HomeMy WebLinkAbout06/04/14_CC_AGENDA_PACKETBAKERSFIELD CITY COUNCIL
AGENDA
MEETINGS OF JUNE 4, 2014
Council Chambers, City Hall, 1501 Truxtun Avenue
Regular Meetings - 3:30 p,m, and 5:15 p.m.
REGULAR MEETING - 3:30 p.m,
1. ROLL CALL
2. PUBLIC STATEMENTS
3. WORKSHOPS
a, Department Budget Presentations:
1, Recreation and Parks Department
4. CLOSED SESSION
a, Public Employee Performance Evaluation - City Manager; Closed Session pursuant to
Government Code Section 54957 (b)(1) / 54957.6.
5. CLOSED SESSION ACTION
6. ADJOURNMENT
REGULAR MEETING -5:15 p,m,
1. ROLL CALL
2. INVOCATION by Dr, Danielle Wright and Minister Jeremy Wright, St, John Missionary Baptist
Church,
3. PLEDGE OF ALLEGIANCE by Luke and Charts Manson, 3rd grade students at Douglas J. Miller
Elementary School.
4. PRESENTATIONS
a. Presentation by Mayor Hall of a picture plaque to John Basham, Owner, Basham
Anspach Funeral Care, honoring the beautification efforts at 620 Oregon Street.
b. Presentation by Mayor Hall of a laptop computer to Jose Navarro, Highland High
School student, winner of the Green Expo Recycled Material Art Facebook Contest,
5. PUBLIC STATEMENTS
6. WORKSHOPS
a. Department Budget Presentations:
1. Rabobank
2. Convention and Visitors Bureau
7. APPOINTMENTS
8. CONSENT CALENDAR
Minutes:
a. Approval of minutes of the May 21, 2014, Regular City Council Meetings.
Payments:
b. Receive and file department payments from May 9, 2014, to May 22, 2014, in the
amount of $13,058,802.11 and self- Insurance payments from May 9, 2014, to May 22,
2014, In the amount of $538,694.03, totaling, $13,597,496.14.
Ordinances:
C. Adoption of the following Ordinances amending various sections of the Municipal
Code: (FR 05121114)
1. Amending Chapter 5.45 relating to Sidewalk Pushcart Food Vendors,
2. Amending Section 5.26.040 relating to Regulations for Hotels and
Lodginghouses.
3. Amending Chapter 5.56 relating to Transient Outdoor Business Licenses.
4. Amending Section 10.69.040 relating to Special Events In Residential Zones,
5. Amending Section 12.20.035 relating to Encroachment Permits,
6. Amending Section 14.12.390 relating to Sewer Connection Fees.
7. Amending Section 14.20.020 relating to Health Officer Approval of Sewer
Systems.
8, Amending Section 16.32.040 relating to Amount of Security for Subdivision
Improvements,
9. Amending Section 16.32.100, Subsection B relating to Survey Requirements -
Monuments.
10. Amending Section 17.08.180 relating to Fence, Walls and Hedges.
11. Amending Section 17.59.030, Subsection C relating to Fencing for Wireless
Telecommunications Facilities.
12. Amending Section 17.66.030 relating to Maximum Grade of Streets and Other
Easements.
Resolutions:
d. Resolution confirming approval by the City Manager designee of the Chief Code
Enforcement Officer's report regarding assessments of certain properties in the City
for which structures have been secured against entry or for the abatement of certain
weeds, debris and waste matter and authorizing collection of the assessments by the
Kern County Tax Collector.
e. Resolution approving the destruction of certain obsolete City records, documents,
Instruments, books and papers pursuant to Government Code Section 34090, et seq.
(Police Department)
City Council Meeting of 06/04/2014
8. CONSENT CALENDAR continued
(Ward 1,2,6,7) f, Resolution authorizing Union Pacific Railroad (UPRR) staff to review and process
documentation necessary for the preparation of a Construction and Maintenance
Agreement required for the construction of the Beltway Operational Improvements
Project, not to exceed $10,000. (TRIP)
g,
Resolution providing for the collection of residential refuse charges by the Kern
County Auditor- Controller's Office.
h.
Resolution adopting sewer connection fees pursuant to Section 14,12.380 of the
Municipal Code,
i.
Collection of delinquent refuse and sewer charges by the Kern County Auditor -
Controller's Office on Fiscal Year 2014/15 Property Tax Rolls;
1. Resolution providing for the collection of delinquent refuse fees.
2. Resolution providing for the collection of delinquent sewer fees.
(Ward 2,3,4,5) j.
Resolutions adding the following territories to the Consolidated Maintenance
District and approving, confirming and adopting the Public Works Director's
Report for each;
1, Area 1 -96 (Birchhaven /Jewetta)
2, Area 3 -92 (Tentative Tract 7243 on the east side of Old River Road south of
Berkshire Road)
3. Area 4 -120 (900 H Street)
4. Area 4 -121 (3728 Arrow Street)
(Ward 2) k.
Resolutions of Intention adding the following territories to the Consolidated
Maintenance District and preliminarily approving, confirming and adopting the
Public Works Director's Report for each;
1. ROI No. 1797 adding Area 4 -122 (1303 S Street)
2, ROI No, 1798 adding Area 4 -123 (1214 34th Street)
Agreements:
I.
Agreement with Definiti Healthcare Management (not to exceed $200,000 annually
for a two year period with an additional option year) for Worker's Compensation Bill
Review Services to be utilized at the City's discretion.
(Ward 3) M.
Agreement with Marion and Shirley Collins Family Limited Partnership ($724,000) to
purchase real property Identified as APN 533 - 012 -37, north of Mesa Marin Drive, for
the State Route 178 Widening Project, (TRIP)
(Ward 3) n,
Agreement with Elissa Rubin and Gary Frolenko Trust ($1,127,768) to purchase real
property Identified as APN 533 - 012 -27, for the State Route 178 Widening Project,
(TRIP)
(Ward 3) o.
Agreement with Rosedale Land Venture I, LLC ($90,400), to purchase real property
located at 5400 Rosedale Highway, for the Rosedale Highway Widening Project,
(TRIP)
(Ward 2) P.
Agreement with Shirley M. DeRuchle Trustee of the Shirley M. DeRuchie Trust,
($417,000) to purchase real property located at 3310 and 3320 Wood Lane, for the
Centennial Corridor Project. (TRIP)
3 City Council Meeting of 06/04/2014
8. CONSENT CALENDAR continued
(Ward 3) q. Design Consultant Agreement with Smith Iwanaga Milhous Architects, Inc,
($148,000), for Master Planning and Design Services for Police Department Firearms
Range,
(Ward 3) r, Cooperative Agreement with the State of California Department of Transportation
(Caltrans) for construction of the State Route 178 Widening Project, (TRIP)
(Ward 3) S. Amendment No, 1 to Agreement No. 12 -120 with T.Y. Lin International ($251,000;
revised not to exceed $2,941,000; federally funded $222,210.30 and local TDF
$28,789.70) for Engineering Design Services for State Route 178 Widening Project,
(TRIP)
t. Amendment No. 1 to Agreement No. 12 -154 with Quad Knopf, Inc. (no change in
compensation, extends term one year), for on -call environmental services for
non - federally funded Capital Improvement Projects.
U. Amendment No. 2 to Agreement No. 12 -098 with Stay Green, Inc. ($200,000; revised
not to exceed $800,000 and extend term to December 31, 2014), for the annual
contract for tree trimming.
V. Amendment No, 2 to Agreement No. 08 -015 with Redflex Traffic Systems, Inc,
(extending term one year), for photo red light enforcement program.
W. Amendment No. 1 to Agreement No, 13 -008 with Fieldman, Rolap and Associates
($1 00,000; revised not to exceed $225,000 and extend term for a two year period) for
financial planning assistance for the Thomas Roads Improvement Program. (TRIP)
(Ward 2) X. Amendment No. 1 to Agreement No. 13 -034 with Kern Security Systems, Inc. ($50,000;
revised not to exceed $155,000 and extend term until June 2015), for security
guard services provided at 18th and Eye Street Parking Garage.
(Ward 4) Y. Contract Change Order No. 3 to Agreement No. 13 -202 with Loop Electric, Inc.
($22,950; revised not to exceed $541,074.99), for the project known as Traffic Signal &
Lighting System Installations at the Intersections of Old Farm Road at Hageman Road
and Jewetta Avenue at Hageman Road and Install Traffic Signal Interconnect on
Hageman Road from Old Farm Road to Verdugo Lane,
Bids:
Z. Accept bid from CDCE, Inc, ($490,843.75), for the purchase of one hundred twenty
4 City Council Meeting of 06/04/2014
five (125) Panasonic Toughbook Laptops for the Police Department.
aa.
Accept bid from Carney's ($64,099.83) for the purchase of nineteen (19) Hewlett
Packard LaserJet multifunction printers,
bb.
Accept bid from McCain, Inc. ($121,577.66), for traffic signal equipment,
cc.
Accept bid and approve contract with Kern Turf Supply, Inc. (not to exceed
$250,000), for the annual contract to provide Irrigation parts and supplies.
(Ward 1,2) dd.
Accept bid and approve contract with Cen -Cal Construction (not to exceed
$428,300) for the construction of HUD curb and gutter for E. California Area.
(Ward 5,6) ee.
Accept bid and approve contract with SAK Construction, LLC ($1,439,072), for the
Sewer Rehabilitation - Gosford Road Trunk Sewer, Phase 2.
4 City Council Meeting of 06/04/2014
8. CONSENT CALENDAR continued
(Ward 2,3,4,5) ff. Accept bid and approve contract with Crosstown Electrical and Data ($450,872,50)
for the Install Traffic Signal Synchronization - Part 4 Project.
Miscellaneous:
gg, Authorize the Finance Director to write off accounts receivable in various funds
totaling $100,904.92 and forward non bankrupt accounts to a collection agency for
additional collection efforts.
Successor Agency Business:
hh. Receive and file successor agency payments from May 9, 2014, to May 22, 2014, in
the amount of $2,896,65.
Staff recommends adoption of Consent Calendar Items 8a, through 8.hh,
9. CONSENT CALENDAR PUBLIC HEARINGS
a, Protest Hearing to consider Resolution approving and adopting the Public Works
Director's Report for the Consolidated Maintenance District and the 2014 -2015
budget, confirming the park landscaping assessments and authorizing collection of
assessments by the Kern County Tax Collector, (Staff recommends overriding protests
and adoption of Resolution)
b. Protest Hearing to consider Resolution approving and adopting the Public Works
Director's Report for the Consolidated Maintenance District and the 2014 -2015
budget, confirming the street and median assessments and authorizing collection of
assessments by the Kern County Tax Collector. (Staff recommends overriding protests
and adoption of Resolution)
c. Protest Hearing to consider Resolution approving and adopting the Public Works
Director's Report for nineteen (19) Traffic Signal Maintenance Districts and the 2014-
2015 budgets, confirming the assessments and authorizing collection of assessments
by the Kern County Tax Collector, (Staff recommends overriding protests and adoption of
Resolution)
(Ward 2) d. Public Hearing to consider Resolution ordering the vacation of a strip of right -of -way
6 1/2 feet wide along south side of the alley west of V Street between 20th Street and
21 sr Street within Block 216 and 217 of Godey Tract. (Staff recommends adoption of
Resolution)
(Ward 4,5,6,7) e, Public Hearing to consider an adjustment to the Water Availability Fee for the City's
Domestic Water System:
1. Resolution setting Domestic Water Availability Fee for Ashe, Fairhaven and
Riverlakes Ranch service areas of the City's Water System, (Staff recommends
adoption of Resolution.)
(Ward 7) f, Public Hearing to consider Resolution determining that the Hosking Avenue and
State Route 99 Interchange Project be classified as substantially complex for
purposes of Public Contract Code Section 7201 and authorizing the Increase of the
retention from five percent to ten percent. (TRIP) (Staff recommends adoption of
Resolution.)
City Council Meeting of 06/04/2014
10. HEARINGS
a, Public Hearing for the Fiscal Year 2014 -2015 Operating and Capital Improvement
Program Budgets,
Staff recommends Council hear public testimony,
b. Public Hearing to consider the following Resolutions regarding Wastewater Revenue
Program;
1, Resolution adopting the Wastewater Revenue Program Update and change
In methodology of sewer surcharge calculations and rates.
2. Resolution providing for the collection of residential and commercial sewer
and storm sewer service user charges by the Kern County Auditor - Controller's
Office.
Staff recommends adoption of Resolutions,
11. REPORTS
a. Department Budget Presentations;
1. Community Development Department
2. Water Resources Department
b, Update on City Water Supply and Conservation Efforts.
Staff recommends the report be received and filed.
12. DEFERRED BUSINESS
13. NEW BUSINESS
14. COUNCIL AND MAYOR STATEMENTS
15. ADJOURNMENT
05/29/14 3,35pm
Respectfully submitted,
O �
Alan Tandy
City Manager
6 City Council Meeting of 06/04/2014
AGENDA HIGHLIGHTS
JUNE 4, 2014 COUNCIL MEETING
REGULAR MEETING - 3:30 p.m.
NOTE: A separate meeting will be called to order at 3:30 p.m., followed by Public Statements
that will encourage comments pertaining only to Item 3a, the Recreation and Parks
Department FY 2014 -15 Budget Presentation and the Closed Session matter. After the
Workshop, the Council will then recess Into Closed Session. Upon conclusion of the Closed
Session, any action will be announced.
Item 3a. Department Budget Presentations. Staff from the Recreation and Parks Department
will present their department's proposed operating and capital improvement budget for FY
2014 -15.
One item: City Manager's performance evaluation.
REGULAR MEETING - 5:15 p.m.
Items 6a i. and 6a 2. Department Budget Presentations. Staff from the Rabobank Arena and
Convention and Visitors Bureau will present their respective department's proposed operating
and capital improvement budgets for FY 2014 -15.
Item 8p. Purchase of Property for the Centennial Corridor Project. This item is a request for
Council approval of an agreement with the property owner for the purchase of 3310 and 3320
Wood Lane under the early property acquisition program for the Centennial Corridor Project.
This would be the first property acquired under the early acquisition program. Early acquisition
allows property owners within the proposed Centennial Corridor route to voluntarily sell and
relocate if they wish. The purchase is funded by the $165 million in federal funds approved by
CalTrans and FHWA in February 2014 and appropriated by the City Council on March 5, 2014.
Item 10a. Public Hearing for the Fiscal Year 2014 -2015 Operating and Capital Iml2rovement
Program Budgets. This item provides for an opportunity for the Council to receive public
comment on the City's proposed budget prior to its adoption. Final adoption of the budget is
scheduled for June 25, 2014.
Item 1 l 1 and 11a 2. Department Budget Presentations. Staff from the Community
Development and Water Resources Departments will present their respective department's
proposed operating and capital improvement budgets for FY 201415.
Item 11b. Update on City Water Supply and Conservation Efforts, Per Councilmember requests,
Water Resources staff will provide a presentation on the current status of the City's water
supply, the City's water management plan, and water conservation efforts.
Approved:
Alan Tandy, City Manager W—Oe�
cc: Department Heads
City Manager's File
City Clerk's File
News Media File
Agenda Highlights - June 4, 2014 Council Meeting
Page 2
BA
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ADMINISTRATIVE REPORT
MEETING DATE: June 4, 2014 AGENDA SECTION: Workshops
ITEM:
TO: Honorable Mayor and City Council
FROM: Alan Tandy, City Manager
DATE: May 19, 2014
DEPARTI
CITY
CITY
SUBJECT: Department Budget Presentation J
1. Recreation and Parks Department
BACKGROUND: Staff from the Recreation and Parks Department will provide a detailed
overview of their FY 2014 -15 proposed operating budgets. The budget overview will include
discussion regarding the goals, accomplishments, and significant budget changes for the
respective departments.
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ADMINISTRATIVE REPORT
MEETING DATE: June 4, 2014 AGENDA SECTION: Closed Session
ITEM:
TO:
FROM:
DATE:
SUBJECT:
VG:Isc
Honorable Mayor and City Council
Virginia Gennaro, City Attorney
May 22, 2014
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
APPROVED
Public Employee Performance Evaluation — City Manager
Closed session pursuant to Government Code section 54957(b) (1) / 54957.6.
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MEETING DATE: June 4, 2014 AGENDA SECTION: Presentations
ITEM: , Q„
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Mayor Harvey L. Hall
May 23, 2014
APPROVED
DEPARTMENT HEA �.
CITY ATTORNEY
CITY MANAGER
Presentation by Mayor Hall of a picture plaque to John Basham, owner of Basham Anspach
Funeral Care, 620 Oregon Dr., honoring the beautification efforts at that location.
RECOMMENDATION:
BACKGROUND:
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MEETING DATE: June 4, 2014 AGENDA SECTION: Presentations
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Mayor Harvey L. Hall DEPARTMENT HEAQQ&(�
DATE: May 23, 2014 CITY ATTORNEY
CITY MANAGER__
SUBJECT: Presentation by Mayor Hall of a laptop computer to Green Expo Recycled Material
Art Facebook Contest winner, Highland High School student, Jose Navarro.
RECOMMENDATION:
BACKGROUND:
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ADMINISTRATIVE REPORT
c
MEETING DATE: June 4, 2014 AGENDA SECTION: Workshops
ITEM: , a
TO: Honorable Mayor and City Council
FROM: Alan Tandy, City Manager
DATE: May 19, 2014
SUBJECT: Department Budget Presentations
1. Rabobank
2. Convention and Visitors Bureau
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
BACKGROUND: Staff from Rabobank and the Convention and Visitors Bureau will provide a
detailed overview of their FY 2014 -15 proposed operating budgets. The budget overview will
include discussion regarding the goals, accomplishments, and significant budget changes for
the respective departments.
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ADMINISTRATIVE
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10
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Roberta Gafford, City Clerk
May 23, 2014
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
Approval of Minutes of the May 21, 2014, Regular City Council Meetings.
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
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ADMINISTRATIVE REPORT
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MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: May 22, 2014
APPROVED
DEPARTMENT HEAD l✓P
CITY ATTORNEY
CITY MANAGER
SUBJECT: Receive and file department payments from May 9, 2014 to May 22,
2014 in the amount of $13,058,802.11 Self Insurance payments from
May 9, 2014 to May 22, 2014 in the amount of $538,694.03
totaling $13,597,496.14
RECOMMENDATION:
Staff recommends report be received and filed.
BACKGROUND:
May 22, 2014, 3:12PM
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MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM: . c.
TO: Honorable Mayor and City Council
FROM: Virginia Gennaro, City Attorney DEPARTMENT HEAD
DATE: May 22, 2014 CITY ATTORNEY
CITY
SUBJECT: 1. Adoption of Ordinance Amending Chapter 5.45 re:
Sidewalk Pushcart Food Vendors.
2. Adoption of Ordinance Amending Section 5.26.040 re:
Regulations for Hotels and Lodginghouses.
3. Adoption of Ordinance Amending Chapter 5.56 re:
Transient Outdoor Business Licenses.
4. Adoption of Ordinance Amending Section 10.69.040 re:
Special Events in Residential Zones.
5. Adoption of Ordinance Amending Section 12.20.035 re:
Encroachment Permits.
6. Adoption of Ordinance Amending Section 14.12.390 re:
Sewer Connection Fees.
7. Adoption of Ordinance Amending Section 14.20.020 re:
Health Officer Approval of Sewer Systems.
8. Adoption of Ordinance Amending Section 16.32.040 re:
Amount of Security for Subdivision Improvements.
9. Adoption of Ordinance Amending Section 16.32.100, Subsection B, re:
Survey Requirements - Monuments.
10. Adoption of Ordinance Amending Section 17.08.180 re:
Fence, Walls and Hedges.
11. Adoption of ordinance Amending Section 17.59.030, Subsection C, re:
Fencing for Wireless Telecommunication Facilities.
12. Adoption of Ordinance Amending Section 17.66.030 re:
Maximum Grade of Streets and Other Easements.
RECOMMENDATION:
Staff recommends Adoption of the proposed ordinance amendments. The amendments
had first reading on May 21, 2014.
BACKGROUND:
Periodically, various Departments throughout the City request changes to the Bakersfield
Municipal Code which are minor in nature. Generally, the changes are being sought to make a
section read better or to reflect current practice or correct typographical errors.
The following is a list of ordinances that are being recommended by Staff for changes:
ADMINISTRATIVE REPORT
1. BMC Chapter 5.45. The amendment changes the responsibility for permits from the
City Manager to the Finance Director.
2. BMC Section 5.26.040. The amendment deletes the requirement that hotel
registration books be open at all times for inspection per a new Federal Court of Appeals case,
Patel, et al. v. City of Los Angeles (2013), which invalidated a city's local ordinance that allowed
police access to hotel guest records without a warrant.
3. BMC Chapter 5.56. The amendment deletes the "seasonal outdoor business"
category and combines all transient outdoor businesses into one permit category; changes the
number of days temporary businesses can operate; and provides a definite termination date for
operation of the business. Staff wants to simplify the permit process to one permit, making the
seasonal outdoor category no longer necessary.
4. BMC Section 10.69.040. The amendment permits special events on or adjacent to
church or school property in residential areas which codifies current practice.
5. BMC Section 12.20.035. The amendment clarifies that "substantial below -grade
portions of buildings" that are considered to be an encroachment not only need an
encroachment permit, but also an encroachment permit that requires Council approval.
6. BMC Section 14.12.390. The amendment corrects a typographical error from the
2013 ordinance revision.
7. BMC Section 14.20.020. The amendment substitutes the correct name of the
department director.
8. BMC Section 16.32.040. The amendment deletes reference to a section of the
Municipal Code (I 6.32.020(B) or (C)) which was eliminated from the Code in 2012 concerning
types of security for improvements.
9. BMC Section 16.32.100. The amendment corrects a typographical error.
10. BMC Section 17.08.180. The current code section prohibits barbed wire fencing in
all residential zones and certain commercial and industrial zones. The amendment adds
electrified wire to the code section, prohibiting electrified wire from being used in the same zones
where barbed wire is prohibited.
11. BMC Section 17.59.030. The amendment adds electrified wire to types of fencing
prohibited around wireless telecommunication facilities for consistency with section 17.08.180.
12. BMC Section 17.66.030. The amendment substitutes "current edition" for a specific
year on a highways design guidebook.
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ADMINISTRATIVE REPORT
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM: f . J.
TO: Honorable Mayor and City Council
APPROVED
FROM: Douglas N. Mclsaac, Community Development Director DEPARTMENT HEAD
DATE: May 19, 2014
CITY ATTORNEY'S
CITY MANAGE
SUBJECT: Resolution confirming approval by the City Manager designee of the Chief Code
Enforcement Officer's report regarding assessments of certain properties in the City
for which structures have been secured against entry or for the abatement of
certain weeds, debris and waste matter and authorizing collection of the
assessments by the Kern County Tax Collector.
RECOMMENDATION:
Staff recommends adoption of resolution.
BACKGROUND:
Assessment hearing was held on May 12, 2014, by the City Manager designee and all proposed
charges were confirmed. The subject properties listed below were in violation of Chapter 8.27 of
the Bakersfield Municipal Code which prohibits maintaining open and abandoned dilapidated
structures which constitute public nuisances and prohibits maintaining hazardous weeds, debris
and waste matter. The property owners were notified and failed to comply with the notices to
abate such public nuisance. After a hearing duly noticed and held before the Building Director,
the Director issued orders requiring the property owner to abate the public nuisance. The subject
properties are listed as follows:
PROPERTY LOCATION
Ward 1
APN
COST
1.
1021 S. Brown Street
01 9- 053 -11
$
1,660.00
2.
721 Brundage Lane
011- 050 -04
$
824.00
3.
205 E. California Avenue
139 - 052 -02
$
772.00
4.
3615 Cottonwood Road
172- 020 -08
$
105.00
5.
2608 Dore Drive
022 - 231 -07
$
1,574.00
6.
1301 Dorian Drive
022 - 030 -05
$
1,423.00
7.
122 Dr. Martin Luther King Jr. Blvd.
01 8- 400 -06
$
1,010.00
May 22, 2014, 1:38PM /kd
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ADMINISTRATIVE REPORT
PROPERTY LOCATION APN COST
Ward 1
8.
517 Dr. Martin Luther King Jr. Blvd.
019- 101 -13
$
300.00
9.
324 S. King Street
139 - 302 -16
$
999.00
10.
329 S. King Street
018 - 140 -20
$
300.00
11.
600 N Street
009- 361 -13
$
994.00
12.
100 S. Owens Street
018 - 240 -16
$
300.00
13.
105 S. Owens Street
018 - 270 -35
$
869.00
14.
110 S. Owens Street
018- 240 -08
$
697.00
15.
1 100 E. Planz Road
170- 180 -01
$
1,300.00
16.
1425 Ralston Street
018- 122 -10
$
105.00
17.
125 Tyree Toliver Street
018- 340 -20
$
699.00
18.
213 Tyree Toliver Street
018- 350 -28
$
979.00
19.
217 Tyree Toliver Street
018- 350 -27
$
710.00
20.
703 Wilkins Street
139 - 432 -24
$
300.00
21.
703'/2 Wilkins Street
139 - 432 -27
$
300.00
22.
705 S. Williams Street
019- 122 -06
$
900.00
23.
737 10th Street
009 - 172 -03
$
1,294.00
Ward 2
24.
631 Baker Street
016- 200 -01
$
300.00
25.
1831 Cherry Street
007 - 220 -01
$
660.00
26.
8 Flower Street
012- 052 -13
$
845.00
27.
521 Grace Street
013- 040 -06
$
300.00
28.
819 Kentucky Street
014- 300 -07
$
1,260.00
29.
1 103 King Street
014 - 120 -16
$
1,535.00
30.
1207 M Street
006 -440 -11
$
300.00
31.
417 Monterey Street
014 - 160 -04
$
105.00
32.
915 Niles Street
015 - 210 -04
$
105.00
33.
1206 Oregon Street
015 - 100 -15
$
880.00
34.
401 Pacific Street
012- 410 -01
$
300.00
35.
2209 Palm Street
008- 182 -12
$
825.00
36.
1023 Robinson Street
015 - 400 -17
$
824.00
37.
719 Sumner Street
016- 070 -06
$
860.00
38.
1030 E. 18th Street
017- 170 -03
$
105.00
Ward 3
39.
3406 Harvard Drive
383 - 212 -19
$
800.00
40.
3412 Harvard Drive
383 - 212 -18
$
875.00
41.
2708 Sunview Drive
146- 543 -31
$
300.00
May 22, 2014, 1:38PM /kd
S: \Dana\ADMINS\2014VUNE \6 -4- Property Abatement.docx
ADMINISTRATIVE REPORT
PROPERTY LOCATION
Word 5
42.
10719 High Plateau Way
43.
7100 Ming Avenue
44.
4703 Pikes Peak Lane
45.
10816 Vista Del Rancho Drive
Ward 6
APN
COST
497 - 232 -09 $ 735.00
380 - 140 -11 $ 105.00
394 - 450 -16 $ 600.00
497 - 302 -08 $ 725.00
46.
4205 Akers Road
404- 052 -02
$
790.00
47.
6907 Rush Point Court
498 -371 -20
$
300.00
48.
5502 Viewcrest Drive
532- 073 -15
$
105.00
49.
3501 Westchester Avenue
440 - 122 -09
$
979.00
50.
4418 White Lane
403 - 242 -20
$
665.00
Ward 7
51.
8120 Hughes Lane
514- 030 -29
$
300.00
52.
1128 Kyner Avenue
412 - 171 -23
$
735.00
53.
5601 Monitor Street
412- 220 -23
$
300.00
The owners of the above - mentioned properties failed to commence the required work as
ordered by the Building Director to abate a public nuisance. As permitted under Chapter 8.80 of
the Bakersfield Municipal Code, the public nuisances listed above were abated under the
direction of the Chief Code Enforcement Officer. The costs incurred by the City can be assessed
against the property as provided for in Chapter 8.80 of the Bakersfield Municipal Code. Property
owners had been given notice of their right to appear at the hearing on this matter before the
City Manager designee and to object to the correctness of the costs incurred by the City to
remove the public nuisance. The City Manager designee has approved the assessments
associated with the above - mentioned properties.
The Council will need to confirm the approval of the City Manager designee of the costs incurred
by the City for work performed to remove the public nuisance and order that such costs be
made a lien against the property. This will be done by adoption of the attached resolution.
May 22, 2014, 1:38PM /kd
S: Tan a\ADWNS\2014UUNE \6-4- Property Abatement.docx
MEETING DATE: June 4, 2014 [ITEM: GENDA SECTION: Consent Calendar
g a 0
TO: Honorable Mayor and City Council APPROVED
FROM: Virginia Gennaro, City Attorney DEPARTMENT HEADY
DATE: May 23, 2014 CITY ATTORNEY 'U
CITY MANAGER `
IV
SUBJECT: Resolution approving the destruction of certain obsolete City records, documents,
instruments, books and papers, pursuant to California Government Code Section
34090, et seq. (Bakersfield Police Department).
RECOMMENDATION:
Staff recommends adoption of the Resolution.
BACKGROUND
Government Code section 34090 permits destruction of certain public records upon the
approval of the City Attorney and a Resolution adopted by City Council.
Resolution No. 154 -00, approved by City Council on December 13, 2000, is the most recent
retention schedule for the Bakersfield Police Department (BPD) records.
What is being proposed by the attached Resolution is a new, more streamlined version of
a document retention schedule for the BPD which updates retention requirements and more
efficiently categorizes documents retained by the BPD.
If approved, this Resolution authorizes the BPD to destroy certain records and it will
supersede all previous Resolutions for destruction of records in connection with the BPD, including
but not limited to Resolution Nos. 154 -00, 52 -80, 62 -96, 62- 96(1), 63 -77, and 67 -81.
Staff recommends adoption of the Resolution
TG:Isc
S: \COUNCIL \Admins \13 -14 Admins \RetentionSchedule.PD.docx
F BAK R
U C7
0
ADMINISTRATIVE REPORT
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Nick Fidler, Acting Public Works Director
DATE: May 22, 2014
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
APPROVED
nkt-
AY-
SUBJECT: Resolution authorizing Union Pacific Railroad (UPRR) staff to review and process
documentation necessary for the preparation of a Construction and
Maintenance (C&M) Agreement required for the construction of the Beltway
Operational Improvements Project, not to exceed $10,000. (TRIP) (Wards 1, 2, 6
and 7)
RECOMMENDATION: Staff recommends adoption of the Resolution.
BACKGROUND: The Beltway Operational Improvements (BOI) Project consists of improvements
that were originally part of the Centennial Corridor (SR -58 Connector) Project. These
improvements are to both SR -58 and SR -99, and were allowed to be carved out from the SR -58
Connector Project and use Beltway earmark funding to construct them early because they
have independent utility, improve safety and operations, and require little to no right -of -way.
In order to advance the project to the construction phase, the City is required to ultimately
enter into a C&M Agreement with UPRR that will allow the City's contractor to widen a bridge
located within the UPRR's right -of -way. This C&M Agreement will contain the conditions by
which the City and the City's contractor will need to follow for the construction of the work.
However, in order to have this C&M Agreement prepared, UPRR must first review the
construction plans and process this request. UPRR requires that the City pay for their staff time
and processing costs for this initial review, and will not begin the process and review until they
have a document from the City that states that the City agrees to pay for their review services.
The cost for this initial review and processing is estimated to not exceed $10,000.00. Once this
initial review is completed and the plans approved by UPRR, the C&M Agreement will be
prepared and executed. Until the agreement is executed, UPRR will be providing periodic
invoices to the City for the services they provide. Adequate funds have been previously
budgeted in the project to pay for these UPRR services.
LT:TDW: G: \GROUPDAT \ADMINRPT \2014 \06 -04 \RR Authorization Resolution - Admin REV.docx
0� r B3 oe�r��s
ADMINISTRATIVE REPORT
c
IF
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT
Honorable Mayor and City Council
Nick Fidler, Acting Public Works Director
May 20, 2014
APPROVED
DEPARTMENT HEAD_
CITY ATTORNEY
CITY MANAGER
Resolution providing for the collection of residential refuse charges by the Kern
County Auditor - Controller's Office (All Wards).
RECOMMENDATION: Staff recommends adoption of Resolution.
BACKGROUND: For the sixth straight year, staff proposes no increase to refuse rates. This
Resolution is to formalize that Fiscal Year 2013/14 rates will continue and not be increased for
Fiscal Year 2014/15. Although the refuse hauler's contract will increase by 0.8% (adjusted
annually by the Consumer Price Index), a sufficient fund balance exists within the Refuse
Enterprise Fund to cover the increased costs of the haulers' contract. Staff proposes the use of
Refuse Fund balance to absorb the haulers' cost increase. It is anticipated that a rate increase
will most likely be proposed for Fiscal Year 2015/16 based upon declining fund balance.
However, in order for the County to collect residential refuse charges on the Fiscal Year
2014/2015 tax roll, a new Resolution providing for the collection of residential refuse charges by
the Kern County Tax Auditor - Collector's Office is required. This action has no effect on the
General Fund.
if
G: \GROUPDAT \ADMINRPT \2014 \06 -04 \SW Admin Report Adopting 14 -15 Rates.doc
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ADMINISTRATIVE REPORT
IFO
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM: 9
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: May 23, 2014
DEPARTMENT H1
CITY ATTORI
CITY MAN
APPROVED
SUBJECT: Resolution Adopting Sewer Connection Fees Pursuant to Section 14.12.380
of the Bakersfield Municipal Code.
RECOMMENDATION: Staff recommends adoption of the Resolution.
BACKGROUND:
The Bakersfield Municipal Code (BMC) requires Sewer Connection Fees to be established
each fiscal year by resolution. The current fee is $4,000 per single family dwelling unit, and the
one -time fee is collected at the same time building permit fees are paid.
Staff is recommending the sewer fee connection charges remain at their current levels for
another twelve months; thus no increases are being proposed at this time. The sewer
connection fees collected each year are used to help pay the annual debt service of the
wastewater enterprise. The 2014 -15 proposed budget estimates $5 million of connection fees
will be collected and applied toward the estimated $13.6 million of wastewater enterprise
debt service. The balance of the debt service will be paid with other revenues of the
wastewater enterprise, including residential and commercial user fees.
If approved, this resolution will keep the current sewer connection fee structure in place for
the 2014 -15 year.
4/25/2013 2:53 PM
S: \Accounting \LESLIE \FUND 411, 412 & 419 \Admin - Adopting sewer connection fees.docx
Q�BAKEnn
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ADMINISTRATIVE REPORT
IF
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM: Jr.
TO:
FROM:
DATE:
SUBJECT
Honorable Mayor and City Council
Nick Fidler, Acting Public Works Director
May 21, 2014
APPROVED
DEPARTMENT HEAD_ .A"
CITY ATTORNEY
CITY MANAGER
Collection of delinquent refuse and sewer charges by the Kern County Auditor -
Controller's Office on Fiscal Year 2014/15 Property Tax Rolls (All Wards):
1. A Resolution providing for the collection of delinquent refuse fees by the Kern
County Auditor - Controller's Office.
2. A Resolution providing for the collection of delinquent sewer fees by the Kern
County Auditor - Controller's Office.
RECOMMENDATION: Staff recommends adoption of Resolutions.
BACKGROUND: Annual charges for residential refuse, residential sewer, and commercial sewer
accounts are billed on the Kern County property tax roll, with the beginning of each fiscal year.
However, new accounts added throughout the year are billed pro -rata by the City until the start
of the next fiscal year. Unfortunately, some of these bills remain unpaid and become delinquent.
These resolutions transfer the collection of delinquent pro -rata charges to the Kern County
Auditor - Controller's Office as a one -time billing. This in turn allows the delinquent fees to be
collected on the County tax roll and remitted to the City.
Following is additional information regarding the delinquent prorated charges:
Refuse: Out of approximately $115,000 billed for prorated services to new properties throughout
the year, $5,513.16 remains delinquent. Staff proposes to place these delinquent charges on the
Fiscal Year 2014/15 property tax roll.
Sewer: Out of approximately $91,000 billed for prorated services to new properties throughout
the year, $23,295.78 remains delinquent. This amount is higher than typical because $10,660 of
the delinquent amount results from one multiple - dwelling unit. Staff proposes to place these
delinquent charges on the Fiscal Year 2014/2015 property tax roll.
The number of delinquent sewer accounts is significantly higher than the number of refuse
accounts because owners of newly constructed properties contact the Solid Waste Division for
new refuse containers. Refuse containers are not delivered until the annual fee is collected.
LF and RP
G: \GROUPDATADMINRPT\2014 \06 -04 \WW and SW Delinquent Accts AdmRpt 14- 15.doc
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ADMINISTRATIVE REPORT
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Sewer service is immediately available to owners of newly constructed properties; therefore, the
Wastewater Division does not have a similar method of upfront collection.
These charges are for services already rendered, at fee levels previously set by City Council. This
action has no effect on the General Fund.
LF and RP
G:\ GROUPDAT\ADMINRPT\2014 \06 -04 \WW and SW Delinquent Accts AdmRpt 14- 15.doc
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tv ADMINISTRATIVE REPORT
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM: Q
TO: Honorable Mayor and City Council APPROVED
FROM: Nick Fidler, Acting Public Works Director DEPARTMENT HEAD_
DATE: May 16, 2014 CITY ATTORNEY
CITY MANAGER r
SUBJECT: Resolutions to add the following territories to the Consolidated Maintenance District
and approving, confirming, and adopting the Public Works Director's Report for
each.
1. Area 1 -96 (Birchhaven Avenue / Jewetta Avenue SW) - Ward 4
2. Area 3 -92 (TT7243 located on the east side of Old River Rd south of
Berkshire Road) - Ward 5
3. Area 4 -120 (900 H Street) - Ward 2
4. Area 4 -121 (3728 Arrow Street) - Ward 3
RECOMMENDATION: Staff recommends adopting the Resolutions.
BACKGROUND: On May 21, 2014 the Council adopted Resolutions of Intention No. 1791, 1794,
1795, and 1796 respectively, adding the above territories to the Consolidated Maintenance
District as required by Section 13.04.021 of the Municipal Code. Inclusion in the Consolidated
Maintenance District will provide for the maintenance of parks and /or street landscaping. The
areas will be under park and /or streetscape zones of benefit and will be assigned the
appropriate tier levels when parks and /or street landscaping have been installed.
The addition of these territories to the Consolidated Maintenance District is not prohibited by
Proposition 218.
The City of Bakersfield has received a letter from the owner(s) of the properties described above
which waives the public hearing concerning inclusion in the Consolidated Maintenance District.
This allows the City to expedite the maintenance district process to satisfy the subdivision
requirement. The owner(s) also have submitted a Proposition 218 ballot indicating their consent
to the assessments.
In order to provide future property owners with disclosure regarding the inclusion of land in the
Consolidated Maintenance District and the estimated maximum annual cost per equivalent
dwelling unit, a covenant has been drafted and will be recorded with the Kern County Assessor -
Recorder's Office upon approval of this Resolution.
ps
G: \GROUPDAT \ADMINRPT \2014 \06 -04 \Res est CMD 1 -96 3 -92 4 -120 4- 121.docx
A
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ADMINISTRATIVE REPORT
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM: 2. ILO
TO: Honorable Mayor and City Council APPROVED
FROM: Nick Fidler, Acting Public Works Director DEPARTMENT HEAD
DATE: May 16, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Resolutions of Intention (ROI) to add the following territories to the Consolidated
Maintenance District and preliminarily approving, confirming, and adopting the Public
Works Director's Report for each:
1. ROI # 1797 to add Area 4 -122 (1303 S Street) - Ward 2
2. ROI # 1798 to add Area 4 -123 (1214 34th Street) - Ward 2
RECOMMENDATION: Staff recommends adopting the Resolutions of Intention.
BACKGROUND: A written request has been received by the City Engineer from the owner(s) of the
parcels to be included into the Consolidated Maintenance District as required by section 13.04.021 of
the Municipal Code. Inclusion in the Consolidated Maintenance District will provide for the
maintenance of a public park and street landscaping. This area will be under the park and streetscape
zones of benefit and will be assigned appropriate tier levels when a park has been constructed and
street landscaping has been installed.
Staff is recommending the new territories be added to the Consolidated Maintenance District at the
next City Council meeting.
The City of Bakersfield has received a letter from the owner(s) of the properties described above which
waives the public hearing concerning inclusion in the Consolidated Maintenance District. This allows
the City to expedite the maintenance district process to satisfy the subdivision requirement. The
owner(s) also have submitted a Proposition 218 ballot indicating their consent to the assessments.
In order to provide future property owners with disclosure regarding
Consolidated Maintenance District and the estimated maximum annual
unit, a covenant has been drafted and will be recorded with the Ker n
Office upon approval of this Resolution.
ps
G: \GROUPDAT \ADMINRPT \2014 \06- 04 \ROI est CMD 4 -122 4- 123.docx
the inclusion of land in the
cost per equivalent dwelling
County Assessor - Recorder's
O�B A K�/J
CAIPDR,r�' `s
ADMINISTRATIVE REPORT
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM: 1.
TO: Honorable Mayor and City Council
FROM: Jena Covey, Risk Manager
DATE: May 19, 2014
APPROVED
DEPARTMENT HEAD_ e0
CITY ATTORNEY
CITY MANAGER
SUBJECT: Agreement with Definiti Healthcare Management (Definiti) for Workers' Compensation
Bill Review Services for a two year agreement, with an optional third year to be utilized
at the City's discretion, with a not to exceed amount of $200,000 annually.
RECOMMENDATION:
Staff recommends approval of agreement.
BACKGROUND:
The City's contract with Definiti for workers' compensation bill review services expires on June 30,
2014. Medical facilities are subject to different medical fee schedules for services they provide to
different patients, such as workers' compensation patients, Medicare recipients, or private
insurance members. The State of California workers' compensation system has an official
medical fee schedule for medical services, with most medical services covered under the fee
schedule and some services requiring negotiation of usual and customary charges. A bill review
company reviews bills for accuracy of medical fees billed, and then reduces those fees to the
workers' compensation State of California mandated fee schedule, taking advantage of other
discounts available through preferred provider networks, and negotiating fees for specialty bills
that are not applicable to the fee schedule or preferred provider networks.
In March 2014, a Request for Proposal was issued and the City received twelve (12) proposals
from interested companies. City staff conducted oral interviews with six (6) of the twelve (12)
companies, as the other responses were either non - responsive or did not meet the needs of the
City. After a thorough review of the proposals and oral interviews, staff is recommending to
continue the current relationship with Definiti and enter into an agreement for two years, with an
optional third year to be utilized at the City's discretion, with an annual not to exceed amount of
$200,000.
The oral interview panel consisted of the workers' compensation claims manager from CSAC, our
excess insurance carrier for workers' compensation, John Robinson, our workers' compensation
attorney from Hanna Brophy, Jena Covey, Risk Manager, and Robert Berumen, Administrative
Analyst in Risk Management. Results from the oral interviews ranked the following companies,
ADMINISTRATIVE REPORT
Definiti, Intermed, and Lien On Me, as the top three companies who could best meet the needs
of the City's workers' compensation program. All the companies had various pricing structures,
but it came down to the percentage of savings the City could anticipate from bills being
reviewed and reduced to state fee schedule and potential savings from access into preferred
provider networks.
The fees Definiti quoted in their proposal are the same the City currently pays for bill review
services. During the past three years (July 1, 2011 to date) with Definiti, the City has realized a bill
review reduction savings of almost 72% in actual medical fees paid versus medical fees charged.
Both Intermed and Lien on Me were impressive in the oral interviews, proposed competitive
anticipated savings models, and probably would be able to provide a comparable level of
customer service, but Definiti's customer service and savings potential have been tested with
extremely positive results. Their numbers are verifiable as they have been providing bill review
services to the City for almost 3 years. In addition, they are already integrated into the AIMS's
Case Management System (our third party administrator for workers' compensation) with no
downtime and transition period associated with a continued relationship with Definiti.
To further understand how bill review works, I have included our savings numbers below for the
current fiscal year from 7/1/13 to 4/30/14:
Workers' Compensation Medical Charges $4,432,342.78
Total Reductions Recommended by Definiti $3,071,053.21
Total Medical Fees Paid $1,361,289.57
Staff recommends approval of an agreement with Definiti for two years, with an optional third
year to be utilized at the City's discretion, with an annual not to exceed amount of $200,000.
AC
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O� wnnu
ADMINISTRATIVE REPORT
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM: S� M
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD &d/
DATE: May 19, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Agreement with Marion and Shirley Collins Family Limited Partnership to purchase
real property identified as APN 533 - 012 -37 for $724,000 for the State Route 178
Widening Project. (TRIP Program - Ward 3)
RECOMMENDATION: Staff recommends approval of Agreement
BACKGROUND:
As part of the Thomas Road Improvement Program (TRIP), the City of Bakersfield is acquiring land
to widen State Route 178, including County areas, between Canteria Drive and Miramonte Drive.
The project will construct one and in some locations two additional travel lanes in each direction,
and curb, gutter and sidewalks in some locations. The property is located approximately along
State Route 184 just north of Mesa Marin Drive, identified as APN 533 - 012 -37. The approximately
3.06 acres is mixed use commercial /industrial land, and being acquired for the realignment of
State Route 184 in conjunction with the State Route 178 widening project. The purchase price of
$724,000 represents the property's fair market value as established by an appraisal prepared by
Merriman Hurst and Associates, an independent appraisal company.
A Phase I Environmental Site Assessment report has been prepared encompassing all properties
required for the widening project during the State required Environmental Document process.
The Planning Division completed a General Plan Consistency Review and found this acquisition
consistent with the Metropolitan Bakersfield 2010 General Plan.
Property acquisition for the required right of way to construct the widening project for State
Route 178 is part of the TRIP program and is included in the grant funding for this project. The City
will be responsible for approximately 11% of the project cost, including right of way, and will be
reimbursed the remaining 89% by the State and Federal Highway Administration.
Admin - Purchase Agmt - Collins
5/20/2014
CW
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM: t. n
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
AAL
DATE: May 21, 2014 CITY ATTORNEY k-1 TT
CITY MANAGER tk
SUBJECT: Agreement with Elissa Rubin and Gary Frolenko Trust to purchase real property
identified as APN 533- 012 -27 for $1,127,768 for the State Route 178 Widening Project.
(TRIP Program - Ward 3)
RECOMMENDATION: Staff recommends approval of Agreement.
BACKGROUND:
As part of the Thomas Road Improvement Program (TRIP), the City of Bakersfield is acquiring land
to widen State Route 178, including County areas, between Canteria Drive and Miramonte Drive.
The project will construct one and in some locations two additional travel lanes in each direction,
and curb, gutter and sidewalks in some locations. The property, identified as APN 533 - 012 -27, is
located along State Route 178 where State Route 184 is being realigned to create a signalized
intersection. The approximately 3.00 acres is vacant commercial land, and being acquired for
the realignment of State Route 184 in conjunction with the State Route 178 widening project. The
purchase price of $1,127,768 is based on an appraisal prepared by Merriman Hurst and
Associates, an independent appraisal company, and an appraisal submitted by the owner, and
negotiations with the owner.
A Phase I Environmental Site Assessment report has been prepared encompassing all properties
required for the widening project during the State required Environmental Document process.
The Planning Division completed a General Plan Consistency Review and found this acquisition
consistent with the Metropolitan Bakersfield 2010 General Plan.
Property acquisition for the required right of way to construct the widening project for State
Route 178 is part of the TRIP program and is included in the grant funding for this project. The City
will be responsible for approximately 11% of the project cost, including right of way, and will be
reimbursed the remaining 89% by the State and Federal Highway Administration.
Admin - Purchase Agmt - Rubin Frolenko Trust
5/21/2014
CW
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: May 22, 2014 CITY ATTORNEY M CITY MANAGER
SUBJECT: Agreement with Rosedale Land Venture I, LLC to purchase real property located at
5400 Rosedale Highway for $90,400 for the Rosedale Highway Widening Project.
(TRIP Program - Ward 3 (County area))
RECOMMENDATION: Staff recommends approval of Agreement.
BACKGROUND:
As part of the Thomas Road Improvement Program (TRIP), the City of Bakersfield is acquiring land
to widen Rosedale Highway, including County areas along Rosedale Highway. The project will
construct an additional travel lane in each direction, and curb, gutter and sidewalks. The
property location is approximately 5400 Rosedale Highway, on the north side, including both the
east and west side of Mohawk Drive. The approximately 35,915 square feet of real property
being acquired and the 96,915 square feet of temporary construction easement area are
presently industrial parcels with office /industrial buildings and oil wells and pipelines. The
purchase price of $90,400 is based on an appraisal prepared by Dallis Higdon and Associates, an
independent appraisal company, and negotiations with the business. The purchase price
includes the real property and a temporary construction easement.
A Phase I `Environmental Site Assessment report has been prepared encompassing all properties
required for the widening project during the State required Environmental Document process.
The Planning Division completed a General Plan Consistency Review and found this acquisition
consistent with the Metropolitan Bakersfield 2010 General Plan.
Property acquisition for the required right of way to construct the widening project for Rosedale
Highway is part of the TRIP program and is included in the grant funding for this project. The City
will be responsible for approximately 11% of the project cost, including right of way, and will be
reimbursed the remaining 89% by the State and Federal Highway Administration.
Admin - Purchase Agmt - Rosedale Land
5/22/2014
CW
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: May 28, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Agreement with Shirley M. DeRuchie, Trustee of the Shirley M. DeRuchie Trust,
dated September 23, 1998 to purchase real property located at 3310 and 3320
Wood Lane for $417,000 for the Centennial Corridor Project. (TRIP Program -Ward 2)
RECOMMENDATION: Staff recommends approval of Agreement.
BACKGROUND:
As part of the Thomas Road Improvement Program (TRIP), the City of Bakersfield is acquiring
properties to construct the Centennial Corridor Project. The Centennial Corridor will connect
the existing State Route 58 at South Real Road and State Route 99 to the Westside Parkway
north of Truxtun Avenue. The property being purchased consists of two adjoining residential
properties improved with a single family residence; separate guest house, a small rental unit
and a barn. The purchase price of $417,000 is the property's fair market value as established
by an appraisal prepared by Gary Crabtree, SRA of Affiliated Appraisers, an independent
appraisal company.
In addition to the purchase price the City will be paying for relocation assistance in
accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act
of 1970 (Uniform Act). The Uniform Act provides important protections and assistance for
people affected by Federally funded projects. All parties displaced by the TRIP projects will be
provided all applicable relocation benefits pursuant to the requirements set forth in the
Uniform Act. These benefits may include a purchase price differential payment, a mortgage
differential payment, and the actual, reasonable and necessary costs to relocate their
personal and /or business property. Every property is unique and the benefits will reflect their
individual circumstances.
A Phase I Environmental Site Assessment report has been prepared encompassing all
properties required for the widening project during the State required Environmental
Document process. The Planning Division completed a General Plan Review (65402) and
found this acquisition consistent with the Metropolitan Bakersfield 2010 General Plan.
Admin - Purchase Agmt - DeRuchie (3)
5/28/2014
DMA
Funding for this purchase is budgeted in the Centennial Corridor Federal Transportation Fund
and is part of the $165 million authorized by CalTrans and appropriated by the City Council on
March 5, 2014 for right of way acquisitions. Purchases under the early acquisition program
were approved by CalTrans at 100% federal funding with no local match requirement for this
phase of the project. This concept is termed by CalTrans as "toll credits ". The term "toll credit"
is a little confusing, because it does not refer to a toll that might be paid for crossing a bridge.
It refers to an alternate definition of the word that means "to lead or attract to a desired
point ". Offering of toll credits allows the City to accelerate the spending of Federal dollars
sooner and gets the project further along with less need of local dollars. As a result, the future
construction phase of the Centennial project will carry a higher local match percentage than
it would have without the toll credits being approved. The end result is that we will still spend
the same amount of Federal and local dollars to project completion as we would have
without toll credits, but using toll credits allows us to spend the Federal money first and the
local dollars later.
Admin - Purchase Agmt - DeRuchie (3)
5/28/2014
DMA
BAKE
Oyco R,r
ADMINISTRATIVE REPORT
F
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Nick Fidler, Acting Public Works Director DEPARTMENT HEAD
DATE: May 21, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Design Consultant Agreement with Smith Iwanaga Milhous Architects, Inc.
($148,000) for Master Planning and Design Services for Police Department
Firearms Range. (Ward 3)
RECOMMENDATION: Staff recommends approval of Agreement.
BACKGROUND: The existing Bakersfield Police Department Firearms Range (Facility) is located
at 3419 Truxtun Avenue on a 3.5 -acre site. When originally constructed, the Facility was not
near development. The Facility is now surrounded by development, which makes the current
location not a compatible site for a firearms range. Additionally, the Facility's amenities have
not been upgraded to match the specialized training needs of a metropolitan police force
that is close to 400 officers.
Because of the need to update the amenities to address specialized training needs and to
relocate the Facility to a less urban area, staff proposes to construct a new Firearms Range on
City -owned property located in the northeast. The proposed new Facility will be located
adjacent to a closed landfill, near the intersection of Alfred Harrell Highway and Fairfax Road.
Staff proposes to phase -in construction of the new Facility. The first step in this process would
be to develop a master plan to identify each phase of work and all the necessary
improvements. Because of the specialized nature of this type of work, use of an outside
consultant is recommended to design the project's first phase and to prepare the associated
construction documents.
The City issued a Request for Qualifications /Request for Fee Proposal (RFQ /RFP) for master
planning and design services for the Firearms Range. The consultant must have expertise in
designing firing range facilities. The following nine firms responded to the RFQ:
Gillis + Panichapan Architects (Costa Mesa, CA)
Gutierrez /Associates Architects (Oakland, CA
Smith Iwanaga Milhous Architects (Fresno, CA)
Arrington Watkins Architects (Phoenix, AZ)
Brooks + Scarpa Architects (Los Angeles, CA)
Darden Architects (Fresno, CA)
Klassen Corporation (Bakersfield, CA)
WLC Architects (Rancho Cucamonga, CA)
WMM Associates (Los Angeles, CA)
PW /Design Engineering /NSG /P4K217
May 28, 2014, 8:43AM
G: \GROUPDAT \ADMINRPT \2014 \06 -04 \Master Planning and Design Services for Firearms Range- P4K217- rev.doc
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ADMINISTRATIVE REPORT
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Based on a review of their proposals, the Selection Committee, which consisted of staff from
the Public Works and the Police Department, invited the first three firms listed above to
interview with the committee. The Selection Committee, after conducting those interviews,
recommends award of the agreement to Smith Iwanaga Milhous Architects, Inc. based on
their combination of qualifications and fee proposal being the most favorable to the City.
Staff recommends approval of this agreement. Sufficient funds have been budgeted for
award of this agreement. Seized asset forfeiture funds provide the funding source for the
Firearms Range project, including the Master Planning and Design Services phase.
PW /Design Engineering /NSG /P4K217
May 28, 2014, 8:43AM
G: \GROUPDAT \ADMINRPT \2014 \06 -04 \Master Planning and Design Services for Firearms Range- P4K217- rev.doc
A n
V01t1Rs1�
ADMINISTRATIVE REPORT
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Nick Fidler, Acting Public Works Director
May 20, 2014
Cooperative
Transportation
Project. (TRIP)
Agreement
(Caltrans) for
(Ward 3)
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
with the State of California Department of
construction of the State Route (SR) 178 Widening
RECOMMENDATION: Staff recommends approval of Cooperative Agreement.
BACKGROUND: The SR -178 Widening Project is part of the Thomas Roads Improvement
Program (TRIP). Caltrans and the City have been working together on the Final Design and
Right -of -way acquisition for this project for the past several years, pursuant to previous
Cooperative Agreement No. 12 -036 approved by the City Council on February 15, 2012.
Execution of this Cooperative Agreement is now required in order for the City to obtain, from
Caltrans, the federal funds and encroachment permits necessary to move the project forward
into construction.
The Project includes the following elements:
• Widening the existing conventional highway to 6 lanes between Canteria Drive/
Bedford Green Drive and Masterson Street
• Widening the existing conventional highway to 4 lanes between Masterson Street
and Miramonte Drive
• Realigning existing SR -184 and adding a traffic signal at the SR -178 and SR -184
intersection
As is typical for Cooperative Agreements with Caltrans, this Agreement outlines the
responsibilities of both the City and Caltrans regarding the construction of the project. The
City will fund the project, advertise for bids for construction of the project, award the
construction contract to a contractor, and then oversee and administer the project
construction. A Request for Qualifications (RFQ) for a construction manager (CM) who will
assist TRIP staff in overseeing, inspecting, and testing the construction of the project is currently
on- going; a CM will be selected and an agreement will be forth - coming to the City Council on
a future agenda. Once the project is completed, Caltrans will accept the new project
improvements on behalf of the State, and will then operate and maintain them.
Advertising for bids for construction of the project should be occurring later this fall. Funding
for the construction of the project is in the Proposed 2014 -15 Capital Improvement Program
Budget. The project will be federally and locally funded.
Kpb: G: \GROUPDAT\ADMINRPT\2014\06 -04\SR -178 Widening Construction Cooperative Agr_REV1.doc
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Nick Fidler, Acting Public Works Director
DATE: May 20, 2014
APP_ "")
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Amendment No. 1 to Agreement No. 12 -120 ($251,000: $222,210.30 Federal,
$28,789.70 Local TDF, for a revised total contract amount of $2,941,000) with TYLin
International, for Engineering Design Services for the State Route (SR) 178 Widening
Project (TRIP) (Ward 3)
RECOMMENDATION: Staff recommends approval of Amendment.
BACKGROUND: The City entered into Agreement No. 12 -120 on September 12, 2012 with TYLin
International (TYLin) to provide engineering design services (final design) for the SR -178 Widening
Project. The original scope of work was for these services were based on the Project Report
prepared for the project. The Project Report is the preliminary engineering document prepared
concurrently with the project's environmental document. During final design, Caltrans has
identified several items that need modification or further evaluation above that which was
originally anticipated. These items of work include:
1) Adding anew traffic signal at the new SR- 178 /SR -184 intersection:
During design, Caltrans Traffic Operations staff asked for the City to consider installing a
traffic signal with the current SR -178 Widening Project at the new re- aligned SR -184
intersection. This signal was not part of the project initially, and was to be built later by
developers when development north of this intersection occurred. However, based on
Caltrans' recent experiences with modifications to the existing SR178 /SR184 intersection
along with considering the proposed widening of the highway at this location, Caltrans
became concerned that there would be issues with traffic trying to illegally cross SR -178 at
this location and that collisions would result. Caltrans came to believe that it was important
to provide a traffic signal for northbound to westbound turning movements at this
intersection now, and not wait for future development to install it. To accommodate this
traffic signal, TYLin had to change the design, traffic operations report and right -of -way
documents as well as prepare plans for the traffic signal Itself.
2) Redesign of the storm drain system in the vicinity of the Park Palisades residential
development:
KPB:G: \GROUPDAT\ADMINRPT \2014 \06- 04 \TYlin Amendment 1 - Admin.doc
ADMINISTRATIVE REPORT
The current condition for storm water flow, for the south side of SR -178 between Comanche
Drive and Miramonte Drive, co- mingles Caltrans's run -off water with that of the adjacent
residential development's run -off. This run -off water eventually flows to the Kern River by
crossing through various existing natural drainage channels. Towards the latter part of the
design of the project, Caltrans became concerned that in the event of an extreme storm
event and flooding, they could be partially held liable for downstream flooding even if most
of the excess run -off water was from the residential development, In order to prevent this
run -off from co- mingling, a new storm drainage system and retention basin (that does not
drain to the river) needed to be designed and incorporated into the project plans by TYLin.
3) Redesign of the storm drainage system near SR -178 and Old Kern Canyon Road:
There is an area of vacant land along the south side of SR -178, near the existing intersection
with SR -184, which has historically had run -off drain onto SR -178. Caltrans did not want this
drainage condition to continue, and required the City to add a new drainage basin and
storm drain system to collect this run -off. To accommodate this request, TYLin had to do
additional studies to determine the size and location of the basin and the storm drain
system, and then prepare plans to construct the system.
4) Additional bore holes to determine potential infiltration of basins:
After providing 20 -foot deep soil borings at the various drainage basin sites, TYLin's
geotechnicai sub - consultant informed Caltrans that based on their professional expert
opinion, the basins along SR -178 would not drain water by soil infiltration as there was no
permeable layer of sand detected in the area. Caltrans required that this conclusion be
further verified by advancing one 50 -foot deep borehole at each of the eight basin sites.
Though this requirement was protested by staff, Caltrans maintained that this work was
needed. (At all eight locations, no permeable layer was found and the conclusion was
upheld.)
5) Additional pavement cores to identify the depth of existing pavement:
Originally, 37 pavement cores were taken from the existing pavement along the project
length by TYLin. This amount of cores was consistent with what would normally be required
for this size of project. However, after these initial cores were obtained and submitted to
Caltrans, Caltrans concluded that due to the variability of the pavement thicknesses found
(because of numerous repairs and overlays to SR -178 over the past 50 years), 13 additional
pavement cores would be necessary. While these added cores are an added design
expense, it is hoped they will better define the existing pavement conditions and identify
deficient areas now that can be shown on the construction bid plans, and thus reduce
potential change orders due to unexpected pavement conditions encountered by the
contractor later.
KPB:G: \GROUPDAT\ADMINRPT \2014 \06- 04 \TYlin Amendment 1 - Admin.doc
ADMINISTRATIVE REPORT
b) Evaluating all existing driveways along SR -178 and prepare permitting documents:
During preparation of construction plans, Caltrans searched their records and found that
none of the existing driveways that access SR -178 today (and have for many years) in the
project area have documentation that allows them to have this access. As a result,
Caltrans asked the City and Tylin to prepare exhibits and permit documents for all existing
properties along SR -178 in the project area so that they could grant (permit) these accesses
through their processes and correct this condition. This was not identified as an issue prior to
beginning design, so the work was not in the original scope of work provided by TYLin.
This Amendment is funded by federal and local funds, and adequate funds have been
previously budgeted to pay for the Amendment.
KPB:G: \GROUPDAT\ADMINRPT \2014 \06- 04 \TYlin Amendment 1 - Admin.doc
BAK
ADMINISTRATIVE REPORT
U
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MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Nick Fidler, Acting Public Works Director DEPARTMENT HEAD
DATE: May 19, 2014 CITY ATTORNEY A*
CITY MANAGER 41Y�Z
SUBJECT: Amendment No. 1 to Agreement No. 12 -154 with Quad Knopf, Inc. (no change in
compensation) to extend term of agreement for one year for on -call environmental
services for non - federally funded Capital Improvement Projects (All wards).
RECOMMENDATION: Staff recommends approval of Amendment.
BACKGROUND: On November 28, 2012, Council approved Agreement No. 12 -154 for $100,000
with Quad Knopf (Consultant) to provide on -call environmental services for non - federally funded
Capital Improvement Projects (CIP) for Fiscal Years 2012/13 and 2013/14.
Sufficient funds remain in the agreement to extend the term through Fiscal Year 2014/15 with no
increase to compensation. The Consultant has provided exceptional service to the City, with less
than 24 -hour notice in some cases. This prompt response time is important in completing CIP
projects in a timely manner.
Environmental services are necessary for several Capital Improvement Projects. Examples of
these services include surveying to determine if endangered species inhabit a project site or
conducting training sessions for a contractor's staff to ensure that staff follows certain procedures
if a kit fox comes onto the project site.
The funding source for this Agreement is through budgeted CIP projects. No additional
appropriations are anticipated at this time.
Staff recommends extending the Agreement's term to extend through Fiscal Year 2014/15 with
no change in the compensation amount.
PW / Design Engineering / NSG
May 19, 2014, 4:53PM
G:\GROUPDAT\ADMINRPT \2014 \06- 04Wdmendment #1 to On Call Envir Agreement - rev.docx
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ADMINISTRATIVE REPORT
r
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson Smith, Finance Director DEPARTMENT HEAD /�J!
DATE: May 23, 2014 CITY ATTORNEY
CITY
SUBJECT: Amendment No. 2 to Agreement No. 12 -098 with Stay Green, Incorporated;
extending the contact term to December 31, 2014, and adding $200,000 (for a
total not to exceed amount of $800,000) to the Annual Contract for tree
trimming. (City Wide)
RECOMMENDATION: Staff recommends approval of amendment.
BACKGROUND: On July 18, 2012, Council approved the annual contract for providing tree
trimming to Stay Green, Inc., in the amount of $300,000; renewable annually thereafter for four
(4) consecutive one -year periods. On June 5, 2013, Council approved Amendment No. 1
extending the contract term one year and adding $300,000.
Currently there is $42,800 available on this contract. Extending the contract expiration date
and increasing the contract $200,000 will allow the Parks Division to continue with the planned
tree maintenance program through the end of the 2014. This contract is a non - prevailing wage
agreement; extending the term will allow the City to maximize savings for the tree maintenance
program.
If approved, Amendment No. 1 will extend the contract term to December 31, 2014 and add
$200,000 for a revised not to exceed amount of $800,000. Funds are budgeted in the
Recreation and Parks Department operating accounts within the General Fund for the tree
maintenance program.
Purchasing Division /ch
S:\Purchasing\PURCH\ADMINWdmin 13 -14WC for Tree Trimming Amendment #2 to Agreement 12- 098.docx
May 23, 2014, 8:19AM
O�BAKE
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ADMINISTRATIVE REPORT
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MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM: . V
TO: Honorable Mayor and City Council APPROVED
FROM: Greg Williamson, Chief of Police DEPARTMENT HEA
DATE: May 23, 2014 CITY ATTORNE
CITY MANAGE
SUBJECT: Amendment No.2 to Agreement #08 -015 with Redflex Traffic Systems, Inc. for photo
red light enforcement program.
RECOMMENDATION:
Staff recommends approval of the amendment.
BACKGROUND:
On February 1, 2008, the City of Bakersfield entered into its second 5 year agreement with Redflex
Traffic Systems, Inc. for digital automated red light photo enforcement cameras. Under this
agreement the City pays a monthly flat fee for the twelve existing approaches. The agreement
contains a provision for cost neutrality, which provides the City a safeguard from ever being
required to pay Redflex more than actual cash received. The agreement also provides for an
annual CPI increase and upgrades to all cameras.
On July 15, 2009, the City Council approved amendment No.l to agreement #08 -015. The
amendment, initiated by Redlflex Traffic Systems, Inc., deferred the monthly amount owed by
$250.00 per approach ($3,000 per month), for the purpose of assisting the City with operating
costs related to processing photo enforced red light citations, given the slow rate of collection at
the time. The amendment also restarted the initial 5 year term of the agreement. All other
provisions of the agreement remained in effect.
As stated above the agreement contains a provision for cost neutrality, which provides the City a
safeguard from ever being required to pay Redflex more than actual cash received, and also
provides for an annual CPI increase and upgrades to all cameras. As of April 30, 2014, the
average annual net revenue to the City for this program, under agreement 08- 015(1), is
approximately $78,684. This number represents about 14% of gross revenue received from photo
enforced red light citations. However, net revenue as cited above does not take into account
officer time reviewing and citing violations, nor does it include court time.
A sworn officer spends approximately 40 hours per week reviewing each red light incident, issuing
citations, and appearing in court. The cost of this activity to the City is approximately $55,211, or
70% of the annual net revenue received from this program.
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ADMINISTRATIVE REPORT
The Photo Red light Enforcement Program has proven to be a tremendous public safety tool to
reduce injury- causing accidents. Since 2003, in photo enforced red light intersections, there has
been an annual average reduction of 63.41% in broadside collisions, and a 32.48% annual
average reduction in rear -end collisions. The table that follows outlines the history of rear -end
and broadside collisions at each of the photo enforced intersections.
BAKERSFIELD PHOTO ENFORCED INTERSECTIONS
TOTAL INTERSECTION COLLISION AVERAGES BEFORE AND SINCE ACTIVITATION DATE
INTERSECTION
ACTIVE
DATE
BROADSIDE (per year averages)
REAR -END (per year averages)
* PRE
* POST
%A
* PRE
* POST
%A
CHESTER/BRUNDAGE
01/01/03
9.30
3.00
- 67.74%
5.10
3.60
- 29.41%
BERNARD /OSWELL
01/01/03
6.40
3.40
- 46.88%
1.90
3.50
84.21%
COFFEE/TRUXTUN
03/14/03
10.40
5.50
- 47.12%
10.30
11.90
15.53%
MING/VALLEY PLAZA
03/29/04
10.80
4.70
- 56.48%
4.70
4.60
-2.13%
MING /REAL
04/30/04
15.60
4.70
- 69.87%
21.10
12.60
- 40.28%
CALIFORNIA /OAK
11/10/04
16.80
4.50
- 73.21%
19.20
10.70
- 44.27%
CALIFORNIA /NEW STINE
04/28/05
12.20
4.20
- 65.57%
14.30
11.80
- 17.48%
WHITE/WIBLE
07/18/05
15.80
5.20
- 67.09%
21.80
7.90
- 63.76%
TOTALS
88.00
32.20
-63.41 %
93.30
63.00
- 32.48%
* Pre - Redflex data average based on 7 years prior to active date. Post- Redflex data average based on actuals through 09/30/13.
The proposed amendment, exercises the right to extend the term of the agreement for up to two
(2) additional, consecutive two (2) year periods following the expiration of the term of the first
amendment. All other provisions of the agreement shall remain in effect. No additional funds will
be required, as this program is budgeted in the Traffic Safety Fund for the proposed FY2014 -15
Budget.
..
C BA E
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ADMINISTRATIVE REPORT
1
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM: C. W.
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: May 23, 2014
APPROVED
DEPARTMENT HEAD -//-7
CITY ATTORNEY /k�
CITY MANAGER
SUBJECT: Amendment # 1 to Agreement # 13 -008 with Fieldman, Rolap and Associates to
extend the term of the agreement for two years and add $100,000 to the
contract amount for a revised not to exceed total of $225,000 for Financial
planning assistance for the Thomas Roads Improvement Program (TRIP).
RECOMMENDATION: Staff recommends approval.
BACKGROUND:
In August 2012 the City entered into a departmental agreement for $32,500 with Fieldman,
Rolapp and Asssociates to serve as financial advisors to the City with regard to future TRIP
financing needs, including a potential financing mechanism known as the Transportation
Infrastructure Finance and Innovation Act ( TIFIA) loan. Parsons and City staff searched for
financial advisors who could assist us with the application process and selected Fieldman
Rolap as they had a depth of experience within their company to provide support and also
had some past success with the TIFIA loan process with another Parsons client.
In January 2013 the City Council approved an amendment to the original departmental
contact, adding $92,500 for a new total contract amount of $125,000 to assist City staff with
development of a comprehensive financial plan for the overall TRIP program. The current
agreement has a remaining balance of about $15,000 and is due to expire on June 30, 2014.
The City has a continued need for expert financial advisor support as we move forward with
the TRIP program and eventual short term or long term borrowing needs of the City. Having a
financial advisor on call for assistance will allow the City to continue monitoring, evaluating
and preparing for the future borrowing needs of the City as the TRIP projects progress through
construction.
Staff is recommending adding $100,000 to the Fieldman contract, bringing its new total
amount up from $125,000 to $225,000 and extending the term of this agreement for two years,
to expire on June 30, 2016. Funds are budgeted in the Local Roads Utility Surcharge Fund for
this purpose.
Nks - 5/23/14
SAAccounting \Admin \Admin Reports \Admin - trip bond financing contract amendment fieldmon.doc
BAK
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ADMINISTRATIVE REPORT
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: May 23, 2014
SUBJECT: Amendment No.
Incorporated to
compensation by
the security guard
2)
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
1 to Agreement No. 13 -034 with Kern Security Systems,
extend agreement until June 2015 and increase the
$50,000, for a revised not to exceed amount of $155,000 for
services provided at 18th & Eye Street Parking Garage. (Ward
RECOMMENDATION: Staff recommends approval of amendment to agreement.
BACKGROUND: The City owns and operates a multi -story parking structure located at 18th and
Eye Streets. In April 2012 staff solicited proposals for security guard services at the facility and
in May 2012 the Finance Department entered into a departmental agreement with Kern
Security to provide security guard services for an amount not to exceed $40,000.
In March 2013 the department agreement was amended by the City Council, extending the
term to June 30, 2014 and increasing the agreement to a not to exceed amount of $105,000;
thereby converting the department agreement to a Council agreement.
The contract is nearing the end of its current term and the City wishes to continue providing
security guard services at the 181h and Eye Street parking structure. Staff is requesting to
extend the agreement to June 2015 and add additional compensation of $50,000; thus
amending the total contract amount from $105,000 to $155,000. Funds are budgeted in the
Parking Fund for this service.
Approval of this contract amendment will allow the City to continue providing security guard
services at this location through the end of the 2014 -15 fiscal year.
Finance Department / Accounts Receivable / Security Guard Contract
S:WccountingWdmin\Admin Reports\Admin - Ammend Kern Security 18th and Eye.doc
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May 23, 2014, 1:43PM
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ADMINISTRATIVE REPORT
LIF
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Nick Fidler, Acting Public Works Director DEPARTMENT HEAD
ALL-
DATE: May 21, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Contract Change Order No. 3 to Agreement No. 13 -202 with Loop Electric, Inc.
($22,950.00; revised not to exceed $541,074.99) for the project known as: 1) Traffic
Signal & Lighting System Installations at the intersections of Old Farm Road at
Hageman Road and Jewetta Avenue at Hageman Road and 2) Traffic Signal
Interconnect Installation on Hageman Road from Old Farm Road to Verdugo Lane
(Ward 4).
RECOMMENDATION: Staff recommends approval of Contract Change Order.
BACKGROUND: This project consists of constructing street improvements, traffic signals, and
interconnect on Hageman Road.
During the course of the project, the curb and gutter and adjacent asphalt concrete on the
southeast corner of Hageman Road and Jewetta Avenue was installed to drain surface water
to the east along Hageman Road. After installation, it was discovered that the natural drainage
of the adjacent undeveloped roadway shoulders and the design of a future Kern County road
widening project requires that drainage be taken to the west along Hageman Road and then
south along Jewetta Avenue. This requires that the curb and gutter and the adjacent asphalt
concrete be removed and replaced at a profile that correctly integrates into the future
Hageman Road widening design and the area's natural drainage. The contractor has agreed
to do this work at a total cost of $22,950.
This is the third Change Order to be submitted for this project. This Change Order will increase
the project total by $22,950 (which results in a 6.3% increase of the original contract amount) as
illustrated below:
• Original Contract Amount = $508,890.00
• Amended Contract Agreement after Change Orders = $541,074.99
Net Increase to date = $ 32,184.99
Sufficient funds are budgeted to fund this Change Order. This project is funded with traffic
impact fees. Therefore, there is no General Fund impact associated with this Change Order.
RV (Construction)
May 21, 2014, 4:15PM
G:\ GROUPDAT \ADMINRPT\2014 \06- 04 \CCO 3 Traffic Signal Old Farm and Hageman- Jewetta and Hageman.doc
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council APPROVED
Nelson K. Smith, Finance Director DEPARTMENT HEAD
May 19, 2014
Accept bid
hundred ty
Departmeni
CITY ATTORNEY
CITY MANAGER
from CDCE, Incorporated in the amount of $490,843.75 for one
lanty five (125) Panasonic Toughbook Laptops for the Police
(Citywide)
RECOMMENDATION: Staff recommends acceptance of bid.
BACKGROUND: Bids were solicited from computer suppliers for Panasonic Toughbook Laptops.
Ten (10) bids were received in response to the solicitation.
The one hundred twenty five (125) Panasonic Toughbooks are replacement units for Police
officers who use this technology in their daily field work. These current units are past their
replacement dates and are beyond the warranty coverage period.
Funds are budgeted in the Equipment Replacement Fund for the purchase of 125 laptops for
the Police Department. Staff finds the bid submitted by CDCE, Incorporated to be
acceptable.
The ten (10) bids received are as follows:
BIDDER
AMOUNT
CDCE, Incorporated, Yorba Linda, CA
$490,843.75
Lehr Auto Electric, Sacramento, CA
$511,000.00
Southern Computer Warehouse, Inc., Marietta, GA
$527,975.59
New Tech Solutions, Fremont, CA
$533,575.00
TKK Electronics, Milwaukee, WI
$537,455.75
Rugged Depot, Magnolia, TX
$540,156.69
VisualPro 360, Inc., Tempe, AZ
$546,609.38
Howard Technology Solutions, Ellisville, MS
$553,059.38
En Pointe Technologies Soles, Inc., Gardena, CA
$556,527.59
Northwest Tech., Newport Beach, CA
$587,862.50
Purchasing Division /kb
SAPurchasing\PURCHWDMINWdmin 13 -14 \Panasonic CF31 Laptops, 13- 14 -82, June 4, 2014.docx
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: May 19, 2014
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER ,f
1
SUBJECT: Accept bid from Carney's, Bakersfield in the amount of $64,099.83 for nineteen
(19) Hewlett Packard LaserJet multifunction printers. (Citywide)
RECOMMENDATION: Staff recommends acceptance of bid.
BACKGROUND: Bids were solicited from computer suppliers for Hewlett Packard multifunction
printers. Eighteen (18) bids were received in response to the solicitation.
The nineteen (19) Hewlett Packard LaserJet multifunction printers are replacement units for
various City departments. The current units are past their replacement dates and are beyond
the warranty coverage period.
Funds are budgeted in the Equipment Replacement Fund for the purchase of 19 printers. Staff
finds the bid submitted by Carney's, Bakersfield to be acceptable.
The eighteen (18) bids received are as follows:
BIDDER
AMOUNT
Carney's, Bakersfield, CA
$64,099.83
SEHI Computer Products, Inc., San Clemente, CA
$70,383.13
Daisy IT Supplies, Rancho Cucamonga, CA
$70,570.01
CDW Government LLC, Vernon Hills, IL
$71,353.55
Cyber Computers, Inc., Irvine, CA
$73,031.25
OM Office Supply, Inc., Mechanicsburg, PA
$73,883.88
Insight Public Sector, Tempe, AZ
$74,956.47
Southern Computer Warehouse, Inc., Marietta, GA
$75,200.11
S C Enterprises Corporation, Commerce, CA
$75,658.00
CCI Technologies, Inc., San Jose, CA
$77,920.90
Aprisa Technology LLC, Roslyn, NY
$78,144.15
Business Service, Longboat Key, FL
$78,706.72
ATMAN, Inc., El Segundo, CA
$79,042.18
Howard Technology Solution, Ellisville, MS
$79,964.83
Central Valley Office Supply, Inc., Delano, CA
$83,263.47
Scan Technology, Gainesville, FL
$84,210.85
Northwest Tech., Newport Beach, CA
$88,141.00
Santek Components, Clovis, CA
$89,943.37
Purchasing Division/kb
SAPurchasing\PURCH\ADMINWdmin 13 -14 \HP Laseryet MFP Printers, 13- 14-83, June 4, 2014.docx
A
ADMINISTRATIVE REPORT
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
;.
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: May 19, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept bid from McCain, Incorporated in the amount of $121,577.66 for traffic
signal equipment. (Citywide)
RECOMMENDATION: Staff recommends acceptance of bid.
BACKGROUND: Bids were solicited from suppliers for traffic signal equipment. A complete bid
was received from McCain, Incorporated and partial bids were received from JTB Supply
Company, Incorporated and Econolite.
The bid specifications include traffic signal equipment related to two (2) new traffic signal
installations as well as controller equipment to stock for immediate replacement at any
intersection in the case of damage from a traffic accident.
In accordance with the terms of the bid, the City may accept any item or group of items bid,
or award the bid on the basis of total bid. Staff explored the opportunity for a split award and
concluded the lowest overall cost to be McCain, Incorporated for a total bid amount of
$121,577.66. A spreadsheet showing all bids received is attached.
Funding sources for this purchase are a combination of federal Congestion Mitigation (CMAQ)
funds, transportation development funds and general fund.
Staff recommends award of the bid to McCain, Incorporated, Vista, California in the amount
of $121,577.66.
Purchasing DivisioNkb
SAPurchasing\PURCHWDMINWdmin 13 -14 \Traffic Signal Equipment, 13- 14 -87, June 4, 2014.docx
May 19, 2014
Traffic Signal
Equipment
BID NO. 13 -14 -87
McCain, Inc
vista, CA
760 -734 -5016
760 - 734 -5064 Fax
JTB Supply Co., Inc.
Orange, CA
714- 639 -9498
714 - 639 -9488 Fax
Econolite
Anaheim, CA
714- 630 -3700
714 - 630 -5120 Fax
ITEM
DESCRIPTION
QTY
UNIT
PRICE
EXTENDED
PRICE•
UNIT I
PRICE
EXTENDED
PRICE*
UNIT
PRICE
EXTENDED
PRICE*
ITYpe
170E Controllers
3
1,219.00
3,931.
No Bid
1,231.
3,969.9
Z IModel
332 Cabinet
3
5, .00
17 240.85
No Bid
4,867.00
15 696.
3
GDI Ethernet 170 Modem
12
133.00
1.715.7
No Bid
293.00
3,779.7
4
Model 412C Module w /PROM
3
167.00
538.58
No Bid
147.00
474.
5
Model 242 Isolation Module
9
27.00
261.23
31.00
299.9
32.00
309.
6
Model 200 Switch ack
36
17.00
657.90
18.00
696.6
22.00
851.
7
O licom Model 764
4
3,037.00
13 059.1
No Bid
No Bid
8
O ticom Model 711
8
470.00
4.042.001
No Bid
No Bid
9
O ticom Model 722
2
707.00
1.520.051
No Bid
No Bid
10 10oficorn
Model 768
4
331.001
1.423.301
No Bid
No Bid
11 lEncom
BB900S
2
1.019.001
2,1 WWI
No Bid
No Bid
12 lCushcraft
PC9013N antenna
2
130.00
1 279.5W
No Bid
No Bid
13 IYagl
Antenna Mount
2
11.00
23."1
No Bid
No Bid
14 lEncom
Polyphoser Ughting Protector
2
55.00
118.25
No Bid
No Bid
15
lEncom Am phenol Connector
2
7.00
15.05
No Bid
No Bid
16
Encom 4' Interface Drop cable
2
28.00
60.2
No
Bid
No Bid
17
800 -2500 MHz 2 way power s Ntter
2
80.00
in.56
No
Bid
No Bid
18
Reno PGI Module
2
57.00
122.55
71.00
152.65
No Bid
19
Reno Model C- 1100 -B -SS
4
220.00
946.001
341.00
1,466.301
576.001
2,476.
20
Eberle LM222 Detector Card
48
65.00
3,354.001
102.00
5,263.201
78.001
4,024.
21
Type 29A -5-100 Pole E =55 FT
1
8,578.00
9.221.351
11 080.00
11,911.001
No Bid
22
IType 29 -5-100 Pole E =55 FT
3
7.900.00
Z5 477.
10 728.00
34,597.801
NO Bid
23
ITYpe 23.4 -100 Pole E =35 FT
1
5,104.5
5,487.
4,721.00
5,075.081
No Bid
24
a 26A -4-100 Pole E =40 FT
1
7,234.
7,776.
8,181.
8,794.5
No Bid
25
ITYPe 26 -4-100 Pole E =45 FT
2
6.787.0W
14 592.05
8,480.
18,232.M
No Bid
26
Type 17 -3-100 Pole E =20 FT
1
3,878.001
4168.85
4,240.
4,558.pq
No Bid
27
IType 1A Pole Standard
8
370.00
3182.00
680.00
5,8,&A-M
No Bid
-Extended price includes Sales Tax 121,577.66
MEETING DATE: June 4, 2014 AGEND SECTION: Consent Calendar
ITEM: W. CC.
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: May 21, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept bid and approve contract to Kern Turf Supply, .Incorporated (not to
exceed $250,000) for the annual contract for irrigation parts & supplies.
(Citywide)
RECOMMENDATION: Staff recommends acceptance of the bid and approval of contract.
BACKGROUND: Bids were solicited for the Annual Contract for Irrigation Parts & Supplies. The
contract award is for a one year period; renewable annually for four consecutive one -year
periods at the City's option and upon mutually agreeable terms. One bid was received from
Kern Turf Supply, Incorporated, Bakersfield.
Staff contacted Ewing Irrigation, a local supplier for irrigation parts & supplies and found they
were interested in bidding but due to staff changes they didn't receive the bid solicitation
information. Other suppliers contacted didn't bid due to their inability to maintain stock on
hand for immediate pick up as required by the bid specifications.
This contract requires suppliers to stock common sprinkler parts locally for pick up by City staff
for repairs to irrigation systems and for new installations on small projects. Kern Turf Supply has
three locations in Bakersfield with stock on hand for most common repairs.
Funds are budgeted in the Recreation and Parks Department operating budget within the
General Fund for this contract.
Staff finds the bid from Kern Turf Supply, Incorporated to be acceptable and recommends
approval of contract in the amount of $250,000.
Purchasing Division/M
SAPurchasing\PURMADMINWdmin 13 -14WC Irrigation Parts & Supplies, 13- 14 -84, June 4, 2014.docx
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: May 28, 2014
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept bid and approve contract to Cen -Cal Construction, Bakersfield (not to
exceed $428,300) for the construction of HUD curb and gutter for E California
Area. (Ward 1, 2)
RECOMMENDATION: Staff recommends acceptance of bid and approval of contract.
BACKGROUND: Bids were solicited from contractors for the construction of curbs, gutters and
sidewalks in the areas of the city receiving HUD funding. This contract will provide for curb,
gutter and sidewalk construction for E California area. Three (3) bids were received in
response to solicitation.
The bids submitted are based on an estimated quantity of work multiplied by the contractor's
unit price. Funds are allocated in the Community Development Block Grant Entitlement for
this contract. There is no General Fund impact associated with this contract.
The three (3) bids received are as follows:
1117. •IiIiq
Cen -Cal Construction, Bakersfield $428,300
DOD Construction, Bakersfield $485,500
Jim Alfter Cement Contractor, Bakersfield $496,500
Staff finds the low bid submitted by Cen -Cal Construction, Bakersfield, to be acceptable and
recommends approval of contract in the amount of $428,300.
Purchasing Divisiorift
S:\Purchasing\PURCH\ADMIN\Admin 13 -14 \Contract for HUD - Funded Curb and Gutter E Califomis Area, 13- 14-81, June 4, 2014.docn
May 28, 2014, 8:13AM
BA
..,�Rs
ADMINISTRATIVE REPORT
c Lt otv
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM: 9_ pa
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Nick Fidler, Acting Public Works Director
May 22, 2014
APP-
DEPARTMENT HEAD 4--
CITY ATTORNEY
CITY MANAGER
Accept bid and approve contract to SAK Construction, LLC ($1,439,072.00) for the
Sewer Rehabilitation, Gosford Road Trunk Sewer, Phase 2 (Ward 5 & 6).
RECOMMENDATION: Staff recommends acceptance of bid and approval of contract.
BACKGROUND: The original Gosford Road Trunk Sewer was constructed in 1983. In 2007, the City
hired Harris and Associates (Consultant) to perform a study of the condition of this trunkline and
found that several sections were badly deteriorated due to the high amount of hydrogen sulfide
gas in the pipeline. The Consultant recommended placing a Cured -In -Place -Pipe (CIPP) pipeliner
and repairing or replacing the manholes as necessary.
This pipeliner project went out to bid in 2008 in two components: 1) base bid from Panama Lane
North to District Blvd. and 2) additive alternate bid from McCutchen Road to Panama Lane. Due
to insufficient funding at the time of bid, only the base bid was awarded.
This second phase of the project (from McCutchen Road to Panama Lane) will rehabilitate the
sewer pipeline along this section using CCIPP pipeliner along with manhole rehabilitations.
This project is funded entirely with Sewer Enterprise Funds. Since these are local funds, the
provisions of Resolution 122 -12 apply to this project. The Contractor is exempt from prevailing
wage rates. The Engineer's Estimate for this construction project was $2,420,000. Sufficient funds
are available to award this contract.
On May 20, 2014, a total of five bids were received; all of those bids are acceptable. Those
acceptable bids are as follows:
SAK Construction, LLC
864 Hoff Road
O'Fallon, MO 63366
Insituform Technologies, LLC
17988 Edison Ave.
Chesterfield, MO 63005
in the amount of
in the amount of
PW /Design Engineering/ M/EM03
G:\GROUPDAT\ADMINRPT\2014\Admin—E7KlO3—Gosford Road Trunk Sewer, Phase 2
5/20/2014 3:13 PM
$1,439,072.00
$1,692,006.20
ADMINISTRATIVE REPORT
Michels Corporation
dba Michels Pipeline Construction
1715 16th St. SE
Salem, OR 97302 in the amount of $1,814,814.00
Southwest Pipeline & Trenchless Corp.
22118 S. Vermont Ave.
Torrance, CA 90502 in the amount of $2,240,236.00
Kenny Construction Company
2215 Sanders Road, Suite 400
Northbrook, IL 60062 in the amount of $2,588,299.00
Since the project is funded with Sewer Enterprise funds, there is no General Fund impact
associated with this project.
PW /Design Engineering /BWUK103
G:\ GROUPDATWDMINRPT\2014 Wdmin_E7K103_Gosford Road Trunk Sewer, Phase 2
5/20/2014 3:13 PM
BAKE
O� wvoe,re RS
ADMINISTRATIVE REPORT
L1F0
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Nick Fidler, Acting Public Works Director
May 15, 2014
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
APPROVED
Accept bid and approve contract to Crosstown Electrical and Data ($450,872.50)
for the Install Traffic Signal Synchronization - Part 4 project. (Wards 2, 3, 4, & 5)
RECOMMENDATION: Staff recommends acceptance of low bid and approval of contract.
BACKGROUND: This project will install traffic signal interconnect conduit, wiring, and monitoring
cameras along Gosford Road between White Lane and Stockdale Hwy, and along Coffee Road
between Stockdale Hwy and Hageman Road. With this new interconnect installed, traffic signal
timing along this segment can be optimized to improve traffic flow and improve air quality by
reducing vehicle pollutants.
This project is 88.53% federally funded through the Congestion Mitigation and Air Quality Program
(CMAQ) and 11.47% locally funded through gas tax funds. Because this project includes federal
funding, this project is subject to prevailing wages. The Engineer's Estimate for this construction
contract was $533,170.
On April 15, 2014, a total of two bids were received; all of these bids are acceptable. The
acceptable bids are as follows:
Crosstown Electrical & Data
5463 Diaz Street
Irvindale, CA 91706 in the amount of $450,872.50
A -C Electric Company
315 30th Street
Bakersfield, CA 93301 (City) in the amount of $641,530.00
Sufficient funds are budgeted to award the contract. Since CMAQ and gas tax funds provide the
funding sources for this project, there is no General Fund impact associated with this project.
JU
G: \GROUPDAT\ADM I N RPT\ 2014\ 06- 04\Admin_T2K210_SynchPart4.d0c
May 15, 2014, 3:29PM
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM:
WW
TO: Honorable Mayor and City Council
FROM: Nelson Smith, Finance Director
DATE: May 23, 2014
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY-7�
CITY MANAGER
SUBJECT: Authorize the Finance Director to write off accounts receivable in various funds totaling
$100,904.92 and forward non bankrupt accounts to a collection agency for additional
collection efforts.
RECOMMENDATION: Staff recommends approval.
BACKGROUND:
The staff has exhausted all possible means at its disposal to collect these past due accounts.
Generally, individuals cannot be located or bankruptcies are involved and further collection efforts
would result in excessive costs. Accounts not involving bankruptcy will be forwarded to a collections
agency (H.P. Sears) for further action. Historically 5 -7% of City accounts forwarded to a collection
agency are eventually recovered.
Account detail is attached. The amount recommended is made up of the following account categories:
Commercial Sewer Service & Solid Waste (Refuse)
$54,172.19
Residential Sewer Service & Solid Waste (Refuse)
1,176.45
Risk Management (Property Damage Claims)
19,757.58
Police (Alarm Violations & Misc. Activity)
15,431.74
Fire & Fire Safety (Environmental Services)
5,484.04
Other
4,882.92
$100,904.92
The recommended write off amount is about 0.0014% of total billing, approximately 1/10 of 1 %.
The private sector uses 1 -2% as an acceptable write off benchmark. Bankruptcy proceedings make up
45.32% ($45,730.12) of the write off amount. In the bankruptcy cases, claims have been filed with the
court where applicable. Once bankruptcy is filed, the debtor is protected by the court and we are
prohibited by law from further collection efforts.
The collection process for invoiced accounts begins after an invoice is unpaid for 30 days with a
computer generated past due notice which continues every 30 days. Additionally, past due letters are
sent and phone contact is initiated at 90 days delinquent. Larger balances are given priority attention.
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ADMINISTRATIVE REPORT
9LIF0
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar
ITEM: S
TO:
FROM:
DATE:
SUBJECT
Honorable Mayor and City Council
Nelson K. Smith, Finance Director
May 22, 2014
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
Receive and file successor agency payments from May 9, 2014 to
May 22, 2014 in the amount of $2,896.65
RECOMMENDATION:
Staff recommends report be received and filed.
BACKGROUND:
APPROVED
The City administers payment of Successor Agency enforceable obligation payments as
authorized by the State Department of Finance (DOF) to further the dissolution of the former
Bakersfield Redevelopment Agency. The Successor Agency submits a Recognized Obligation
Payment Schedule (ROPS) to the Bakersfield Oversight Board and the DOF every six (6) months
for approval. All payments of the Successor Agency must be on this approved listing in order
to be valid and authorized payments of the Successor Agency.
A check register is provided which summarizes the transactions processed during the above
referenced period. Additional details are provided below for each transaction.
Check #591217 to Brown & Fowler Construction for $421.65 is a payment for work performed in
completion of the Sister City Garden Phase B project. Payment approved as ROPS line item
#29.
Check #591263 to US Bank Trust NA for $2,475.00 is a payment for COP Series A & B
administrative fees. Payment approved as ROPS line item #5.
SAAccounting0awn TI Admin - Council\2014 \COUNCIL - ADMIN- SA- 2014WDMIN —SA 06- 04- 14.doc
BA
OF VOR� S
ADMINISTRATIVE REPORT
c
0
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar Hearings
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Nick Fidler, Acting Public Works Director DEPARTMENT HEAD
DATE: May 19, 2014 CITY ATTORNEY
CITY MANAGE
SUBJECT: Consolidated Maintenance District (CMD) - All Wards:
1. Protest hearing as required by Resolution of Intention No. 1788 regarding the park
landscaping assessments for the CMD.
2. Resolution approving and adopting the Public Works Director's Report for the
Consolidated Maintenance District and the 2014 -2015 budget, confirming the park
landscaping assessments and authorizing collection of assessments by the Kern
County Tax Collector.
RECOMMENDATION: Staff recommends overriding protests and adopting the Resolution.
BACKGROUND: The City Council approved Resolution of Intention No. 1788 on May 7, 2014,
preliminarily adopting, confirming and approving the Public Works Director's Report and the 2014-
2015 park landscaping budget for the CMD. This Resolution also set the protest hearing date for June
4, 2014. Notice of the protest hearing has been published in accordance with Chapter 13.04 of the
Bakersfield Municipal Code in the manner required by law.
This hearing is to hear protests only on the following: the fairness of the benefit formula; the zone of
benefit including tier level; the amount of the park landscaping assessment on any parcel of property
to be assessed; and the reservation by the City of right to elect whether to proceed to perform work
by the City forces or by a private contractor.
This Resolution confirms the 2014 -2015 CMD park landscaping assessments and authorizes collection
of the assessments by the Kern County Tax Collector.
On January 12, 2005, the City Council passed Resolution No. 019 -05 adopting Council Policy on Park
Maintenance and Street Landscaping Assessments which enables the City to collect additional
revenue for the maintenance of street and median landscaping and park maintenance within the
CMD. All parcels within the CMD are receiving benefit from public parks and street landscaping and
are assessed consistent with the assessment rates set by the Proposition 218 ballot signed at the time
of formation of each maintenance district, the Benefit Formula and those amounts set forth in Exhibit
"A" of Resolution No. 019 -05 for the CMD. Parcels in maintenance districts which were formed prior to
Proposition 218 will remain at their current level of assessment.
Resolution of Intention No. 1788 and its exhibits for the CMD including the Public Works Director's
Report, the 2014 -2015 Budget, the Benefit Formula and the Assessment Roll are on file in the City
Clerk's Office.
Ps
G: \GROUPDAT \ADMINRPT \2014 \06- 04 \Admin Res Est Park CMD 14- 15.docx
� A+, 'S
ADMINISTRATIVE REPORT
c 1
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar Hearings
ITEM: Q, b.
TO: Honorable Mayor and City Council APPROVED
FROM: Nick Fidler, Acting Public Works Director DEPARTMENT HEAD &::
DATE: May 19, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Consolidated Maintenance District (CMD) - All Wards:
1. Protest hearing as required by Resolution of Intention No. 1789 regarding the street
and median landscaping assessments for the CMD.
2. Resolution approving and adopting the Public Works Director's Report for the
Consolidated Maintenance District and the 2014 -2015 budget, confirming the street
and median landscaping assessments and authorizing collection of assessments by
the Kern County Tax Collector.
RECOMMENDATION: Staff recommends overriding protests and adopting the Resolution.
BACKGROUND: The City Council approved Resolution of Intention No. 1789 on May 7, 2014,
preliminarily adopting, confirming and approving the Public Works Director's Report and the 2014-
2015 street landscaping budgets for the CMD. This Resolution also set the protest hearing date for
June 4, 2014. Notice of the protest hearing has been published in accordance with Chapter 13.04 of
the Bakersfield Municipal Code in the manner required by law.
This hearing is to hear protests only on the following: the fairness of the benefit formula; the zone of
benefit including tier level; the amount of the street landscaping assessment on any parcel of
property to be assessed; and the reservation by the City of right to elect whether to proceed to
perform work by the City forces or by a private contractor.
This Resolution confirms the 2014 -2015 CMD street landscaping assessments and authorizes collection
of the assessments by the Kern County Tax Collector.
On January 12, 2005, the City Council passed Resolution No. 019 -05 adopting Council Policy on Park
Maintenance and Street Landscaping Assessments which enables the City to collect additional
revenue for the maintenance of street and median landscaping and park maintenance within the
CMD. All parcels within the CMD are receiving benefit from public parks and street landscaping and
are assessed consistent with the assessment rates set by the Proposition 218 ballot signed at the time
of formation of each maintenance district, the Benefit Formula and those amounts set forth in Exhibit
"A" of Resolution No. 019 -05 for the CMD. Parcels in maintenance districts which were formed prior to
Proposition 218 will remain at their current level of assessment.
Resolution of Intention No. 1789 and its exhibits for the CMD including the Public Works Director's
Report, the 2014 -2015 Budget, the Benefit Formula and the Assessment Roll are on file in the City
Clerk's Office.
Ps
G: \GROUPDAT \ADMINRPT \2014 \06- 04 \Admin Res Est Street CMD 14- 15.docx
MEETING DATE: June 4,. 2014 AGENDA SECTION: Consent Calendar Hearings
ITEM: q . C.
TO: Honorable Mayor and City Council
FROM: Nick Fidler, Acting Public Works Director
DATE: May 19, 2014
SUBJECT: Traffic Signal Maintenance Districts - All Wards:
APPROVED
DEPARTMENT HEAD �(
CITY ATTORNEY T\`�
CITY MANAGER
1. Protest hearing as required by Resolution of Intention No. 1790 regarding the
assessments for 19 Traffic Signal Maintenance Districts.
2. Resolution approving and adopting the Public Works Director's Report for the
Traffic Signal Maintenance Districts and the 2014 -2015 budgets, confirming the
assessments and authorizing collection of assessments by the Kern County Tax
Collector.
RECOMMENDATION: Staff recommends overriding protests and adopting the Resolution.
BACKGROUND: The City Council approved Resolution of Intention No. 1790 on May 7, 2014,
preliminarily adopting, confirming and approving the Public Works Director's Report and the
2014 -2015 budgets for the Traffic Signal Maintenance Districts. This Resolution also set the protest
hearing date for June 4, 2014. Traffic signal assessment rates were increased for the 2014 -2015
fiscal year. Notice of the protest hearing has been published in accordance with Chapter 13.04
of the Bakersfield Municipal Code in the manner required by law.
This hearing is to hear protests only on the following: the fairness of the benefit formula; the
amount of the assessment on any parcel of property to be assessed; and the reservation by the
City of right to elect whether to proceed to perform work by the City forces or by a private
contractor.
This Resolution confirms the 2014 -2015 Traffic Signal Maintenance Districts' assessments and
authorizes collection of the assessments by the Kern County Tax Collector.
On September 28, 1994, the City Council passed Resolution No. 161 -94 adopting Council Policy
on Traffic Signal Maintenance Assessments which enables the City to collect additional revenue
for the maintenance and operation of traffic signals within a TSMD.
Resolution of Intention No. 1790 and its exhibits for the Traffic Signal Maintenance Districts
including the Public Works Director's Report, the 2014 -2015 Budgets, the Benefit Formula and the
Assessment Roll are on file in the City Clerk's Office.
Ps
G: \GROUPDAT \ADMINRPT \2014 \06- 04 \Admin Res Est TS MD 14- 15.docx
0�BAKER
OPPU9AJ D 'S
ADMINISTRATIVE REPORT
IF'O
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar Hearing
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Nick Fidler, Acting Public Works Director DEPARTMENT HEAD_
DATE: May 22, 2014 CITY ATTORNEY
1
CITY MANAGER
SUBJECT: A public hearing to consider the Resolution of Intention ordering the vacation of
a strip of right -of -way 6 1/2 feet wide along south side of the alley west of V Street
between 20th Street and 215' Street within Block 216 and 217 of Godey Tract
(Ward 2).
RECOMMENDATION: Staff recommends adoption of Resolution.
BACKGROUND: The property owner, Golden Empire Affordable Housing, is developing a
housing project at 400 20th Street, south of the alley west of V Street between 20th Street and
21 st Street. They have requested that 61/2 feet of the alley be vacated so that they may use it
as part of their parking lot. Staff has determined that the reduction of the existing 33' wide
alley to a 26.5' wide alley is adequate for public right -of -way purposes. The alley currently is
not a through alley and only serves the adjacent property owners.
The City Fire, Police, Public Works, and Community Development departments have been
notified of the request and no objections have been received as of the date of this report.
Public Works notes that there is City sewer but no storm drain facilities in this area.
The utility companies serving the area have been notified by mail. Utilities are located in the
alley to be vacated; therefore, a Public Utility Easement will be reserved.
Preliminary notices were mailed to all adjacent property owners within a minimum 300 - foot
radius of the proposed vacated area. Public Works has received no objections from these
owners as of the date of this report.
On March 7, 2014, the Planning Department found the proposed vacation of a strip of right -of-
way 6 1/2 feet wide along south side of the alley west of V Street between 20th Street and 21st
Street within Block 216 and 217 of Godey Tract to be consistent with the Metropolitan
Bakersfield General Plan pursuant to Government Code 65402.
It was determined that this action is exempt from the requirements of the California
Environmental Quality Act pursuant to Section 15061 (b) (3) of CEQA guidelines (general rule),
because there is no possibility that the action may have a significant effect on the
environment.
Resolution of Intention No. 1780 declaring intention to order said proposed vacation was
adopted by City Council at the regular meeting of May 7, 2014.
Notice of this public hearing has been duly advertised and posted as required by law.
Tc
G: \GROUPDAT \ADMINRPT \2014 \06 -04 \20th and 21st Alley - R011780 Final -Ad min Report.doc
A
ADMINISTRATIVE REPORT
U t7
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar Hearings
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Art Chianello, Water Resources Manager
May 22, 2014
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
Public hearing to consider an adjustment to the Water Availability Fee for the City of
Bakersfield Domestic Water system. (Portions of Wards No. 4, 5, 6 & 7)
1. Resolution setting Domestic Water Availability Fee for Ashe, Fairhaven, and
Riverlakes Ranch service areas of City of Bakersfield Water System.
RECOMMENDATION: Water Board recommends adoption of resolution.
BACKGROUND: California Government Code Section 66016 requires that increases in existing fees
and charges be adopted by ordinance or resolution following a public hearing. It also requires a local
agency to hold at least one open and public meeting regarding the increase. A public hearing to accept
testimony regarding the fee increase is scheduled to be held before the Council of the City of Bakersfield
on Wednesday, June 4, 2014. A notice of public hearing on the proposed increase in the domestic Water
Availability Fee on the City of Bakersfield Domestic Water System was published twice in the local general
circulation newspaper on May 20th and May 25th. As of May 22, 2014, the City Clerk and or Water
Resources Department have not received any letters protesting or commenting on the fee increase.
Per Bakersfield Municipal Code Section 14.04.120 (B), each fiscal year the Water Availability shall be
adjusted by the Construction Cost Index defined in the Bakersfield Municipal Code Section 15.84.030.
The fee shall be adopted by resolution of the City Council following a noticed public hearing.
The current Water Availability Fee charged to ensure water will be available for new development (cost of
funding water well construction, water mainline extensions etc.) is $5,824 per acre. The per acre fee is
equivalent to an increase in the one -time charge of $32.50 on a single family dwelling. The new Water
Availability Fee is to be set at $5,938 per acre to offset increased cost over last year. The new fee will
increase 1.96% and is proposed to be effective July 1, 2014. The fee has not been adjusted since June 1,
2013.
The proposed increase in the water availability fee was presented by Water Resources staff to the Water
Board at its April 23, 2014 public meeting. The Water Board unanimously approved the fee increase and
recommended that the resolution be forwarded to the City Council for adoption.
S: \2014 ADMIN REPORTS\2014 5 22 June 4 Avail Fee.doc \MR
c� -
(�..'�11iNglo- � c
ADMINISTRATIVE REPORT
MEETING DATE: June 4, 2014 AGENDA SECTION: Consent Calendar Hearing
ITEM:
TO: Honorable Mayor and City Council
FROM: Nick Fidler, Acting Public Works Director
DATE: May 22, 2014
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
APPROVED
SUBJECT: Resolution determining that the Hosking Avenue and State Route (SR) -99
Interchange Project be classified as substantially complex for purposes of Public
Contract Code Section 7201, and authorizing the increase of the retention from
five percent to ten percent. (TRIP) (Ward 7)
RECOMMENDATION: Staff recommends adoption of Resolution.
BACKGROUND: A retention is a contractual withholding of money by the City to cover any
unexpected expenses, such as liens or poor workmanship, that may occur before the project
is completed and accepted. The standard procedure is to pay the retention to the
contractor once the following occurs: work is completed, the contractor provides the
maintenance bond, the City accepts the project, and the lien period expires.
Section 7201(b) of the Public Contract Code provides that retention proceeds withheld from
any payment by a public entity from the original contractor of a project shall not exceed five
percent of the payment. This section further states that in no event shall the total retention
proceeds withheld exceed five percent of the contract price. However, Section 7201(b)(4) of
this Code also provides that an awarding agency may withhold in excess of five percent on
specific projects where the governing body has approved a finding during a properly noticed
and normally scheduled public hearing, held prior to bidding the project, that the project is
substantially complex and therefore requires a higher retention amount than five percent. The
awarding entity must include both this finding and the actual retention amount in the bid
documents.
The finding of a substantially complex project is based on the number of the various disciplines
and trades involved in the construction of the project. For this project, staff is recommending
a retention of ten percent based upon the City's past practices. Therefore, staff recommends
the Hosking Avenue and SR -99 Interchange Project, a TRIP Project, be classified as a complex
project, and the retention be increased from five percent to ten percent.
There is no fiscal impact to the City for increasing the retention from five percent to ten percent
for substantially complex projects.
TDW: G: \GROUPDAT\ADMINRPT \2014 \06- 04 \Hosking Substantially Complex - Admin.docx
BAKE
ADMINISTRATIVE REPORT
mY, +�
F
MEETING DATE: June 4, 2014 AGENDA SECTION: Public Hearings
ITEM:
TO: Honorable Mayor and City Council
FROM: Alan Tandy, City Manager
DATE: May 29, 2014
SUBJECT:
DEPARTMENT HEAD
CITY
CITY
APPROVED
Public Hearing for the Fiscal Year 2014 -2015 Operating and Capital I
Program Budgets
RECOMMENDATION:
Staff recommends Council hear public testimony.
BACKGROUND:
ment
Each year, a public hearing is required to receive public comment prior to adoption of
the budget. The FY 2014 -15 Budget is proposed at $621,609,682 which is comprised of a
$438,647,000 Operating Budget and an $182,962,682 Capital Improvement Budget.
Final adoption of the budget is scheduled for June 25, 2014.
AT:ch:al
S: \14 -15 BUDPRO \Budget Admins, Resos \Budget Hearing 06.05.13 - Operating, CIP,docx
BA
4
ADMINISTRATIVE REPORT
0
MEETING DATE: June 4, 2014 AGENDA SECTION: Hearing
ITEM: 0
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council r_
Nick Fidler, Acting Public Works Director DEPARTMENT HEADC k
May 29, 2014 CITY ATTORNEY
CITY MANAGER
APPROVED
Residential and Commercial Sewer Fees (All Wards):
1. Resolution adopting the Wastewater Revenue Program Update and change in
methodology of sewer surcharge calculations and rates.
2. Resolution providing for the collection of residential and commercial sewer
and storm sewer service user charges by the Kern County Auditor - Controller's
Office.
RECOMMENDATION: Staff recommends adoption of Resolutions.
BACKGROUND:
SUMMARY: Sewer user fees include a flat rate that is billed to all residential and commercial
customers. Flat rates are collected on the property tax roll. Commercial customers are also
assessed surcharge fees when actual water flow exceeds their flat rate base. Tonight's agenda
item has no impact on residential and commercial sewer user flat rates for Fiscal Year 2014/15.
The first Resolution for this agenda item includes a recommendation to adopt the Wastewater
Revenue Program Update (Update). This Update includes a proposal to simplify surcharge
calculations for commercial customers subject to surcharges. Of the approximately 4,400
commercial customers, about 1,700 are subject to surcharges.
The second resolution on this agenda item allows the Kern Auditor - Controller's Office to collect
residential and commercial sewer flat rate charges on the property tax bill.
ITEM 1: At the March 5, 2014 meeting, Council approved the mailing of Proposition 218 notices
to commercial customers notifying them of the proposed change in sewer surcharge
calculations. In addition, the Proposition 218 mailing provided notice that a public hearing
accepting testimony on this item was scheduled for the June 4, 2014 Council meeting. Staff has
included a copy of the March 5, 2014, Administrative Report as additional information for
tonight's Agenda Item. As of the date of this Administrative Report, the Clerks' Office has
received no written protests. In addition, staff has received 17 calls - all of which were general
inquiries. No calls received as of the date of this Administrative Report were against the
proposed change in methodology for calculating surcharges. Notices were mailed to 4,382
sewer commercial customers.
Rp
G:\ GROUPDAT \ADMINRPT\2014 \06- 04 \Admin Rpt WW Rev Program - revised 2 REB +RP.docx
The Wastewater Revenue Program must be updated periodically to ensure continued
compliance with state requirements. The purpose of a Revenue Program is to ensure sufficient
revenue is collected to fund operations, debt service, reserve requirements, and capital
improvements of the City's wastewater treatment and collection system. In addition, a Revenue
Program also ensures sewer fees do not exceed a user's proportionate share of costs to treat
wastewater at the City's two plants. Council adopted the last Wastewater Revenue Program
Update on May 16, 2001. Because the current Revenue Program is over 13 years old, staff has
submitted a proposed update to the Revenue Program for Council consideration. The table of
contents of the Revenue Program Update provides a summary of the information included in
the report.
If approved, the attached Resolution adopts the proposed Wastewater Revenue Program
Update. This Update includes the following recommendations:
• Simplify sewer surcharge calculation - Change in methodology for calculating sewer
surcharges for those commercial users subject to surcharges;
• Assign surcharge rate to hospitals - Inclusion of hospitals in surcharge calculations (only
hospitals with flow exceeding baseline allowances will be subject to surcharge);
• Establish new rate codes - Addition of two new rate codes for "Shopping Center with
Restaurants or Market" and "Hotel, Motel, RV Park with Restaurant;"
• Adjust wastewater characteristics assigned to a single - family residence - no rate
increases proposed for residential users for Fiscal Year 2014/15.
Simplify sewer surcharge calculation - The current method of calculating sewer surcharge for
commercial users is complicated and difficult to explain to users. The current method uses three
separate rates (flow, biological oxygen demand, and total suspended solids) and complicated
wastewater conversions to calculate annual surcharges. This Update recommends simplifying
the methodology of calculating surcharges by using a single rate for commercial user groups
based upon the strength of the wastewater treated at the plants.
Of the approximately 4,400 commercial customers, about 1,700 annually exceed their baseline
flow and will be subject to surcharge. Changes in annual water use is the predominant reason
surcharges vary from year to year for any customer.
As previously noted, of the 1,700 commercial customers subject to surcharge, most customers
experience swings from year to year because water consumption may dramatically change
from year to year. Staff projects of the 1,700 customers (89 %) will see an increase or decrease of
less than 5% or less than $100 in the first year of implementation. The remaining 1 1 % of customers
(approximately 190 customers) will experience an increase or decrease of more than 5% and
more than $100. For the customers that see a significant increase (approximately 50 customers),
staff recommends a five -year implementation period to minimize disruption to these ratepayers.
Assign surcharge rate to hospitals - Hospitals are currently assessed sewer flat rate charges
based on number of beds. Hospital water use varies significantly. Therefore, to ensure this user
group pays their proportionate share of fees, staff proposes to calculate fees for this group
based on water consumption. This will make all hospitals subject to surcharge fees. Wastewater
Rp
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staff contacted representatives from each of the impacted hospitals to discuss the proposed
changes.
Establish new rate codes for surcharge fees to "Hotels, Motels, Recreational Vehicles Parks with
Restaurants" and "Shopping Centers with Restaurants" - Sewer surcharge for "shopping centers
with restaurants or markets" and "hotels, motels, RV parks with restaurants" are currently
calculated using restaurant strength characteristics. Sampling data of hotels with restaurants
and shopping centers with restaurants or markets indicates that wastewater strength for these
users is lower than a restaurant. Staff recommends creating new rate codes for these user
groups. The new rate codes are required in order to adopt the simplified surcharge
methodology.
Adjust wastewater characteristics assigned to a single - family residence - Sewer user fees are
based on three unique characteristics. The three characteristics are:
• Water Flow - wastewater treated at the Plants
• Biological Oxygen Demand (BOD) - measures strength (concentration) of wastewater
• Total Suspended Solids (TSS)- represents amount of particulate matter in wastewater
The current average residential discharge characteristics adopted as part of the 2001 Revenue
Program are 300 gallons per day flow, 225 mg /L BOD and 180 mg /L TSS. These residential
characteristics should be adjusted to reflect lower flow because of the prevalence of low -flow
devices. However, the strength (measured as BOD and TSS) of the wastewater has increased
because the wastewater is less diluted. Residential wastewater characteristics should be
adjusted to 250 gallons per day flow, 250 mg /L BOD and 250 mg /L TSS.
Staff recommends a five -year implementation period for single - family characteristics to
minimize spikes to users.
As previously indicated, no residential flat rate adjustment is proposed for Fiscal Year 2014/15.
ITEM 2: This Resolution authorizes the Kern County Auditor - Controller's Office to collect
residential and commercial sewer flat rate charges on the property tax bill. This Resolution is an
annual requirement to allow for the collection of flat rate charges on the property tax bill.
Surcharges are billed by City staff; therefore, surcharges are not a part of this Resolution.
Rp
G: \GROUPDAT \ADMINRPT \2014 \06- 04 \Admin Rpt WW Rev Program - revised 2 REB +RP.docx
MEETING DATE: June 4, 2014 AGENDA SECTION: Reports
ITEM: I jL,
TO: Honorable Mayor and City Council
FROM: Alan Tandy, City Manager
DATE: May 19, 2014
SUBJECT: Department Budget Presentations
1. Community Development
2. Water Resources Department
DEPARTMENT HEAD
CITY ATTORNEY,
CITY MANAGER
BACKGROUND: Staff from the Community Development and Water Resources Departments,
will provide a detailed overview of their FY 2014 -15 proposed operating budgets. The budget
overview will include discussion regarding the goals, accomplishments, and significant budget
changes for the respective departments.
AT :ch:al
5/29/14
S:\14 -15 BUDPRO \Budget Admins, Resos \Budget Presentation 06,04.14- CD, WR.docx
BAKE
d ADMINISTRATIVE REPORT
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MEETING DATE: June 4, 2014 AGENDA SECTION: Reports
ITEM: I , b
TO: Honorable Mayor and City Council APPROVED
r
FROM: Art Chianello, Water Resources Manager DEPARTMENT HEAD _
DATE: May 29, 2014 CITY ATTORNEY V4-
CITY MANAGER
SUBJECT: Update on City Water Supply and Conservation Efforts. (All Wards)
RECOMMENDATION: Staff recommends the report be received and filed.
BACKGROUND:
At the May 21, 2014 City Council Meeting, Councilmembers Johnson, Maxwell, and Rivera requested that
staff return to the next Council meeting with a presentation regarding City water supply, triggers for water
conservation, status of City's conservation efforts and what other cities are doing regarding water
conservation.
A PowerPoint presentation has been prepared that discusses these requests.
AC
sA2014 admin reports \maxwell, johnson and rivera referral id 490.docx
BAKERSFIELD CITY COUNCIL
MINUTES
MEETING OF MAY 21, 2014
Council Chambers, City Hall, 1501 Truxtun Avenue
Special Meeting - 2:00 p.m., and Regular Meeting - 5:15 p.m.
SPECIAL MEETING - 2:00 p.m.
1. ROLL CALL
Present: Vice -Mayor Weir, Councilmembers
Rivera, Maxwell, Smith, Hanson, Sullivan,
Johnson
Absent: Mayor Hall
2. PUBLIC STATEMENTS
None.
3. CLOSED SESSION
a. Conference with Legal Counsel - Existing
Litigation; Closed Session pursuant to
Government Code Section 54956.9 (d) (1) for
the following:
City v. Kern County, et al., Kings County
Superior Court Case No. 13 C 0180.
2. Citizens Against The 24th Street Widening
Project v. City, et al., Kern County
Superior Court Case
No. S- 1500 -CV- 281556, KCT.
3. City v. All Persons Interested in the
Matter, etc., Kern County Superior Court
Case No. S- 1500 -CV- 280593, DRL.
4. Gary Willis v. City, et al., USDC Case
No. CV -04 -06542 AWI LJO.
5. Truxtun Court Partners, et al. v. City, et
al., Kern County Superior Court Case
No. S- 1500 -CV- 278941, SPC.
ACTION TAKEN
Bakersfield, California, May 21, 2014 - Page 2
3. CLOSED SESSION continued ACTION TAKEN
b. Conference with Legal Counsel - Initiation of
Litigation; Close Session pursuant to
Government Code Section 54956.9 (d) (4) (two
potential issues).
C. Conference with Labor Negotiator pursuant to
Government Code Section 54957.6.
Motion by Councilmember Hanson to adjourn to APPROVED
Closed Session at 2:02 p.m. AB HALL
Motion by Vice -Mayor Weir, at 5:08 p.m., to continue APPROVED
the meeting until after the conclusion of the 5:15 p.m. AB HALL
Regular Meeting.
The meeting was reconvened at 8:47 p.m.
4. CLOSED SESSION ACTION
a. Conference with Legal Counsel - Existing
Litigation; Closed Session pursuant to
Government Code Section 54956.9 (d) (1) for
the following:
1. City v. Kern County, et al., Kings County NO REPORTABLE
Superior Court Case No. 13 C 0180. ACTION
2. Citizens Against The 24th Street Widening NO REPORTABLE
Project v. City, et al., Kern County ACTION
Superior Court Case
No. S- 1500 -CV- 281556, KCT.
3. City v. All Persons Interested in the NO REPORTABLE
Matter, etc., Kern County Superior Court ACTION
Case No. S- 1500 -CV- 280593, DRL.
4. Gary Willis v. City, et al., USDC Case NO REPORTABLE
No. CV -04 -06542 AWI LJO. ACTION
5. Truxtun Court Partners, et al. v. City, et STAFF WAS GIVEN
al., Kern County Superior Court Case DIRECTION
No. S- 1500 -CV- 278941, SPC.
Bakersfield, California, May 21, 2014 - Page 3
4. CLOSED SESSION ACTION continued ACTION TAKEN
b. Conference with Legal Counsel - Initiation of
Litigation; Close Session pursuant to
Government Code Section 54956.9 (d) (4) (two
potential issues).
City Attorney Gennaro announced that, APPROVED
regarding the High Speed Rail matter, the City NOES RIVERA
Council reaffirmed its direction of October 2012 AB HALL
and authorized the City Attorney to file a CEQA
lawsuit in connection with the EIR /EIS on the
Fresno to Bakersfield alignment certified
recently by the High Speed Rail Authority.
City Attorney Gennaro announced that, APPROVED
regarding the Medical Marijuana matter, the AB HALL
City Attorney was authorized to file appropriate
legal action against five medical marijuana
dispensaries if they fail to abide by the cease
and desist letters.
C. Conference with Labor Negotiator pursuant to STAFF WAS GIVEN
Government Code Section 54957.6. DIRECTION
6. ADJOURNMENT
Vice -Mayor Weir adjourned the meeting at 9:30 p.m.
MAYOR of the City of Bakersfield, CA
ATTEST:
CITY CLERK and Ex Officio Clerk of
the Council of the City of Bakersfield
REGULAR MEETING -5:15 p.m.
1. ROLL CALL
Present: Mayor Hall, Vice -Mayor Weir,
Councilmembers Rivera, Maxwell, Smith,
Hanson, Sullivan, Johnson
Absent: None
Bakersfield, California, May 21, 2014 — Page 4
2. INVOCATION by Minister Cathy Shelton, Cornerstone ACTION TAKEN
Church.
3. PLEDGE OF ALLEGIANCE by Jasmine Balboa, 5th grade
student at McAuliffe Elementary School.
Mayor Hall acknowledged the students from the Ridgeview
High School Government class and the California State
University, Bakersfield, Communications class in attendance
at the meeting to learn about City government.
4. PRESENTATIONS
a. Presentation by Mayor Hall of a Certificate of
Appreciation to David K. Cohn, Managing
Partner, and Matthew C. Clark, Partner,
representing the law firm of Chain /Cohn /Stiles,
for providing sponsorship funding to support the
cooperative effort by the City, Keep Bakersfield
Beautiful, and the Bakersfield Homeless Center
to remove litter along freeway frontages.
Messrs. Cohn and Clark accepted the
Certificate and made comments.
b. Presentation by Mayor Hall of a Proclamation to
On Man Lau, President of the American Public
Works Association, Central California Chapter,
Kern Branch, declaring May 18 -24, 2014, as
National Public Works Week.
Mr. Lau accepted the Proclamation and made
comments.
C. Presentation by Mayor Hall of an Award of Merit
conferred by the California Association for
Local Economic Development Awards of
Excellence Program to the Greater Bakersfield
Convention and Visitors Bureau for outstanding
efforts and achievements in economic
development advertising, marketing and
promotion during 2013.
Convention and Visitors Bureau Manager
Lyman and Marketing & Events Specialist
Glasco accepted the Award and made
comments.
Bakersfield, California, May 21, 2014 — Page 5
5. PUBLIC STATEMENTS ACTION TAKEN
a. Curtis James Bingham, Sr., spoke regarding
increasing law enforcement and new fire trucks
for the Fire Department.
b. The following individuals spoke regarding the
Westside Parkway: Pam Binns, expressed her
concerns about the absence of a sound wall
from Allen Road to Jenkins Road (submitted
written material); Kristen Cimental, supports a
sound wall along the edge of the freeway from
Allen Road to Renfro; and John Mudryk,
requested a sound wall at San Simeon.
Councilmember Smith advised that he is
meeting with staff and Supervisor Couch to try
and determine if any additional mitigation is
necessary with regard to noise, contours, and
the Federal requirements along the Parkway,
and will treat everyone equally.
C. Marc Caputo spoke regarding the Centennial
Corridor Project Validation Action, and
suggested putting the funding of the
Centennial Corridor Project to the voters.
6. WORKSHOPS
a. Department Budget Presentations:
1. Fire Department
Chief Greener made staff comments
and provided a PowerPoint
presentation.
2. Police Department
Chief Williamson made staff comments
and provided a PowerPoint
presentation.
Vice -Mayor Weir asked that staff provide
a report of the adoption percentages
which compares the rates of adoptions
from the old shelter with those of the new
Animal Care Center.
7. APPOINTMENTS
None.
8.
Bakersfield, California, May 21, 2014 - Page 6
CONSENT CALENDAR
Minutes:
a. Approval of minutes of the May 7, 2014, Regular
City Council Meetings.
Payments:
b. Receive and file department payments from
April 25, 2014, to May 8, 2014, in the amount of
$8,977,693.11 and self- insurance payments from
April 25, 2014, to May 8, 2014, in the amount of
$279,709.31, totaling, $9,257,402.42.
Ordinances:
C. First Reading of the following Ordinances
amending various sections of the Municipal
Code:
1. Amending Chapter 5.45 relating to
Sidewalk Pushcart Food Vendors.
2. Amending Section 5.26.040 relating to
Regulations for Hotels and
Lodginghouses.
3. Amending Chapter 5.56 relating to
Transient Outdoor Business Licenses.
4. Amending Section 10.69.040 relating to
Special Events in Residential Zones.
5. Amending Section 12.20.035 relating to
Encroachment Permits.
6. Amending Section 14.12.390 relating to
Sewer Connection Fees.
7. Amending Section 14.20.020 relating to
Health Officer Approval of Sewer
Systems.
8. Amending Section 16.32.040 relating to
Amount of Security for Subdivision
Improvements.
9. Amending Section 16.32.100, Subsection
B relating to Survey Requirements -
Monuments.
ACTION TAKEN
REMOVED FOR
SEPARATE
CONSIDERATION
S.
Bakersfield, California, May 21, 2014 — Page 7
CONSENT CALENDAR continued
Item 8.c. continued
10. Amending Section 17.08.180 relating to
Fence, Walls and Hedges.
11. Amending Section 17.59.030, Subsection
C relating to Fencing for Wireless
Telecommunications Facilities.
12. Amending Section 17.66.030 relating to
Maximum Grade of Streets and Other
Easements.
d. Adoption of Ordinance updating previously
adopted Ordinance No. 4511 that changed
the zone district from C -2 to C -2 /PCD
(ZC 07 -2098) on approximately 47.65 acres for
the Riverwalk Commercial Center located
along the north side of Stockdale Highway
between Calloway Drive and Buena Vista
Road. (ZC No. 14 -0061 McIntosh & Associates,
representing Castle & Cooke Commercial -CA).
(FR 041 16/ 14)
Resolutions:
e. Resolution adopting the Investment Policy of
the City.
f. Resolution authorizing the filing of an
application with the Kern Council of
Governments for allocation of Transportation
Development Act Funds for Fiscal Year 2014 -15
($221,356) for the maintenance of the
Bakersfield Amtrak Station during said fiscal
year.
g. Resolution approving the application for
$127,000 in grant funds from the Remove II
Program administered by the San Joaquin
Valley Air Pollution Control District for
installation of five miles of signing and marking
on both sides of Harris Road from Wible Road to
Gosford Road and from Gosford Road to
Buena Vista Road.
ACTION TAKEN
ORD 4769
RES 065 -14
RES 066 -14
RES 067 -14
8.
Bakersfield, California, May 21, 2014 - Page 8
CONSENT CALENDAR continued ACTION TAKEN
h. Resolution approving the application (not to RES 068 -14
exceed $150,000) in grant funds from the Title
XVI Water Reclamation and Reuse Program
administered by the United States Bureau of
Reclamation to conduct feasibility studies for
water reclamation and reuse programs at
Wastewater Treatment Plant No. 3.
i. Sewer connection and construction fees
assessment for 112 Candy Street:
1. Resolution confirming assessments for RES 069 -14
sewer connection and construction and
authorizing the collection of assessments
by the Kern County Tax Collector.
2. Agreement with David Preston Heisler, to AGR 14 -074
pay sewer connection and construction
fees through the Kern County Tax
Collector.
j. Resolutions adding the following territories to
the Consolidated Maintenance District and
approving, confirming and adopting the Public
Works Director's Report for each:
1. Area 1 -100 (Tentative Tract 7218 -
RES 070 -14
southeast corner of Olive Drive and Rudd
Avenue)
2. Area 1 -101 (northeast corner of Reina
RES 071 -14
Road and Santa Fe Way)
3. Area 1 -102 (2620 Mosasco Avenue)
RES 072 -14
4. Area 2 -57 (southwest corner of Ming
RES 073 -14
Avenue and Renfro Road)
5. Area 2 -58 (McNair Lane and Ride Street)
RES 074 -14
6. Area 3-91 (Compagnoni Street and Taft
RES 075 -14
Highway)
7. Area 4-119 (5645 Auburn Street)
RES 076 -14
8.
Bakersfield, California, May 21, 2014 - Page 9
CONSENT CALENDAR continued ACTION TAKEN
k. Resolutions of Intention adding the following
territories to the Consolidated Maintenance
District and preliminarily approving, confirming
and adopting the Public Works Director's
Report for each:
1. ROI No. 1791 adding Area 1 -96 ROI 1791
(Birchhaven Avenue and Jewetta
Avenue)
2. ROI No. 1794 adding Area 3 -92 ROI 1794
(Tentative Tract 7243 on the eastside of
Old River Road, south of Berkshire Road)
3. ROI No. 1795 adding Area 4 -120 (900 H ROI 1795
Street)
4. ROI No. 1796 adding Area 4 -121 (3728 ROI 1796
Arrow Street)
Agreements:
Agreement with GRC Associates, Inc. ($76,000), REMOVED FOR
for assistance in the preparation of the SEPARATE
2010 -2015 Consolidated Plan, the Annual CONSIDERATION
Action Plan, the Citizen Participation Plan, and
the Analysis of Impediments to Fair Housing
Choices for the U.S. Department of Housing and
Urban Development.
M. Agreement with William Avery and AGR 14 -076
Associates, Inc., Fiscal Years 2014/2015 ($49,800)
and Fiscal Years 2015/2016 ($49,800), for labor
negotiation and consulting services.
n. Agreement with Hanna, Brophy, MacLean, AGR 14 -077
McAleer & Jensen (not to exceed $320,000 for
a two year period with an additional option
year) for Worker's Compensation Legal Defense
Services to be utilized at the City's discretion.
o. Agreement with Duane Morris, LLP, for Fiscal REMOVED FOR
Years 2014/2015 ($1,000,000), 2015/2016 SEPARATE
($1,125,000), 2016/2017 ($1,500,000) for legal CONSIDERATION
services regarding water related matters.
P. Design Consultant Agreement with RRM Design AGR 14 -078
Group ($515,030) for engineering design
services for the Sports Village Phase 3 Project.
Bakersfield, California, May 21, 2014 - Page 10
8. CONSENT CALENDAR continued ACTION TAKEN
q. Utility Agreement with AT &T ($282,199.14; Roads
Program Utility /Surcharge Fund) for the
relocation of overhead telecommunications
facilities in advance of the State Route 178
Widening Project. (TRIP)
Cooperative Agreement with the State of
California Department of Transportation
(Caltrans) for the Beltway Operational
Improvements Project. (TRIP)
S. Agreement between City and Kern County
Water Agency Improvement District
No. 4 (not to exceed $385,000) for a
supplemental dry year water supply.
State Route 99 at Hosking Avenue Interchange
Project: (TRIP)
1. Amendment No. 3 to Agreement
No. 07 -132 with Parsons Transportation
Group, Inc. ($251,838.70; revised not to
exceed $3,546,316.46), for additional
engineering services for Final Plans,
Specifications and Estimate (PS &E).
2. Appropriate $252,000 additional traffic
impact fee revenue to the Public Works
Capital Improvement budget within the
Transportation Development Fund.
U. Contract Change Order Nos. 3, 6, 12, 15 and 16
to Agreement No. 13 -118 with Granite
Construction, Inc. ($242,502.20; revised not to
exceed $25,775,979.29; change order funded
with Federal Earmark Funds - 88.53 %, and
Capital Outlay Utility /Roads Fund - 11.47%), for
the State Route 178 and Morning Drive
Interchange Project. (TRIP)
Bids:
V. Accept bid from Berchtold Equipment
Company ($210,006.94) for three replacement
backhoe loaders with industrial flat decks for
use by the Public Works Department, Streets
Division.
REMOVED FOR
SEPARATE
CONSIDERATION
AGR 14 -080
REMOVED FOR
SEPARATE
CONSIDERATION
AGR 07- 132(3)
AGR 13 -118
CC03, CC06,
CCO12, CCO15,
CCO16
Bakersfield, California, May 21, 2014- Page 11
8. CONSENT CALENDAR continued ACTION TAKEN
W. Accept bid and approve contract with Pacific AGR 14 -082
West Sound ($73,950.51) for an audio system
upgrade at Rabobank Theater.
X. Accept bid and approve contract with AGR 14 -083
Sterndahl Enterprises, Inc. ($60,744.30), for Bike
Lane Improvements on Akers Road from McKee
Road to Wilson Road - Phase 1.
Y. Accept bid and approve contract with Loop AGR 14 -084
Electric, Inc. ($172,723.35), for Traffic Signal and
Lighting Installation at the intersection of Old
Farm Road and Olive Drive.
Miscellaneous:
Z. Dedication of freeway right of way to Caltrans DEED 7910
on the north side of Taft Highway from Gosford
Road to Ashe Road.
aa. Repeal of City Council approval for Staff
Support and Technology Funding.
bb. Settlement approval in the matter of the City v.
Anthony C. Evans and Carol Ross Evans, etc., et
al., ($85,000) related to the acquisition of
property for the State Route 178 and Morning
Drive Interchange Project.
CC. 2014 City Council Goals Update Phase 2: REMOVED FOR
Additional Proposed Revisions requested by SEPARATE
City Councilmembers. CONSIDERATION
Successor Agency Business:
dd. Receive and file successor agency payments
from April 25, 2014, to May 8, 2014, in the
amount of $7,217.36.
City Clerk Gafford announced that a staff
memorandum was submitted regarding item 8.a.,
correcting the roll call in the Minutes.
Vice -Mayor Weir requested that item 8.o. be removed
for separate consideration.
Councilmember Rivera requested that item 8.1. be
removed for separate consideration.
Councilmember Maxwell requested that items 8.q.,
8.s., and 8.cc. be removed for separate consideration.
8.
Bakersfield, California, May 21, 2014 - Page 12
CONSENT CALENDAR continued ACTION TAKEN
Councilmember Smith requested that item 8.c. be
removed for separate consideration.
Motion by Vice -Mayor Weir to adopt Consent APPROVED
Calendar items 8.a. through 8.dd., with the removal
of Items 8.c., 8.1., 8.o., 8.q., 8.s., and 8.cc. for
separate consideration, and with the correction to
item 8.a.
C. First Reading of the following Ordinances
amending various sections of the Municipal
Code:
1. Amending Chapter 5.45 relating to FR
Sidewalk Pushcart Food Vendors.
2. Amending Section 5.26.040 relating to FR
Regulations for Hotels and
Lodginghouses.
3. Amending Chapter 5.56 relating to FR
Transient Outdoor Business Licenses.
4. Amending Section 10.69.040 relating to FR
Special Events in Residential Zones.
5. Amending Section 12.20.035 relating to FR
Encroachment Permits.
6. Amending Section 14.12.390 relating to FR
Sewer Connection Fees.
7. Amending Section 14.20.020 relating to FR
Health Officer Approval of Sewer
Systems.
8. Amending Section 16.32.040 relating to FR
Amount of Security for Subdivision
Improvements.
9. Amending Section 16.32.100, Subsection FR
B relating to Survey Requirements -
Monuments.
10. Amending Section 17.08.180 relating to FR
Fence, Walls and Hedges.
11. Amending Section 17.59.030, Subsection FR
C relating to Fencing for Wireless
Telecommunications Facilities.
8.
Bakersfield, California, May 21, 2014- Page 13
CONSENT CALENDAR continued ACTION TAKEN
Item 8.c. continued
12. Amending Section 17.66.030 relating to FR
Maximum Grade of Streets and Other
Easements.
Councilmember Smith requested that staff look
at adding the NACTO guidelines to the City's
street ordinances.
Motion by Councilmember Smith to adopt APPROVED
Consent Calendar Item 8.c.
Agreement with GRC Associates, Inc. ($76,000), AGR 14 -075
for assistance in the preparation of the
2010 -2015 Consolidated Plan, the Annual
Action Plan, the Citizen Participation Plan, and
the Analysis of Impediments to Fair Housing
Choices for the U.S. Department of Housing and
Urban Development.
Motion by Councilmember Rivera to adopt APPROVED
Consent Calendar item 8.1., with the
understanding that a presentation by GRC
Associates be made in August at a Budget and
Finance Committee meeting.
o. Agreement with Duane Morris, LLP, for Fiscal
Years 2014/2015 ($1,000,000), 2015/2016
($1,125,000), 2016/2017 ($1,500,000) for legal
services regarding water related matters.
Motion by Vice -Mayor Weir to table Consent APPROVED
Calendar item 8.o. until the next Council
meeting.
q. Utility Agreement with AT&T ($282,199.14; Roads AGR 14 -079
Program Utility /Surcharge Fund) for the
relocation of overhead telecommunications
facilities in advance of the State Route 178
Widening Project. (TRIP)
Motion by Councilmember Maxwell to adopt APPROVED
Consent Calendar Item 8.q.
Bakersfield, California, May 21, 2014 - Page 14
8. CONSENT CALENDAR continued ACTION TAKEN
S. Agreement between City and Kern County AGR 14 -081
Water Agency Improvement District
No. 4 (not to exceed $385,000) for a
supplemental dry year water supply.
Councilmember Maxwell requested that a
presentation be made at the next meeting
about where we really are with water and to
Invite Eric Everett, General Manager of the
Rosedale /Rio Bravo Wafer Storage District to
attend and provide some information that we
should consider; and he directed the City
Attorney to come back with some verbiage
for an ordinance that we can pass to let the
public know that we are serious about this
drought.
Councilmember Johnson advised that he would
like to focus Councilmember Maxwell's referral
of the presentation to really pinpoint exactly
what the water management plan Is and what
the triggers are, and N the Council needs to
elevate that trigger and do a better job of
explaining that to the public; and he made a
motion to adopt Consent Calendar Item 8.s.
Councilmember Rivera advised that he would
like to have included in the presentation what
the City is actually doing to save water and talk
about more creative things; explore starting an
Incentive program to water your lawn less; get
some potential proposals from cities of our
scope and size to see what they are doing; and
have a dialog of tangible things we can
actually do.
Councilmember Smith stated that he feels the
City of Bakersfield has shown great foresight,
and we have water rights for much greater than
what we use and a water bank for five years.
Motion by Councilmember Johnson to adopt APPROVED
Consent Calendar Item 8.s.
Bakersfield, California, May 21, 2014 - Page 15
8. CONSENT CALENDAR continued ACTION TAKEN
CC. 2014 City Council Goals Update Phase 2:
Additional Proposed Revisions requested by
City Councilmembers.
Councilmember Maxwell advised that he would
not be voting against this item or for it; and he
suggested that during the budget process this
coming year and the goal setting, that there
could possibly be some sort of a retreat, or at
least some presentations to help the Council,
when the new Council comes in, to do some
goal setting that kind of follows the criteria with
the following four characteristics: attainable,
describable in a relatively short period of time,
measurable, and have a time limit.
Councilmember Johnson advised that he will
make a motion to adopt the goals, and
thanked staff for including the items that he
requested be added relating to filling the
vacancies on the Bakersfield Police
Department and the promotion of water
conservation.
Councilmember Johnson requested that Goal
3.3 under Item No. 4.b., Creekview Villas, be
referred to the appropriate committee to come
up with a new plan to get this goal completed.
Councilmember Smith thanked staff for adding
his comments to the goals and advised that he
would not be interested in changing the format.
Motion by Councilmember Johnson to adopt APPROVED
Consent Calendar item 8.cc., with the referral ABS MAXWELL
regarding Creekview Villas.
Mayor Hall recessed the meeting at 7:04 p.m. and
reconvened the meeting at 7:15 p.m.
9. CONSENT CALENDAR PUBLIC HEARINGS
None.
10. HEARINGS
None.
Bakersfield, California, May 21, 2014 - Page 16
11. REPORTS ACTION TAKEN
a. Department Budget Presentations:
Public Works Department
Acting Public Works Director Fidler made
staff comments and provided a
PowerPoint presentation.
TRIP Manager Wright made staff
comments and provided a PowerPoint
presentation regarding the TRIP budget.
Councilmember Johnson requested that
staff meet with GET as soon as possible
about making improvements along East
Truxtun to improve GET service to the
Homeless Center.
Councilmember Smith requested that
staff fit in the Quail Ridge undercrossing
at Truxfun, and to also include the bike
lanes to the Hosking Road to Union
Avenue Improvements.
Councilmember Maxwell requested that
staff work with Caltrans regarding
improving the signal coordination in front
of Costco on Rosedale.
Councilmember Sullivan requested that
staff evaluate the feasibility of equipping
code enforcement officers with lasers for
their safety, and provide a cost estimate,
taking Into consideration the training that
would be necessary.
b. Freeway Litter Program:
Report on freeway litter program.
2. Memorandum of Agreement with Kern AGR 14 -085
Council of Governments ($150,000) to
provide continuation of funding for the
program for Fiscal Year 2014/15.
3. Amendment No. 2 to Agreement AGR 13- 072(2)
No. 13 -072 with the Bakersfield Homeless
Center ($150,000; revised not to exceed
$840,640) for litter removal services.
11.
12.
Bakersfield, California, May 21, 2014 — Page 17
REPORTS ACTION TAKEN
Item l l .b. continued
4. Appropriate $150,000 Other Agency
Share of Project Costs to the Public Works
Department's Operating Budget within
the Refuse Fund to provide funding for
the program.
Staff recommends approval of Agreements
and appropriation of funds.
Solid Waste Superintendent Moretti made staff
comments and provided a PowerPoint
presentation.
Councilmember Hanson advised that he
wanted to publicly thank the 10 other cities,
who make up KernCog, for their permission to
use KernCog money for this program, as well as
the County of Kern and the citizens of
Bakersfield.
Motion by Vice -Mayor Weir to adopt the APPROVED
Agreements and appropriate funds, as
recommended by staff.
DEFERRED BUSINESS
a. Adoption of Ordinances amending the text of ORD 4770
the Municipal Code, specifically Chapter 17.10 ORD 4771
(One Family Dwelling Zone) and Section
16.28.170 (Subdivision Lot Design Standards)
creating a new R -1 -4.5 zone district (Small Lot
One - Family Dwelling 4,500- square foot lot
minimum) with related changes to the front
and rear building setback requirements and
subdivision lot design standards. (FR 03119114)
Community Development Director Mclsaac
made staff comments, provided a PowerPoint
presentation, and recommended adoption of
the Ordinances.
Motion by Councilmember Smith to adopt the APPROVED
Ordinances.
13. NEW BUSINESS
None.
Bakersfield, California, May 21, 2014 — Page 18
14. COUNCIL AND MAYOR STATEMENTS ACTION TAKEN
Councilmember Smith advised that Riverwalk is a
great project, and he is happy it is moving forward in
Ward 4.
Councilmember Smith asked staff to clean up the
tumbleweeds on Westside Parkway.
Councilmember Sullivan expressed her concern about
the Irrigation repairs and the dead vegetation along
Freeway 99, and requested that Acting Public Works
Director Fidler attend the next Caltrans meeting on
Tuesday, May 27th, to help come up with both short
term and long term solutions to this ongoing problem.
Councilmember Maxwell asked that staff provide
Information regarding the costs, Including legal fees
and other costs Incurred to this point, for the
cul -de -sacs.
Councilmember Maxwell asked that staff explore the
possibility of purchasing solar powered speed limit
signs that display and calculate the speed and the
number of cars traveling In each direction, which can
provide data, for a longer period of time, on exactly
what the traffic patterns are for any of the City's streets.
Councilmember Maxwell asked the City Attorney to
bring back to the Legislative and Litigation Committee
the issue of what the legal precedent that has been
set for lowering a speed limit on a local, neighborhood
street, such as 21St Street.
Councilmember Smith advised that there are traffic
calming techniques that can be implemented such as
roundabouts and other design measures.
15. ADJOURNMENT
Mayor Hall adjourned the meeting at 8:46 p.m.
MAYOR of the City of Bakersfield, CA
ATTEST:
CITY CLERK and Ex Officio Clerk of
the Council of the City of Bakersfield