey Park, California)
Based on a review of their proposals, the selection committee invited the first three firms listed
above to interview with the committee. Based on the rankings of the proposals and the
interviews, T.Y.LIN International was selected as the most qualified to provide engineering design
services for the 24th Street Improvement Project. In accordance with federal procurement
procedures for these types of services, after T.Y.LIN International was selected, their cost for
providing these services was then negotiated by Public Works TRIP staff.
Staff recommends approval of this Agreement. Adequate funds have been previously budgeted
for this design work. Federal earmark funds and traffic impact fees provide the funding source
for this agreement. Therefore, there is no General Fund impact associated with this agreement.
Due to the voluminous nature of the exhibits to this Agreement, exhibits are on file with the City
Clerk's Office for review.
April 30, 2014,12:11 PM NF PW Engr
Tdw: G: \GROUPDAT\ADMINRPT \2014 \05- 07 \TYLIN 24th Street Improvements Agreement Admin - revised 1.doc
p�BAKE
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ADMINISTRATIVE REPORT
ALIFO
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Nick Fidler, Acting Public Works Director DEPARTMENT HEAD
DATE: April 14, 2014 CITY ATTORNEY p�
CITY MANAGER /w
SUBJECT: Amendment No. 2 to Agreement No. PW 1 1 -084 with Penney Lawn Service, Inc.
($14,000; for a revised not to exceed amount of $52,160) for landscape
maintenance at Bakersfield Municipal Airport. (Ward 1)
RECOMMENDATION: Staff recommends approval of amendment.
BACKGROUND: On June 15, 2011 the City entered into Agreement No. PW 11-084 for landscape
maintenance at Bakersfield Municipal Airport. Amendment No. 1 was executed on October 19,
2011 to add the "Kern Charter Area" to the landscaped areas covered in the scope of work
and to increase the compensation by $150.00 per month as a result of including the "Kern
Charter Area ".
Agreement No. PW 11 -084 is due to expire on July 31, 2014. The original Request for Proposal for
landscape maintenance service provides for extensions if both parties agree. Penney
Landscape Service has agreed to keep their rates for this service the same as under the existing
agreement.
Staff recommends approval of Amendment No. 2 to add $14,000 to the Agreement for a
revised not to exceed amount of $52,160 and to extend the agreement for one year.
Funds are available to pay for this amendment within the General Aviation Fund. There is no
General Fund impact associated with this amendment.
sip
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ADMINISTRATIVE REPORT
!o
MEETING DATE May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM: g.
TO: Honorable Mayor and City Council
FROM: Douglas R. Greener, Fire Chief
DATE: April 22, 2014
APPROVED
DEPARTMENT HEAD W_ci
CITY ATTORNEY
Vv I
CITY MANAGER 4S
SUBJECT: Approval of Amendment No. 1 to Agreement No. 11 -086 - Memorandum of
Understanding between the City of Bakersfield Fire Department, the Kern County
Fire Department and the Kern Community College District - to Maintain, Upgrade
and Operate the Olive Drive Fire Training Facility ( ODFTF).
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
The Memorandum of Understanding (MOU) between the City of Bakersfield Fire Department
(City), the Kern County Fire Department (County) and the Kern Community College District
(College District) was approved August 17, 2011. The City, County, and College District agreed
as part of the MOU to jointly maintain, upgrade and operate the ODFTF for educational
programs and in- service training. The Amendment No. 1 adds more facilities that are available
for training under the MOU, namely the use of the College District's classrooms, the ODFTF, the
Tehachapi training center (extension of ODFTF), and the City and County fire stations.
,
S:ICOLEEN BLAIRADMIN REPORTSAdmin for MOU Amendment to Agmt 11- 086.doc
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ADMINISTRATIVE REPORT
LI 0
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM: F. r.
TO: Honorable Mayor and City Council
FROM: Virginia Gennaro, City Attorney
DATE: April 24, 2014
APPROVED
DEPARTMENT DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Amendment No. 2 to Agreement No. CAI 2-013 with California Eminent Domain
Law Group, APC ($65,000; revised not to exceed $85,000) to provide outside legal
services in the matter of City of Bakersfield v. Anthony C. Evans and Carol Ross
Evans, etc., et al.
RECOMMENDATION:
Staff recommends approval of Amendment No. 2 to the Agreement.
BACKGROUND:
Since September 19, 2012, California Eminent Domain Law Group has been providing legal
support, through Agreement No. CA12 -013, in the City's efforts to acquire property through
eminent domain for a drainage basin necessary for the SR178 /Morning Drive Interchange TRIP
project (City of Bakersfield v. Anthony C. Evans and Carol Ross Evans, etc., et al.). Agreement
No. CAI 2-013 was amended on October 16, 2013 to increase the not -to- exceed amount from
$40,000 to $65,000.
The property owners in this litigation have contested the acquisition and were successful in
having the case transferred to Los Angeles County. To date, the City, with assistance of the
California Eminent Domain Law Group, successfully secured possession of the property and
defended, at trial, the City's right to acquire the property. A settlement conference is scheduled
for May 2, 2014, and the only remaining issue is the determination of what the City will pay for the
property to be acquired.
If the case is not resolved as a result of the settlement confe
intends to litigate the case with limited support from California
Amendment No. 2 to Agreement No. CA12 -013 will result in
$85,000 to provide for the additional limited support. There
Attorney's budget to cover the legal fees.
VG:vI
S: \COUNCIL \Admins \13 -14 Admins\ CEDLGAttyAgrCA12- 013EvansAmd2- revised.docx
rence, the City Attorney's Office
Eminent Domain Law Group. This
total not -to- exceed amount of
are adequate funds in the City
BAK
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ADMINISTRATIVE REPORT
IF
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM: F. s.
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: April 24, 2014 CITY ATTORNEY p�
CITY MANAGER JW
SUBJECT: Amendment No. 3 to Agreement No. 90 -279 with Nextel of California, Inc. to
transfer ownership of a building at 8101 Ashe Road to the City. (Ward 6)
RECOMMENDATION:
Staff recommends approval of amendment to agreement.
BACKGROUND:
On November 28, 1990, Valley Wireless Cable, Inc. (Valley) entered into Agreement No. 90 -279
to lease land from the City for a transmitter site. Valley placed the electronic components of
the wireless television system were housed in a small building at the base of the tower. As part
of the original lease it was agreed that the City could locate its police and fire radio
communication equipment in the building and on the tower. This equipment is essential for
providing uninterrupted communication to public safety operations in southern Bakersfield.
Agreement No. 90 -279 was first amended to reflect that on May 20, 2004, Nextel Spectrum
Acquisition, Corp. (Nextel) became a successor -in- interest to Valley Wireless Cable Inc. The
agreement was amended again on June 8, 2011, to extend the term of the original lease and
to allow Nextel to sublease a portion of the property to Verizon Wireless ( Verizon).
The City and Nextel now desire to enter into Amendment No. 3, wherein the City is given
ownership of said building in exchange for the City taking over the utility bill and maintenance
of said shelter. This action will enable the City to have full control over the maintenance of the
building and have complete access control to the building and our equipment.
The fiscal impact of this transaction will be limited to the monthly electricity estimated at $5,000
per year and the general upkeep to the building. Funds are budgeted within the
Communications Division budget within the Equipment Management Fund for these costs.
These costs will be more than offset by the $38,400 per year in rent the City collects from Nextel
and Verizon.
DMA
O�BA E
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ADMINISTRATIVE REPORT
IFO
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM: g,
TO: Honorable Mayor and City Council
FROM: Nelson Smith, Finance Director
DATE: April 24, 2014
SUBJECT: Amendment No. 4 to Agreement No.
Corporation; extending the contract term
total not to exceed amount of $210,000)
maintenance. (Ward 2)
APPROVED
DEPARTMENT HEAD /V
CITY ATTORNEY p�
CITY MANAGER /e
11 -127 with Thyssenkrupp Elevator
one year and adding $50,000 (for a
to continue the supply of elevator
RECOMMENDATION: Staff recommends approval of amendment.
BACKGROUND: On August 19, 2011 the City entered into Agreement No. PW 11 -123 for the
Annual Contract to provide Elevator Maintenance with Thyssenkrupp Elevator Corporation, in
the amount of $40,000; renewable annually thereafter for four consecutive one -year periods.
On October 19, 2011, Council approved Amendment #1 adding $20,000 for a revised not to
exceed amount of $60,000. On April 18, 2012, Council approved Amendment #2 extending the
contract term for one year and adding $50,000 for a revised not to exceed amount of $110,000.
On March 20, 2013, Council approved Amendment #3 extending the contract term one year
and adding $50,000 for a revised not to exceed amount of $160,000.
If approved, Amendment No. 4 will add $50,000 for a revised not to exceed amount of
$210,000, and extend the contract term one year, expiring on May 4, 2015. Funds are
budgeted in the Public Works operating budget within the General Fund. Approval of the
amendment will allow the City to continue to meet the demands for elevator maintenance.
Purchasing Division/ch
S:\PURCH\ADMIN \Amendments 13 -14WC for Elevator Maintenance Amendment #4 Agmt. 11- 127.docx
April 24, 2014 12:32 PM
O�BAKE
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U : d
ADMINISTRATIVE REPORT
IF
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM: F. u .
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Nelson Smith, Finance Director
April 24, 2014
APPROVED
DEPARTMENT HEAD ;%i.°
CITY ATTORNEY
CITY MANAGER ey
Amendment No. 1 to Agreement No. 13 -091 with Safeway Sign Co.; extending the
contract term one year to continue the supply of traffic signs. (City Wide)
RECOMMENDATION: Staff recommends approval of amendment.
BACKGROUND: On June 5, 2013, Council approved the Annual Contract for the supply of traffic
signs to Safeway Sign Co. in the amount of $110,693.40; renewable annually thereafter for four
consecutive one -year periods.
Currently there is $90,000 remaining on this contract, so additional funds are not required at this
time.
If approved, Amendment No. 1 will extend the contract term one year, expiring on June 4,
2015. Funds are budgeted in the General Services operating budget within the General Fund
for this service. Approval of the amendment will allow the City to continue to meet the
demand for supply of traffic signs.
Purchasing Division/ch
S: \PURCH\ADMR4\Amendments 13 -14\AC for Traffic Signs Safeway Sign Amendment #1 to Agmt 13- 091.docx
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ADMINISTRATIVE REPORT
!F o
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM: 0. \/,
TO: Honorable Mayor and City Council
FROM: Nelson Smith, Finance Director
DATE: April 24, 2014
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER_
SUBJECT: Amendment No. 5 to Agreement No. 10 -080 with Commercial Cleaning Systems,
Incorporated; extending the contract term on year and adding $48,330 (for a
total not to exceed amount of $221,818 to allow continuance of the annual
contract for janitorial maintenance at City Hall North. (Ward 2)
RECOMMENDATION: Staff recommends approval of amendment to the Agreement.
BACKGROUND: On June 9, 2010, Council approved the annual contract for janitorial
maintenance of City Hall North with Pacific Building Care in the amount of $43,372; renewable
annually thereafter for four (4) consecutive one -year periods. On June 8, 2011, Council
executed Amendment No. 1 extending the contract term one year and adding $43,372 for a
revised not to exceed amount of $86,744. On September 28, 2011, Council approved
Amendment #2 changing the name of the vendor to Commercial Cleaning Systems,
Incorporated. On June 6, 2012, Council approved Amendment #3 adding $43,372 for a not to
exceed amount of $130,116 and extend the contract term one year. On May 15, 2013,
Council approved Amendment No. 4 adding $43,372 for a revised not to exceed amount of
$173,488 and extending the term one year.
California Legislation AB10 amending the minimum wage rate goes into effect July 1, 2014.
This amendment increases the minimum wage to $9.00 per hour from $8.00 per hour, a 12.5%
increase. Commercial Cleaning Systems, Inc., has requested an increase of $4,958 (11.43 %)
annually to cover the mandated wage adjustment. This increase is within the terms of
contract renewal extreme economic conditions clause.
If approved, Amendment No. 5 will add $48,330 for a revised not to exceed amount of
$221,818, and extend the contract term one year, expiring on June 24, 2015. Funds are
budgeted in the General Services operating budget within the General Fund for these
services. Approval of the amendment will allow continuance of the janitorial maintenance at
City Hall North.
Purchasing Division /ch
&TURCMADMINWmendments 13 -14WC for Janitorial SVC CHN Commercial Cleaning Systems Agmt 10- 080.doc
April 24, 2014, 4:40PM
o�r o,KE�s�
ADMINISTRATIVE REPORT
IF
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM: $,
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson Smith, Finance Director DEPARTMENT HEAD
DATE: April 24, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Amendment No. 2 to Agreement No. 12 -086 with Loop Electric, Incorporated;
extending the contact term one year for the Annual Contract for Vehicle Loop
Cutting. (City Wide)
RECOMMENDATION: Staff recommends approval of amendment.
BACKGROUND: On June 27, 2012, Council approved the annual contract for vehicle loop
cutting to Loop Electric, Inc., in the amount of $359,760; renewable annually thereafter for four
(4) consecutive one -year periods. On May 15, 2013, Council approved Amendment No. 1
extending the term one year and adding $360,000 for a revised not to exceed amount of
$719,760.
Currently there is $375,000 remaining on this contract, so additional funds are not required at this
time.
If approved, Amendment No. 2 will extend the contract term one year, expiring on June 26,
2015. Funds are budgeted in the Public Works operating budget in the General Fund for this
service.
Purchasing Division /ch
S:kPLlRCHWDMIN\Amendments 13 -14WC for Vehicle Loop Cutting Amendment #2 to Agreement 12- 086.docx
April 24, 2014, 12:28PM
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to ADMINISTRATIVE REPORT
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM: R. X
TO: Honorable Mayor and City Council APPROVED
FROM: Douglas N. Mclsaac, Community Development Director
DEPARTMENT HEAD
DATE: April 25, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Amendment No. 1 to Agreement No. 13 -184 with Bethany Services /Bakersfield
Homeless Center ($5,611.37) for Emergency Shelter Grant Funds for Emergency
Shelter Operations (Ward 2)
RECOMMENDATION:
Staff recommends approval of Amendment No. 1 to Agreement No. 13 -184.
BACKGROUND:
On November 20, 2013, the City entered into Agreement No. 13 -184 with Bethany
Services /Bakersfield Homeless Center (BHC) for $48,700 for Emergency Shelter Operations.
Bethany Services/ Bakersfield Homeless Center was one of two sub- contractors selected for the
2013 -2014 program.
On May 20, 2009, the federal Homeless Emergency Assistance and Rapid Transition to Housing
Act (HEARTH) was enacted, initiating the transition from the Emergency Shelter Grant Program to
the Emergency Solutions Grant Program. As part of this process, the U.S. Department of Housing
and Urban Development (HUD) is closing out the former Emergency Shelter Grant funding to
transition to the Emergency Solutions Grant Program.
The City of Bakersfield has a balance of $11,222.73 in Emergency Shelter Grant funds. Therefore,
staff is recommending the allocation of half of this balance to the current 2013 -2014 Emergency
Solutions Grant subcontractor: BHC. This amendment would increase BHC's 2013 -2014 ESG
payment amount from $48,700 to $54,311.37 (of which $48,700 is Emergency Solutions Grant
Funding and $5,611.37 is Emergency Shelter Grant Funding).
S:\EDCD-Shored\Admins\CityCouncil\City Council Admins 2014 \Bethany Services ESG (13 -184- 1).docx
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BAK
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cLl o�. ADMINISTRATIVE REPORT
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM: ? .
TO: Honorable Mayor and City Council APPROVED
FROM: Douglas N. Mclsaac, Community Development Director
DEPARTMENT HEAD
DATE: April 25, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Amendment No. 1 to Agreement No. 13 -185 with The Mission at Kern County
($5,611.36) for Emergency Shelter Grant Funds for Emergency Shelter Operations
(Ward 2)
RECOMMENDATION:
Staff recommends approval of Amendment No. 1 to Agreement No. 13 -185.
BACKGROUND:
On November 20, 2013, the City entered into Agreement No. 13 -185 with The Mission at Kern
County (MKC) for $48,700 for Emergency Shelter Operations. The Mission at Kern County was one
of two sub - contractors selected for the 2013 -2014 program.
On May 20, 2009, the federal Homeless Emergency Assistance and Rapid Transition to Housing
Act (HEARTH) was enacted, initiating the transition from the Emergency Shelter Grant Program to
the Emergency Solutions Grant Program. As part of this process, the U.S. Department of Housing
and Urban Development (HUD) is closing out the former Emergency Shelter Grant funding to
transition to the Emergency Solutions Grant Program.
The City of Bakersfield has a balance of $11,222.73 in Emergency Shelter Grant funds. Therefore,
staff is recommending the allocation of half of this balance to the current 2013 -2014 Emergency
Solutions Grant subcontractor: MKC. This amendment would increase MKC's 2013 -2014 ESG
payment amount from $48,700 to $54,311.36 (of which $48,700 is Emergency Solutions Grant
Funding and $5,611.36 is Emergency Shelter Grant Funding).
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N ADMINISTRATIVE REPORT
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Nick Fidler, Acting Public Works Director DEPARTMENT HEAD ,
DATE: April 23, 2014 CITY ATTORNEY
CITY MANAGER _&__
SUBJECT: Amendment No. 3 to Agreement 11 -100 with Parsons Transportation Group, Inc.
($2,800,457; revised not to exceed $43,510,276. Amendment 88.53% federally
funded - $2,479,245; and 11.47% locally funded - $321,212) for additional
professional services for Program Delivery/Engineering and Environmental
Support for TRIP; and for Preliminary Engineering and Coordinating /Managing
Completion of the Environmental Document for the Centennial Corridor Loop
(SR -58 Connector) Project (Various Wards)
RECOMMENDATION: Staff recommends approval of amendment.
BACKGROUND: In August 2005, Congress approved and President Bush signed the SAFETEA -Lu
federal highway bill which contained $630,000,000 in federal funds that former Congressman
William Thomas obtained for funding a program of transportation projects in the metropolitan
area; this program came to be known as the Thomas Roads Improvement Program, or TRIP.
These funds, when combined with other state and local funds result in a program that totals
over $1.3 billion.
Because of the magnitude and limited duration of TRIP and the need for specialized expertise
in the delivery of major highway projects, retaining the services of a program management
consultant was determined to be the best and quickest approach to deliver the TRIP projects.
A Request for Qualifications for Professional Services for Program Management was issued in
November 2005, and through a qualifications based selection process, Parsons Transportation
Group (Parsons) was selected to perform these services. Agreement 06 -053 was approved by
the City Council on February 22, 2006.
On July 12, 2011 staff issued a second Request for Qualifications (RFQ) for Professional Services
for Program Delivery/Engineering and Environmental Support Services for TRIP, as well as for
Professional Services for Preliminary Engineering and Coordinating /Managing Completion of
the Environmental Document for the Centennial Corridor Loop (SR -58 Connector) Project.
Again through a qualification based selection process, PARSONS was selected to provide
these services and Agreement 11 -100 was approved by the City Council on September 14,
2011.
Agreement No. 11 -100 has been amended twice to include additional work not originally
contemplated with the initial agreement. Amendment No. 1 was approved by the City
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ADMINISTRATIVE REPORT
Council on October 17, 2012 for $12,900,004, and this amendment incorporated the
advanced preliminary engineering for Phase 1 of the Centennial Corridor Project, which has
subsequently become titled the Beltway Operational Improvements Project. Amendment No.
2 was approved by the City Council on November 20, 2013 for $144,000, and this amendment
added new work in the form of additional environmental tasks and studies needed to bring
forward the Beltway Operational Improvements Project ahead of the Centennial Corridor
Project. The acceleration of the Beltway Operational Improvements Project was
recommended by Caltrans in order to hasten the encumbrance of federal TRIP earmark funds.
The Beltway Operational Project provides improvements along current highway facilities that
have independent utility and can be constructed with little to no right -of -way acquisitions.
Staff issued an RFQ in March for continuation of services to deliver the TRIP projects. Two
submittals were received from firms regarding this RFQ; but one of the submittals was not
responsive as it did not contain several specific required RFQ items and information. As such,
only the submittal by Parsons was found to responsive to the RFQ and contains all the required
items and information. In accordance with federal procurement procedures for these types of
services, staff is negotiating with Parsons the cost for providing these services. After
completion of negotiations, the agreement and costs are required to be submitted to Caltrans
for review and auditing of Parson's accounting procedures before it is brought to the City
Council for final approval later this summer.
Under Parsons' current Program Management contract, substantial progress has been made
in advancing the TRIP projects. A brief summary of major accomplishments that have
occurred and key milestones reached include:
0 Completion of construction of the Westside Parkway phases 2, 4, 6a and 6b, which
constructed the freeway from Truxtun Avenue to Allen Road;
0 Completion of the environmental documents, and near completion of the final design
and right of way acquisition for the Rosedale Highway Widening Project, the SR 178
Widening Project, the Beltway Operational Improvement Project, and the SR- 99 /Hosking
Road Interchange Project;
0 Completion of the final design, property acquisition, bidding, and the on -going
construction of the Westside Parkway Phase 6c, the SR -58 Gap project, and the SR-
178 /Morning Drive interchange project;
0 Completion of the environmental document and the release for public circulation of
the draft environmental document for the Centennial Corridor - SR -58 Connector
Project;
0 Approval by Caltrans and the Federal Highway Administration, and subsequent
implementation, of the early property acquisition program for the Centennial Corridor -
SR -58 Connector Project as authorized by new federal legislation passed in late 2012;
0 Public circulation of the draft environmental document and certification of the final
environmental document by Caltrans and the City Council this past February for the
24th Street Improvements Project.
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ADMINISTRATIVE REPORT
Agreement 11 -100 was originally anticipated to contain adequate funding to last until mid -
2016. However, Parsons has continued to perform tasks and provide services not originally
anticipated when the scope and fee for that agreement was negotiated. Some of the
additional work and tasks performed by Parsons include:
o ROW Acquisitions/ Eminent Domain Support - Parsons and their sub - consultants have
provided much more support for the acquisition of ROW than originally contemplated.
o Legislative support and lobbyist efforts - Parsons enlisted consultants to communicate
with senior Caltrans Management as well as staff with the Governor's office in order to
pursue the approval of the "early acquisition" process for properties for the Centennial
Corridor as allowed by federal legislation and as approved by the City Council.
o Sound wall /Noise studies and response to community questions regarding these issues
as they pertain to the Westside Parkway project.
o Implementation of the new "Buy America" rule and additional utility work coordination
caused by this new federal requirement.
o Support of the Finance Department as they develop reports and data necessary for the
completion of the application process for a TIFIA loan.
o Environmental Protection Agency requirements that required more extensive air quality
work than initially contemplated and which resulted in the development of a detailed
mitigation program and report involving additional tree planting and the resulting off-
setting benefits.
o Based on the comments received from the public during the comment period for the
24th Street Improvement Project, an aesthetic and landscape concept plan was
prepared and several meetings with the local residents were held to receive input and
develop this plan.
o Support for defending the City involving the lawsuit recently filed against the 24th Street
Improvement Project environmental document.
o Right -of -way services and support for the County of Kern for 71" Standard Road TRIP
Projects (The County has continued to reimburse the City for the cost of these services
per Agreement No. 10 -072).
Parsons was originally selected to manage the TRIP program based on their experience and
qualifications, and staff continues to be pleased and satisfied with their performance. TRIP is a
complicated, intricate program that involves coordination with, and often approval from,
many local, state and federal agencies, many of which have processes that can be
frustratingly slow. Staff has learned that maintaining good communication with these various
agencies is the best way to advance the TRIP projects, and Parsons has competently
represented the interests of the City in these on -going communications.
Funding for these Program Delivery/Engineering and Environmental Support Services will come
Tdw: G: \GROUPDAT\ADMINRPT\2014 \05 -07 \TRIP PM amend admin - REV2.docx
ADMINISTRATIVE REPORT
primarily from the federal earmarks received under SAFETEA -Lu, with about 12% of the cost of
these services paid from local matching funds. And as has been the structure for similar past
TRIP management agreements, funds for this Amendment are appropriated by the City
Council on an annual basis through the Capital Improvement Budget for the various TRIP
projects.
Approval of Amendment No. 3 to Agreement 1 1 -100 will allow the TRIP projects to continue to
be advanced and progress until the subsequent agreement mentioned above is brought to
the City Council for final approval later this summer. Staff recommends approval of the
Amendment.
Tdw: G: \GROUPDAT\ADMINRPT\2014 \05 -07 \TRIP PM amend admin - REV2.docx
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ADMINISTRATIVE REPORT
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LIFO
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM: 8, QQ .
TO: Honorable Mayor and City Council
FROM: Nick Fidler, Acting Public Works Director
DATE: April 23, 2014
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY )4-2
CITY MANAGER &
SUBJECT: Contract Change Order No. 1 to Agreement No. 13 -155 with Granite Construction,
Inc. ($17,647.50; revised not to exceed $3,035,579.50) for the project known as
Mohawk Street Improvements from Rosedale Highway to Siena Lane (Ward 3).
RECOMMENDATION: Staff recommends approval of Contract Change Order.
BACKGROUND: This project consists of constructing street improvements on a new alignment of
Mohawk Street from Rosedale Highway north to Siena Lane.
During the course of the project, it was discovered that additional cable fencing needed to be
repaired and relocated; this work was not shown on the original plans. This work needs to be
added in order to remove the existing fence from the new roadway alignment and to secure
the adjacent property from public access. The contractor has agreed to relocate this fence at
a total cost of $17,647.50.
This is the first change order to be submitted for this project. This change order will increase the
project total by $17,647.50 (which results in a 0.6% increase of the original contract amount) as
illustrated below:
• Original Contract Amount = $3,017,932.00
• Amended Contract Agreement after Change Orders = $3,035,579.50
Net Increase to date = $ 17,647.50
Sufficient funds are budgeted to fund this Change Order. This project is funded with Traffic
Impact Fees. Therefore, there is no General Fund impact associated with this Change Order.
RV (Construction)
April 24, 2014, 9:59AM
G:\ GROUPDAT\ADMINRPT\2014 \05- 07 \CCO 1 Mohawk Street Improvements. doc
BAKE
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ADMINISTRATIVE REPORT
LIF 0
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM: S.
TO: Honorable Mayor and City Council APPROVED
FROM: Nick Fidler, Acting Public Works Director DEPARTMENT HEAD
DATE: April 22, 2014 CITY ATTORNEY AL
pp
CITY MANAGER
SUBJECT: Contract Change Order No. 4 to Agreement No. 13 -140 with Security Paving
Company ($60,000.00; revised not to exceed $14,225,216.00) for the project
known as SR -58 Gap Closure Project (TRIP) (Wards 1 and 2).
RECOMMENDATION: Staff recommends approval of Contract Change Order.
BACKGROUND: This project consists of widening State Route 58 to three lanes in each
direction from State Route 99 to 0.5 miles east of Cottonwood Road.
During the temporary lane shifts necessary for the construction of this project, vehicular traffic
must utilize the paved shoulders as part of the new temporary lanes. The project plans
(prepared by Caltrans) called for the deteriorated areas of these shoulders to be
reconstructed prior to placing traffic on the shoulder. However, once the traffic began
utilizing the shoulder area, further deterioration occurred in areas not shown on the plans.
These areas need to be repaired in order to provide for the safety of the traveling public. The
contractor has agreed to perform these repairs on a time and materials basis. The estimated
cost of both the current repairs and any needed future repairs is $60,000.
The net cost increase of Contract Change Order No. 4 is $60,000. The sum of all change orders
to date on this project reflects a total cost increase of $71,200 (which results in a 0.5% increase
of the original contract amount) as illustrated below:
• Original Contract Amount = $14,154,016.00
• Amended Contract Agreement after Change Orders = $14,225,216.00
Net Increase to date = $ 71,200.00
Sufficient funds are budgeted to fund this Change Order. This Change Order is 100% federally
funded; therefore, there is no General Fund impact associated with this Change Order.
RM (Construction), tdw
April 24, 2014, 4:03PM
G:\ GROUPDAT \HDMINRPT\2014 \05- 07 \CCO 4 SR -58 Gap Closure.doc
BAKER
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ADMINISTRATIVE REPORT
c LIFO
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM: K CC,
TO: Honorable Mayor and City Council
FROM: Nick Fidler, Acting Public Works Director
DATE: April 24, 2014
APPROVED
DEPARTMENT HEAD \0'
CITY ATTORNEY
CITY MANAGER
SUBJECT: Contract Change Order No. 9 to Agreement No. 12 -165 with Security Paving
Company, Inc. (net increase of $13,277.38; for a revised not to exceed amount of
$29,401,923.13; change order funded with STIP Funds {100 %)) for the Construction of
the Westside Parkway Phase 6C Project. (TRIP) (Ward 4)
RECOMMENDATION: Staff recommends approval of Contract Change Order.
BACKGROUND: The Westside Parkway Phase 6C Project consists of constructing four lanes of
freeway (two in each direction) between Allen Road and the Stockdale Highway /Heath Road
intersection, building approximately three miles of sound walls, as well as completing all ramp tie -
ins to the Allen Road interchange. The Project will also build a bridge for Renfro Road to cross
over the Westside Parkway. The Westside Parkway will ultimately be an eight mile long, east -west
freeway extending from Truxtun Avenue west to Stockdale Highway /Heath Road with
interchanges at Mohawk Street, Coffee Road, Calloway Drive, and Allen Road.
Change Order No. 9 provides compensation to the contractor for restoring existing facilities in the
backyards of those properties affected by the construction of the soundwalls. For the Phase 6c
project, soundwalls have been constructed to date along the backyards of 74 resident properties
(there are six more properties where the soundwall has not been completed yet). The scope of
work as stated in the bid documents included the restoration of plants, grass, irrigation systems,
lateral fences adjoining the existing walls, and any pieces of equipment attached to these walls.
Also, the bid specifications state that the contractor is responsible for any damage that occurs to
resident's facilities due to the contractor's negligence. However, some existing facilities such as
concrete slabs, flower beds, or brick decks had to be partially removed in order to allow the
construction of the soundwalls to occur. These facilities were not shown in detail on the plans,
and as such, are not a part of the contractor's responsibility under the bid specifications. A
contract change order is necessary to pay for the expense for the removal and replacement of
these items. This change order results in an increase of $13,277.38.
Staff recommends approval of Contract Change Order No. 9. Cumulative change orders,
including this proposed change order, total a net decrease of $580,299.29. This is a 1.9% decrease
over the original contract amount as illustrated below:
0 Original Contract Amount
= $
29,982,222.42
• Previous Change Orders
= $
- 593,576.67
• Current Change Order No. 9
= $
13,277.38
• Amended Contract Agreement after Change Orders
= $
29,401,923.13
Net Increase
= $
- 580,299.29
Sufficient funds are budgeted to cover this Contract Change Order. There is no General Fund
impact associated with this change order.
Tdw:G: \GROUPDAT\ADMINRPT \2014 \05- 07\Admin Rpt CCO WSP Phase 6C.docx
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ADMINISTRATIVE REPORT
LIFO
MEETING DATE: May 07, 2014 AGENDA SECTION: Consent Calendar
ITEM: T. c(d .
TO: Honorable Mayor and City Council APPROVED
FROM: Nick Fidler, Acting Public Works Director DEPARTMENT HEAD 141
DATE: April 16, 2014 CITY ATTORNEY p�
CITY MANAGER
SUBJECT: Accept bid and approve contract to Smith Construction Company, Inc.
($716,994.17) for the rehabilitation of Primary Clarifiers No. 1 through 4 at
Wastewater Treatment Plant No. 3 (Ward 6).
RECOMMENDATION: Staff recommends acceptance of low bid and approval of contract
BACKGROUND: The purpose of primary clarifiers is to remove organic solids from the wastewater,
the efficiency of which can greatly impact the overall ability of the plant to treat the influent.
There are eight primary clarifiers at Plant 3, four of which are currently non - operational. This
project will rehabilitate the non - operational primary clarifiers, allowing them to be brought back
on -line once the project is completed.
The four primary clarifiers that are to be rehabilitated were not part of the 2007 expansion project
and have been off -line for approximately three years. Completion of this project will also allow
Plant 3 staff to inspect and address mechanical issues arising in the on -line primary clarifiers.
The Engineer's Estimate for this construction contract was $725,000.
On March 14, 2014, a total of three bids were received; all of those bids are acceptable. Those
acceptable bids are as follows:
Smith Construction Company, Inc.
2139 N. Brairwood Ave.
Fresno, CA 93705
Industrial Coating & Restoration
2534 Oceanside Blvd.
Oceanside, CA 92054
Specialty Construction, Inc.
645 Clarion Court
San Luis Obispo, CA 93401
in the amount of $716,994.17
in the amount of $737,590.00
in the amount of $955,920.00
Sufficient funds are budgeted for award of this project. Sewer Enterprise funds provide the
funding source for this project; therefore, there is no General Fund impact associated with this
project. In addition, this project is exempt from prevailing wage requirements.
ERoldan
April 17, 2014
G: \GROUPDAT\ADMINRPT \2014 \05- 07 \WWTP 3 Prim Clari Rehab Admin Rpt.docx
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM: F. ee'
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD ;
DATE: April 28, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept base bid plus additive alternate # 1 and approve contract with
Daktronics, Incorporated ($181,750) to furnish and replace the marquee at the
Rabobank Arena, Theater and Convention Center. (Ward 2)
RECOMMENDATION: Staff recommends acceptance of bid and approval of contract.
BACKGROUND:
The existing marquee was erected in 1998 when the Rabobank Arena was built. In 2002 the
support of the marquee was raised to its current height to allow for greater visibility. In 2005
the signage was updated to reflect the naming rights deal with Rabobank.
The main display section of the marquee is very old technology and needs to be replaced.
The outdated technology no longer functions properly and replacement parts are difficult to
obtain.
AEG staff has advised the City that with a new marquee and updated technology, additional
advertising revenue opportunities would be available to the facilities. AEG staff currently
estimates that an additional $6,000 annual spending from 30 current and potential sponsors
would generate approximately $180,000 per year in new advertising revenues.
On March 21, 2014 bids were solicited to furnish and replace the marquee at the Rabobank
Arena. Six (6) bids were received on April 10, 2014 in response to the solicitation.
The bid document included target specifications to replace the LED portion of the marquee to
gain an increased screen size from the existing 6'6" by 19' to 7'9" by 26'11 ". In addition to the
larger size, the new marquee will include video - moving graphics and animation capabilities.
The bid package was structured as a "base bid" for the larger marquee screen size, with the
option of offering additive alternates for each vendor to allow for alternative design features
regarding the replacement or improvement of the required naming rights signage. The intent
of the City was to evaluate and make a selection based on the lowest acceptable "base bid"
price. Then, after the lowest bid vendor was selected, we would evaluate alternate signage
options provided by the selected vendor for further consideration.
A summary of the six (6) bids received is provided below:
Purchasing Divisiorift
S:\PURCH\ADMIN\Hdmin 13 -14 \Furnish and Install Marquee at Rabobank Arena, 13- 14 -74, May 7, 2014.docx
ADMINISTRATIVE REPORT
Bids received from Ad -Art Sign Company and YESCO Signs were based on replacement of the
LED panel at its current size; where the bid specifications clearly defined the larger dimensions
for a larger display panel. Staff recommends declaring their proposals non - responsive as their
bid proposal did not meet the targeted specifications.
The base bid submitted by Daktronics, Incorporated in the amount of $157,000 meets the
targeted specifications of the bid document. In order to give the marquee a clean and fresh
appearance with updated naming rights signage, staff is recommending that additive
alternate #I also be approved at an additional cost of $24,750.
Staff therefore finds the bid submitted by Daktronics, Incorporated to be acceptable and
recommends approval of the contract in the amount of $181,750; inclusive of the base bid in
the amount of $157,000 plus additive alternate# 1 in the amount of $24,750.
Funds are budgeted for this purchase in the Capital Outlay Fund, which were contributed by
AEG as part of their management contract negotiations. Again, the City anticipates the
additional advertising revenues estimated at $180,000 annually will re -coup this capital
expenditure in less than 18 months.
Purchasing Division/kb
S:\PURCHWDMIN\Admin 13 -14 \Furnish and Install Marquee at Rabobank Arena, 13- 14 -74, May 7, 2014.docx
BASE BID
Responsive
BIDDER
AMOUNT
Yes /No- Reason
Ad -Art Sign Company
$105,370.00
No- display panel not right size
Fresno, CA
YESCO Signs
$131,519.80
No- display panel not right size
Jurupa Valley, CA
Daktronics, Inc.
$157,000.00
YES
Brookings, SD
Toshiba America
$173,104.00
Not fully evaluated
Irvine, CA
Fresno Neon Sign Co.
$194,279.00
Not fully evaluated
Fresno, CA
Fluoresco Lighting
$201,036.00
Not fully evaluated
Tucson, AZ
Bids received from Ad -Art Sign Company and YESCO Signs were based on replacement of the
LED panel at its current size; where the bid specifications clearly defined the larger dimensions
for a larger display panel. Staff recommends declaring their proposals non - responsive as their
bid proposal did not meet the targeted specifications.
The base bid submitted by Daktronics, Incorporated in the amount of $157,000 meets the
targeted specifications of the bid document. In order to give the marquee a clean and fresh
appearance with updated naming rights signage, staff is recommending that additive
alternate #I also be approved at an additional cost of $24,750.
Staff therefore finds the bid submitted by Daktronics, Incorporated to be acceptable and
recommends approval of the contract in the amount of $181,750; inclusive of the base bid in
the amount of $157,000 plus additive alternate# 1 in the amount of $24,750.
Funds are budgeted for this purchase in the Capital Outlay Fund, which were contributed by
AEG as part of their management contract negotiations. Again, the City anticipates the
additional advertising revenues estimated at $180,000 annually will re -coup this capital
expenditure in less than 18 months.
Purchasing Division/kb
S:\PURCHWDMIN\Admin 13 -14 \Furnish and Install Marquee at Rabobank Arena, 13- 14 -74, May 7, 2014.docx
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ADMINISTRATIVE REPORT
C'
IF
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Nick Fidler, Acting Public Works Director
April 22, 2014
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
HVAC Replacement /Upgrade - Community Development Department Building
(Ward 2):
1. Accept bid and approve contract to Zim's Integrated Mechanical Service Inc.
($646,317.00) for construction of the project.
2. Appropriate $250,000 Facility Reserve Funds to the Community Development
Department's Capital Improvement budget within the Capital Outlay Fund.
RECOMMENDATION: Staff recommends acceptance of low bid, and approval of contract and
appropriation.
BACKGROUND: The existing heating, ventilation, and air conditioning system (HVAC) at the
Community Development Department's building, located at 1715 Chester Avenue, has several
major operational problems. Based upon staff's analysis of the condition of this HVAC unit, the
existing unit is deteriorated and repairs to the unit are no longer effective. The unit is original to
the building and has been in service since the mid- 1960's. Therefore, staff recommends a major
refurbishment of the existing unit, which will be accomplished by salvaging and reusing viable
components and integrating new components when necessary.
Generally, this project includes:
• Removing and salvaging the two existing air conditioning compressors, the electric motor
for the compressors, and the electrical switch gear for the motor;
• Removing and disposing of the other existing HVAC components;
• Supplying and installing all of the new equipment, valves, piping, tubing, controls as
stated on the plans;
• Furnishing and installing a control system; and
• Calibrating and testing the new system
The Engineer's Estimate for this project was $675,000. This project is exempt from prevailing
wage requirements.
Public Works /Design Engineering /ADR
P6D002
G: \GROUPDAT \ADMINRPT \2014 \05 -07 \HVAC Replacement Upgrade Development Services Building - revised.docx
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On April 8, 2014, a total of six bids were received; all of those bids are acceptable. Those
acceptable bids are as follows:
Zim's Integrated Mechnical Service Inc.
14747 Blaine Ave
Bellflower, CA 90706 in the amount of $646,317.00
ACCO Engineered Systems, Inc.
6265 San Fernando Road
Glendale, CA 91201 in the amount of $674,219.00
Journey Air Conditioning Co.
103 Michigan Street
Bakersfield, CA 93307 (County) in the amount of $680,505.00
Sunset Mechanical Const., Inc.
4617 Kimber Ave
Bakersfield, CA 93307 (City) in the amount of $693,226.12
Sea Pac Engineering, Inc.
3325 Wilshire Blvd., Suite 305
Los Angeles, CA 90010 in the amount of $710,000.00
Brannon Inc. DBA Smith Elec.
1340 West Betteravie Road
Santa Maria, CA 93455 -1030 in the amount of $760,953.00
This project is proposed to be funded with a combination of Capital Outlay funds and Facility
Reserve Funds. The Facility Reserve Fund are funds set aside for major renovations and repairs to
City facilities. Only Capital Outlay funding is currently appropriated. Therefore, this
Administrative Report includes the appropriation of $250,000 of Facility Reserve funds, which is
required to fully fund the award of this project plus a 5% contingency.
On April 16'", the second low bidder, ACCO Engineered Systems, submitted a letter protesting
the proposed award of this project to the low bidder, Zim's Integrated Mechnical Service.
ACCO claimed that Zim's does not have the proper California State Contractors' License
Classification. Staff has reviewed ACCO's claim, the project bid documents, and the
regulations that pertain to the State Contractors' License Classifications. Staff also contacted a
Senior Investigator with the State License Board. Based upon staff's review and information
provided by the Senior Investigator with the State License Board, the bid documents specified
the appropriate licenses and Zim's possesses the appropriate licenses. A copy of both ACCO's
protest letter and a response from the City Attorney's Office are attached to this Administrative
Report.
Public Works /Design Engineering /ADR
P6D002
G: \GROUPDAT \ADMINRPT \2014 \05- 07 \HVAC Replacement Upgrade Development Services Building - revised.docx
O�BA E[
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ADMINISTRATIVE REPORT
c *
t
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: April 23, 2014
APPROVED
DEPARTMENT HEAD ,� r
CITY ATTORNEY
,.,
CITY MANAGERS
SUBJECT: Transfer and Appropriate $54,125 Transient Occupancy Tax Fund Balance to the City
Debt Service Fund to account for the annual loan payment associated with the PG &E
On -Bill Financing program.
RECOMMENDATION: Staff recommends approval of the Transfer and Appropriation.
BACKGROUND:
On June 6, 2012 the City Council approved the financing of a lighting retrofit project at Rabobank Arena
with a zero interest loan from Pacific Gas and Electric Company (PG &E). The loan repayment was
structured under PG &E's "On -Bill Financing" program, where the monthly loan payments are included
as a component of the monthly electricity bill. The loan was to be paid back over a 53 month period.
During the repayment period the City's electricity bills would be approximately the same as before the
project was completed. After the loan is repaid the City will enjoy the full savings per month of the more
efficient facility in the form of lower electricity bills.
The loan was scheduled to begin repayment upon completion of the project, which occurred in June
2013. The Council actions in June 2012 authorized the budgetary actions needed to complete the
capital project. However, due to an oversight, staff did not incorporate the budgetary and accounting
mechanics into the 2013 -14 fiscal year budget for the debt service payments on the loan. Approval of
this action will help resolve any budget variance issues associated with this item.
The City is pleased with the availability of this zero interest program through PG &E and we are actively
looking at additional project opportunities to become more energy efficient throughout the City.
nks
April 23, 2014, 5:21 PM
S:Wdmin\Admin ReportsWdmin - bud adj may 2014 pge loan pmt.doc
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ADMINISTRATIVE
REPORT
LIFO
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM: e, hh.
TO: Honorable Mayor and City Council APPROVED
FROM: Douglas N. Mclsaac, Community Development Director DEPARTMENT HEAD
DATE: April 16, 2014 CITY ATTORNEY
CITY MANAGER _
SUBJECT: Transfer and Appropriate additional development fee revenues from the
Development Services Fund to the Public Works Capital Improvement Budget
within the Capital Outlay Fund for repairs and improvements to the Community
Development Building.
RECOMMENDATION:
Staff recommends appropriating the funds.
BACKGROUND:
In Fall 2013, work was undertaken to repair the rooftop parking deck of the Community
Development Building, located at 1715 Chester Avenue. During this time, a significant rain
event caused water leakage to occur through the exposed rooftop, which resulted in water
damage to the first floor of the building where most of the business with the public takes place.
Measures were taken to create temporary work areas to continue to serve the public while also
addressing the most critically damaged areas.
In addition to the water damage, the age of the building and the fact that it was adapted to
City use from a former savings and loan building has also created items that are in substantial
need of repair and the need for improvements that would allow service to be provided to the
public more effectively and efficiently.
In conjunction with the Public Works Department, staff has outlined a scope of work which will
repair the water damaged areas, fix trip and fall issues with the existing flooring, and provide
new work stations that will improve the ability for Planning and Building staffs to interact with the
public in a more efficient manner. This includes replacement of damaged carpet, flooring and
cubicles. The project will also improve workflow through modifications the existing floor plan
and customer service areas.
The estimated total cost for this project is $120,000. The Community Development Department
has realized savings in current year capital projects that totals $75,000, which is available for this
purpose. Accordingly, staff is recommending a transfer and appropriation $45,000 of
development fee revenue balance to supplement existing available funds to complete this
project.
S: \Dana \ADMINS \2014 \MAY \5 -7 -1st Floor Remodel Admin for $45K.docx
BA
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ADMINISTRATIVE REPORT
LI 0
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM: F. j j
TO: Honorable Mayor and City Council APPROVED
FROM: Dianne Hoover, Director of Recreation & Parks DEPARTMENT HEAD
DATE: April 15, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Appropriate $35,000 from Kaiser Permanente Southern California Fund grant
revenues to the Recreation and Parks Operating Budget within the General Fund to
provide swim lessons and passes to children and adults (Operation Splash).
RECOMMENDATION:
Staff recommends approval of appropriation.
BACKGROUND:
On April 1, 2014, the Department of Recreation and Parks was awarded a one year, $35,000
grant from Kaiser Permanente Southern California Fund to provide discounted swim lessons and
summer season passes to low- income families through "Operation Splash." The program will also
focus on providing parent CPR /First Aid training, and water safety and healthy beverage
education classes for youth and parents. Approximately 1,465 children and adults will be served
through this grant.
April 17, 2014, 10:50AM:jln
&\ADMINISTRATION DIVISIONWdmin Rpts\2014 Adminslkaiser grant.doc
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ADMINISTRATIVE REPORT
MEETING DATE: May 07, 2013 AGENDA SECTION: Consent Calendar
ITEM: p,
TO: Honorable Mayor and City Council APPROVED
FROM: Greg Williamson, Chief of Police DEPARTMENT HEAD
DATE: April 25, 2014 CITY ATTORNEY �Z
CITY MANAGER
SUBJECT: CalOES Grant Appropriation for the Bakersfield Police Department:
1. Appropriate $121,369 State Grant Revenues (from the California Office of
Emergency Services) to the General Fund Police Operating Budget, for the
Children Exposed to Domestic Violence Specialized Response Program.
RECOMMENDATION:
Staff recommends approval of the appropriation.
BACKGROUND:
On April 17, 2013 the Bakersfield City Council established agreements with the Alliance Against
Family Violence and Sexual Assault ( AAFVSA), and the Kern County Department of Human
Services Child Protection (CPS), as a condition of receiving a grant award from the California
Office of Emergency Services (CaIOES) for the Children Exposed to Domestic Violence
Specialized Response Program (EV Program).
On May 23, 2013, the Bakersfield Police Department (BPD) was awarded $147,790 from the
CalOES EV Program for the first year of a three -year fund cycle, beginning on January 1, 2013
and ending December 31, 2013. Due to the late start of the grant, CalOES has authorized a
carry-over of our unexpended grant fund balance from the first year ($53,631) and has awarded
an additional $121,369 for the second year. The combined total of grant funding available for
the second year is $175,000. Funding for the second year will be distributed as follows:
AAFVSA will receive up to $136,776 in reimbursement for services provided under this grant,
including response to victims. The BPD Investigations Division's Family Victims Unit will receive up
to $38,224 in over -time pay to commit one detective and /or officer on Saturdays and Sundays, to
work eight hour shifts dedicated to follow up investigation on domestic violence incidents where
children are in the home.
CPS has formalized their participation through an operational agreement, with no grant funding
requested.
Page 1 of 2
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ADMINISTRATIVE REPORT
The objective of the EV Program is to build a multi - disciplinary team to respond to the needs of
children exposed to domestic violence, which will be named Children Exposed to Domestic
Violence Intervention Collaboration ( CEDVIC). Specifically CEDVIC will:
• Reduce children's exposure and trauma resulting from domestic violence.
• Provide funding to AAFVSA for 24 -hour, year round, immediate response to victims and
children exposed to domestic violence.
• Provide specialized cross training for all members of CEDVIC to respond to and effectively
investigate cases of domestic violence and provide improved effective early intervention
services for victims and children exposed to domestic violence.
• Provide quality investigations for the Kern County District Attorney's Office in order to
increase the number of the domestic violence cases filed for prosecution.
• Provide a single location for members of CEDVIC to meet for the purposes of case
debriefings, training, and planning.
A
Page 2 of 2
B3, Aw;;ERs
ADMINISTRATIVE REPORT
nu
LI 0
MEETING DATE: May 21, 2014 AGENDA SECTION: Consent Calendar
ITEM: K Ik
TO: Honorable Mayor and City Council
FROM: Dianne Hoover, Director of Recreation & Parks
DATE: April 23, 2014
SUBJECT: Synthetic Turf Median Projects (Wards 1, 2, 4, 5):
APPROVED
DEPARTMENT HEAD-6 /4/-
CITY ATTORNEY a-
CITY MANAGER AS
Approve the addition of seven median test project sites to the City's Capital
Improvement Program for FY 2013 -14 for a total of $111,489.
2. Appropriate $7,700 median trust funds, transfer $35,945 savings from Millcreek
Park Plaza project, and transfer $67,844 savings from Westside Parkway Phase I
project to the Public Works Capital Improvement Budget within the Capital
Outlay Fund.
RECOMMENDATION:
Staff recommends approval of the projects and the appropriation and transfer of funds.
BACKGROUND:
On April 3, 2014, the Community Services Committee received and approved the staff report on
continuing the testing of artificial turf in medians in various locations where unfinished medians
exist. Currently, City Hall North and a small area on Stine Road, just south of Panama Lane are
test sites where staff is monitoring the amount of maintenance and upkeep needed after
installing artificial turf.
Artificial Turf
The quality and aesthetics of artificial turf has improved considerably in recent years and is
comprised of more recycled materials than earlier products. This has resulted in lower prices and
more environmentally friendly products. Typically, artificial turf must be replaced every eight to
ten years, which previously created disposal and landfill issues. With the increased use of
recycled materials, the disposal problems are reduced significantly and can be repurposed into
other products.
Landscape Standards
The city's landscape standards require a minimum width and length of 8 feet and 50 feet,
respectively, for the installation of grass and landscaping in medians. In addition, an 18 inch
concrete border is required to prevent runoff into the street and to protect maintenance workers
in busy traffic.
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ADMINISTRATIVE REPORT
If installation of artificial turf becomes more prevalent throughout the city, the City's landscape
standards will need to be revised. Using test sites will enable staff to better analyze the current
standards and how they will need to be revised to accommodate artificial turf in future street
developments. All test sites, including those proposed in this request, will need to be considered
and evaluated on a case by case basis.
Process for Installation of Natural Turf in Existing Unimproved Medians
Most of the City's unimproved medians currently do not have connections to a water source.
Providing water for landscaping and natural turf includes trenching along or across roads and
installing water and electric meters as well as backflow devices. Since artificial turf does not
require these installations or soil amendments, the recommended test sites are perfect
candidates for artificial turf.
Funding Sources and Costs
Using savings from various capital improvement projects, this second phase of the artificial turf
program will cost a total of $111,489. Funding sources include $7,700 from the Median Trust Fund,
$35,945 savings from Mill Creek Park Plaza and $67,844 from the Westside Parkway Phase I
project.
Cost Considerations
During the test period of the proposed medians, staff will analyze the time spent on removing dirt
and debris from the artificial turf. Currently, staff time is spent on mowing, fertilizing, spraying and
trimming natural grass on medians. The cost of materials, seeding, and water adds to the overall
expenses necessary for maintaining current medians. Synthetic turf costs more initially than
natural grass, and must be replaced every 10 -12 years for aesthetics and quality. However,
ongoing evaluations of the test sites will help staff to determine the potential for savings in other
areas.
Water Savings
With increased attention on California's drought, the greatest advantage of artificial turf is in
water savings. Water expenses have increased over the past few years and will likely continue to
increase. In addition, sprinkler heads must be repaired or replaced periodically due to damage
or wear and tear.
Proposed Locations
Staff recommends the following locations as test sites:
1. Brundage Lane, directly west of Union Avenue (Ward 1)
2. Fairfax Road, south of Redbank Road - three separate medians (Ward 1)
3. California Avenue at H Street - both east and west at the intersection (Ward 2)
4. Truxtun Avenue from Mohawk to Commercial Way (Ward 2)
5. Allen Road, north of San Juan Avenue (Ward 4)
6. Calloway Drive, north of Westside Parkway (Ward 4)
7. Buena Vista Road, north of Harris Drive (Ward 5)
The full report that was presented to the Community Services Committee is attached and
includes photos along with funding sources of the proposed test sites.
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ADMINISTRATIVE REPORT
10
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar
ITEM: g, 11.
TO: Honorable Mayor and City Council APPROVED
FROM: Douglas N. Mclsaac, Community Development Director
DEPARTMENT HEAD
DATE: April 25, 2014
CITY ATTORNEY
CITY MANAGER
SUBJECT: Department of Housing & Urban Development (HUD) FY 10 /11 Action Plan
Amendment No. 11, reprogramming $11,222.73 in Emergency Shelter Grant
Funding (All Wards):
RECOMMENDATION:
Staff recommends approval of the amendment.
BACKGROUND:
The City receives funding annually from HUD as an entitlement community through the City's
Action Plan, which describes all HUD - funded City projects and sets aside funding for Section
108 loan payments for a particular fiscal year. The process by which significant changes are
made to the Action Plan is termed by HUD to be a Substantial Amendment. Staff is now
recommending a Substantial Amendment to the City's FY 10 /11 Action Plan.
Each year, as part of the City's entitlement funding from HUD, the City receives funds
designated toward assisting homeless populations. Prior to FY 11 /12, this program was titled
the Emergency Shelter Grant (ESG) program, and was primarily focused on funding homeless
shelter operations and activities. However, with the passage of the Homeless Emergency
Assistance and Rapid Transition to Housing Act, starting FY 11/12 the program was expanded
to provide for street outreach and rapid re- housing of households recently experiencing
homelessness. The new program is titled the Emergency Solutions Grant program.
In February 2014, staff was informed that HUD would be closing out the pre -2011 Emergency
Shelter Grant program. At that time, HUD informed staff that the City of Bakersfield had
accumulated $11,222.73 in administrative savings over the life of the program, and those
funds could be re- programmed to assist emergency shelter operations as part of closing out
that grant.
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Thus, in order to allocate those funds for emergency shelter activities per the City's Citizen
Participation Plan, HUD is requiring that the City approve the following Action Plan
amendment:
Fiscal
Program
Current Plan
Action
Revised Plan
Year
Amount
Amount
PROJECTS CREATED AND FUNDS
TRANSFERRED
TO
10/11
FYI 0/11 Bakersfield ESG Closeout
Emergency Shelter Operations
Create
Activities to closeout pre -2011
$0
(+$11,222.73)
$11,222.73
Emergency Shelter Grant Program
In accordance with HUD regulations and the City of Bakersfield's Citizen Participation Plan, a
30 -day Public Notice for the aforementioned amendment to solicit public input was published
on April 8, 2014. No comments have been received to date.
Staff is proposing the funding be divided equally between the two primary emergency shelter
providers funded annually by the City, the Bakersfield Homeless Center and Bakersfield Rescue
Mission (the Mission at Kern County). In separate but related items on this agenda are
amendments to current ESG service provider agreements with Bakersfield Homeless Center
and Bakersfield Rescue Mission to allocate the aforementioned funds.
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ADMINISTRATIVE REPORT
LIF
MEETING DATE: May 7, 2014 AGENDA SECTION: Successor Agency
ITEM:!?. M M.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Nelson K. Smith, Finance Director
April 24, 2014
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
Receive and file successor agency payments from April 4, 2014 to
April 24, 2014 in the amount of $638.91
RECOMMENDATION:
Staff recommends report be received and filed.
BACKGROUND:
APPROVED
The City administers payment of Successor Agency enforceable obligation payments as
authorized by the State Department of Finance (DOF) to further the dissolution of the former
Bakersfield Redevelopment Agency. The Successor Agency submits a Recognized Obligation
Payment Schedule (ROPS) to the Bakersfield Oversight Board and the DOF every six (6) months
for approval. All payments of the Successor Agency must be on this approved listing in order
to be valid and authorized payments of the Successor Agency.
A check register is provided which summarizes the transactions processed during the above
referenced period. Additional details are provided below for each transaction.
Check #589424 to HDL Coren & Cone Inc. for $400.00 is for professional services regarding
Annual Continuing Disclosure for RDA Tax Allocation Bonds Series 2009A & B. Payment
approved as ROPS line item #3.
E- Payables Check #6559 to Bakersfield Californian for $238.91 is for the posting of a legal notice
for consideration of ratification. Payment approved as ROPS line item #5.
SAKim G\ADMIN — SA \COUNCIL- ADMIN- SA- 2014\ADMIN —SA 05- 07- 14.doc
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ADMINISTRATIVE REPORT
CgL1 0
MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar Hearing
ITEM: q, a,
TO: Honorable Mayor and City Council
FROM: Nick Fidler, Acting Public Works Director DEPARTMENT HEA[
DATE: April 23, 2014 CITY ATTORNEY
CITY MANAGER /C-5
SUBJECT: A public hearing to consider the Resolution ordering the vacation of the alley
within Block 112 of the "Map of Bakersfield and Sumner" between Sonora Street
and Inyo Street and E. 19th Street and E. 21St Street. (Ward 2)
RECOMMENDATION: Staff recommends adoption of Resolution.
BACKGROUND: The property owner, Berchtold Equipment Co. is requesting the vacation of
the alley between Sonora Street and Inyo Street and E. 19th Street and E. 21St Street because
they transfer large equipment from one yard across the alley to the other. They are concerned
that it poses a safety hazard to both pedestrian and vehicular traffic. Berchtold Equipment Co.
owns all the property on the south side of the alley and one parcel on the north side of the
alley. The two additional property owners, Alfredo & Blanca Lorenzo and Eligon LLC., on the
north side of the alley were notified by mail of the proposed vacation. As of the date of this
report, no objections have been received.
The City Fire, Police, Public Works, and Community Development Departments have been
notified of the request and no objections have been received as of the date of this report.
Public Works notes that there is City sewer but no storm drain facilities in this area.
The utility companies serving the area have been notified by mail. Utilities are located in the
alley to be vacated; therefore, a 20 -foot Public Utility Easement will be reserved.
Preliminary notices were mailed to all adjacent property owners within a minimum 300 - foot
radius of the proposed vacated area. Public Works has received no objections from these
owners as of the date of this report.
On February 25, 2014, the Planning Department found the proposed vacation of the alley
between Sonora Street and Inyo Street and E. 19th Street and E. 21 It Street to be consistent with
the Metropolitan Bakersfield General Plan pursuant to Government Code 65402.
It was determined that this action is exempt from the requirements of the California
Environmental Quality Act pursuant to Section 15061 (b) (3) of CEQA guidelines (general rule),
because there is no possibility that the action may have a significant effect on the
environment.
Resolution of Intention No. 1778 declaring intention to order said proposed vacation was
adopted by City Council at the regular meeting of April 16, 2014.
Notice of this public hearing has been duly advertised and posted as required by law.
Te
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�1 �fYA�
1F0
MEETING MEETING DATE: May 7, 2014 AGENDA SECTION: Consent Calendar Hearing
ITEM: q.
TO: Honorable Mayor and City Council
FROM: Nick Fidler, Acting Public Works Director
DATE: April 23, 2014
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY p�
CITY MANAGER /W
SUBJECT: Public Hearing to consider Resolution Adopting Revised Pioneer Planned Drainage
Area (Ward 3).
RECOMMENDATION: Staff recommends adoption of Resolution.
BACKGROUND: Council adopted the Pioneer Planned Drainage Area (PDA) on July 19, 1981. This
PDA is currently part of Ordinance Section 16.32.060 of the Bakersfield Municipal Code relating to
Drainage Facilities. Rapid development in the area has necessitated a need to update both the
PDA study and applicable fees.
Staff completed an updated master drainage study for this PDA, which includes an area
generally bounded by Morning Drive on the east, a Southern California Edison easement on the
west, Highland Knolls Drive on the north, and Niles Street to the south. As part of this study, the
City preliminarily designed the "backbone" storm drain system, which consists of a pipeline and
multiple drainage basins that will drain water to a central basin to serve this area. The City has
also prepared an updated cost estimate for this system's construction. Future developments in
this area would pay their proportionate share of the project's cost. The PDA fees collected as
new and existing parcels develop within the project area will be used either to construct the
remainder of the system or to reimburse any developer that builds a portion of the system. The
costs of the improvements have been apportioned on a per acreage basis.
This Resolution approves the revised boundaries of the area, the revised cost of the
improvements, and the revised assessment fee schedule.
The Public Works Department has notified by mail both the property owners within the revised
boundaries of the PDA as well as property owners within 300 feet of the PDA's revised boundaries
of the proposed revisions. Public Works has received no objections from these owners as of the
date of this report.
Ps
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ADMINISTRATIVE REPORT
C R1' •
1
MEETING DATE: May 7, 2014 AGENDA SECTION: Reports
ITEM: ,
TO: Honorable Mayor and City Council
FROM: Alan Tandy, City Manager
DATE: April 28, 2014
SUBJECT: Department Budget Presentations
1. General Government
2. City Attorney's Office
3. Financial Services
RECOMMENDATION:
DEPARTMENT HEAD
CITY ATTORNE
CITY MANAGE
0. ; •
BACKGROUND: General Government, City Attorney's Office and Finance staff will provide a
detailed overview of their FY 2014 -15 proposed operating budgets. The budget overview will
include discussion regarding the goals, accomplishments, and significant budget changes for
the respective departments.
AT :ch:al
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MEETING DATE: May 7, 2014 AGENDA SECTION: New Business
ITEM:
TO: Honorable Mayor and City Council
FROM: Alan Tandy, City Manager
DATE: April 28, 2014
SUBJECT:
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGE
Resolution Supporting Public Investment of Kern County Emplo,
Association Funds in the City of Bakersfield and Throughout Kern County.
APPROVED
RECOMMENDATION:
Council Determination.
BACKGROUND:
At the March 19, 2014 City Council Meeting, Vice Mayor Weir requested staff prepare a
Resolution in support of a potential local investment policy for the Kern County
Employees' Retirement Association (KCERA). Should the Council approve the attached
Resolution, it would result in the Council officially stating the City's support for the
exploration of such a policy. This Resolution closely mirrors a similar Resolution passed by
the Kern County Board of Supervisors in December of 2013.
BAKERSFIELD CITY COUNCIL
MINUTES
MEETING OF APRIL 16, 2014
Council Chambers, City Hall, 1501 Truxtun Avenue
Regular Meetings - 3:30 p.m. and 5:15 p.m.
REGULAR MEETING - 3:30 p.m. ACTION TAKEN
1. ROLL CALL
Present: Councilmembers Rivera, Maxwell,
Hanson, Sullivan, Johnson (seated at
3:33 p.m.)
Absent: Mayor Hall, Vice -Mayor Weir,
Councilmember Smith
2. PUBLIC STATEMENTS
None.
3. CLOSED SESSION
a. Conference with Legal Counsel - Potential
Litigation; Closed Session pursuant to
Government Code Section 54956.9 (d)(2),(e)(3)
in the matter of the claim of Kim D. Knollenberg.
b. Conference with Legal Counsel - Existing
Litigation; Closed Session pursuant to
Government Code Section 54956.9 (d) (1) for
the following:
1. Concerned Citizens of Bakersfield v. City,
Kern County Superior Court Case
No. S- 1500 -CV- 279933, KCT.
2. Citizens Against the 24th Street Widening
Project v. City, et al., Kern County
Superior Court Case
No. S- 1500 -CV- 281556, KCT.
3. Cynthia Soltero v. City, et al., USDC
Eastern District Case
No. 1:12 -C V- 01791 -LJ O -J LT.
Motion by Councilmember Maxwell to adjourn to APPROVED
Closed Session at 3:33 p.m. AB HALL, WEIR, SMITH
3.
4.
5.
Bakersfield, California, April 16, 2014 - Page 2
CLOSED SESSION continued ACTION TAKEN
Motion by Councilmember Maxwell to adjourn from APPROVED
Closed Session at 4:12 p.m. AB HALL, WEIR, SMITH
CLOSED SESSION ACTION
a. Conference with Legal Counsel - Potential CITY ATTORNEY WAS
Litigation; Closed Session pursuant to GIVEN DIRECTION
Government Code Section 54956.9 (d) (2),(e) (3)
in the matter of the claim of Kim D.
Knollenberg.
b. Conference with Legal Counsel - Existing
Litigation; Closed Session pursuant to
Government Code Section 54956.9 (d) (1) for
the following:
1. Concerned Citizens of Bakersfield v. City, NO REPORTABLE
Kern County Superior Court Case ACTION
No. S- 1500 -CV- 279933, KCT.
2. Citizens Against the 24th Street Widening NO REPORTABLE
Project v. City, et al., Kern County ACTION
Superior Court Case
No. S- 1500 -CV- 281556, KCT.
3. Cynthia Soltero v. City, et al., USDC CITY ATTORNEY WAS
Eastern District Case GIVEN DIRECTION
No. 1:12 -C V- 01791 -LJ O -J LT.
ADJOURNMENT
Councilmember Hanson adjourned the meeting at
5:13 p.m.
MAYOR of the City of Bakersfield, CA
ATTEST:
CITY CLERK and Ex Officio Clerk of
the Council of the City of Bakersfield
Bakersfield, California, April 16, 2014 - Page 3
REGULAR MEETING -5:15 p.m.
1. ROLL CALL
Present: Mayor Hall, Councilmembers Rivera,
Maxwell, Hanson, Sullivan, Johnson
Absent: Vice -Mayor Weir, Councilmember Smith
2. INVOCATION by Youth Minister Sean Battle, St. John
Missionary Baptist Church.
3. PLEDGE OF ALLEGIANCE by Councilmember Maxwell.
Mayor Hall acknowledged Boy Scout Troop 194 and Scout
Master Tony Castiglione, in attendance at the meeting to
learn about City government.
4. PRESENTATIONS
a. Presentation by Mayor Hall of a Proclamation to
Kathy Vochoska, Donate Life Ambassador,
declaring April 2014, DMV /Donate Life Month.
Ms. Vochoska accepted the Proclamation and
made comments.
b. Presentation by Mayor Hall of a Plaque to Pam
and Art Carlock, honoring ten years of service
coordinating the Christmas Parade.
Mr. and Mrs. Carlock accepted the Plaque and
made comments.
C. Presentation by Mayor Hall of Certificate of
Appreciation to Bakersfield Police Department
Reserve Officer Doug Weybright for 30 years of
service.
Reserve Officer Weybright accepted the
Certificate and made comments.
d. Presentation by Mayor Hall of the Distinguished
Budget Presentation Award from the
Government Finance Officers Association to
Assistant to the City Manager Chris Huot for the
City's Annual Budget for the Fiscal Year
beginning July 1, 2013.
Assistant to the City Manager Huot accepted
the Award and made comments.
ACTION TAKEN
5.
Bakersfield, California, April 16, 2014 — Page 4
PUBLIC STATEMENTS ACTION TAKEN
a. Valerie Schumaker spoke regarding a
mandatory spay and neuter law, and asked
that the City take animal abuse calls seriously
and issue more penalties to breeders; and she
asked that the City Council adopt an "off the
chain" law so that no dog lives on a chain or in
a cage; and submitted written material.
Councilmember Sullivan thanked Ms.
Schumaker for her comments and asked that
this issue be sent to a committee to determine N
there are any solutions to these concerns.
b. Stacy Enns spoke in support of a mandatory
spay and neuter law; and she asked that this
matter be referred to a committee.
Councilmember Maxwell requested that this
matter be referred to the Legislative and
Litigation Committee.
C. The following individuals spoke in support of
medical marijuana and submitted written
material: David Abbasi; and Roger Southfield,
of Exeter, California.
6. WORKSHOPS
None.
7. APPOINTMENTS
a. One appointment to the Historic Preservation
Commission due to the expiration of term of
Cynthia Icardo, whose term expired March 30,
2014.
City Clerk Gafford announced one application was
received from Brady Bernhart.
Motion by Councilmember Hanson to appoint Brady APPROVED
Bernhart to a 3 -year term on the Historic Preservation AB WEIR, SMITH
Commission, whose term expires on March 30, 2017.
7.
Bakersfield, California, April 16, 2014 - Page 5
APPOINTMENTS continued ACTION TAKEN
b. One appointment to the Planning Commission
due to the expiration of term of Elliott
Kirschenmann (Ward 2), whose term expires
April 30, 2014.
Councilmember Maxwell expressed his appreciation
to Mr. Kirschenmann for the excellent job he did while
serving on the Planning Commission; and thanked all
the individuals that applied for this position.
Motion by Councilmember Maxwell to appoint Bryan APPROVED
Williams to a 4 -year term on the Planning Commission, AB WEIR, SMITH
whose term expires on April 30, 2018.
8. CONSENT CALENDAR
Minutes:
a. Approval of minutes of the March 19, 2014,
Regular City Council Meetings.
Payments:
b. Receive and file department payments from
March 7, 2014, to April 3, 2014, in the amount of
$33,014,295.92, and self- insurance payments
from March 7, 2014, to April 3, 2014, in the
amount of $549,768.65, totaling $33,564,064.57.
Ordinances:
C. First Reading of Ordinance updating previously FR
adopted Ordinance No. 4511 that changed
the zone district from C -2 to C -2 /PCD
(ZC 07 -2098) on approximately 47.65 acres for
the Riverwalk Commercial Center located
along the north side of Stockdale Highway
between Calloway Drive and Buena Vista
Road. A previously certified Environmental
Impact Report applies to this project
(ZC No. 14 -0061 - McIntosh & Associates,
representing Castle & Cooke Commercial -CA).
d. Adoption of Ordinance enacting Chapter 9.32 ORD 4768
of the Municipal Code relating to Aggressive
Panhandling /Solicitation.
8.
Bakersfield, California, April 16, 2014 — Page 6
CONSENT CALENDAR continued ACTION TAKEN
Resolutions:
e. Resolution authorizing the City to enter into a RES 047 -14
reciprocal agreement with the Franchise Tax AGR 14 -062
Board to exchange information regarding the
operation of businesses within the City.
f. Resolution supporting re- designation of the Kern RES 048 -14
County /Lancaster recycling market
development zone.
g. Resolution confirming approval by the City RES 049 -14
Manager designee of the Chief Code
Enforcement Officer's report regarding
assessments of certain properties in the City for
which structures have been secured against
entry or for the abatement of certain weeds,
debris and waste matter and authorizing
collection of the assessments by the Kern
County Tax Collector.
h. Disposal of Real Property:
Resolution declaring real property surplus REMOVED FOR
to the needs of the City and authorizing SEPARATE
the Finance Director to negotiate its sale CONSIDERATION
for the property located at the northeast
corner of Kern Street and E. 21 It Street.
2. Agreement with Rodney Wade Crawford REMOVED FOR
and Julie Anne Crawford ($99,000) to SEPARATE
purchase said property. CONSIDERATION
Disposal of Real Property:
Resolution declaring real property surplus RES 051 -14
to the needs of the City and authorizing
the Finance Director to negotiate its sale
for the property located along the north
side of State Route 178 at the
T- intersection of Height Street and Sunny
Lane.
2. Agreement with Caltrans ($500) to AGR 14 -043
purchase a portion of said property. DEED 7877
8.
Bakersfield, California, April 16, 2014 — Page 7
CONSENT CALENDAR continued ACTION TAKEN
Resolution determining that a Simflo pump and RES 052 -14
motor for Wastewater Treatment Plant No. 2
cannot be reasonably obtained through the
usual bidding procedures and authorizing the
Finance Director to dispense with bidding, not
to exceed the budgeted amount of $104,000.
k. Resolution determining that an updated set of RES 053 -14
Creekview Villas engineering construction
documents cannot be reasonably obtained
through the usual bidding procedures and
authorize the Finance Director to dispense with
bidding thereof and request Knitter and
Associates Architecture and Planning to
perform such work:
Appropriate $25,000 Housing Successor
Agency Capital Improvement Budget for
design engineering consultant costs
associated with the construction of
Creekview Villas Phase II.
Sewer connection fee assessments for 5001
Centaur Street:
1. Resolution confirming assessments for RES 054 -14
sewer connection fee and authorizing
the collection of assessments by the Kern
County Tax Collector.
2. Agreement with Roberto Alvarez, to pay AGR 14 -044
sewer connection fee in installments
through the Kern County Tax Collector.
M. Sewer connection fee assessments for
3810 Wilson Road:
1. Resolution confirming assessments for RES 055 -14
sewer connection fee and authorizing
the collection of assessments by the Kern
County Tax Collector.
2. Agreement with Pedro Ayala, to pay AGR 14 -045
sewer connection fee in installments
through the Kern County Tax Collector.
8.
Bakersfield, California, April 16, 2014 — Page 8
CONSENT CALENDAR continued ACTION TAKEN
n. Sewer connection and construction fee
assessments for 125 N. McDonald Way:
Resolution confirming assessments for RES 056 -14
sewer connection and construction fees
and authorizing the collection of
assessments by the Kern County Tax
Collector.
2. Agreement with Leonel Perez and Lillian AGR 14 -046
R. Perez, trustees of the Perez Living Trust,
to pay sewer connection and
construction fees through the Kern
County Tax Collector.
o. Resolutions adding the following territories to
the Consolidated Maintenance District and
approving, confirming and adopting the Public
Works Director's Report for each:
Area 1 -98 (2925 Mosasco Street) RES 057 -14
2. Area 1 -99 (Tentative Tract 7217 located RES 058 -14
at the northwest corner of Olive Drive
and Renfro Road)
3. Area 2 -56 (2626 Ming Avenue) RES 059 -14
P. Resolutions of Intention adding the following
territories to the Consolidated Maintenance
District and preliminarily approving, confirming
and adopting the Public Works Director's
Report for each:
1. ROI No. 1781 adding Area 1 -100 ROI 1781
(southeast corner of Olive Drive & Rudd
Avenue)
2. ROI No. 1782 adding Area 1 -101 ROI 1782
(northeast corner of Reina Road & Santa
Fe Way)
3. ROI No. 1783 adding Area 1 -102 ROI 1783
(2620 Mosasco Street)
4. ROI No. 1784 adding Area 2 -57 ROI 1784
(southwest corner of Ming Avenue &
Allen Road)
Bakersfield, California, April 16, 2014 — Page 9
8. CONSENT CALENDAR continued ACTION TAKEN
ITEM 8.p, continued
5. ROI No. 1785 adding Area 2 -58 (McNair
Lane /Ride Street)
6. ROI No. 1786 adding Area 3 -91
(Compagnoni Street /Taft Highway)
7. ROI No. 1787 adding Area 4-119
(5645 Auburn Street)
q. Resolution of Intention No. 1778 ordering the
vacation of the alley within the 300 block of
E. 19th Street and E. 20th Street between Sonora
Street and Inyo Street.
Resolution of Intention No. 1779 establishing the
revised drainage plan for the Pioneer Planned
Drainage Area and preliminarily approving the
revised cost, fee schedule and boundaries of
the area.
Agreements:
S. Agreement with the City, County of Kern, and
Bakersfield Association of Retarded Citizens
(BARC) ($280,000 of Community Development
Block Grant funds) to expand the Material
Recovery Facility at 2240 South Union Avenue.
t. Final Map and Improvement Agreement with
D.R. Horton VEN, Inc., for Tract 6243, Unit 2,
located at the intersection of Donaldo Street
and Via Napoli Drive.
U. Final Map and Improvement Agreement with
Castle & Cooke California, Inc., for Tract 6250,
Unit 20, located west of Jewetta Avenue and
north of Stockdale Highway.
V. Improvement Agreement with D.R. Horton VEN,
Inc., for Tract 6448, Phase 7, located south of
Stockdale Highway and west of Renfro Road.
W. Final Map and Improvement Agreement with
Castle & Cooke California, Inc., for Tract 6448,
Unit 10, located south of Stockdale Highway
and west of South Renfro Road.
ROI 1785
ROI 1786
ROI 1787
ROI 1778
ROI 1779
AGR 14 -047
AGR 14 -048
AGR 14 -049
AGR 14 -050
AGR 14 -051
Bakersfield, California, April 16, 2014 - Page 10
8. CONSENT CALENDAR continued ACTION TAKEN
X. Agreement with Curtis Charles Vorhees and
Rebekah Rae Vorhees ($205,000) to purchase
real property located at 2400 Myrtle Street for
the 24th Street Widening Project. (TRIP)
Y. Agreement with Metal World, Inc. ($86,000), to
purchase real property located at
5303 Rosedale Highway for the Rosedale
Highway Widening Project. (TRIP)
Z. Agreement with Champlin Family Trust ($79,000)
to purchase real property located at
5401 Rosedale Highway for the Rosedale
Highway Widening Project. (TRIP)
aa. Agreement with Mangus Living Trust ($630,228)
to purchase real property located at
5455 Rosedale Highway for the Rosedale
Highway Widening Project. (TRIP)
bb. Agreement with Ganjson, LLC ($74,100), to
purchase real property located at
9629 Rosedale Highway for the Rosedale
Highway Widening Project. (TRIP)
CC. Agreement with Colombo Construction
Company, Inc. ($239,000), for the design
phase of providing design and build services for
Fire Station No. 8 remodel.
dd. Amendment No. 2 to Agreement No. 09 -148
with Clifford and Brown ($75,000; revised not to
exceed $250,000) for outside legal services in
the matter of Land Lot 1 v. City, et al (KCSC
Case No. S- 1500 -CV- 263357 WDP).
ee. Amendment No. 1 to Agreement No. 13 -072
with the Bakersfield Homeless Center ($129,040;
revised not to exceed $690,640, and extend
term one year) to provide crews to remove litter
from freeway shoulders and ramps within City
limits.
REMOVED FOR
SEPARATE
CONSIDERATION
AGR 14 -053
DEEDS 7883, 7884
AGR 14 -054
DEEDS 7885, 7886
AGR 14 -055
AGR 14 -056
DEEDS 7887, 7888
REMOVED FOR
SEPARATE
CONSIDERATION
AGR 09- 148(2)
AGR 13- 072(1)
8.
Bakersfield, California, April 16, 2014 - Page 11
CONSENT CALENDAR continued
ff. Consultant Agreement for Improvement Plan
Check and Final Map Checking services:
Amendment No. 1 to Agreement
No. PW13 -104 with Cornerstone
Engineering, Inc. ($25,000; revised not to
exceed $65,000), to increase
compensation for the above services.
2. Appropriate $25,000 additional
improvement plan check revenue to the
Public Works Department's Operating
Budget within the Development Services
Fund.
gg. Contract Change Order No. 2 to Agreement
No. 13 -154 with Mora's Equipment and
Construction, Inc. ($27,117.86; revised not to
exceed $183,322.86), for the Pedestrian Access
Improvements Project located on Columbus
Street between River Boulevard and Baylor
Street, and Brundage Lane between Cedar
Street and So. H Street.
hh. Contract Change Order Nos. 7, 10 and 14 to
Agreement No. 13 -118 with Granite
Construction ($1,217.44; revised not to exceed
$25,513,677.09; change order funded with
Federal Earmark Funds - 88.53 %, and Capital
Outlay Utility /Roads Fund - 11.47%), for the
State Route 178 and Morning Drive Interchange
Project. (TRIP)
Contract Change Order Nos. 167, 168, 169 and
170 to Agreement No. 09 -076 with Security
Paving Company, Inc. (Net decrease of
$466.88; revised not to exceed $93,566,269.86),
for the construction of the Westside Parkway
Phase 2 Project. (TRIP)
Contract Change Order Nos. 58 and 59 to
Agreement No. 10 -168 with Security Paving
Company, Inc. (Net decrease of $259,140.59;
revised not to exceed $24,196,577.69), for the
construction of the Westside Parkway Phase 4
Project. (TRIP)
ACTION TAKEN
AGR 14 -058
AGR 13 -154
CCO 2
AGR 13 -118
CCO 7, CCO 10,
CCO 14
AGR 09 -076
CCO 167, CCO 168,
CCO 169, CCO 170
AGR 10 -168
CCO 58, CCO 59
Bakersfield, California, April 16, 2014 — Page 12
8. CONSENT CALENDAR continued ACTION TAKEN
Bids:
kk. Accept bid from Integrated Network Systems
Corporation ($62,661.40), for one Microwave
Radio System 2 for the Public Works
Department, Communications Division.
Accept bid and approve contract with
Pavement Recycling System, Inc. (not to
exceed $322,000), for the annual contract to
provide cold planing services.
mm. Accept bid and approve contract with Burtch
Construction (not to exceed $846,000), for the
annual contract to provide and apply asphalt
rejuvenator and sealant.
nn. Accept proposal and approve annual contract
with Protection Force Private Security, Inc. (not
to exceed $50,000), to provide park security
services.
Miscellaneous:
oo. Appropriate $450,000 Sewer Enterprise Fund
balance (Wastewater Treatment Plant No. 2
$125,000 and No. 3 $325,000) to the Public
Works Department's Operating Budget for
funding additional electrical costs at both
plants.
pp. Appropriate $310,349 Federal Grant funds from
the USDA Forest Service and the USDI Bureau of
Land Management to the Fire Department
Operating Budget within the General Fund for
reimbursement of personnel costs on statewide
master mutual aid assignments.
qq. Budget and Finance Committee Report
regarding FY 13/14 Community Development
Block Grant (CDBG - $3,208,247), HOME
Investment Partnership (HOME- $1,109,525),
and Emergency Solutions Grant
(HESG - $260,531) Annual Action Plan submittal
(Total $4,578,303). (Budget & Finance Committee
recommends acceptance of the report, and
authorize the City Manager to execute all necessary
HUD documents required to submit the Annual
Action Plan.)
AGR 14 -059
AGR 14 -060
AGR 14 -061
ABS JOHNSON
8.
Bakersfield, California, April 16, 2014 — Page 13
CONSENT CALENDAR continued ACTION TAKEN
Successor Agency Business:
rr. Receive and file successor agency payments
from March 7, 2014, to April 3, 2014, in the
amount of $2,675,530.22.
City Clerk Gafford announced that a staff
memorandum was received for Item 8.ee, correcting
the compensation language.
Councilmember Johnson announced that he would
abstain, due to the perception of a conflict of interest,
on item 8.qq.
Councilmember Maxwell requested that items 8.h.,
and 8.x. be removed for separate consideration.
Councilmember Hanson requested that items 8.cc., be
removed for separate consideration.
Motion by Councilmember Hanson to adopt Consent APPROVED
Calendar items 8.a. through 8.rr., with the removal of AS WEIR, SMITH
items 8.h., 8.x., and 8.cc., for separate consideration.
h. Disposal of Real Property:
Resolution declaring real property RES 050 -14
surplus to the needs of the City and
authorizing the Finance Director to
negotiate its sale for the property
located at the northeast corner of
Kern Street and E. 21 S' Street.
2. Agreement with Rodney Wade AGR 14 -042
Crawford and Julie Anne Crawford DEED 7876
($99,000) to purchase said property.
Counciimember Maxwell stated he would like to
make it clear to the public that the City was
approached regarding the sale of this property; and
the terms of the agreement in no way give favoritism
to Mr. and Mrs. Crawford.
Motion by Councilmember Maxwell to adopt Consent APPROVED
Calendar Item 8.h. AS WEIR, SMITH
8.
Bakersfield, California, April 16, 2014 — Page 14
CONSENT CALENDAR continued
X. Agreement with Curtis Charles Vorhees and
Rebekah Rae Vorhees ($205,000) to purchase
real property located at 2400 Myrtle Street for
the 24th Street Widening Project. (TRIP)
In response to a question from Councilmember
Maxwell, City Manager Tandy and Finance Director
Smith clarified that the figures for design and right -of-
way for the 24th Street Widening Project are in the
current year budget, and the seven million dollar
figure is the remaining Federal monies that will be
available for construction.
Councilmember Maxwell reiterated to the Council
that the City will only have seven million dollars of
Federal money at the time construction begins and
that any extra expenses will be the responsibility of the
City of Bakersfield.
Councilmember Maxwell thanked Mr. Crabtree for his
excellent work on making an evaluation on this
property; and he advised his constituents he will fight
to ensure that everyone is treated fairly.
Motion by Councilmember Maxwell to adopt Consent
Calendar Item 8.x.
cc. Agreement with Colombo Construction
Company, Inc. ($239,000), for the design
phase of providing design and build services for
Fire Station No. 8 remodel.
Counciimember Hanson asked staff to contact other
cities in California, that have gone from twenty -four
hour or forty -eight hour shifts to eight and twelve hour
shifts, to determine if it makes sense financially, since
the fire stations we are constructing are too costly.
Motion by Councilmember Hanson to adopt Consent
Calendar Item 8.cc.
9. CONSENT CALENDAR PUBLIC HEARINGS
None.
ACTION TAKEN
AGR 14 -052
DEED 7880
APPROVED
AS WEIR, SMITH
AGR 14 -057
APPROVED
AS WEIR, SMITH
Bakersfield, California, April 16, 2014 - Page 15
10. HEARINGS
a. Public Hearing to consider General Plan
Amendment No. 13 -0388; Western Properties,
representing Kari L. & Barbara Grimm (property
owners), has applied for a general plan
amendment to the Circulation Element -
circulation map and Western Rosedale Specific
Plan- trails map, located along Reina Road,
generally between Renfro Road and Santa Fe
Way.
1. Resolution approving the general plan
amendment to the Circulation Element
and Western Rosedale Specific Plan
Multi -Use Trails Map to relocate a
collector and trails alignment, as shown
on the attached map. A finding that the
project is exempt from the California
Environmental Quality Act is also
considered.
Community Development Director Mclsaac
presented a PowerPoint presentation and
made staff comments.
Hearing Item 10.a. opened at 6:07 p.m.
No one spoke.
Hearing Item 10.a. closed at 6:08 p.m.
Motion by Councilmember Hanson to adopt the
Resolution.
11. REPORTS
None.
12. DEFERRED BUSINESS
None.
13. NEW BUSINESS
None.
ACTION TAKEN
RES 060 -14
APPROVED
AB WEIR, SMITH
Bakersfield, California, April 16, 2014 — Page 16
14. COUNCIL AND MAYOR STATEMENTS ACTION TAKEN
Councilmember Rivera requested that staff look into
ways to increase efforts in attaining groups, such as
the crew from the Bakersfield Homeless Center that
removes litter from freeway shoulders, to do work for a
small fee; and asked to continue discussing this
subject going into budget presentations.
Councilmember Maxwell requested that staff contact
the Kern Council of Governments to learn the results of
the traffic count study they performed on 21st and 24th
Streets; and suggested that the evaluation of speed
limits may need to be referred to a committee in the
future.
Councilmember Maxwell requested that the process
of turning the streets involved in the 24th Street
Widening Project Into cul -de -sacs, be completed as
soon as possible.
Councilmember Maxwell asked the Public Works
Department to look into repaving the alley between G
Street and F Street, off of 24th Street, behind the Filling
Station and the Enterprise.
Councilmember Maxwell expressed his appreciation
to Chief Williamson for his efforts with the loitering
problem on 19th Street, between L Street and M Street,
he asked that Chief Williamson re- double his efforts
into this issue; and advised him of the problems with
the homeless in the Baker Street and Sumner Street
area.
Councilmember Maxwell requested that staff look into
ways the City can help the oil companies in terms
of any litigation they anticipate; what statements we
need to make to the State Legislature; what avenues
we can go down, legally, to ensure that our
community is not impacted, and asked this issue to
be referred to the next Legislative and Litigation
Committee; and stated he would like an invitation
extended to members of the oil companies, to attend
that Committee meeting to provide their input.
Councilmember Maxwell asked staff to come up with
some solutions to the problems that property owner,
Elizabeth Wagner is experiencing regarding sound in
the construction areas of the Highway 58 Widening
Project.
Bakersfield, California, April 16, 2014 - Page 17
14. COUNCIL AND MAYOR STATEMENTS continued ACTION TAKEN
Councilmember Maxwell requested that the City
Attorney compile a survey of the fop ten largest
cities in California asking the following questions: (1)
What type of Government are they? (2) Do they have
a Mayor and City Council or a City Manager and City
Council? (3) What are the salaries of the City
Councilmembers? (4) What is the salary of the City
Manager? (5) Do they have a Consent Calendar on
their Agenda? (6) How long do their Council meetings
last and how often do they meet, and asked that this
report be made available to the Councilmembers.
Councilmember Johnson advised that he feels the
committee should discuss the possibility of testifying
regarding the Division of Oil, Gas and Geothermal
Resources' failure to issue permits, when the County
brings forward their CEQA document.
Councilmember Johnson asked staff to be flexible with
the Oil executive's calendars when scheduling
meetings, as they will likely be attending hearings in
Sacramento; and suggested staff obtains a
memorandum from them on days that would work
with their schedule.
Councilmember Johnson expressed his appreciation
to Mayor Hall and the Keep Bakersfield Beautiful
Committee for recognizing the Golden Valley Interact
Club with a group award, for the third year in a row;
and that he is honored and privileged to be able to
participate with that group of students during their
community clean ups, trying to make the community
a better place.
Councilmember Johnson requested staff learn who
is the City's representative for the Kern Economic
Development Corporation meetings; and determine N
that representative will be attending upcoming
meetings, or N an alternate representative would be
available; and he expressed the importance of
having a representative on behalf of the City attend
those meetings, as having an input greatly improves
the economic development in our community.
Councilmember Sullivan advised she is in support of
Councilmember Maxwell's concern regarding a
reluctance to remove items from Consent Calendar,
and she feels that it is important to remove items that
require special attention for the viewing public.
Bakersfield, California, April 16, 2014 — Page 18
14. COUNCIL AND MAYOR STATEMENTS continued ACTION TAKEN
Councilmember Sullivan acknowledged our City
parks, stating they are well maintained; she expressed
sadness in learning about the vandalism happening in
the parks; and she stated she has encouraged
Recreation and Parks Director Hoover to write an
article concerning those issues, and asked people to
read the resulting article; and she reminded the
community to serve as good examples to children
and report vandalism.
Councilmember Sullivan expressed her appreciation
in renewing the contract with the Bakersfield Homeless
Center for litter removal services; and requested staff
provide a presentation outlining ways the community
has helped to combat the litter problem and how our
City is benefitting from their efforts.
Councilmember Sullivan announced that she will be
serving as a guardian for a Honor Flight that will escort
U.S. Veterans to Washington D.C. and will, therefore,
not be in attendance at the May 7'" City Council
Meeting.
Councilmember Hanson expressed his concern with
the oil fracking situation in Sacramento and advised
that staff should consider contacting Les Clark
regarding this matter.
Mayor Hall expressed his gratitude to Councilmembers
Rivera, Maxwell, and Johnson for their presence at the
Annual Great American Clean Up Event, which had
over 5,000 volunteers participate; he thanked both the
Solid Waste Department and Recreation and Parks
Department for their efforts in making this event
successful; and thanked the people in the community
that are getting involved in the beautification of our
City.
Bakersfield, California, April 16, 2014 - Page 19
15. ADJOURNMENT ACTION TAKEN
Mayor Hall adjourned the meeting at 6:32 p.m.
MAYOR of the City of Bakersfield, CA
ATTEST:
CITY CLERK and Ex Officio Clerk of
the Council of the City of Bakersfield