HomeMy WebLinkAbout06/25/14_CC_AGENDA_PACKETBAKERSFIELD CITY COUNCIL
AGENDA
MEETINGS OF JUNE 25, 2014
Council Chambers, City Hall, 1501 Truxtun Avenue
Regular Meeting - 5;15 p,m.
REGULAR MEETING -5;15 p,m,
1. ROLL CALL
2. INVOCATION by Pastor Daniel Elguezabal, Family Community Center.
3. PLEDGE OF ALLEGIANCE by Kaylynn Bolden, 31d grade student at Buena Vista Elementary,
and Santana Chavez 2nd grade student at Louise Sandrini Elementary schools,
4. PRESENTATIONS
a, Presentation by Mayor Hall of certificates honoring Kern High School District's 2014
First in Class Students in the Greater Bakersfield area.
b. Presentation by Mayor Hall and City Manager Tandy of a Certificate of Appreciation
to Chief Douglas Greener honoring the re- rating of the Bakersfield Fire Department
as an Insurance Services Office Rated Class 2 Fire Department,
5. PUBLIC STATEMENTS
6. WORKSHOPS
7. APPOINTMENTS
a. One appointment to the Historic Preservation Commission, due to the resignation of
Tenlelle Cooper, whose term expires March 30, 2015,
8. CONSENT CALENDAR
Minutes:
a. Approval of minutes of the June 4, 2014, Regular City Council Meetings.
Payments:
b. Receive and file department payments from May 23, 2014, to June 12, 2014, In the
amount of $20,194,770.10 and self - insurance payments from May 23, 2014, to
June 12, 2014, in the amount of $743,421,15, totaling, $20,938,191.25.
Ordinances
Resolutions:
(ward 1,3,4,7) C. Resolution calling and giving notice of holding a General Municipal Election for the
election of Councilmembers for Wards 1, 3, 4 and 7, and requesting consolidation
with the County of Kern State -wide General Election to be held on Tuesday,
November 4, 2014,
8. CONSENT CALENDAR continued
d. Resolution confirming approval by the City Manager designee of the Chief Code
Enforcement Officer's report regarding assessments of certain properties in the City
for which structures have been secured against entry or for the abatement of certain
weeds, debris and waste matter and authorizing collection of the assessments by the
Kern County Tax Collector.
e. Upgrade of Glock Service Pistols from 40 caliber to 9mm by trade -in exchange:
Resolution determining that Gunarama Wholesale, Inc. - Law Enforcement
Equipment Is the sole designated distributor authorized by Glock, Inc. to
exchange BPD 40 caliber Glock pistols for 9mm Glock pistols at no charge to
the City.
2. Approve trade of 554 40 caliber Police Glock service pistols for 475 9mm
Police Glock service pistols, at no charge to the City.
f. Resolution authorizing the Police Department to apply for the Edward Byrne
Memorial Justice Assistance Grant ($161,177) from the U.S. Department of Justice to
purchase equipment and provide training.
(Ward 2) g. Resolution dispensing with bidding procedures due to urgent necessity to construct a
new warehouse building for storing police evidence, not to exceed $750,000.
(Ward 2) h. Resolution adding the following territories to the Consolidated Maintenance
District and approving, confirming and adopting the Public Works Director's
Report for each:
1. Area 4 -122 (1303 S Street)
2. Area 4 -123 (1214 34th Street)
(Ward 2) i. Resolutions of Intention No. 1800 adding territory, Area 4 -124 (northwest corner of 20th
& V streets) to the Consolidated Maintenance District and preliminarily approving,
confirming and adopting the Public Works Director's Report.
(Ward 2) J. Resolution of Intention No. 1792 ordering the vacation of the existing 20 -foot wide
public and utility access easement within Parcel 1 of Parcel Map No. 5102 (located
at 2125 Brundage Lane.
Agreements:
k. Agreement with Leverage Information Systems, Inc. ($60,514.85), for annual service
maintenance of City's video surveillance system.
(Ward 1) I. Bakersfield Municipal Airport:
1. Agreement with Carol B. Campen, as administrator of the Estate of Joe T.
Campen, Jr. ($15,000), for purchase of Hangar D -6 at the Airport.
2. Appropriate $15,000 General Aviation Fund balance to the Public Works
Department's Capital Improvement Budget within the General Aviation Fund.
M. Master Service Agreement with PG &E to upgrade and Install energy efficiency
projects at various City facilities through the Public Utility Commission's On -Bill
Financing Program,
City Council Meeting of 06/25/2014
8. CONSENT CALENDAR continued
n.
Agreement with Definiti Healthcare Management (not to exceed $200,000 annually
for a two year period with an additional option year) for Worker's Compensation Bill
Review Services to be utilized at the City's discretion. (deforrod from 06104114 meeting)
o.
Agreement with Duane Morris, LLP, for Fiscal Years 2014/2015 ($1,000,000), 2015/2016
($1,125,000), 2016/2017 ($1,500,000) for legal services regarding water related
matters. (deferred from 05121114 meeting)
P.
Renewal of Agreements with Clifford & Brown for legal services regarding General
Miscellaneous Issues ($75,000) and General Personnel Issues ($75,000).
(Ward 2) q.
Agreement with Jean Schamblin Separate Property Trust ($315,000) to purchase real
property located at 2400 Spruce Street, for the 24th Street Widening Project. (TRIP)
(Ward 3) r.
Agreement with Jack and Melissa Collins ($58,000) to purchase real property located
at 3900 View Street, for the State Route 178 Widening Project. (TRIP)
(Ward 2) S.
Agreement with Richard and Julie Young ($400,000) to purchase real property
located at 2312 24th Street, for the 24th Street Widening Project. (TRIP)
(Ward 4) t.
Agreement with and indemnification of Albertsons to allow the City to utilize a
vacant lot at the southwest corner of Stockdale Highway and Buena Vista Road on
July 4, 2014, to accommodate additional parking for the Fourth of July Event at The
Park at River Walk.
(Ward 4) U. Final Map and Improvement Agreement with Castle & Cooke California, Inc., for
Tract 6250 Unit 14, located west of Jewetta Avenue and north of Stockdale Highway.
(Ward 6) v. Landscape Improvement Agreement with BMC Stein, LLC, for Tract 7222, located
south of Panama Lane and west of Stine Road.
(Ward 6) w. Final Map and Improvement Agreement with BMC Stein, LLC, for Tract 7222, Unit 5,
located south of Panama Lane and west of Stine Road.
(Ward 6) X. Final Map and Improvement Agreement with BMC Stein, LLC, for Tract 7222, Unit 7,
located south of Panama Lane and west of Stine Road.
(Ward 3,4) Y. Construction and Maintenance Agreement with San Joaquin Valley Railroad
Company (not to exceed $779,143.37; 88.53% Federal Earmark Funds and 11.47%
Transportation Development Funds) for the construction of the Rosedale Highway
Widening Project. (TRIP)
Z. Implementation of Urban Water Use Efficiency Project;
1. Agreement with Kern Water Bank Authority to receive State Grant funding
(not to exceed $600,000).
2. Appropriation of $476,450 Prop 84 State Grant Funds to the Recreation and
Parks CIP Budget within the Capital Outlay Fund for Installation of smart
Irrigation controllers at 18 parks.
3. Appropriation of $99,074 Prop 84 State Grant Funds to the Water Resources
Operating Budget within the Domestic Water Fund for conservation
Incentives.
City Council Meeting of 06/25/2014
8. CONSENT CALENDAR continued
(Ward 2) aa. Amendment No. 1 to Agreement No. 13 -034 with Kern Security Systems, Inc. ($50,000;
revised not to exceed $155,000 and extend term until June 2015), for security guard
services provided at 181h and Eye Street Parking Garage, (deferred from 06 104114
meeting)
bb. Amendment No. 1 to Agreement No. 12 -161 with Bethany Services /Bakersfield
Homeless Center (extending term of contract) to provide emergency shelter
services.
cc, Amendment No. 1 to Agreement No. 13 -188 with Bethany Services /Bakersfield
Homeless Center (extending term of contract) to provide emergency shelter
services.
(Ward 2) dd. Amendment No. 1 to Disposition and Development Agreement No. 13 -078 and
Assignment and Assumption Agreement with Park 20th LP, and Golden Empire
Affordable Housing, Inc. II, for the Park 20th Affordable Housing Project.
ee. Amendment No. 1 to Agreement No. 13 -042 with Alliance Against Family Violence
and Sexual Assault, for cooperation in child protective services Investigations.
ff. Amendment No. 3 to Agreement No. 10 -086 with AECOM Technical Services, Inc. (no
change in compensation and extending term to June 30, 2015), for on -call civil
engineering and surveying services.
gg. Amendment No. 2 to Agreement No. 10 -033 with Marderosian, Cercone & Cohen to
reflect correct name of outside counsel firm,
(Ward 2,6) hh. Traffic Signal Synchronization - Part 3:
1. Contract Change Order No. 2 to Agreement No. 13 -172 with Crosstown
Electrical & Data Inc. ($41,180.51; revised not to exceed $363,436.51), for the
project.
2. Appropriate $22,343 Federal Congestion Management Air Quality (CMAQ)
grant funds to the Public Works Department's Capital Improvement Budget
within the SAFETEA -LU Fund,
3. Appropriate $2,900 Gas Tax Fund balance to the Public Works Department's
Capital Improvement Budget within the Gas Tax Fund to fund local match
requirement associated with the additional CMAQ funding.
(Ward 3) ii. Contract Change Order No. 18 to Agreement No. 13 -118 with Granite Construction
($55,964.23; revised not to exceed $25,839,519.32; change order funded with Federal
Earmark Funds 88.53% and Capital Outlay Utility /Roads Fund 11.47 %) for the State
Route 178 and Morning Drive Interchange Project. (TRIP)
Bids:
Accept bid from Cyber Computers, Inc. ($57,067.45), for one hundred twenty seven
(127) Panasonic Vehicle Mount Port Replicators for the Police Department.
kk. Accept bid from Golden State Peterbilt ($199,208) for one (1) replacement 12 cubic
yard dump truck for use by the Public Works Department, Streets Division.
4 City Council Meeting of 06/25/2014
8. CONSENT CALENDAR continued
II. Accept bid from Three Way Chevrolet ($53,525.25) for two (2) replacement four door
midsize utility vehicles for use by the Police Department, Investigations Division.
mm. Accept bid from Jim Burke Ford ($42,349.07) for two (2) replacement two wheel drive
3/4 ton pickups for use by the Public Works Department, Streets Division.
nn. Accept bid from Coastline Equipment ($537,785.95) for two (2) four wheel drive
loaders with high Ziff option for use by the Public Works Department, Solid Waste
Division.
oo. Purchase of LNG Refuse Roll -Off Trucks:
1. Accept bid from Golden State Peterblit ($1,030,580) for four (4) replacement
LNG Refuse Roll -Off Trucks for the Public Works Department, Solid Waste
Division,
2. Transfer $592,000 Refuse Fund balance to the Public Works Department's
Operating Budget within the Equipment Management Fund to partially offset
the purchase cost.
(Ward 2) pp. Accept bid and approve contract with Granite Construction Company
($1,658,914.09) for Pavement Rehabilitation 2013 -2014 - RSTP: Truxtun Avenue from
Chester Avenue to T Street.
(Ward 1) qq. Accept bid and approve contract with Griffith Company ($1,548,451), for Pavement
Rehabilitation 2014 - Panama Lane from Monitor Street to S. Union Avenue.
Miscellaneous:
(Ward 2) rr. Appropriate $1,440,000 Building Equity and Growth In Neighborhoods (BEGIN) Grant
Funds to the Community Development Department Operating Budget within the
BEGIN Program Fund for the Creekvlew Villas Downpayment Program for Income
eligible first -time homebuyers.
ss. Appropriate $20,000 State Grant Revenue to the California Unified Program Agency
(CUPA) Fund Operating Budget for wireless service.
tt. Appropriate $25,000 additional Fire Plans Check Revenue to the Certified Unified
Program Agency (CUPA) Fund Operating Budget for additional hazardous materials
hauling fees and laboratory analysis.
uu. Revised Job Specification /Title Change for Program Specialist # 26020 to Recreation
Specialist.
Staff recommends adoption of Consent Calendar Items 8a, through 8. uu.
9. SUCCESSOR AGENCY BUSINESS
a. Receive and file successor agency payments from May 23, 2014, to June 12, 2014, In
the amount of $6,139.31.
Staff recommends report be received and filed.
City Council Meeting of 06/25/2014
9. SUCCESSOR AGENCY BUSINESS continued
(Ward 2) b, Resolution authorizing the sale of city -owned units at Creekview Villas and to use the
net proceeds to complete the construction and sale of the remaining units to
protect the City's Investment of Its Low - Moderate Income Housing and
Proposition 1C Funds.
Staff recommends adoption of Resolution.
10. CONSENT CALENDAR PUBLIC HEARINGS
11. HEARINGS
a, Public Hearing to consider Resolution adopting fees pursuant to the Cost Recovery
System (Master Fee Schedule).
Staff recommends adoption of Resolution,
12. REPORTS
13. DEFERRED BUSINESS
a, Fiscal Year 2014 -15 Budget; (deferred from 06104114 meeting)
1, Resolution approving and adopting the City's Operating and Capital
Improvement Budgets, as amended,
2. Resolution establishing the City's appropriations limit,
3, Amendment No, 1 to Resolution No, 152 -01 establishing Council Policy for
evaluating requests for financial assistance for non - profit groups,
Staff recommends adoption of Resolutions.
b, Resolution In support of H, R. 15 regarding Border Security, Economic Opportunity
and Immigration Modernization Act, (deferred from 04 116114 meeting)
Staff recommends Council determination,
14. NEW BUSINESS
a, Agreement with the County of Kern ($40,000,000) for the County's Full and Final
Contribution for the construction of Thomas Road Improvement Program (TRIP)
Projects,
Staff recommends approval of the Agreement,
b, Resolution encouraging Water Conservation within the City,
Staff recommends Council determination,
15. COUNCIL AND MAYOR STATEMENTS
16. CLOSED SESSION
a, Conference with Legal Counsel - Existing Litigation; Closed Session pursuant to
Government Code Section 54956,9 (d)(1) regarding City v, Kern County, Kings
County Superior Court Case No, 13 C 0180,
City Council Meeting of 06/25/2014
16. CLOSED SESSION continued
b. Public Employee Performance Evaluation - City Manager; Closed Session pursuant to
Government Code Section 54957 (b)(1) / 54957,6.
RECESS TO CLOSED SESSION
17. CLOSED SESSION ACTION
18. ADJOURNMENT
Respectfully submitted,
? n
Alan Tandy
City Manager
06/20/14 8:20am
City Council Meeting of 06/25/2014
AGENDA HIGHLIGHTS
June 25, 2014 COUNCIL MEETING
NOTE: There Is no 3:30 p.m. meeting on June 25, 2014.
There will be one appointment to the Historic Preservation Commission.
Item Sc. November 4. 2014 General Election. The General Municipal Election is scheduled to
be held on November 4, 2014 for Councilmember seats in Wards 1, 3, 4 and 7. This action
formally requests the consolidation of the City election with the statewide election to be held
on the same date. The filing period is July 14 - August 8, 2014.
Item i 1a. Master Fee Schedule Update, The Master Fee Schedule provides a mechanism for
the City to recover reasonable estimated costs associated with providing certain services to
the public, such as building permits or inspections. As a result of the recession, the fee
schedule has not gone through a complete staff review or update since 2008. This was done
to assist the community in weathering the downtown in the economy. Since 2008, employee
base salaries, CalPERs rates and healthcare costs have increased - fees, however, have
remained flat. In general, staff is recommending most fees not exceed an increase of 8%. The
update also includes the removal of animal control - related fees from the schedule. These
fees are proposed to be set by staff to provide maximum flexibility in allowing for promotional
or reduced fees to promote adoption, spay and neuter efforts and licensing compliance.
Item 13a. AdQl2tion of FY 2014/15 Budget: This item includes the consideration of three
separate resolutions: 1) adopting the Operating and Capital Improvement Budgets
($620,728,982), as amended; 2) establishing the Appropriations Limit ($328,495,244); and 3)
amending the Council Policy for evaluating requests for financial assistance for non - profit
groups. The amended Operating and Capital Budgets reflect several changes from the
information originally presented to Council. Staff - recommended changes include a
reduction in certain non - departmental line items as a result of the most recent quarterly sales
tax report. Council- initiated amendments include a contribution to the Bakersfield Music
Theatre, a request to install street lights on South P Street and a request to retain a lobbyist to
address accessibility of canals and other facilities for recreational purposes. All three
Council- requested items are proposed to be taken from Council Contingency Funds.
Item 13b. Resolution in Support of H.R. 15. At the request of Councilmember Rivera, staff has
prepared a resolution in support of federal immigration legislation (H.R. 15) for Council
consideration.
County of Kern TRIP Contribution. The Thomas Roads Improvement Program (TRIP) is a
cooperative effort between the City of Bakersfield, County of Kern, Caltrans and the Kern
Council of Governments. The County of Kern, to date, has contributed over $23 million to
various TRIP projects. Initially, the County anticipated making another large contribution in
2018. After discussions with City staff, the County is prepared to accelerate the remainder of
its contribution of $40 million to the various projects by the end of the current fiscal year. The
receipt of the $40 million will provide the program with cash flow for the 7 active projects and
eliminate the need for short -term borrowing. The County Board of Supervisors approved the
contribution and agreement on June 10, 2014. Acknowledgements are due to the Board of
Supervisors, County Roads Commissioner Craig Pope and all of the TRIP partners for the
ongoing effort to complete the remaining projects!
There will be a conference with legal counsel regarding one matter of existing litigation and
the City Manager's performance evaluation.
Approved:
Alan Tandy, Clty Manager o�
cc: Department Heads
City Manager's File
City Clerk's File
News Media File
Agenda Highlights - June 25, 2014 Council Meeting
Page 2
MEETING DATE: June 25, 2014 AGENDA SECTION: Presentations
ITEM: 41. a
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Mayor Harvey L. Hall
June 10, 2014
V D
DEPARTMENT HE
CITY ATTORNEY
CITY MANAGER ,� ///
Presentation by Mayor Hall of certificates honoring Kern High School District's, 2014
First in Class Students, from high schools in the Greater Bakersfield area.
RECOMMENDATION:
BACKGROUND:
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June 9, 2014, 3:15PM
WWAYMADMIN\2014 \FIRST IN CLASS 2014.docx
MEETING DATE: June 25, 2014 AGENDA SECTION: Presentations
ITEM: -b-
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Mayor Harvey L. Hall
APPROVED
DEPARTMENT HEA
June 19, 2014 CITY ATTORNEY
CITY MANAGER
Presentation by Mayor Hall and City Manager Tandy of a Certificate of
Appreciation to Chief Douglas Greener honoring the re- rating of the Bakersfield Fire
Department as an Insurance Services Office Rated Class 2 Fire Department.
RECOMMENDATION:
BACKGROUND:
krt
June 19, 2014, 12:15PM
WAMAYORWDMIN\2014 \13FD Class 2 Fire DepartmentdoCX
ADMINISTRATIVE REPORT
LI
MEETING DATE: June 25, 2014 AGENDA SECTION: Appointments
ITEM: rl. a.
TO:
FROM:
DATE:
SUBJECT
Honorable Mayor and City Council
Roberta Gafford, City Clerk
June 17, 2014
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
r
CITY MANAGER
One appointment to the Historic Preservation Commission due to the resignation
of Tenielle Cooper, whose term was to expire March 30, 2015.
RECOMMENDATION: Staff recommends Council determination.
BACKGROUND: There is one appointment to the Historic Preservation Commission due to
the resignation of Tenielle Cooper, whose term was to expire March 30, 2015. The news release
for this recruitment was posted April 29, 2014.
One application for appointment was received from Cathy Ann Butler.
Nominations to this Commission are made by the full Council.
The Historic Preservation Commission is an advisory body to the City Council, and is composed
of five members. Members must be residents of the City of Bakersfield, but not a specific Ward,
throughout their three -year term.
The Commission reviews applications for Cultural Resource designations and applications for
Historic Districts, in addition to applications which may be referred by the Planning Commission,
Board of Zoning Adjustment or the City Council. The Commission presides and conducts public
hearings on designation applications, and makes recommendations to the City Council.
Meetings are held on the third Tuesday of each month at 4:00 p.m., as needed.
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June 17, 2014 1:07 PM
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ADMINISTRATIVE REPORT
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I
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: .
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Roberta Gafford, City Clerk
June 13, 2014
APPROVED
DEPARTMENT HEAD 04 Av
CITY ATTORNEY
CITY MANAGER '1
Approval of Minutes of the June 4, 2014, Regular City Council Meetings.
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
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ADMINISTRATIVE REPORT
RL1 0
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: $. b.
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAT
DATE: June 12, 2014 CITY ATTORNE'
CITY MANAGE
APPROVED
SUBJECT: Receive and file department payments from May 23, 2014 to June 12,
2014 in the amount of $20,194,770.10 Self Insurance payments from
May 23, 2014 to June 12, 2014 in the amount of $743,421.15
totaling $20,938,191.25
RECOMMENDATION:
Staff recommends report be received and filed.
BACKGROUND:
June 12, 2014, 3:26PM
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ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2014 AGENDA SECTION: CONSENT CALENDAR
ITEM: % C
TO: Honorable Mayor and City Council
FROM: Roberta Gafford,City Clerk
DATE: May 2, 2014
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY V&_
CITY MANAGER
SUBJECT: Resolution calling and giving notice of holding a General Municipal Election for the election
of Councilmembers for Wards 1, 3, 4 and 7, and requesting consolidation with the County
of Kern State -wide General Election to be held on Tuesday, November 4, 2014.
RECOMMENDATION:
Staff recommends adoption of the resolution.
BACKGROUND:
This resolution calls for the General Municipal Election and requests consolidation with Kern County
Elections with a standard indemnity provision, to be approved by the Board of Supervisors, in accordance
with State election laws and City Charter §67.
The General Municipal Election will be held on November 4, 2014, for the following Councilmember seats:
Ward 1 —Willie Rivera
Ward 3 — Ken Weir
Ward 4 — Bob Smith
Ward 7 — Russell Johnson
The filing period for all seats is July 14, 2014 through August 8, 2014. In the event an incumbent does not
file, the Candidate extension period is from August 11, 2014 to August 13, 2014.
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May 2, 2014, 12:OOPM
SAElectionWDMIN RPTS\2014Wdmin wards 1 3 4 7 nov 2014.dot
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM 9.gj.
TO: Honorable Mayor and City Council APPROVED
FROM: Douglas N. Mclsaac, Community Development Director DEPARTMENT HEADU:i,__/
DATE: June 9, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Resolution confirming approval by the City Manager designee of the Chief Code
Enforcement Officer's report regarding assessments of certain properties in the City
for which structures have been secured against entry or for the abatement of
certain weeds, debris and waste matter and authorizing collection of the
assessments by the Kern County Tax Collector.
RECOMMENDATION:
Staff recommends adoption of resolution.
BACKGROUND:
Assessment hearing was held on June 9, 2014, by the City Manager designee and all proposed
charges were confirmed. The subject properties listed below were in violation of Chapter 8.27 of
the Bakersfield Municipal Code which prohibits maintaining open and abandoned dilapidated
structures which constitute public nuisances and prohibits maintaining hazardous weeds, debris
and waste matter. The property owners were notified and failed to comply with the notices to
abate such public nuisance. After a hearing duly noticed and held before the Building Director,
the Director issued orders requiring the property owner to abate the public nuisance. The subject
properties are listed as follows:
PROPERTY LOCATION APN COST
Ward 1
1. 141 Augusta Street
018 - 240 -13
$
750.00
2. 1820 Brook Street
172- 053 -30
$
50.00
3. 420 S. Brown Street
019- 072 -02
$
695.00
4. 28 Clyde Street
018 - 431 -13
$
975.00
5. 302 Clyde Street
018 - 360 -36
$
835.00
6. 1 104 Derrell Avenue
168 - 151 -08
$
105.00
7. 133 S. King Street
018 - 160 -19
$
760.00
June 12, 2014, 11:46AM /kd
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ADMINISTRATIVE REPORT
PROPERTY LOCATION APN COST
Ward 1
8.
812 Karma Court
171- 223 -22
$
105.00
9.
821 Karma Court
171- 223 -13
$
105.00
10.
236 Northrup Street
018- 280 -01
$
105.00
11.
309 Northrup Street
018- 300 -14
$
600.00
12.
1303 S. Robinson Street
018- 123 -37
$
300.00
Ward 2
13.
721 Bernard Street
01 3- 010 -05
$
300.00
14.
120 Dunlap Street
020- 262 -07
$
105.00
15.
324 S. H Street
011- 112 -21
$
300.00
16.
615 Jefferson Street
013 - 090 -19
$
300.00
17.
1234 M Street
006 - 430 -23
$
105.00
18.
327 Monterey Street
014- 170 -08
$
1,479.00
19.
1216 Pacific Street
015- 060 -17
$
300.00
20.
1315 Robinson Street
015 - 170 -17
$
105.00
21.
1119 E. 21 It Street
017- 110 -07
$
685.00
22.
1012 31 It Street
002- 061 -27
$
600.00
23.
900 33rd Street
002 - 031 -15
$
105.00
Ward 3
24.
8316 Exodus Lane
494 -803 -11
$
300.00
25.
2919 Harmony Drive
382 - 112 -09
$
740.00
Ward 4
26.
11503 Trinity Park Way
522 - 340 -14
$
300.00
27.
9902 Turfway Park Court
526- 452 -10
$
300.00
Ward 6
28.
5704 Bridge Creek Avenue
498-611-08
$
875.00
Ward 7
20.
6907 Jennie Anne Court
515- 671 -08
$
105.00
30.
3816 Mc Courry Street
405 - 183 -11
$
105.00
31.
1801 Planz Road
405- 210 -20
$
105.00
June 12, 2014, 11:46AM /kd
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ADMINISTRATIVE REPORT
The owners of the above - mentioned properties failed to commence the required work as
ordered by the Building Director to abate a public nuisance. As permitted under Chapter 8.80 of
the Bakersfield Municipal Code, the public nuisances listed above were abated under the
direction of the Chief Code Enforcement Officer. The costs incurred by the City can be assessed
against the property as provided for in Chapter 8.80 of the Bakersfield Municipal Code. Property
owners had been given notice of their right to appear at the hearing on this matter before the
City Manager designee and to object to the correctness of the costs incurred by the City to
remove the public nuisance. The City Manager designee has approved the assessments
associated with the above - mentioned properties.
The Council will need to confirm the approval of the City Manager designee of the costs incurred
by the City for work performed to remove the public nuisance and order that such costs be
made a lien against the property. This will be done by adoption of the attached resolution.
June 12, 2014, 11:46AM /kd
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ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2014 I AGENDA SECTION: Consent Calendar
ITEM: Q. C.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Greg Williamson, Chief of Police
June 13, 2014
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
Upgrade of Glock Service Pistols from 40 caliber to 9mm by trade -in exchange.
A resolution determining that Gunarama Wholesale, Inc. - Law Enforcement
Equipment is the sole designated distributor authorized by Glock, Inc. to
exchange BPD 40 caliber Glock pistols for 9mm Glock pistols at no charge to
the City.
2. Approve trade of 554 40 caliber Police Glock Service Pistols for 475 9mm
Police Glock Service Pistols, at no charge to the City.
RECOMMENDATION: Staff recommends approval of the proposed resolution and trade.
BACKGROUND:
The Bakersfield Police Department has been carrying the .40 caliber Glock since 1994. During this
time the weapon has gone through several upgrades. Currently in our inventory we have
Generation 1, 3, & 4 guns in models 22, 23, and 27.
In 2013 the range staff noticed an increase in the amount of malfunctions during quarterly
qualifications while shooting the department issued Glock model 22 handguns. The .40 caliber
Glock is built on the original 9mm frame, and exerts greater forces on the weapon itself causing
excessive wear and damage to the weapon. The malfunctions observed became a concern for
officer safety and the catalyst for researching a safer and more reliable alternative.
The BPD conducted a comparison study of the .40 caliber vs. 9mm Luger caliber, and range
tested several gun models in each caliber. The caliber study referenced ballistic gelatin tests
from three sources: the Sacramento County Sheriff's Department, Santa Clara County Sheriff's
Department and firearmstactical.com. The results of the ballistic tests revealed the 9mm Luger
and the .40 caliber are essentially equal in all areas. However, the 9mm was considered a more
favorable caliber for the following reasons: (1) it has less felt recoil, which allows officers to
reacquire the sight for faster and more accurate follow up shots. Less felt recoil will benefit
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O�BAKE ADMINISTRATIVE REPORT
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smaller statured officers, eliminating anticipation of the round about to be fired thereby
increasing accuracy; (2) the cost for 9mm Luger ammunition is less expensive than the .40
caliber, with an estimated annual cost savings of $13,000.
Although several makes /models were tested in the 9mm Luger caliber, the Glock was
determined to be the make of choice due to several reasons: (1) all our officers have been
trained on the Glock platform, needing no additional training; (2) our existing parts inventory is
transferrable between the 9mm and .40 caliber Glocks; (3) existing gun accessories (holsters,
magazine pouches, etc.) are also transferrable; (4) the 9mm Glock pistols are relatively
maintenance free and have a longer street life; and, (5) the trade in value afforded to us by
Glock Inc. will allow the BPD to accomplish the transition from .40 caliber to 9mm Luger at a
considerable savings to the City.
In order to provide the best service possible to its Law Enforcement customers, GLOCK, Inc.
assigns specific territories to their Law Enforcement Distributors (LEDs). On occasion they
encounter a situation where the LEDs in specified territories are not able to provide the best price
to an agency. This is due to several factors including amount of guns being traded in, condition
of pistols, and regional pistol resale values.
Glock, Inc. has contacted all the appropriate GLOCK authorized law enforcement dealers for
California and requested a quote from them utilizing their approved pricing structure. None of
their local law enforcement dealers were able to provide a no cost trade at this time. The only
Glock LED able to provide a no cost trade to the City is Gunarama, Inc., GLOCK's largest and
oldest LED (located in Spokane,WA).
Gunarama, Inc. will exchange the BPD'S complete inventory of 554 .40 caliber Glock service
pistols (as determined through a recent inventory audit) for 475 Glock 9mm Lugers, which gives
the City a trade -in value of approximately 86 cents to the dollar. This is a tremendous value,
given that the guns exchanged vary in age and in generations 1 through 4.
'.
O�BAKE
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0
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: 9.#.
TO: Honorable Mayor and City Council
FROM: Greg Williamson, Chief of Police
DATE: June 13, 2014
APPROVED
DEPARTMENT HEA
CITY ATTORNEY
CITY MANAGER
SUBJECT: Resolution authorizing the Bakersfield Police Department to apply for the Edward
Byrne Memorial Justice Assistance Grant ($161,177) from the U.S. Department of Justice to
purchase equipment and provide training
RECOMMENDATION:
Staff recommends adoption of the proposed Resolution.
BACKGROUND:
Since 1996 the City of Bakersfield Police Department has applied for and received grant funding
from the U.S. Department of Justice Local Law Enforcement Block Grant (L.L.E.B.G) Program.
Funding from the L.L.E.B.G. Program has helped the City underwrite various projects to reduce
crime and improve public safety. Due to federal budget adjustments, the L.L.E.B.G. Program has
been eliminated and rolled into the Edward Byrne Memorial Justice Assistance Grant.
"The Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751 (a)) is the
primary provider of federal criminal justice funding to state and local jurisdictions. JAG funds
support all components of the criminal justice system, from multi - jurisdictional drug and gang task
forces to crime prevention and domestic violence programs, courts, corrections, treatment, and
justice information sharing initiatives."
Grants from the J.A.G. Program have a term of four years and do not require any match from the
City. Prior to submitting the application to the Department of Justice, the Bakersfield Police
Department must comply with a number of grant conditions including the requirement that the
grant application be reviewed by "the governing body of the unit of local government." This
agenda item fulfills this requirement.
The Police Department wishes to submit the following proposal to the Department of Justice for
grant approval. The dollar amounts in the proposed budget below are estimates. If department
needs change or the amounts spent differ from those proposed, the Police Department will
expend the differences in accordance with the JAG /Byrne Grant Guidelines.
Page 1 of 3
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ADMINISTRATIVE REPORT
2014 JAG /BYRNE GRANT PROPOSAL
Given the BPD'S Goals and Objectives to be fiscally responsible to the community we continue to
search for ways to provide valued law enforcement services. Budgetary constraints of the past
have weakened our infrastructure and our technological capabilities. The BPD is constantly
looking for innovative ways to improve our productivity and effectiveness within the community.
In the first quarter of 2014, the city of Bakersfield experienced 54 incidents where a firearm was
discharged in the commission of a crime. The reduction of gun violence continues to be a
priority; therefore, the following requests have been made to assist in all aspects of reducing and
investigating this type of crime. Grant funds will be requested to provide the following:
1) The Scan Station ($104,000) Qty 1 - This device is both a short and long range, high -
accuracy, 3D camera system that documents evidence at a crime -scene so that it can
automatically be mapped, visually, into a three dimension rendering of the area involved.
Scan Station gives investigators the ability to explore detailed images and accurate
measurements of the original scene as a means of ensuring successful prosecution.
2) Binoculars ($1,040) Qty 8 - To be utilized as an observation platform to conduct
surveillance in high crime (gang shooting) areas at a safe distance.
3) Rifles ($22,005) Qty 15 - The Bakersfield Police Department currently deploys patrol rifles to
some of its officers. Increasing the number of patrol rifles available to front -line officers is
necessary to protect both the community and police personnel who deal with gun
violence. The criminal element in Bakersfield has resorted to the use of high powered
weaponry in several instances. Officers that confront this type of threat must have must
have options that can resolve violent confrontations quickly.
4) SWAT Training ($5,740) Qty 4 - Bakersfield Police officers were recently shot at by a known
gang member. SWAT officers were called to the scene of that incident; they were also
fired upon, before confronting the gang member and taking him into custody. Tactical
resources are critical for the community and patrol personnel when they are confronted
with an armed suspect willing to engage them in a gun battle. The Bakersfield Police
Department is requesting Jag /Byrne funding to send new police officers to basic SWAT
training.
5) Use of Force Training Suit ($3,420) Qty 2 - Police officers also need option other than
deadly force. Hostile individuals are contacted on a daily basis and the need to train
officers in techniques that will afford them safety when dealing with these types of
individuals is a necessity. Police personnel can provide realistic scenarios for training
purposes in these types of situations when they wear the proper, protective training attire.
The MCR suit allows training staff to emulate an attack on an officer in a training setting
and to prepare them and educate them on the proper response.
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6) Pole Camera ($6,875) Qty 1 - This type of camera is a device that allows police officers the
ability to conduct searches for concealed suspects that pose a significant risk to law
enforcement, including suspects that are armed with firearms and attempting to elude
capture after participating in a shooting.
7) In -car speakerphones ($9,900) Qty 198 - Speaker phones will be utilized on patrol and in
surveillance, allowing police officers the ability to provide or receive information from their
cellular phones while operating their vehicle in a hands -free environment.
8) Adobe Acrobat Professional ($477) Qty 1 -The Bakersfield Police Department recently hired
a crime analyst to assist the Investigations Division. The science of crime analysis employs
both qualitative and quantitative data and methods that require the processing of large
amounts of data. The Adobe software will afford our crime analyst the ability to process
data in conjunction with the demands of the position.
9) Folding Tables / Chairs ($7,720) Qty 16/40 - The Bakersfield Police Department
participates in a host of recidivism reduction strategies. From a team of dedicated officers
that focus on AB 109 compliance to the Bakersfield Safe Streets partnership (a program
where alternative intervention models are utilized in conjunction with a variety of
community service providers in an attempt to curb gang related violence). These
meetings at the Bakersfield Police Department with the public and various stakeholders
necessitate the above requests.
Page 3 of 3
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ADMINISTRATIVE REPORT
RY,Lr
IF
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: �.
TO: Honorable Mayor and City Council APPROVED
FROM: Nick Fidler, Public Works Director DEPARTMENT HEAD_
DATE: June 13, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: A Resolution dispensing with bidding procedures due to urgent necessity to
construct a new warehouse building for storing police evidence, not to exceed
$750,000 (Ward 2)
RECOMMENDATION: Staff recommends approval of Resolution.
BACKGROUND: The Bakersfield Police Department is responsible for the fiduciary storage
of property seized as evidence in crimes or seized for safekeeping. This responsibility includes
maintaining the legal chain of custody for the seized property to preserve the evidentiary
value of the property.
From 2003 to 2013, the City leased 4,500 square feet of warehouse space for storage of police
evidence for approximately $25,000 a year. Because of space limitations, the City needed
more space than 4,500 square feet for storage of police evidence. Consequently, the City
entered into Agreement No. 13 -104 on July 13, 2013 with the Kern High School District (District)
to lease a 12,320 square foot warehouse building which is located at 1417 H Street, adjacent
to Bakersfield High School. The lease was for $65,040 annually. The term of the lease was for
three years with annual extensions thereafter. However, the District exercised its right to
terminate the lease early. On December 18, 2013, the District notified the City that this lease
will terminate by December 31, 2014 so that the District can perform site improvements at
Bakersfield High.
To meet the needs of the City's Police Department, the future evidence warehouse should be
within a one -mile radius of the Kern County Court buildings for efficiency in retrieving and
returning evidence used during court proceedings, be at least 12,320 square feet in size (equal
in size to current evidence room warehouse); and allow for future expansion. Additionally, staff
explored opportunities to purchase a warehouse building since it is typically more prudent to
purchase rather than lease for long -term needs. As previously noted, lease payments under
the current agreement with the District is $65,040 annually.
City staff evaluated several buildings for purchase within the immediate area of the Kern
County Court buildings. The potential buildings that were evaluated by staff for purchase do
not offer optimal conditions required for a property evidence warehouse necessitated by a
metropolitan police force of Bakersfield's size.
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ADMINISTRATIVE REPORT
However, the City owns property on Truxtun Avenue adjacent to SR 99 that is suitable for a
property evidence warehouse for the City's Police Department, is within a one mile radius of
Kern County Court buildings, and allows for future expansion. There is currently no building on
this site. Therefore, a property evidence warehouse must first be constructed before the lease
with the District terminates by the end of Calendar Year 2014. Because of the short time to
complete construction of the evidence warehouse, staff recommends dispensing with bidding
requirements for the construction of the Police Department evidence room on the proposed
new site.
It should be noted that the proposed location of the new evidence warehouse on City -owned
property on Truxtun Avenue, adjacent to SR 99, is not within the existing footprint of the future
high speed rail alignment. The Fiscal Year 2014/15 proposed CIP budget includes $750,000 for
the design and relocation of the Police Department's evidence warehouse. Staff anticipates
competitive pricing will occur even though the recommendation is to dispense with formal
bidding procedures. Staff has researched price per square foot for construction of a
warehouse facility and the anticipated construction cost for the new evidence warehouse will
be within the $750,000 budgeted for the project.
Staff recommends approval of the Resolution to dispense with normal bidding procedures to
ensure timely construction of the new Police Department evidence warehouse which is critical
to maintain the integrity of the seized property's evidentiary value in court proceedings.
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Bo4
d ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: $ . h
TO:
FROM:
DATE:
SUBJECT
Honorable Mayor and City Council
Nick Fidler, Public Works Director
June 6, 2014
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
Resolutions to add the following territories to the Consolidated Maintenance District
and approving, confirming, and adopting the Public Works Director's Report for
each.
1. Area 4 -122 (1303 S Street) - Ward 2
2. Area 4 -123 (1214 34th Street) - Ward 2
RECOMMENDATION: Staff recommends adopting the Resolutions.
BACKGROUND: On June 4, 2014, the Council adopted Resolutions of Intention No. 1797 and 1798
respectively, to add the above territories to the Consolidated Maintenance District as required
by Section 13.04.021 of the Municipal Code. Inclusion in the Consolidated Maintenance District
will provide for the maintenance of parks and /or street landscaping. The areas will be under park
and /or streetscape zones of benefit and will be assigned the appropriate tier levels when parks
and /or street landscaping have been installed.
The addition of these territories to the Consolidated Maintenance District is not prohibited by
Proposition 218.
The City of Bakersfield has received a letter from the owner(s) of the properties described above
which waives the public hearing concerning inclusion in the Consolidated Maintenance District.
This allows the City to expedite the maintenance district process to satisfy the subdivision
requirement. The owner(s) also have submitted a Proposition 218 ballot indicating their consent
to the assessments.
In order to provide future property owners with disclosure regarding the inclusion of land in the
Consolidated Maintenance District and the estimated maximum annual cost per equivalent
dwelling unit, a covenant has been drafted and will be recorded with the Kern County Assessor -
Recorder's Office upon approval of this Resolution.
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G: \GROUPDAT \ADMINRPT \2014 \06 -25 \Res est CMD 4 -122 4- 123.docx
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: 1. /.
TO: Honorable Mayor and City Council
FROM: Nick Fidler, Public Works Director
DATE: June 6, 2014
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Resolution of Intention No. 1800 to add Area 4 -124 (NWC of 20th and V Street) to the
Consolidated Maintenance District and preliminarily approving, confirming, and adopting
the Public Works Director's Report. (Ward 2)
RECOMMENDATION: Staff recommends adopting the Resolution of Intention.
BACKGROUND: A written request has been received by the City Engineer from the owner(s) of the
parcel(s) to be included into the Consolidated Maintenance District as required by section 13.04.021 of
the Municipal Code. Inclusion in the Consolidated Maintenance District will provide for the
maintenance of a public park and street landscaping. This area will be under the park and streetscape
zones of benefit and will be assigned appropriate tier levels when a park has been constructed and
street landscaping has been installed.
Staff is recommend",q the new territory be added to the Consolidated Maintenance District at the next
City Council meeting.
The City of Bakersfield has received a letter from the owner(s) of the properties described above which
waives the public hearing concerning inclusion in the Consolidated Maintenance District. This allows
the City to expedite the maintenance district process to satisfy the subdivision requirement. The
owner(s) also have submitted a Proposition 218 ballot indicating their consent to the assessments.
In order to provide future property owners with disclosure regarding
Consolidated Maintenance District and the estimated maximum annual
unit, a covenant has been drafted and will be recorded with the Ker n
Office upon approval of this Resolution.
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the inclusion of land in the
cost per equivalent dwelling
County Assessor - Recorder's
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ADMINISTRATIVE REPORT
IF
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Nick Fidler, Public Works Director DEPARTMENT HEAD—%Y
DATE: June 10, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Resolution of Intention No. 1792 to order the vacation of the existing 20 -foot wide
public and utility access easement within Parcel 1 of Parcel Map No. 5102 (located
at 2125 Brundage Lane). (Ward 2)
RECOMMENDATION: Staff recommends adoption of Resolution of Intention.
BACKGROUND: The property owner, Brundage Square, LLC, has requested to relocate an
existing public access and utility easement within Parcel 1 of Parcel Map No. 5102 (2125
Brundage Lane) to the south and west sides of Parcel 1. Prior to relocating the easement, the City
must vacate the existing easement. The property owner will provide new easement documents
for the new location of the easement.
The City Fire, Police, Public Works, Development Services, and Economic Development
Departments have been notified of the request and no objections have been received as of the
date of this report. Public Works notes that there is no City sewer or storm drain facilities in the
area to be vacated.
The utility companies serving the area have been notified by mail. There are no utilities located in
the Utility & Access Easement to be vacated; therefore, a Public Utility Easement does not need
to be reserved over the area.
Preliminary notices were also mailed to all adjacent property owners within a 300 foot radius of
the proposed area to be vacated. Public Works has received no objections from these owners
as of the date of this report.
The proposed vacation was approved by the Planning Department on May 23, 2014 per local
ordinance and was found to be consistent with the Metropolitan Bakersfield 2010 General Plan
pursuant to Government Code 65402.
It was determined that this action is exempt from the requirements of the California
Environmental Quality Act pursuant to Section 15061 (b) (3) of CEQA guidelines (general rule),
because there is no possibility that the action may have a significant effect on the environment.
This Resolution of Intention sets the Public Hearing date for the regular Council meeting of July 16,
2014.
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�11111IIPInnuioiiiy"'
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MEETING
ADMINISTRATIVE REPORT
: June 25, 2014
ITEM:
TO: Honorable Mayor and City Council
FROM: Greg Williamson, Chief of Police
DATE: June 13, 2014
Consent Calendar
APPROVED
DEPARTMENT HEAD C)
CITY ATTORNEY
CITY MANAGER
SUBJECT: Agreement with Leverage Information Systems, Inc. for annual Service Maintenance
of City's video surveillance system ($60,514.85).
RECOMMENDATION: Staff recommends approval of the Agreement.
BACKGROUND:
On August 11, 2010 the Bakersfield Police Department (BPD) began a project to enhance public
safety through the implementation of a video surveillance system and supporting infrastructure.
To accomplish this project the BPD contracted with Leverage Information Systems, Inc. [Agmt
#10- 114(2)].
The project has expanded two times since its inception, and now covers the following areas:
• Core Downtown Area (east and west between Union and H Street; north and south
between 24th Street and California Avenue
• 18th and Eye Street Parking Structure
• Union Avenue (from Highway 58 north to the 500 block)
• Truxtun Avenue (Marriot south to McMurtrey Aquatic Center)
• North and South along Q and Truxtun
• Beale Library (west and south sides)
• BPD Headquarters Building (interior & exterior)
• City Hall North and South along Truxtun Ave and Eye Street
An ongoing maintenance plan of the video surveillance system is necessary to keep the
equipment in good running order and prevent system failure. Due to the proprietary nature of
the system, annual maintenance services are limited to Leverage Information Systems, Inc. Funds
for this service are budgeted in the FY2014 -15 BPD General Fund Operating Budget.
Page 1 of 1
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ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: 4.1.
TO: Honorable Mayor and City Council
FROM: Nick Fidler, Public Works Director
DATE: May 30, 2014
SUBJECT: Bakersfield Municipal Airport (Ward 1):
DEPARTII
CITY
CITY
APPROVED
1. Agreement with Carol B. Campen, as administrator of the "Estate of Joe T.
Campen, Jr." ($15,000) for purchase of Hangar D -6 at the Airport.
2. Appropriate $15,000 General Aviation Fund balance to the Public Works
Department's Capital Improvement Budget within the General Aviation Fund.
RECOMMENDATION: Staff recommends approval of agreement and appropriation.
BACKGROUND: Hangar D -6 at the Bakersfield Municipal Airport is a 2,500 square -foot high -
bay hangar building constructed in 1994. The hangar was constructed with private funding
and is owned by Joe Campen. The City and Mr. Campen entered into Lease Agreement No.
94 -133 on July 20, 1994 whereby the City leased the parcel on which Hangar D -6 is located.
The lease agreement has a 20 -year term with an expiration date of July 31, 2014.
Unfortunately, Mr. Campen passed away in October, 2012. The administrator of his estate has
sold the aircraft and wishes to sell Hangar D -6. The lease's terms provide the City a first right of
refusal to match any bona -fide offer for the hangar's purchase. On May 22, 2014, the City
received a letter of Intent to sell the hangar along with an offer from a potential buyer to
purchase the hangar for $15,000. Staff responded with a letter indicating the City's interest in
purchasing Hangar D -6.
Staff recommends that the City purchase Hangar D -6 for the $15,000 offer price. This hangar is
in very good condition. The City currently has hangars that are leased. Anticipated lease
payments for this hangar are anticipated to be $350 per month or more. Therefore, the
payback period for the initial $15,000 purchase would be under four years.
Staff recommends the appropriation of $15,000 of General Aviation Fund balance for the
purchase of Hangar D -6. There is no impact to the General Fund.
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MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: $.
TO: Honorable Mayor and City Council APPROVED
FROM: Nick Fidler, Public Works Director DEPARTMENT HEAT
DATE: June 9, 2014 CITY ATTORNE'
CITY MANAGE
SUBJECT: Master Service Agreement with PG &E to upgrade and install energy efficiency
projects at various City facilities through the Public Utility Commission's On -Bill
Financing Program (All Wards).
RECOMMENDATION: Staff recommends approval of Master Service agreement.
BACKGROUND: On June 6, 2012, the City entered into Agreement No. 12 -088 with PG &E to
fund energy efficiency improvements at Rabobank Arena through the On -bill Financing (OBF)
Program. The California Public Utility Commission provides funding for the OBF program while
PG &E acts as the administrator of these funds. Based on the positive results from the Rabobank
Arena improvements, staff has identified other potential energy efficiency projects which would
be eligible under the OBF Program.
This Master Service Agreement would provide for PG &E to design the project, provide
engineering estimates, and construct the energy efficiency improvements. Upon completion, the
improvements will be turned over to the City. In turn, the City would pay back the zero - interest
loan through energy savings realized by the improvements until the loan is fully repaid.
This Master Service Agreement provides for the initiation of a number of potential energy
upgrade and energy efficiency projects. A separate Work Order and Loan Agreement between
the City and PG &E will come before Council for each project once project costs have been
determined.
The proposed Fiscal Year 2014/15 CIP Budget includes several energy efficiency projects to be
funded through the OBF Program as listed below (Please note that the following list is not all -
inclusive since smaller scale energy efficiency improvements will also be proposed for funding
under the OBF Program):
• Convention Center Theater Lighting Energy Upgrade
• Downtown Streetlight Energy Upgrade
• Police Department Headquarters Energy Upgrade
• Riverwalk Park Lighting Energy Upgrade
• Wastewater Treatment Plant Energy Upgrade
PG &E has requested that the agreement include an indemnity clause which requires the City to
defend and hold harmless PG &E from and against any and all loss, damage, liability, or claims
(including, without limitation, costs and expense of litigation and reasonable attorneys' fees)
arising from, or connected with the energy efficiency improvements.
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f° ADMINISTRATIVE REPORT
C `4a.r,Ll
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: R. A.
TO: Honorable Mayor and City Council
FROM: Jena Covey, Risk Manager DEPARTMENT HEAI
DATE: June 13, 2014 CITY ATTORNE'
CITY MANAGE
SUBJECT: Agreement with Definiti Healthcare Management (Definiti) for Workers'
Compensation Bill Review Services for a two year agreement, with an optional
third year to be utilized at the City's discretion, with a not to exceed amount of
$200,000 annually.
RECOMMENDATION:
Staff recommends approval of agreement.
BACKGROUND:
City staff submitted the Definiti agreement for approval at the June 4, 2014 Council
Meeting. Councilmember Maxwell requested this item be continued to the next meeting
as he had questions about the letter received on June 2, 2014 from Medata, one of the
companies that submitted a proposal for services. Risk Manager, Jena Covey, issued a
response to Medata, on June 3, 2014, and a copy of the response letter was provided to
Councilmembers on June 4, 2014.
After speaking with Councilmember Maxwell, staff addressed and resolved his concerns
regarding the letter from Medata. Staff recommends approval of the agreement with
Definiti for two years, with an optional third year to be utilized at the City's discretion, with
an annual not to exceed amount of $200,000.
Definiti's customer service and savings potential have been tested with extremely positive
results. Their numbers are verifiable as they have been providing bill review services to the
City for almost 3 years. In addition, they are already integrated into the AIMS's Case
Management System (our third party administrator for workers' compensation) with no
downtime and transition period associated with a continued relationship with Definiti.
.nC
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: ,p.
TO: Honorable Mayor and City Council APPROVED
FROM: Virginia Gennaro, City Attorney DEPARTMENT HEAD
DATE: June 9, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Contract for legal services regarding water related matters with DUANE MORRIS, LLP
for fiscal years 2014/2015 in the amount of One Million Dollars ($1,000,000),
2015/2016 in the amount of One Million One Hundred Twenty -Five Thousand Dollars
($1,125,000), 2016/2017 in the amount of One Million Five Hundred Thousand Dollars
($1,500,000).
RECOMMENDATION:
Staff recommends approval of the agreement.
BACKGROUND:
Since 1999, the City Attorney's Office has outsourced water related cases, issues and matters to
the law firm of Duane Morris, LLP. Partner Colin Pearce has continually been the lead attorney
and for the past three years, Duane Morris has been under a flat rate contract which expires
June 30, 2014.
The firm's representation of the City of Bakersfield has been excellent. Attached is a list of current
open water cases under the flat rate contract. In addition, Mr. Pearce is working on the following
non - litigation matters:
➢ The City's amended application to the State Water Resources Control Board for
unappropriated water;
➢ The Kern County Water Association Pioneer Project; and
➢ Groundwater regulation issues
With water litigation being such a highly specialized field of law, and with water issues being a
focal point in light of the drought, the City Attorney's Office believes it is in the City's best interest
to continue our relationship with Duane Morris and renew the flat rate contract through fiscal
year 2016/2017. The agreement, if approved, will extend through June 2017 and also requires
Duane Morris to dedicate an additional attorney to matters involving the City.
The compensation remains the same in 2014/2015 as it is this fiscal year at $1,000,000, and then
increases in 2015/2016 to $1,125,000 and ending in 2016/2017 at $1,500,000. All water related
matters assigned to Duane Morris will be covered under the agreed upon compensation —
regardless of the number or complexity. Under this arrangement, the City believes it may
achieve a cost savings while retaining high quality legal representation, and greater stability in
calculating legal fees for water related cases, issues and matters.
11j11111 {{1{1111///////
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ADMINISTRATIVE REPORT
Matter
Description
1.
State Water Resources Control
City's Application to Appropriate Water on
Board adv. City
Kern River based on victory in 1 st Point case
1994 -2007
2.
North Kern v. City
Complaint for declaratory relief, specific
performance and injunction arising out of the
Extension Term of Agreement #76 -89.
3.
Buena Vista Water Storage District;
Breach of Contract, violation of zoning laws,
Rosedale -Rio Bravo Water Storage
breach of Development Agreement, Breach
District adv. City
of Annexation Agreement, Specific
Performance, etc., re: McAllister Ranch
4.
Kern Delta Water District adv. City
CEQA - re Kern Delta's approval &
certification of Kern Delta's EIR for Kern River
Water Allocation Plan & violations of CEQA re
Kern Delta EIR.
5.
Kern Delta Water District v. City
CEQA - re City's approval and certification of
City's "Kern River Flow and Municipal Water
Program"
6.
Kern Water Bank Authority v. City;
CEQA - re City's approval and certification of
Council
City's "Kern River Flow and Municipal Water
Program"
7.
North Kern WSD; Shafter -Wasco
CEQA - re City's approval and certification of
Irrigation District; Semitropic WSD;
City's "Kern River Flow and Municipal Water
City of Shafter; Kern County Farm
Program"
Bureau v. City
VG:ac
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ADMINISTRATIVE REPORT
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MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: .
TO: Honorable Mayor and City Council APPROVED
FROM: Virginia Gennaro, City Attorney
DATE: June 9, 2014
DEPARTMENT HEAD
velt-
CITY ATTORNEY V6_
CITY MANAGER
SUBJECT: Renewal of Agreements with Clifford & Brown for legal services re: General
Miscellaneous Issues for ($75,000) and General Personnel Issues for ($75,000).
RECOMMENDATION:
Staff recommends renewal
services in the following matters
Personnel Issues for ($75,000).
BACKGROUND:
and approval of agreements with Clifford & Brown for legal
: General Miscellaneous Issues for ($75,000) and General
During the course of the year, the City is required to provide legal services to represent the
City, its officers and employees with respect to various miscellaneous and personnel matters. This
includes such matters as representing the City in personnel matters and advising the City in pre -
litigation matters. Under the terms of our long -term contract with Clifford & Brown, they offer such
services at a very reasonable hourly rate. At the end of every fiscal year, these contracts are
renewed. As such, the City desires to renew its legal services with Clifford & Brown for General
Miscellaneous Issues in an amount not to exceed $75,000 and General Personnel Issues in an
amount not to exceed $75,000 for fiscal year 2014/2015.
VG:ac
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June 9, 2014, 2:12PM
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: Q.
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD JV-
DATE: June 17, 2014 CITY ATTORNEY
CITY
SUBJECT: Agreement with Jean Schamblin Separate Property Trust to purchase real
property located at 2400 Spruce Street for $315,000 for the 24th Street Widening
Project. (TRIP Program - Ward 2)
RECOMMENDATION: Staff recommends approval of Agreement.
BACKGROUND: As part of the Thomas Road Improvement Program (TRIP), the City of
Bakersfield is acquiring properties to widen 24th Street. The project will construct an additional
travel lane in each direction, and curb, gutter, sidewalks and additional landscaping along the
residential portion of the project.
Property acquisition for the required right of way to construct the 24th Street widening project is
part of the TRIP program and is included in the grant funding for this project. The City will be
responsible for approximately 11.47% of the project cost, including right of way, and will be
reimbursed the remaining 88.53% by the State and Federal Highway Administration.
All parties displaced by the TRIP projects will be provided all applicable relocation benefits
pursuant to the requirements set forth in the Uniform Act. These benefits may include a
purchase price differential payment, a mortgage differential payment, and the actual,
reasonable and necessary costs to relocate their personal and /or business property. Every
property is unique and the benefits will reflect their individual circumstances.
The property being purchased is a single family residence comprising 3,077 square feet that
was constructed in 1954 and currently operated as an elder care facility with four residents. The
purchase price of $315,000 is the property's fair market value as established by an appraisal
prepared by Dallis Higdon & Associates, an independent appraisal company and negotiations
with the owner. In addition to the purchase price, the City will be paying for relocation
assistance in accordance with the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (Uniform Act). The Uniform Act provides important protections and
assistance for people affected by federally funded projects.
A Phase I Environmental Site Assessment report has been prepared encompassing all properties
required for the widening project during the State required Environmental Document
process. The Planning Division completed a General Plan Review (65402) and found this
acquisition consistent with the Metropolitan Bakersfield 2010 General Plan.
Admin - Purchase Agmt - Schamblin (2)
6/17/2014
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ADMINISTRATIVE REPORT
The 241h Street Project has 23 residential properties and approximately 30 partial
acquisitions. The exact number of partial acquisitions will be determined when the design has
been completed. This is the second of the 23 residential properties to be acquired.
Information on the progress of the right of way phase of each TRIP project and the costs
associated therewith will be contained in quarterly report currently under development.
Admin - Purchase Agmt - Schamblin (2)
6/17/2014
CW
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: $. r.
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD---/I/5
DATE: June 13, 2014 CITY ATTORNEY N*
CITY MANAGER
SUBJECT: Agreement with Jack and Melissa Collins to purchase real property identified as
3900 View Street for $58,000 for the State Route 178 Widening Project.
(TRIP Program - Ward 3)
RECOMMENDATION: Staff recommends approval of Agreement.
BACKGROUND:
As part of the Thomas Road Improvement Program (TRIP), the City of Bakersfield is acquiring land
to widen State Route 178, including County areas, between Canteria Drive and Miramonte Drive.
The project will construct one and in some locations two additional travel lanes in each direction,
and curb, gutter and sidewalks in some locations. The property is located along State Route 178
at 3900 View Street, and identified as APN 387 - 160 -02. The approximately 8,019 square feet of
residential property is being acquired for the State Routel78 widening project. The purchase
price of $58,000 represents the property's fair market value as established by an appraisal
prepared by Merriman Hurst and Associates, an independent appraisal company, and
negotiations with the owner. The purchase price includes the real property and existing
improvements including fencing, driveway, irrigation lines, landscaping and trees.
A Phase I Environmental Site Assessment report has been prepared encompassing all properties
required for the widening project during the State required Environmental Document process.
The Planning Division completed a General Plan Consistency Review and found this acquisition
consistent with the Metropolitan Bakersfield 2010 General Plan.
Property acquisition for the required right of way to construct the widening project for State
Route 178 is part of the TRIP program and is included in the grant funding for this project. The City
will be responsible for approximately 11 % of the project cost, including right of way, and will be
reimbursed the remaining 89% by the State and Federal Highway Administration.
The 178 Widening Project has 29 ownerships. This is the 11 th of the 29 ownerships to be acquired.
Information on the progress of the right of way phase of each TRIP project and the costs
associated therewith will be contained in quarterly report currently under development.
Admin - Purchase Agmt - Collins
6/17/2014
CW
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD !�
DATE: June 17, 2014 CITY ATTORNEY
r
CITY MANAGER
SUBJECT: Agreement with Richard and Julie Young to purchase real property located at
2312 24th Street for $400,000 for the 24th Street Widening Project. (TRIP Program -
Ward 2)
RECOMMENDATION: Staff recommends approval of Agreement.
BACKGROUND: As part of the Thomas Road Improvement Program (TRIP), the City of
Bakersfield is acquiring properties to widen 24th Street. The project will construct an additional
travel lane in each direction, and curb, gutter, sidewalks and additional landscaping along the
residential portion of the project.
Property acquisition for the required right of way to construct the 24th Street widening project is
part of the TRIP program and is included in the grant funding for this project. The City will be
responsible for approximately 11.47% of the project cost, including right of way, and will be
reimbursed the remaining 88.53% by the State and Federal Highway Administration.
All parties displaced by the TRIP projects will be provided all applicable relocation benefits
pursuant to the requirements set forth in the Uniform Act. These benefits may include a
purchase price differential payment, a mortgage differential payment, and the actual,
reasonable and necessary costs to relocate their personal and /or business property. Every
property is unique and the benefits will reflect their individual circumstances.
The property being purchased is a single family residence constructed in 1902 that comprises
2,518 square feet plus a 602 unfinished basement. The purchase price of $400,000 is product of
negotiations based on an appraisal prepared by Dallis Higdon & Associates, an independent
appraisal company. In addition to the purchase price, the City will be paying for relocation
assistance in accordance with the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (Uniform Act). The Uniform Act provides important protections and
assistance for people affected by federally funded projects.
A Phase I Environmental Site Assessment report has been prepared encompassing all properties
required for the widening project during the State required Environmental Document
process. The Planning Division completed a General Plan Review (65402) and found this
acquisition consistent with the Metropolitan Bakersfield 2010 General Plan.
Admin - Purchase Agmt - Young.1
6/17/2014
DMA
F A
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ADMINISTRATIVE REPORT
The 24th Street Project has 23 residential properties and approximately 30 partial
acquisitions. The exact number of partial acquisitions will be determined when the design has
been completed. This is the third of the 23 residential properties to be acquired.
Information on the progress of the right of way phase of each TRIP project and the costs
associated therewith will be contained in quarterly report currently under development.
Admin - Purchase Agmt - Young.1
6/17/2014
DMA
O�BA L
ycorroe�re �S
ADMINISTRATIVE REPORT
LIFO
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Dianne Hoover, Recreation & Parks Director
DATE: June 9, 2014
APPROVED
DEPARTMENT HEAD 661Y
CITY ATTORNEY /ZZ
CITY MANAGER
&/"'I—
SUBJECT: Agreement with and indemnification of Albertsons to allow the City of Bakersfield
to utilize a vacant lot at the southwest corner of Stockdale Highway and Buena
Vista Road on July 4, 2014, to accommodate additional parking for the Fourth of
July Event at The Park at River Walk. (Ward 4)
RECOMMENDATION: Staff recommends approval of agreement.
BACKGROUND: This agreement will allow the City, without compensation, to utilize a
vacant lot at the southwest corner of Stockdale Highway and Buena Vista Road owned by
Albertsons to accommodate additional parking for the Fourth of July Event at The Park at River
Walk on July 4, 2014. In exchange, the City has agreed to provide weed control and litter
removal from June 26, 2014 through August 26, 2014.
Albertsons requested an indemnity clause as a term of the agreement which requires the City
to defend and hold harmless Albertsons from and against any and all loss, damage, liability or
claims (including, without limitation, costs and expense of litigation and reasonable attorneys'
fees) arising from, or connected with the City's use of the lot on July 4, 2014 and the City's
performance of the weed control and litter removal.
Sc
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ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: S.u.
TO: Honorable Mayor and City Council APPROVED
FROM: Nick Fidler, Public Works Director DEPARTMENT HEAD__
DATE: June 9, 2014 CITY ATTORNEY
CITY MANAGER r
SUBJECT: Approval of Final Map and Improvement Agreement
Final Map and Improvement Agreement with Castle & Cooke California, Inc.,
for Tract 6250, Unit 14, located west of Jewetta Avenue and north of
Stockdale Highway (Ward 4)
RECOMMENDATION: Staff recommends approval of map and agreement.
BACKGROUND: This Agreement is entered into to secure the improvements required for the
Subdivision Map. Such improvements include, but are not limited to streets, sewer, walls, and
storm drain on or adjacent to the property being subdivided.
NOTE: THE IMPROVEMENT AGREEMENT
IS FILED IN THE CITY CLERK'S OFFICE FOR
REVIEW.
mmm
June 9, 2014, 4:43PM
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ADMINISTRATIVE REPORT
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MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: 9.V.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Nick Fidler, Public Works Director
June 9, 2014
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
Approval of Landscape Improvement Agreement
Landscape Improvement Agreement with BMC Stein, LLC, a Delaware Limited
Liability Company authorized to do business in California, for Tract 7222,
located south of Panama Lane and west of Stine Road (Ward 6)
RECOMMENDATION: Staff recommends approval of agreement.
BACKGROUND: This Landscape Agreement is entered into to secure the improvements
required for the Subdivision on or adjacent to the property being subdivided.
NOTE: THE LANDSCAPE AGREEMENT
IS FILED IN THE CITY CLERK'S OFFICE FOR
REVIEW.
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June 10, 2014, 12:25PM
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ADMINISTRATIVE REPORT
I MEETING DATE: June 25, 2014 I AGENDA SECTION: Consent Calendar
ITEM: $.ji.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Nick Fidler, Public Works Director
June 9, 2014
.APP_
DEPARTMENT HEAD
Aa
CITY ATTORNEY
CITY MANAGER
Approval of Final Map and Improvement Agreement
Final Map and Improvement Agreement with BMC Stein, LLC, a Delaware
Limited Liability Company authorized to do business in California, for Tract
7222, Unit 5, located south of Panama Lane and west of Stine Road (Ward 6)
RECOMMENDATION: Staff recommends approval of map and agreement.
BACKGROUND: This Agreement is entered into to secure the improvements required for the
Subdivision Map. Such improvements include, but are not limited to streets, sewer, walls, and
storm drain on or adjacent to the property being subdivided.
NOTE: THE IMPROVEMENT AGREEMENT
IS FILED IN THE CITY CLERK'S OFFICE FOR
REVIEW.
mmm
June 9, 2014, 3:35PM
G: \GROUPDAT\ADMINRPT \2014 \06- 25 \T7222 -5 Map and IM AGRA=
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: %.X.
TO: Honorable Mayor and City Council APPROVED
FROM: Nick Fidler, Public Works Director DEPARTMENT HEAD
DATE: June 9, 2014 CITY ATTORNEY ,
CITY
SUBJECT: Approval of Final Map and Improvement Agreement
Final Map and Improvement Agreement with BMC Stein, LLC, a Delaware
Limited Liability Company authorized to do business in California, for Tract
7222, Unit 7, located south of Panama Lane and west of Stine Road (Ward 6)
RECOMMENDATION: Staff recommends approval of map and agreement.
BACKGROUND: This Agreement is entered into to secure the improvements required for the
Subdivision Map. Such improvements include, but are not limited to streets, sewer, walls, and
storm drain on or adjacent to the property being subdivided.
NOTE: THE IMPROVEMENT AGREEMENT
IS FILED IN THE CITY CLERK'S OFFICE FOR
REVIEW.
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June 9, 2014, 2:10PM
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ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: 8. y.
TO: Honorable Mayor and City Council APPROVED
FROM: Nick Fidler, Public Works Director DEPARTMENT HEAD
DATE: June 11, 2014 CITY ATTORNEY Ajam
CITY
SUBJECT: Construction and Maintenance (C &M) Agreement (for an amount not to exceed
$779,1 43.37; Agreement funded with 88.53% Federal Earmark Funds and 11.47%
Transportation Development Funds) with San Joaquin Valley Railroad Company
(SJVRR) for the construction of the Rosedale Highway Widening Project. (TRIP)
(Wards 3 & 4)
RECOMMENDATION: Staff recommends approval of Agreement,
BACKGROUND: The Rosedale Highway Widening Project consists of adding two lanes (one in
each direction) from Calloway Drive to Gibson Street, and operational improvements at
signalized intersections along the roadway.
Between Mohawk Street and Landco Drive, there is a railroad crossing that is owned by the
Burlington Northern and Santa Fe Railway Company and is operated by the San Joaquin Valley
Railroad Company (SJVRR). This C &M Agreement is required by SJVRR and by the California
Public Utilities Commission in order to have SJVRR improve the crossing for the widening project,
and for the City's contractor to perform construction activities within SJVRR right -of -way. The
Agreement requires the City to Indemnify SJVRR as stated in Exhibit C to the Agreement.
While most of Rosedale Highway, which is also designated as State Route (SR) -58, has been
relinquished to the City and the County, Caltrans retained the portion of SR -58 between Mohawk
and SR -99 and so owns and operates the portion of the roadway at this railroad crossing.
However, the City will be administering construction of the Rosedale Highway Widening Project
and so must execute this Agreement with SJVRR.
Federal earmark funds and transportation impact fees provide the funding source for this
Agreement. Sufficient funds are budgeted to cover the cost of the Agreement. There is no
General Fund impact associated with this item.
June 19, 2014, 4:51 PM
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BAKE
CowoN„ ADMINISTRATIVE REPORT
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1
MEETING DATE June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: 1.2. ,
TO:
FROM:
DATE:
SUBJECT
Honorable Mayor and City Council
Art Chianello, Water Resources Manager
June 13, 2014
APPROVED
DEPARTMENT HEAD e-
CITY ATTORNEY
„r
CITY MANAGER
Implementation of Urban Bakersfield Water Use Efficiency Project (All Wards)
1) Approval of Agreement between the City and Kern Water Bank Authority to
receive State Grant funding (not to exceed $600,000).
2) Appropriation of $476,450 Prop 84 State Grant funds to the Recreation & Parks
CIP Budget within the Capital Outlay Fund for installation of smart irrigation
controllers at 18 parks.
3) Appropriation of $99,074 Prop 84 State Grant funds to the Water Resources
Operating Budget within the Domestic Water Fund for conservation incentives.
RECOMMENDATION:
Staff recommends approval of agreement and appropriation of funds.
BACKGROUND: The City and Kern County Water Agency Improvement District No. 4 (ID4)
collaborated with the Kern Water Bank Authority (KWBA), Tehachapi- Cummings County Water
District, the City of Tehachapi, and the City of Arvin, and submitted a Round 2 Implementation
Grant Proposal on behalf of the Kern Integrated Regional Water Management Plan (IRWMP)
Group. The Application was submitted in March 2013 to the State of California Department of
Water Resources (DWR). The City and ID4's program promotes water conservation for residential,
commercial, and municipal customers through rebates, retrofits, and education. The project
represents the initiation of integrated programs, as well as the continuation of existing efforts, to
bring the Greater Bakersfield sub - region, which contains the Kern IRWMP Region's largest urban
areas, into compliance with two statewide water conservation initiatives, AB 1420 and SBX7 -7.
The Urban Bakersfield Water Use Efficiency Project includes three components:
A municipal irrigation program which will build on existing City efforts to improve the
irrigation efficiency of its parks by installing evapotranspiration based automated central
controller systems. Eighteen (18) parks will be retrofitted and brought on line in this effort.
jlm
SA2014 ADMIN REPORTS\2014_6_13_IRWMP Grant Agreement.doc
"°px ADMINISTRATIVE REPORT
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2. A conservation incentive program, which would offer rebates, vouchers, and water audits
for commercial and residential customers in the City of Bakersfield's domestic water
service area. This program would closely parallel Cal Water's existing program in their
water service area.
3. IN would extend their existing water education efforts to include high schools, develop a
high school curriculum, and implement teacher training events.
The total funding approved by the DWR for the grant and matching funds is $836,690 allocated
to the City /ID4 Urban Bakersfield Water Use Efficiency Project. The City and IN requested
$624,157 total in grant funding and are responsible for $212,533 in matching funds. The City and
IN will receive the following amounts in grant funds:
1. City municipal irrigation program - $476,450
2. City residential and commercial conservation incentive program - $99,074
3. IN water education program - $48,633
The Kern Water Bank Authority (lead agency) will enter into a master agreement with the DWR for
the purpose of funding projects associated with the IRWMP. Through a separate sub - agreement
between KWBA and the City of Bakersfield (representing 04), Tehachapi- Cummings County
Water District, the City of Tehachapi, and the City of Arvin (Sponsors), KWBA will act as the
administrator of the Grant Agreement. KBWA will coordinate with completion of the Sponsors'
projects, will act as an intermediary between the DWR and the Sponsors, will be responsible for
preparing and submitting invoices to the DWR and administering grant funds to Sponsors, and will
be in charge of overall project management.
Since the City will be receiving the largest portion of the City /ID4 grant funds for our project, it is
proposed that the City will enter into an agreement with the KWBA on behalf of the City and ID4.
The City will also enter into a separate cost sharing department head agreement with IN to
reimburse the City for their share of direct project administration costs that will be incurred by
KWBA and their consultants for the project.
Funds are available in the 2014/2015 fiscal year Water Resources operating budget to cover the
department's required in -kind (primarily staff time) contributions for the City's residential and
commercial conservation incentive program. Funds are also available in the 2014/2015 fiscal
year Recreation and Parks operating budget to cover the department's required in -kind
(primarily staff time) contributions for the City's municipal irrigation program.
Lastly, all projects under the grant agreement must be completed and submitted to the
California Department of Water Resources for reimbursement prior to December 31, 2017.
jlm
SA2014 ADMIN REPORTS\2014 6_13_IRWMP Grant Agreement.doc
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OF �ytAMOMAT � 'S
ADMINISTRATIVE REPORT
1
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: 1g.44.
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: June 11, 2014
APPROVED
DEPARTMENT HEAD'
CITY ATTORNEY
9
CITY MANAGER
SUBJECT: Amendment No. 1 to Agreement No. 13 -034 with Kern Security Systems,
Incorporated to extend agreement until June 2015 and increase the contract
amount by $50,000, for a revised not to exceed amount of $155,000 for the
security guard services provided at 18th & Eye Street Parking Garage. (Ward 2)
RECOMMENDATION: Staff recommends approval of amendment to agreement.
BACKGROUND:
The City owns and operates a multi -story parking structure located at 18th and Eye Streets. In
April 2012 staff solicited proposals for security guard services at the facility and in May 2012 the
Finance Department entered into a departmental agreement with Kern Security to provide
security guard services for an amount not to exceed $40,000.
In March 2013 the department agreement was amended by the City Council, extending the
term to June 30, 2014 and increasing the agreement to a not to exceed amount of $105,000;
thereby converting the department agreement to a Council agreement.
The contract is nearing the end of its current term and the City wishes to continue providing
security guard services at the 18th and Eye Street parking structure. Staff is requesting to
extend the agreement to June 2015 and add additional compensation of $50,000; thus
amending the total contract amount from $105,000 to $155,000. Funds are budgeted in the
Parking Fund for this service.
This item was originally on the June 4, 2014 Council agenda for consideration.
Councilmember Maxwell removed the item from the agenda and requested that staff discuss
methods to reduce the costs for security with the downtown business owners.
Staff met with Kevin Bartl of the Downtown Business Association (DBA), who had solicited
comments from several other Board members regarding the parking garage prior to our
meeting. Mr. Bartl shared that most of the comments regarding the garage were
complementary, and if anything, they felt the security patrol should be increased rather than
decreased. He advised that the DBA did not have the financial capacity to share in the cost
Finance Department / Accounts Receivable / Security Guard Contract
S:\Accounting\AdminWdmin Reports\Admin - Amend Kern Security 18th and Eye follow up for June 25.doc
nks
June 11, 2014, 2:32PM
ADMINISTRATIVE REPORT
of the services, but one of their Board members did suggest that we explore the possibility of
partnering with local educational facilities who have security guard training programs, where
we might benefit from additional staffing or more hours of patrol in the form of either job
shadowing or unpaid internship program. We agreed this might be of benefit for both the City
and the school program, but would require additional discussions and evaluation of program
options before being implemented.
Staff shared with the DBA the proposed capital project in the 2014 -15 budget to automate the
parking garage. Mr. Bartl felt those improvements would benefit the downtown businesses by
freeing up more hourly parking spaces and alleviate congestion issues on busy evenings or
during special downtown events.
The DBA is in support of continuing the parking security services and continuing discussions
regarding future parking garage improvements.
Staff recommends approval of this contract amendment, which will allow the City to continue
providing security guard services at this location through the end of the 2014 -15 fiscal year.
Finance Department / Accounts Receivable / Security Guard Contract
S:\Accounting\Admin\Admin Reports\Admin - Amend Kern Security 18th and Eye follow up for June 25.doc
nks
June 11, 2014, 2:32PM
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: ,
TO: Honorable Mayor and City Council APPROVED
FROM: Douglas N. Mclsaac, Community Development Director DEPARTMENT HEAD29�j
DATE: June 2, 2014 CITY ATTORNEY)—
CITY MANAGER_
SUBJECT: Amendment 1 to Agreement No. 12 -161 to extend the term of contract between
Bethany Services /Bakersfield Homeless Center, a California Non - Profit Public
Benefit Corporation, and the City of Bakersfield (All Wards).
RECOMMENDATION:
Staff recommends approval of Amendment 1 to Agreement No. 12 -161.
BACKGROUND:
As part of the U.S. Department of Housing and Urban Development's (HUD) Emergency
Solutions Grant (ESG) program, Rapid Re- Housing focuses on re- housing individuals and
families that have recently become homeless in our community. Specifically, funding is used
for rental down payments, rent /utilities payments, follow -up care, and other services that work
toward ensuring resident stability and self- sufficiency.
On November 20, 2013, the City approved the allocation of $158,345 of Emergency Solutions
Grants (ESG) funds to Bethany Services /Bakersfield Homeless Center for Rapid Re- Housing
Services. Funding allocations were previously set to be spent by June 30, 2014. This
amendment would extend the deadline by 23 days to July 23, 2014 to maximize program
expenditures. No changes have been made to the original agreement amount.
S:\EDCD_Shazed\Admins \City Council\City Council Admins 2014 \Bethany Services Amendment 12 -161 -1
6/12/2014 8:08 AM
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: 8. CC.
TO: Honorable Mayor and City Council APPROVED
FROM: Douglas N. Mclsaac, Community Development Director DEPARTMENT HEADZA�
DATE: June 2, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Amendment 1 to Agreement No. 13-188 to extend the term of the contract
between Bethany Services /Bakersfield Homeless Center, a California Non - Profit
Public Benefit Corporation and the City of Bakersfield (All Wards).
RECOMMENDATION:
Staff recommends approval of Amendment 1 to Agreement No. 13 -188.
BACKGROUND:
As part of the U.S. Department of Housing and Urban Development's (HUD) Emergency
Solutions Grant (ESG) program, Rapid Re- Housing focuses on re- housing individuals and
families that have recently become homeless in our community. Specifically, funding is used
for rental down payments, rent /utilities payments, follow -up care, and other services that work
toward ensuring resident stability and self- sufficiency.
On November 20, 2013, the City approved the allocation of $71,313 of Emergency Solutions
Grants (ESG) funds to Bethany Services /Bakersfield Homeless Center for Rapid Re- Housing
Services. Funding allocations were previously set to be spent by September 14, 2014. This
amendment would extend the deadline to June 30, 2015 to maximize program expenditures.
No changes have been made to the original agreement amount.
S:\EDCD Shared\Admins \City Council \City Council Admins 2014\ Bethany Services Amendment 13 -188 -1
6/13/2014-10:43 AM
MEETING DATE: June 25, 2014 AGENDA EfCTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Douglas N. Mclsaac, Community Development Director DEPARTMENT HEAD. &--"
DATE: June 2, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Amendment No. 1 to Disposition and Development Agreement No. 13 -078 and
Assignment and Assumption Agreement with Park 201h LP, and Golden Empire
Affordable Housing, Inc. II, for the Park 20th Affordable Housinq Proiect. (Ward 2)
RECOMMENDATION:
Staff recommends approval of agreement.
BACKGROUND:
On June 5, 2013, the City of Bakersfield entered into a Disposition and Development
Agreement (DDA) with Golden Empire Affordable Housing, Inc. II (GEAHI -II) for the construction
of the Park 20th Apartments, generally located at the northeast corner of 20th Street and
Central Park at Mill Creek (400 20th Street). The Park 20th Apartments consists of 55 units of
affordable multi - family housing, with at least 25 units set aside for low- income and /or homeless
veterans. The Park 20th Apartments is one of five housing developments required to be
completed as part of the $10.8 million Proposition 1 C (PropI C) Infill Infrastructure Grant the City
was awarded for the Mill Creek project from the State of California Department of Housing
and Community Development.
At the time the DDA was approved, it was known that a significant amount of funding for the
project would come from Low Income Housing Tax Credits, and that the project would be
assigned to a limited partnership once a specific tax credit investor was determined. This
amendment to the DDA assigns the DDA and associated obligations for project to Park 201h LP,
a limited partnership that includes GEAHI -11 as the Managing General Partner and Developer,
and the tax credit investor as a Limited Partner.
In addition, Park 20th and GEAHI -II have requested a clarification to the agreement language
regarding income - targeting of units to more clearly align with the requirements of the project's
various funding sources and the Prop 1 C covenant on the property. Park 20th and GEAHI -II are
in the process of finalizing all project financing and will commence construction this summer.
This amendment will not change the unit income mix as originally underwritten by staff and
approved by the City Council, and the amendment includes no changes to the financial
assistance provided by the City. The amendment also makes other minor revisions related to
such items as timing of closing dates and including the project regulatory agreement,
corporation deed of trust, and promissory note as part of the agreement.
S:\Dana\ADMINS\2014UUNE \6 -25 -Park 20th Amendment 1.Docx
6/18/2014 9:35 AM
rb /dls
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: 18.efs.
TO: Honorable Mayor and City Council APPROVED
FROM: Greg Williamson, Chief of Police DEPARTMENT HEAD
DATE: June 13, 2014 CITY ATTORNEY ALT-
CITY MANAGER Al
SUBJECT: Amendment No. 1 to Agreement # 13 -042 with the Alliance Against Family Violence
and Sexual Assault (AAFVSA) for cooperation in child protective services
investigations.
RECOMMENDATION: Staff recommends approval of the proposed agreement.
BACKGROUND:
The Bakersfield Police Department (BPD) has received a conditional grant award from the
California Office of Emergency Services (CalOES), for the Children Exposed to Domestic Violence
Specialized Response Program (EV Program). This will be the second award received in the EV
Program's three -year funding cycle, which began on Jan 1, 2013.
The grant award is conditioned upon the execution of operational agreements with the
agencies participating in the grant, which include BPD, the Alliance Against Family Violence and
Sexual Assault (AAFVSA), and the Kern County Department of Human Services Child Protection
(CPS). Operational agreements are in place to partner with both agencies, and funds have
already been appropriated in the Police General Fund Budget. However, an amendment is
required to modify Agreement 13 -042 with AAFVSA to add compensation consistent with the
additional grant funds awarded.
Funding appropriated for AAFVSA in 2013 was $105,987. However, due to the late start of the
grant, the grant budget was adjusted to $96,269 in October 2013. At the end of 2013 a balance
of $46,934 remained unspent. CalOES has awarded an additional $89,842 for AAFVSA's
participation in child protective services investigations for 2014, and has allowed the remaining
balance from 2013 to be carried over. The combined total of grant funds claimed ($49,335),
grant funds carried over ($46,934) and additional grant funds awarded ($89,842) comes to
$186,111.
This amendment will bring the total compensation to $186,111, which is consistent with the total
amount awarded for the first and second grant cycles. The end date of the agreement will also
be changed to reflect the end of the second year grant term.
DB Page 1 of 2
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: 18.efs.
TO: Honorable Mayor and City Council APPROVED
FROM: Greg Williamson, Chief of Police DEPARTMENT HEAD
DATE: June 13, 2014 CITY ATTORNEY ALT-
CITY MANAGER Al
SUBJECT: Amendment No. 1 to Agreement # 13 -042 with the Alliance Against Family Violence
and Sexual Assault (AAFVSA) for cooperation in child protective services
investigations.
RECOMMENDATION: Staff recommends approval of the proposed agreement.
BACKGROUND:
The Bakersfield Police Department (BPD) has received a conditional grant award from the
California Office of Emergency Services (CalOES), for the Children Exposed to Domestic Violence
Specialized Response Program (EV Program). This will be the second award received in the EV
Program's three -year funding cycle, which began on Jan 1, 2013.
The grant award is conditioned upon the execution of operational agreements with the
agencies participating in the grant, which include BPD, the Alliance Against Family Violence and
Sexual Assault (AAFVSA), and the Kern County Department of Human Services Child Protection
(CPS). Operational agreements are in place to partner with both agencies, and funds have
already been appropriated in the Police General Fund Budget. However, an amendment is
required to modify Agreement 13 -042 with AAFVSA to add compensation consistent with the
additional grant funds awarded.
Funding appropriated for AAFVSA in 2013 was $105,987. However, due to the late start of the
grant, the grant budget was adjusted to $96,269 in October 2013. At the end of 2013 a balance
of $46,934 remained unspent. CalOES has awarded an additional $89,842 for AAFVSA's
participation in child protective services investigations for 2014, and has allowed the remaining
balance from 2013 to be carried over. The combined total of grant funds claimed ($49,335),
grant funds carried over ($46,934) and additional grant funds awarded ($89,842) comes to
$186,111.
This amendment will bring the total compensation to $186,111, which is consistent with the total
amount awarded for the first and second grant cycles. The end date of the agreement will also
be changed to reflect the end of the second year grant term.
DB Page 1 of 2
ADMINISTRATIVE REPORT Page 2
The objective of the EV Program is to build a multi - disciplinary team to respond to the needs of
children exposed to domestic violence, which will be named Children Exposed to Domestic
Violence Intervention Collaboration ( CEDVIC). Specifically CEDVIC will:
• Reduce children's exposure and trauma resulting from domestic violence.
• Provide funding to AAFVSA for 24 -hour, year round, immediate response to victims and
children exposed to domestic violence.
• Provide specialized cross training for all members of CEDVIC to respond to and effectively
investigate cases of domestic violence and provide improved effective early intervention
services for victims and children exposed to domestic violence.
• Provide quality investigations for the Kern County District Attorney's Office in order to
increase the number of the domestic violence cases filed for prosecution.
• Provide a single location for members of CEDVIC to meet for the purposes of case
debriefings, training, and planning.
P: \BPD\ADMIN RPTS\ADMIN RPTS FY 13- 141ADMIN RPT - (06- 25 -14) OA with AAFVSA (EV Grant) AMENDMENT NO 1.docx
6/9/20145:11 PM
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Nick Fidler, Public Works Director DEPARTMENT HEAD
DATE: June 6, 2014 CITY ATTORNEY kt�
CITY MANAGER
SUBJECT: Amendment No. 3 to Agreement No. 10 -086 with AECOM Technical Services, Inc.
(no change in compensation amount) to extend term by one year to June 30,
2015 for On -Call Civil Engineering and Surveying Services (All Wards)
RECOMMENDATION: Staff recommends approval of amendment.
BACKGROUND: The above referenced current On -Call Civil Engineering and Surveying
agreement is for services provided during Fiscal Year 2010 -2011, Fiscal Year 2011 -2012, Fiscal
Year 2012 -2013, and Fiscal Year 2013 -2014. This agreement will expire on June 30, 2014.
However, the consultant is still working on two projects that will not be completed by that
expiration date. Therefore, an extension to this agreement is required to provide for the services
necessary to complete the assigned tasks on these two projects. This amendment does not
provide any additional compensation to the consultants as their fees for the projects have
already been approved. In addition, the amendment excludes making any new work
assignments to the consultant.
PW / Design Engineering / ADR
6/9/2014 11:50 AM
G: \GROUPDAT \ADMINRPT \2014 \06- 25 \Admin Amendment 3 Agmt 10 -086 On Call Civil Engr AECOM.Docx
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: 11.
TO: Honorable Mayor and City Council APPROVED
FROM: Virginia Gennaro, City Attorney DEPARTMENT HEAD ✓G'
DATE: June 9, 2014 CITY ATTORNEY ��-
CITY MANAGER
SUBJECT: Amendment No. 2 to Agreement No. 10 -033 to reflect correct name of outside
counsel firm, Marderosian, Cercone & Cohen.
RECOMMENDATION:
Staff recommends approval of the amendment.
BACKGROUND:
Since 2004, the City Attorney's Office has outsourced civil rights cases filed in Fresno to the
law firm of Marderosian, Runyon, Cercone & Cohen.
On December 11, 2013 Agreement No. 10 -033 for legal services was amended for an
additional four fiscal years beginning fiscal year 2015/2016 and ending fiscal year 2018/2019 with
an option to renew for fiscal year 2019/2020. The Agreement did not accurately reflect the
current name of the firm, which is now Marderosian, Cercone & Cohen. The attached
amendment simply corrects the name of the firm.
The City Attorney's Office recommends approval of amendment No. 2 to Agreement No.
10 -033 to reflect correct name of outside counsel firm, Marderosian, Cercone & Cohen.
VG:ac
S: \C0UNCIL \ Admins\13 -14 Admins \Marderosian2010 - 201 1 Thru20l4- 2015AttyRtnAgrIO- 033(])Amd2. 2015- 2016Thru2018 /2019Admin.Doc
F A,.
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Nick Fidler, Public Works Director
June 9, 2014
Lx",1617
DEPARTMENT HEAD __L_
CITY ATTORNEY
CITY MANAGER
Traffic Signal Synchronization - Part 3 (Ward 2 & 6):
1. Contract Change Order No. 2 to Agreement No. 13 -172 with Crosstown
Electrical & Data Inc. ($41,180.51; revised not to exceed $363,436.51) for the
project.
2. Appropriate $22,343 Federal Congestion Management Air Quality (CMAQ)
grant funds to the Public Works Department's Capital Improvement Budget
within the SAFETEA -LU Fund.
3. Appropriate $2,900 Gas Tax Fund balance to the Public Works Department's
Capital Improvement Budget within the Gas Tax Fund to fund local match
requirement associated with the additional CMAQ funding.
RECOMMENDATION: Staff recommends approval of Contract Change Order and
appropriations.
BACKGROUND: This project provides for the installation of conduit, fiber optic cable, modems
and other networking equipment along various streets within the City of Bakersfield.
After design and bidding of this traffic signal synchronization project, the project to relocate
the City's Traffic Operations Center (TOC) from the City Hall Annex to City Hall South began. In
order to connect the City's traffic synchronization system into the new TOC servers located in
the basement of City Hall South, new conduits must be installed to the new server location.
This work will require the installation of these conduits in Eye Street and the sidewalk area
adjacent to City Hall South. Coring through the basement walls of City Hall South must also be
done to accommodate these new conduits. The contractor has agreed to furnish all of the
labor and materials necessary to install these conduits for $25,406.41.
During the course of construction, it was found that the No. 6 pull box located in front of the
signal controller cabinet at California Avenue and Stockdale Highway is full and cannot
accommodate the new interconnect cables. In order to accommodate the new cables, the
existing 4" interconnect conduit needs to be rerouted to the fiber optic vault located on the
same corner of the intersection. The Contractor has agreed to reroute this conduit for
$1,637.53.
During the installation of the traffic monitoring cameras at two intersections ( Stockdale
Highway at California Avenue, and 23rd Street at Chester Avenue), it was found that the
monitoring camera locations indicated on the plans would not work due to line of sight issues.
Both of these monitoring cameras will require installation at locations further from the signal
RV (Construction)
June 17, 2014, 8:21 AM
G: \GROUPDAT \ADMINRPT \2014 \06- 25 \CCO 2 Traffic Signal Synchronization -Part 3 -2nd revision.doc
ADMINISTRATIVE REPORT
controller cabinets than designed, and as such will require camera cable extension kits with
signal boosters. The Contractor has agreed to furnish all labor and materials to do this work for
$2,556.44.
In order to terminate all the 48 Single Mode Fiber Optic (SMFO) cables into the new server
location, two additional Small Form - Factor Pluggable (SFP) Juniper switches must be installed
at the City's basement server location. The Contractor has agreed to install this City supplied
equipment for $242.73.
In order to construct this project per the plans and specifications, several contract item
quantities had to be either increased or decreased. These increases and decreases in
quantity will result in a net cost increase of $11,337.40.
The net cost increase of Contract Change Order No. 2 is $41,180.51. The sum of all change
orders to date on this project reflects a total cost increase of $59,836.51 (which results in a
19.7% increase of the original contract amount) as illustrated below:
• Original Contract Amount = $303,600.00
• Amended Contract Agreement after Change Orders = $363,436.51
Net Increase to date = $ 59,836.51
Federal funds will cover 88.53% of the Change Order's costs with Gas Tax funds providing the
local match requirement. Additional federal funding of $22,343 is available for this Change
Order. Staff proposes appropriation of this additional along with an appropriation of $2,900 of
Gas Tax funds for the local match requirement.
There is no General Fund impact associated with this Change Order.
RV (Construction)
June 17, 2014, 8:21 AM
G: \GROUPDAT \ADMINRPT \2014 \06- 25 \CCO 2 Traffic Signal Synchronization -Part 3 -2nd revision.doc
� B o.;;ERs�
ADMINISTRATIVE REPORT
C
AM
L10
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: Vi.
TO: Honorable Mayor and City Council
FROM: Nick Fidler, Public Works Director
DATE: June 10, 2014
PROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER f
SUBJECT: Contract Change Order No. 18 to Agreement No. 13 -118 with Granite
Construction ($55,964.23 for a revised not to exceed amount of $25,839,519.32;
change order funded with Federal Earmark Funds {88.53 %} and Capital Outlay
Utility /Roads Fund {11.47 % }) for the State Route 178 and Morning Drive
Interchange Project (TRIP) (Ward 3).
RECOMMENDATION: Staff recommends approval of Contract Change Order.
BACKGROUND: This project consists, in general, of construction of a freeway interchange on
State Route 178 (SR -178) at Morning Drive and the extension of the SR -178 freeway for one and
a half miles, from just east of the Fairfax Road overcrossing to Canteria Drive /Bedford Green
Drive.
This project is located within Caltrans right -of -way, and so it must be designed and
constructed in accordance with Caltrans' Standard Specifications and Provisions. Caltrans'
Specifications and Provisions describe certain items in a project as "Supplemental Work ", and
various Supplemental Work items were identified for this Project. Supplemental Work items are
budgeted for initially with the project, but they are not in the amount of the original contract
with the contractor and so must be paid for via change orders.
One such Supplemental Work item is for quality characteristics of the asphalt paving that is
incorporated into the project. For every day the contractor paves on the project, testing of
the final in -place pavement for that day is conducted by the City's Construction Manager.
Caltrans Standard Specifications provide for a baseline level of compaction for the asphalt
pavement. If the contractor falls slightly below this level for a particular day's worth of paving,
they are provided a lower unit price (a "deduction ") for the asphalt pavement placed for that
day than what they bid. If the contractor is significantly lower than that baseline level, the
asphalt pavement must be removed and replaced at the contractor's cost. Conversely, if the
contractor exceeds that baseline level, they are provided what basically amounts to a
"bonus" for achieving quality exceeding that of the baseline, as this higher quality material
should then require less maintenance in the future. Change Order No. 18 provides for this
adjustment for the asphalt paving placed on the project to date, which is about 25% of the
total amount of asphalt paving that will be needed for the project. Based on the results of the
KPB: TDW: G: \GROUPDAT \ADMINRPT \2014 \06- 25 \Admin Rpt CCO 18 Morning Drive Project REV.doc
ADMINISTRATIVE REPORT
testing performed on the asphalt placed to date, the contractor is due an additional amount
of $55,964.23 for his efforts for exceeding the baseline quality level.
Another Supplemental Work item is for fluctuations in the price of oil used in the asphalt
concrete paving. Caltrans found that if they require a contractor to take all of the risk for
large (exceeding 5 %) potential unit price increases for oil while a project is under construction,
that contractors when bidding the project would typically bid higher so as to protect
themselves against losses from future possible higher oil prices. As a result, the State ended up
paying for this potential oil price increase whether it actually occurred or not. Instead,
Caltrans found it is better to take the market price of oil on the day of the bid and use that as
the baseline unit cost for all bidders; then on days during project construction when paving
occurs, the market price index for paving oil for that specific day is used to either increase, or
occasionally decrease, the unit cost for the asphalt concrete material incorporated into the
project for that day. The Asphalt Price Index for that day must differ by more than 5% from the
index price at the time of bid for this cost correction to be applicable. Change Order No. 19
provided for this adjustment for the increase in the cost of the oil for the pavement
incorporated into the project to date. Based on the paving placed to date, the contractor
was due an additional $7,575.80 for oil price increases. Because this amount was less than
$10,000.00, the Public Works Director processed this change order and Council approval for it
was not necessary. However, change orders for future oil price increases for pavement yet to
be placed on the project could exceed the $10,000 threshold amount, and those change
orders would then need to be submitted to the City Council for approval.
Adding Change Order No. 18 to previously approved contract change orders (including
Changer Order No. 19) results in a total cost increase for project construction of $387,467.82,
which is a 1.52% increase as illustrated below:
• Current Contract Amount = $25,452,051.50
• Previous Change Orders = $ 331,503.59
• Current Change Order No. 18 = $ 55,964.23
• Amended Contract Agreement after CCOs = $25,839,519.32
Net Increase to date = $ 387,467.82
Adequate local /federal funds have been previously budgeted to cover these additional
costs. Project construction is currently about 35 percent complete. It should also be noted
that the project bid amount of $25.4 million was $6 million less that the engineer's estimate and
planned budget amount of $31.4 million.
KPB: TDW: G: \GROUPDAT \ADMINRPT \2014 \06- 25 \Admin Rpt CCO 18 Morning Drive Project REV.doc
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: •
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD ^/2,2
DATE: June 11, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept bid from Cyber Computers, Incorporated, Irvine, California, in the
amount of $57,067.45 for one hundred twenty seven (127) Panasonic Vehicle
Mount Port Replicators for the Police Department. (Citywide)
RECOMMENDATION: Staff recommends acceptance of bid.
BACKGROUND: Bids were solicited from computer suppliers for Panasonic vehicle mount port
replicators. Seven (7) bids were received in response to the solicitation.
These vehicle mount port replicators will provide power, connectivity and installation of the
Panasonic Toughbook laptop computers approved for purchase by Council on June 4, 2014.
Funds are budgeted in the Equipment Replacement Fund for the purchase of 127 vehicle
mount port replicators.
The seven (7) bids received are as follows:
Cyber Computers, Incorporated, Irvine, CA
OM Office Supply, Incorporated, Mechanicsburg, PA
Business Services, Longboat Key, FL
Northwest Tech., Newport Beach, CA
CDCE, Incorporated, Yorba Linda, CA
ATMAN, Incorporated, El Segundo, CA
Howard Technology Solutions, Ellisville, MS
$57,067.45
$61,231.46
$61,433.52
$64,576.33
$64,596.80
$65,590.71
$65,668.53
Staff finds the bid received from Cyber Computers, Incorporated, Irvine, California to be
acceptable.
Purchasing Division/kb
SAPurchasing\PURCHWDMINWdmin 13- 14\Panasonic Vehicle Mount Port Replicators, 13- 14 -92, June 25, 2014.docx
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: June 11, 2014 CITY ATTORNEY_
CITY MANAGER
SUBJECT: Accept bid from Golden State Peterbilt, Bakersfield, in the amount of $199,208 for
one (1) replacement 12 cubic yard dump truck for use by the Public Works
Department, Streets Division. (Citywide)
RECOMMENDATION: Staff recommends acceptance of the bid.
BACKGROUND: Bids were solicited for a 12 cubic yard capacity LNG powered dump truck.
Two (2) bids were received in response to solicitation.
The low bid received from Bakersfield Truck Center, Bakersfield didn't meet the minimum
specifications in several areas, most notably the engine size, transmission size and rear
suspension. This unit will be issued to the Streets Division and the majority of the time will be
loaded hauling construction debris to and from jobsites. The heavy duty engine, transmission
and rear suspension are necessary to withstand the heavy loads and intensive use of this
vehicle.
Staff recommends declaring the bid received from Bakersfield Truck Center non - responsive
based on the failure to meet minimum bid specifications. Additional information regarding a
history of the dump truck proposed for replacement is attached for review.
Funds are budgeted in the Equipment Management Fund for one (1) replacement 12 cubic
yard dump truck.
The two (2) bids received, including the non - responsive bid are as follows:
Bakersfield Truck Center
Bakersfield, CA
Golden State Peterbilt
Bakersfield, CA
$192,533.34
$199,208.00
RESPONSIVE
Yes /No
No
Yes
Staff finds the bid submitted by Golden State Peterbilt, Bakersfield, to be acceptable.
Purchasing Division/kb
SAPurchasing\PURCHWDMINWdmin 13 -14 \12 C.Y. Dump Truck, LNG Powered, 13- 14-89, June 25, 2014.docx
June 11, 2014
Equl�. No. Year and Model CondItIon
4616 2004 Autocar 104,782 miles. Unit no longer used as
intended from original purchase, will be
replaced with a 12cy dump truck with
attenuator mount. Unit needs complete Fuel
system modification to meet current NFP and
Title 13 specifications.
aK
,
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: Q,
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: June 9, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept bid from Three Way Chevrolet, Bakersfield, in the amount of $53,525.25
for two (2) replacement four door midsize utility vehicles for use by the Police
Department, Investigations Division. (Citywide)
RECOMMENDATION: Staff recommends acceptance of the bid.
BACKGROUND: Bids were solicited for the purchase of four door midsize utility vehicles. Five (5)
bids were received in response to solicitation.
Funds are budgeted in the Equipment Management Fund for the purchase of two (2)
replacement utility vehicles. The Police Department issues utility vehicles to bomb squad and
narcotics investigations staff to carry additional equipment in the cargo areas. For fuel
efficiency, midsize utility vehicles will replace the previously issued full size utility vehicles.
Additional information regarding a history of each piece of equipment proposed for
replacement is attached for review.
The five (5) bids received are as follows.
BIDDER AMOUNT MAKE /MODEL BID
Three Way Chevrolet $53,525.25 Chevrolet Traverse
Bakersfield, CA
Jim Burke Ford $55,740.02 Ford Explorer
Bakersfield, CA
Paso Robles Ford $56,457.25 Ford Explorer
Paso Robles, CA
McPeek's Dodge $56,859.20 Dodge Durango
Anaheim, CA
Crown Dodge $60,191.70 Dodge Durango
Ventura, CA
Staff finds the bid submitted by Three Way Chevrolet, Bakersfield, to be acceptable.
Purchasing Division/kb
SAPurchasing\PURCHWDMINWdmin 13- 14\Four Door Midsize Utility, 13- 14-94, June 25, 2014.docx
June 9, 2014
Eaulc. No. Year and Model Condition
5525 2002 Chevy Tahoe High mileage (120,246),engine is burning
excessive amount of oil and is leaking.
Suspension, body and interior needs some
repairs.
5271 2002 Chevy Tahoe High mileage (129,232),engine is burning
excessive amount of oil and is leaking.
Suspension, body and interior needs some
repairs.
A
�i
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: $.A Ili .
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: June 12, 2014
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER *
SUBJECT: Accept bid from Jim Burke Ford, Bakersfield, in the amount of $42,349.07 for two
(2) replacement two wheel drive 3/4 ton pickups for use by the Public Works
Department, Streets Division. (Citywide)
RECOMMENDATION: Staff recommends acceptance of the bid.
BACKGROUND: Bids were solicited for the purchase of two wheel drive % ton pickups. Four (4)
bids were received in response to solicitation.
These vehicles are used heavily by the Streets Division on a daily basis for picking up debris in
front of street sweepers. In addition these vehicles are used for emergency response to clear
debris blocking roadways as well as providing sand for oil spills.
Funds are budgeted in the Equipment Management Fund for the purchase of two (2)
replacement % ton pickups with dump beds. To save costs, the dump bed mechanisms from
existing vehicles will be re- utilized for the new equipment. Additional information regarding a
history of each piece of equipment proposed for replacement is attached for review.
The four (4) bids received are as follows.
BIDDER AMOUNT MAKE /MODEL BID
Jim Burke Ford $42,349.07 Ford F -250 regular cab
Bakersfield, CA
Three Way Chevrolet $46,432.94 Chevrolet Silverado 2500 HD
Bakersfield, CA
McPeek's Dodge $49,594.35 Dodge Ram 2500 regular cab
Anaheim, CA
Crown Dodge $53,111.75 Dodge Ram 2500 regular cab
Ventura, CA
Staff finds the bid submitted by Jim Burke Ford, Bakersfield, to be acceptable.
Purchasing Division/kb
SAPurchasing\PURCHWDMINWdmin 13 -14 \Two Wheel Drive Pickup, full size, 13- 14 -91, June 25, 2014.docx
June 12, 2014
Equip. No. Year and M
4657 2004 Ford F250 High Mileage Vehicle (176,880 miles).
The paint is coming off in spots.
Maintenance and repair costs over the last
six years have been extensive. The
maintenance records show that oil is added
at every service, which indicates the engine
may need to be replaced soon. This vehicle
is used for day and night shifts.
4658 2004 Ford F250 High mileage vehicle (194,025 miles).
The maintenance and repair costs over the
last six years have been extensive.
Maintenance records show that oil is added
at every service, which indicates the engine
may need to be replaced soon. This vehicle
is used for day and night shifts.
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: IF -11A.
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD 11��
DATE: June 11, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept bid from Coastline Equipment, Bakersfield, in the amount of $537,785.95
for two (2) replacement four wheel drive loaders with high lift option for use by
the Public Works Department, Solid Waste Division. (Ward 1)
RECOMMENDATION: Staff recommends acceptance of the bid.
BACKGROUND: Bids were solicited for four wheel drive loaders with high lift option. Three (3)
bids were received in response to solicitation.
These loaders are used at the Mt. Vernon Recycling and Composting Facility to move green
waste material from the point of receiving through the stages of processing resulting in final
distribution to contractors as well as the public. This equipment is used heavily as the facility
operates seven days a week and is used by both daytime shift and nighttime shift staff on most
days. Additional information regarding a history of the loaders for replacement is attached for
review.
Funds are budgeted in the Equipment Management Fund for two (2) replacement four wheel
drive loaders with high lift option.
The three (3) bids received are as follows:
Coastline Equipment
Bakersfield, CA
Quinn Company
Bakersfield, CA
I.-H . . ... •
$537,785.95
$547,412.32
Volvo Construction Equipment and Services $622,377.70
Bakersfield, CA
Staff finds the bid submitted by Coastline Equipment, Bakersfield, to be acceptable.
Purchasing Division /kb
SAPurchasing\PURCHWDMINWdmin 13 -14 \Four Wheel Drive Loader w -high lift, 13- 14 -96, June 25, 2014.docx
June 11, 2014
EaWD, No. Year and Model Condffion
4549 2004 Caterpillar 950G Loader has high usage hours, (18,120).
The Maintenance and repair costs over the
last six years have been costly. This is a high
use, high maintenance piece of equipment
used at the wood waste facility.
4550 2004 Caterpillar 950G Loader has high usage hours, (18,841).
The Maintenance and repair costs over the
last six years have been costly. This is a high
use, high maintenance piece of equipment
used at the wood waste facility.
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: .
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: June 12, 2014
SUBJECT: Purchase of LNG Refuse Roll -Off Trucks
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
1. Accept bid from Golden State Peterbilt, Bakersfield, in the amount of
$1,030,580 for four (4) replacement LNG Refuse Roll -Off Trucks for the Public
Works Department, Solid Waste Division. (Citywide)
2. Transfer $592,000 Refuse Fund balance to the Public Works Department's
Operating Budget within the Equipment Management Fund to partially offset
the purchase cost of four (4) replacement Refuse Roll -Off Trucks.
RECOMMENDATION: Staff recommends approval.
BACKGROUND: Bids were solicited for replacement LNG refuse roll trucks. Two (2) bids were
received in response to solicitation.
The low bid received from Bakersfield Truck Center, Bakersfield didn't meet the minimum
specifications in several areas, most notably the engine size, transmission size and rear
suspension. These units are used by the Solid Waste Division to transport refuse roll off bins to
landfills. The heavy duty engine, transmission and rear suspension are necessary for hauling
maximum weight loads multiple trips daily on service roads with inclines and grades exceeding
normal roadways.
Staff recommends declaring the bid received from Bakersfield Truck Center non - responsive
based on the failure to meet minimum bid specifications. Additional information regarding a
history of the units proposed for replacement is attached for review.
Funds are budgeted in the Equipment Management Fund for replacement of four (4) refuse roll
trucks; however, the replacement cost for the vehicles exceeds the rental amount collected
from the using department. The purchase cost of large commercial vehicles has increased
significantly due to the requirement to purchase and maintain lower emissions LNG powered
units. A transfer of $592,000 from Refuse Fund balance will offset the rental amount shortfall.
The two (2) bids received, including the non - responsive bid are as follows:
RESPONSIVE
BIDDER BID AMOUNT Yes /No
Bakersfield Truck Center, Bakersfield, CA $ 842,975.90 No
Golden State Peterbilt, Bakersfleld, CA $1,030,580.00 Yes
Staff finds the bid submitted by Golden State Peterbilt, Bakersfield, to be acceptable.
Purchasing Division/kb
SAPurchasing\PURCHWDMINWdmin 13 -14 \Refuse Truck four axle Roll Off, LNG, 13- 14-88, June 25, 2014.docx
June 12, 2014
Eaulc. No. Year and Model Condition
4537 2006 International 7600 High mileage (257,088). Unit was due for
replacement 8/2013. Life to date maintance
has exceeded cost of vehicle
4542 2006 International 7600 High mileage (243,764). Unit was due for
replacement 10/2013. Life to date
maintance has exceeded cost of vehicle.
4568 2005 International 7600 High mileage (238,597). Unit was due for
replacement 6/2012. Engine is worn out and
has blow by and oil leaks.
4573 2006 International 7600 High mileage (232,442). Unit was due
for replacement 8/2013. Life to date
maintance has exceed cost of vehicle.
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Nick Fidler, Public Works Director DEPARTMENT HEAD
DATE: June 3, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept bid and approve contract to Granite Construction Company
($1,658,914.09) for Pavement Rehabilitation 2013 -2014 RSTP: Truxtun Ave. from
Chester Ave. to "T" St. (Ward 2)
RECOMMENDATION: Staff recommends acceptance of bid and approval of contract.
BACKGROUND: This project consists of rehabilitation of the existing structural section of the
pavement, installation of pavement markings and striping, and installation of traffic detector
loops. This project is 88.53% federally funded through the Regional Surface Transportation
Program (RSTP) and 11.47% locally funded through Capital Outlay funds. Because the project
includes federal funding, this project is subject to prevailing wage requirements. The Engineer's
Estimate for the project is $1,820,000.
On May 22, 2014, four bids were received; all of those bids are acceptable. Those acceptable
bids are as follows:
Granite Construction Company
3005 James Road
Bakersfield, CA 93308 (County) in the amount of $1,658,914.09
Griffith Company
1128 Carrier Parkway Avenue
Bakersfield, CA 93308 (County) in the amount of $1,779,821.00
Bowman Asphalt, Inc.
3351 Fairhaven Drive
Bakersfield, CA 93308 (County) in the amount of $2,147,773.00
Security Paving Company
13170 Telfair Avenue
Sylmar, CA 91342 in the amount of $2,151,145.40
There are sufficient funds available for award of this contract.
PW /Design Engineering /JC/T4K219
6/3/2014 5:32 PM
G: \GROUPDAT\ADMINRPT\2014 \06 -25 \Pavement Rehabilitation 2013 -2014 RSTP Truxtun Ave. from Chester Ave. to T St..docx
BAK
� v
.Y.. ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: 6- *2e.
TO: Honorable Mayor and City Council APPROVED
FROM: Nick Fidler, Public Works Director DEPARTMENT HEAD
DATE: June 5, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept bid and approve contract to Griffith Company ($1,548,451.00) for
Pavement Rehabilitation 2014 - Panama Lane from Monitor Street to S. Union
Avenue (Ward 1)
RECOMMENDATION: Staff recommends acceptance of bid and approval of contract.
BACKGROUND: This project consists of rehabilitation of the existing structural section of the
pavement, modification of curb, gutter and access ramps to meet current ADA standards,
installation of pavement markings and striping, and installation of traffic detector loops. This
project is 88.53% federally funded through the Regional Surface Transportation Program (RSTP)
and 11.47% locally funded through Capital Outlay funds. Because the project includes federal
funding, this project is subject to prevailing wage requirements. The Engineer's Estimate for the
project is $1,630,000.
On June 4, 2014, four bids were received; all of those bids are acceptable. Those acceptable
bids are as follows:
Griffith Company
1128 Carrier Parkway Avenue
Bakersfield, CA 93308 (County) in the amount of $1,548,451.00
Granite Construction Company
3005 James Road
Bakersfield, CA 93308 (County) in the amount of $1,594,691.04
Security Paving Company
13170 Telfair Avenue
Sylmar, CA 91342 in the amount of $1,717,300.00
Bowman Asphalt, Inc.
3351 Fairhaven Drive
Bakersfield, CA 93308 (County) in the amount of $1,847,779.00
There are sufficient funds available for award of this contract.
PW /Design Engineering /jafrNK220
6/5/2014 3:26 PM
G: \GROUPDAT\ADMINRPT\2014 \06 -25 \Pavement Rehabilitation 2014- Panama Lane.docx
B 04 fC
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: $. rr.
TO: Honorable Mayor and City Council
FROM: Douglas N. Mclsaac, Community Development Director
DATE: June 12, 2014
APPROVED
DEPARTMENT HEAD ��
CITY ATTORNEY AF
CITY MANAGER "
SUBJECT: Appropriate $1,440,000 Building Equity and Growth in Neighborhoods (BEGIN) Grant
Funds to the Community Development Department Operating Budget within the
BEGIN Program Fund for the Creekview Villas Downpayment Program for income
eligible first -time homebuyers. (Ward 2)
RECOMMENDATION:
Staff recommends approval of appropriation.
BACKGROUND:
In December 2011, the City of Bakersfield applied for and received a grant in the amount of
$1,440,000 from the State of California Housing and Community Development Department (HCD)
to provide downpayment assistance to the Creekview Villas Project located at 1300 "R" Street.
The grant provides first time low- /and moderate - income homebuyers up to $40,000 in down
payment and closing cost assistance.
Homeownership assistance will be provided to households whose incomes do
percent of area median income (AMI). For a family of four, 120 percent of area
currently is $69,500. The loan will be a deferred (silent second) with a term
percent interest. The balance of the loan will be due at the end of 30 years.
S: \Dana\ADMINS\2014UUNE \6 -25- Appropriation BEGIN.Doc
June 12, 2014 3:43 PM
dls
not exceed 120
median income
of 30 years at 1
ofBAKE
w�a.�a.,re Rs�
ADMINISTRATIVE REPORT
C S`WIIY tt1� w
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Douglas R. Greener, Fire Chief
May 30, 2014
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
Appropriate $20,000 State Grant Revenue to the California Unified Program
Agency (CUPA) Fund Operating Budget for wireless service. (All Wards)
RECOMMENDATION:
Staff recommends approval of the appropriation.
BACKGROUND:
At the October 19, 2011 meeting, the City Council accepted and approved the
agreement with the California Environmental Protection Agency (Cal /EPA) for $70,494
California Environmental Reporting System (CERS) grant revenues. Grant funds were
used for consulting services and the purchase of 5 Panasonic Toughbooks and docking
stations. The remaining grant funds of over $48,500 are to be used exclusively for
wireless internet access to the CERS system over the next four years.
State law (Assembly Bill 2286, effective January 1, 2009) required that by January 1,
2013, regulated businesses use the internet to access the CERS system to report their
hazardous materials and hazardous waste inventories to the local Certified Unified
Program Agency (CUPA). The designated CUPA for the City of Bakersfield is the
Bakersfield Fire Department.
Staff requests the appropriation of $20,000 CERS grant revenue funds for wireless
services rendered in fiscal year 2014.
S: \Crosby \Admin. Reports \CERS appropriation 6 25 2014.dot
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
ITEM: J, ft�
TO: Honorable Mayor and City Council APPROVED
FROM: Douglas R. Greener, Fire Chief DEPARTMENT HEAD
DATE: June 10, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Appropriate $25,000 additional Fire Plans Check Revenue to the Certified Unified
Program Agency (CUPA) Fund Operating Budget for additional hazardous
materials hauling fees and laboratory analysis. (All Wards)
RECOMMENDATION:
Staff recommends approval of appropriation.
BACKGROUND:
The City of Bakersfield Fire Department administers the Certified Unified Program Agency
(CUPA) for the greater Bakersfield area, which monitors a variety of fire safety issues in our
community, including the proper storage and use of hazardous materials. The program is 100%
fee - supported, funded with license and permit fees as well as plan check and other inspection
fees and charges. There are no general funds associated with the administration of this
program.
In response to inspection work being performed throughout the year, the program has seen
increased costs in the areas of hazardous materials hauling fees and laboratory analysis. In
order to avoid a potential budget shortage this fiscal year, we are requesting an increase of
$25,000 to the operating budget to cover these unanticipated costs.
The CUPA Fund has generated fees and charges above anticipated budget estimates and we
propose to use the additional plan check fees collected to cover this budget amendment.
S: \Crosby \Admin. Reports \CUPA appropriation 6 25 2014.docx
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ADMINISTRATIVE REPORT
M
LIF
MEETING DATE: June 25, 2014 AGENDA SECTION: Consent Calendar
TO: Honorable Mayor and City Council APPROVED
FROM: Christi Tenter, Human Resources Manager ' DEPARTMENT HEAD
DATE: June 13, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Revised Job Specification /Title Change: Program Specialist ( #26020) to Recreation
Specialist
RECOMMENDATION:
Staff recommends approval of the revised job specification for Recreation Specialist.
BACKGROUND:
As a result of increased activity in the City's Softball Leagues the Recreation & Parks
Department has requested to utilize the classification of a Recreation Specialist to assist in
coordinating program actives and administrative functions.
The proposed job specification includes a title change to better reflect the positions primary
focus to recreation programs. Revisions to the specification include; reformatting to the present
specification template style; emphasis on working conditions which require the ability to work
during programs that occur in the evenings and /or on weekends and general language clean-
up.
Prior to consideration of this request by the City Council on June 25, 2014, the revised job
specification will be presented to the Miscellaneous Civil Service Board at their June 17, 2014
meeting for approval.
O�BAK�y
SCWON,Ttp •S�
Sal ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2014 AGENDA SECTION: Successor Agency
ITEM: q. q,
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD_ A1 l
DATE: June 12, 2014 CITY ATTORNEY
CITY MANAGER
SUBJECT: Receive and file successor agency payments from May 23, 2014 to
June 12, 2014 in the amount of $6,139.31
RECOMMENDATION:
Staff recommends report be received and filed.
BACKGROUND:
The City administers payment of Successor Agency enforceable obligation payments as
authorized by the State Department of Finance (DOF) to further the dissolution of the former
Bakersfield Redevelopment Agency. The Successor Agency submits a Recognized Obligation
Payment Schedule (ROPS) to the Bakersfield Oversight Board and the DOF every six (6) months
for approval. All payments of the Successor Agency must be on this approved listing in order
to be valid and authorized payments of the Successor Agency.
A check register is provided which summarizes the transactions processed during the above
referenced period. Additional details are provided below for each transaction.
Check #591693 to Construction Protective Services for $6,139.31 is a payment for security
services at Creekview Villas. Payment funded with Successor Housing Agency program
income.
SAAccounting\Dawn T1Admin - Council\2014 \COUNCIL - ADMIN- SA- 2014\ADMIN —SA 06- 25- 14.doc
MEETING DATE: June 25, 2014 AGENDA SECTION: Successor Agency
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Douglas N. Mclsaac, Community Development Director DEPARTMENT HEAD
DATE: June 12, 2014 CITY ATTORNEY A-9
CITY MANAGE
SUBJECT: Resolution authorizing the sale of city -owned units at Creekview Villas and to use
the net proceeds to complete the construction and sale of the remaining units to
protect the City's investment of its Low - Moderate Income Housing and Proposition
1 C funds. (Ward 2)
RECOMMENDATION:
Staff recommends adoption of Resolution.
BACKGROUND:
In October 2011, Creekview Villas LLC, completed construction of the first 14 units of the
Creekview Villas condominium project located at 1300 "R" Street, north of California Avenue.
On December 29, 2011, The California Supreme. Court upheld the validity of Assembly Bill 1 x26
resulting in the dissolution of all the redevelopment agencies in the State of California
effective February 1, 2012. On January 11, 2012 the City of Bakersfield approved Resolution
No. 011 -12 declaring it was in the best interest of the City to become the successor agency to
the dissolved Bakersfield Redevelopment Agency and to retain the housing assets and
functions of the Bakersfield Redevelopment Agency.
In December 2012, the City of Bakersfield (as the SL
Bakersfield Redevelopment Agency) took possession of
from Creekview Villas, LLC after that entity experienced
them from completing the 22 remaining planned units.
eliminated redevelopment agencies effective February
contractually - obligated to complete the project as c
Infrastructure grant received from the State of California.
ccessor Agency to the dissolved
the property (in -lieu of foreclosure)
financial difficulties that prevented
Although the State of California
1, 2012, the City of Bakersfield is
i condition of the Prop 1 C Infill
Typically, the City Council approves transactions involving the sale or acquisition of real
property. The Creekview Villas project is unique among City real property transactions in that
the City is selling condominium units to homebuyers much like a developer would. There are 14
units currently under contract and poised for sale. Bringing each individual transaction before
the City Council would be unwieldly and would likely delay the completion of sales.
SADanaADMINSX2014 \J UNE \6- 25- Creekviewvil las- Resolutiontosaleadmin. Docx
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ADMINISTRATIVE REPORT
Page 2
In light of the above, this resolution is requesting approval of the City Council, acting in its
capacity as the housing successor agency to the Bakersfield Redevelopment Agency to sell
the existing 14 units at market rates and utilize the proceeds returned to the City in order to
construct and sell the remaining 22 units. As stated, all of the first 14 units have now been
brought under contract for sale. The City is now making preparations for the construction of
the 22 remaining units, anticipated to be built and sold in three phases of seven, seven, and
eight units. In general, the proceeds from the sale of each phase will be used to finance the
construction of the following phase.
S: \Dana\ADMI NS\2014U U N E \6 -25 -C reekviewVil las -Resol utiontoSaleAdm in. docx
6/12/2014 4:28 PM
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BAKE
*roy
U ADMINISTRATIVE REPORT
� r
MEETING DATE: June 25, 2014 AGENDA SECTION: Public Hearings
ITEM: // q.
TO:
FROM:
DATE:
SUBJECT
Honorable Mayor and City Council
Nelson K. Smith, Finance Director
June 17, 2014
DEPART#
CITY
CSi1
APPROVED
Resolution adopting fees pursuant to the cost recovery system
RECOMMENDATION:
Staff recommends adoption of the resolution following the public hearing.
BACKGROUND:
State law requires new fees and charges and increases in existing fees and charges to be
adopted by ordinance or resolution following a public hearing on said fees and charges.
Chapter 3.70 of the Bakersfield Municipal Code (BMC) authorizes the establishment and
increase of fees and charges by resolution for the City. In accordance with Chapter 3.70 of
the BMC, the adoption of new and increased fees and charges is necessary for the City to
recover the reasonable estimated cost of providing the services for which the fees are
charged.
The Municipal Code requires city staff to complete a full review of fees and charges every two
years, with any recommendations for new or increased fees to come before the City Council
for their review and consideration. During the recession staff monitored cost increases of
municipal services but did not recommend any fee increases for several years in order to
provide maximum opportunity for the community to weather the economic downturn. The
last time a full update and recommendations for fee increases were presented to the Council
for approval was on May 21, 2008.
The master fee schedule has been acted upon a few times since 2008 for specific minor
changes. On December 16, 2009 the City Council adopted a handful of new recreation fees
associated with the newly opened Mesa Marin softball fields and the Saunders Park multi -use
facility. On March 24, 2010 the fee schedule was amended for the sole purpose of updating
the animal control fee schedule to match the Kern County fee schedule in existence at that
time and on August 13, 2013 a new fee was added to the fee schedule to establish rental
rates for the newly constructed Mill House facility.
June 17, 2014, 11:01AM
S:WccountingWdminWdmin ReportsWdmin - master fees admin June 20 14.docx
ADMINISTRATIVE REPORT
The City Managers staff and Finance staff have reviewed the existing fees and charges with
each department. Most of the fees and charges listed are based in whole or in part on the
cost of staff time involved in providing the listed service. Base salary costs have increased
between 8% - 10% since the last full update. Additionally, CalPERS employer rates for
retirement benefits have increased between 4% - 8% (as a % of active payroll cost) and
medical benefit costs have increased significantly as well.
The City Council has historically supported fees and charges at or near 100% cost recovery for
most fees and charges except for some parks and recreational program activities, which have
been subsidized by the General Fund for many years. However, given the amount of time that
has elapsed and the cost escalations the City has incurred over the past few years, staff is
recommending setting a temporary cap on fee increases at 8% for the current review cycle,
with a few exceptions listed below.
Exhibit A (attached) represents the entire master fee schedule and is the exhibit referenced in
the resolution document. The first column of numbers lists the current fees in place and the
second column of numbers are the proposed fees, which generally reflect an 8% increase.
There are some departmental fees that are proposing no increase. One group is the CUPA
fees, which in aggregate are currently recovering the cost of the program. The other group
includes certain recreation and parks fees, where staff did not feel it was appropriate to
change these fees at this time.
Exhibit B (also attached) represents only those fees within the schedule that are proposed to
be increased, decreased or added. This information is supplemental in nature and being
provided to allow for easier review of those items proposed to be changed.
Additional Revenue - Staff estimates the adoption of these fee increases will generate
approximately $340,000 of additional revenues for the General Fund. In light of the recent
news on sales tax revenues, this additional revenue has been added to balance the General
Fund budget.
Staff would like to highlight the following items included in the attached fee schedule, which
fall outside of the general or routine update category.
Highlighted #ems:
The Building Division is proposing to adopt the February 2014 Building Valuation Data from the
International Code Council. This is a "best practices" action that was last implemented in
2008. The net impact of this action is that most building fees will be held to an 8% increase,
with the following exceptions detailed below. Building Division staff met with representatives of
the local building industry to discuss the proposed changes to the development related fees.
The industry representatives indicated they were not opposed to the proposed fee increases.
Specific changes proposed that exceed an 8% increase are as follows:
Residential Construction - New, Alterations and Additions by Valuation
Raise Minimum Fee from $52 to $200 (Applies below base valuation)
Raise Base Valuation for minimum fee from $10,000 to $40,000
June 17, 2014, 11 :01 AM
S:\Accounting\Admin\Admin Reports\Admin - master fees admin June 2014.docx
ADMINISTRATIVE REPORT
• Current minimum fee does not cover both plan check and multiple inspections.
• Current minimum fee was intended for simple permits with one inspection like a
water heater change out.
2. Commercial Construction - New, Alterations and Additions by Valuation
• Raise Minimum Fee from $52 to $260 (Applies below base valuation)
• Raise Base Valuation for minimum fee from $10,000 to $40,000
o Current minimum fee does not cover both plan check (including Civil Engineer &
Specialist) and multiple inspections.
o Current minimum fee was intended for simple permits with one inspection like a
water heater change out.
3. Residential and Commercial Individual Trade Permit (Mechanical, Electrical or Plumbing)
Alteration Remodel or Repair - by valuation
• Raise Minimum Fee from $52 to $150 (Applies below base valuation)
• Raise Base Valuation where minimum fee applies from $30,000 to $40,000
o Current minimum fee does not cover both plan check and multiple
inspections.
4. Typical Simple Flat Fee Permits - no plan check and one inspection. (For example: water line
repair, Gas line repair or New Water Heater)
■ Raise minimum fee from $52 to $75.
• Current fee does not cover cost to perform inspection and permit processing
• Current fee has not been changed since 2008.
5. Re -Roof Permit
• Fee proposed to increase from $104 to $150
o State Energy code has required additional plan check and inspection
requirements. (Roof Vent Calculations, Added Insulation, etc.)
6. Patio Permit
• Fee proposed to increase from $104 to $175
• Requires plan check for Code requirements
• Requires 3 separate inspections (Foundation, Frame, Final)
7. Residential Solar Electric Permit
• Fee Proposed to increase from $124 to $185
• Requires plan check from electrical specialist, permit tech and engineer.
• Requires 2 inspections
June 17, 2014, 11:01 AM
S:Wccounting\Admin\Admin Reports\Admin - master fees admin June 2014.docx
ADMINISTRATIVE REPORT
The Animal Core Division fees have historically been contained within the master fee
schedule. Given the recent changes in how this program is administered, staff is
recommending that the fees and charges for animal care services be removed from the fee
schedule and that the City Manager be allowed to establish those fees in accordance with
the overall goals of the animal care operations. These fees will be posted at the City of
Bakersfield Animal Care Center as well as on the City's Animal Control Webpage. This will
allow more "flexibility" in setting some of the fees related to animal care services so staff can
offer special incentives and other discounted programs to better promote the overall goals of
the animal care division.
Refund policy - we have incorporated a paragraph into the resolution to formalize and
document the refund policy that will be applied to fees paid under the master fee schedule.
State law generally provides for refunds and other retroactive actions to go back for no more
than a three year period. Staff desires to formalize the City's intent regarding refunds to limit
the amount of time that can elapse for a refund request to be made.
June 17, 2014, 11:01AM
S:WccountinglAdminWdmin ReportsWdmin - master fees admin June 2014.docx
BA
O�yeovoeere'QS
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2014 AGENDA SECTION: Deferred Business
ITEM:
TO: Honorable Mayor and City Council
FROM: Alan Tandy, City Manager
DATE: June 13, 2014
SUBJECT: Fiscal Year 2014 -15 Budget:
DEPARTMENT HE W&
CITY ATTORNI
CITY MANAG
1. Resolution Approving and Adopting the Operating and Capital
Improvement Budgets for the City of Bakersfield, California for
the Fiscal Year 2014 -15 as Amended.
2. Resolution Establishing the City of Bakersfield Appropriations Limit
for Fiscal Year 2014 -15.
3. Amendment No. 1 to Resolution No. 152 -01 establishing Council
Policy for evaluating requests for financial assistance for non-
profit groups.
RECOMMENDATION:
Staff recommends adoption of the resolutions and budget with the
amendments as set forth in Exhibit "A ".
BACKGROUND:
Attached are the resolutions adopting the Fiscal Year 2014 -15 City of
Bakersfield Operating and Capital Improvement Budgets which totals
$620,728,982.
The proposed budgets reflect the funding of the City's operating cost and the
funding of various capital improvements, including street and road
resurfacing, park and recreation facilities, and improvements to other City -
owned facilities for the 2014 -15 Fiscal Year.
The City of Bakersfield budgets total $620,728,982 with the Operating Budget,
including transfers, totaling $437,754,000 and the Capital Improvement Budget
totaling $182,974,982.
AT:ch
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$a.K� ADMINISTRATIVE -- r IVE REPORT
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Page 2
As a result of recent sales tax data, staff has made changes to the budget
since it was presented to the Council on May 7, 2014. Unfortunately, sales tax
receipts continue to be volatile, with no "normal" trending, as we have
experienced in the past. The latest sales tax receipts indicated a -8.9% when
compared to the same quarter last year. This, in turn, has required staff to
reevaluate the proposed budget and revise revenue projections and make
certain adjustments to General Fund appropriations for next fiscal year. The
adjustments made to the proposed budget, at this time, do not impact new
position requests, capital projects or proposed department operating budgets.
Staff adjustments to the FY 2014 -15 Proposed Budget due to the negative sales
tax information include:
Revenues
• Finance staff has revaluated projections of other sources of General
Fund revenue for the current year. At this time, Finance staff anticipates
current year business license, permitting and charges for service
revenues will exceed estimates. As a result, Finance staff has revised
revenue estimates for these categories for FY 2014 -15 to reflect these
increases.
• A prior item on the agenda tonight is the update of the master fee
schedule. If approved, the new fees are expected to generate
$340,000 above current estimates in FY 2014 -15.
J!.0 �rarnntrr11-1
• As a result of the recession, certain rates charged to departments by
Fleet, Telecommunications and Information Technology were kept flat.
During that time, replacement costs of equipment generally rose, which
created a slight gap between the amount collected by the Equipment
Fund and the actual replacement costs. Originally, the FY 2014 -15
Proposed Budget included a transfer from the General Fund to the
Equipment Fund to "make up" this difference. As a result of the negative
sales tax data, staff is proposing to reduce this transfer by $248,000.
• For the previous two fiscal years, staff has budgeted an amount for
contingency purposes related to the anticipated escalation of CalPERS
OAUX,t R . ADMINISTRATIVE REPORT
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Page 3
rates for active employees. With the recent changes in CalPERS policies,
staff anticipates costs to rise steadily over the next 5 to 6 years for all
labor groups. Staff is proposing to reduce this contingency amount by
$250,000. Staff does not anticipate the reduction will impact the City's
ability to mitigate future anticipated increases. This contingency amount
should not be confused with the Council Contingency, as they are
separate line items within the budget.
• Under certain conditions, General Fund monies are used to supplement
or augment the Capital Improvement Program for critical capital
projects. In those cases, funds are transferred from the General Fund to
the Capital Outlay Fund. Staff is proposing the reduction of $395,000 in
transfers from the General Fund to the Capital Outlay Fund. The projects
are proposed to continue to be funded by Facility Replacement
Reserve funds. The Facility Replacement Reserve was recently
replenished to $5 million and is customarily used to fund these types of
projects.
In summary, these proposed changes enable staff to balance the General
Fund budget in spite of the recent sales tax data. This can be done without
impacting the proposed critical personnel restorations, eliminating capital
projects or reducing department operating budgets. Staff will continue to
monitor all revenue sources and economic data and may need to make
further budgetary adjustments as the fiscal year progresses.
.. _ IFOIKAMt
The following are proposed changes requested by Councilmembers to the
budget originally presented. If any or all of the proposed Council amendments
are approved, staff is proposing using Council Contingency Funds, currently
budgeted at $250,000 for FY 2014 -15. Under this scenario, there would be no
net change to the overall budget. There would be some moving of
appropriations to the appropriate line items.
1. Councilmember Hanson requested that staff include a contribution of
$10,000 to the Bakersfield Music Theatre (BMT) as part of the FY 2014 -15
Budget. The BMT is an IRS recognized 501(c) (3) organization, and is
requesting funds for operational purposes. This budget amendment would
require amending the non - profit contribution policy to include the
Bakersfield Music Theatre as an eligible organization to receive such
BA
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funding. The amendment to the non - profit policy is part of the budget
adoption items for Council consideration. If the policy amendment and
contribution is approved, this budget modification would move
appropriations from the Council Contingency line item to the
Contributions line item within the General Fund Non - Departmental
Budget. No net change to the Proposed Budget would occur as a result
this amendment.
2. Councilmember Rivera requested staff include funding for the installation
of 7 new street lights on the east side of South P Street from Ming Avenue
to Belle Terrace Avenue in the FY 2014 -15 Budget. The total cost of the
project is estimated at $137,400. Generally, these types of projects are
completed in two phases over two fiscal years. In this case, staff is
proposing an amendment to the budget where $12,300 would be
budgeted for design of the street lights in the FY 2014 -15 Budget, with the
balance being budgeted in FY 2015 -16 for installation. The design funding
is proposed to come from Council Contingency funds. If the proposed
amendment is approved, the funds would be transferred from the
General Fund to the Capital Outlay Fund. The net result is a $12,300
increase to the FY 2014 -15 CIP budget.
3. Councilmember Johnson requested staff include funding for the retention
of a lobbyist to advocate for regulatory changes related to improving
public access to canals and other facilities, while limiting the City's
exposure to litigation. Councilmember Johnson requested $18,000 be
budgeted for this purpose. If approved, staff recommends this funding
come from Council Contingency Funds.
The result of these three proposed amendments would reduce the available
Council Contingency amount from $250,000 to $209,700 for FY 2014 -15.
Appropriations Limit
State law requires the governing body of each local jurisdiction establish its
appropriation limit by resolution each year. The appropriations limit is different
for each agency and the limit changes each year. The calculation is
performed by using cost of living, population and per capita personal income
data provided by the State Department of Finance.
The resolution adopting the Fiscal Year 2014 -15 Appropriations Limit of
$328,495,244 is included with this Administrative Report for Council
BAKE
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consideration and adoption. The City's appropriations which are subject to the
limit total are $148,911,800. Therefore, the proposed appropriations are
significantly below the maximum limit allowed by State law.
Attachments
Exhibit "A"
MEETING DATE: June 25, 2014 AGENDA SE(
ITEM: 3
TO: Honorable Mayor and City Council
FROM: Virginia Gennaro, City Attorney
DATE: May 30, 2014
: Deferred Business
APPROVED
DEPARTMENT HEAD v e—
CITY ATTORNEY
CITY MANAGER
SUBJECT: A Resolution in Support of H.R. 15 Regarding Border Security, Economic Opportunity
and Immigration Modernization Act.
RECOMMENDATION:
Council determination.
BACKGROUND:
At Councilmember Rivera's request, the attached is a Resolution in support of House of
Representative Legislation 15 (H.R. 15), sponsored by Congressman Joe Garcia.
H.R. 15 would revise laws governing immigration and the enforcement of those laws, allowing
for a significant increase in the number of noncitizens who could lawfully enter the United States
on both a permanent and temporary basis. Additionally, the bill would create a process for
many individuals who are present in the country now on an unauthorized basis to gain legal
status, subject to requirements specified in the bill. The bill also would directly appropriate funds
for tightening border security and enforcing immigration laws, and would authorize additional
appropriations for those purposes.
This Bill seeks to strengthen our nation's borders, reform the immigration process, and aid
national and local economies and cultural diversity.
VG:Isc
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AI
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2014 AGENDA SECTION: New Business
ITEM: /s/. gr.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Alan Tandy, City Manager
June 9, 2014
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
r
Agreement for the County's Full and Final Contribution in the amount of $40 million
for Construction of Thomas Roads Improvement Program (TRIP) Projects
RECOMMENDATION:
Staff recommends approval of the Agreement
BACKGROUND:
The TRIP Program is a true partnership. The City of Bakersfield, Kern County, Kern Council of
Governments and Caltrans all work cooperatively to advance a project package that totals
$1.3 billion.
As can be seen on the attached list, Kern County previously contributed over $20 million to be
used towards TRIP project costs. They had anticipated making another major contribution in
2018; but City staff requested consideration of an earlier contribution, and the response was
very positive.
Short term, receipt of the $40 million will provide the City with cash flow for seven (7) active TRIP
projects, eliminating the need for short-term borrowing for cash flow purposes, which is a very
significant benefit. The $40 million will be appropriated for specific projects in the future. This
payment will complete the County's programmed contribution; however, the County and other
TRIP partners will continue to work cooperatively to bring state and federal grant monies to the
program.
The Kern County Board of Supervisors approved this Agreement on June 10, 2014.
We very much appreciate the actions of Craig Pope, County Roads Commissioner, the Kern
County Board of Supervisors and all the TRIP partners for the ongoing cooperation and
assistance.
AT:aI
SAAdmin Rpts \2014 \KC Contribution to TRIP 06.25.14.docx
Page 1
A
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2014 AGENDA SECTION: New Business
ITEM: /
TO: Honorable Mayor and City Council
FROM: Virginia Gennaro, City Attorney
DATE: June 13, 2014
APP_
DEPARTMENT HEAD VG
CITY ATTORNEY JI
CITY MANAGER �%
SUBJECT: Resolution Encouraging Water Conservation within the City
RECOMMENDATION:
For City Council consideration.
BACKGROUND:
On May 21, 2014, Councilmember Maxwell requested the City Attorney return to Council with
an ordinance promoting water conservation.
On June 4, 2014, after a presentation by the Water Resources Department, Councilmember
Maxwell withdrew his request for an ordinance, and requested that the City Attorney draft a
resolution for the City Council's review addressing water conservation methods, including
reducing spray park hours. In addition, Councilmember Johnson suggested that consideration
be given to turning off city fountains. Other Councilmembers requested information on how
many gallons could be saved from such conservation efforts. Therefore, the attached
Resolution calls for immediate water conservation efforts from various City departments. The
Resolution does not include any language about reduced spray park hours or fountains.
According to the attached memorandum from Recreation and Parks, each city park utilizes
approximately 51,000 to 74,000 gallons of water per site each day at an average cost of
$18,000 per park per year. If all nine spray parks were closed on weekdays once school resumes
in August, the City could save an estimated 6,600,000 gallons of water, or $10,800 per year.
In terms of fountains, the memorandum indicates they utilize recirculated water; thus, the only
water loss would be from evaporation or leaks and savings would occur from pumping costs
rather than water usage.
Based on review of the information provided, Council may augment the proposed Resolution to
address spray parks and /or Arena fountains.
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1111111111111111 /1 /` ///
;111
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2014 AGENDA SECTION: Closed Session
ITEM: (o, q,
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Virginia Gennaro, City Attorney
June 17, 2014
APPROVED
DEPARTMENT HEAD V9
CITY ATTORNEY
CITY MANAGER -
Conference with Legal Counsel — Existing Litigation
Closed session pursuant to Government Code section 54956.9(d) (1)
• City of Bakersfield v. Kern County
Kings County Superior Court Case No. 13 C 0180
VG:Isc
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I,III, rii
;,�f � • II,,1I
/1111111
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2014 AGENDA SECTION: Closed Session
ITEM: & b.
TO: Honorable Mayor and City Council APPROVED
FROM: Virginia Gennaro, City Attorney DEPARTMENT HEAD
DATE: June 6, 2014 CITY ATTORNEY
CITY MANAGER_
SUBJECT: Public Employee Performance Evaluation — City Manager
Closed session pursuant to Government Code section 54957(b) (1) / 54957.6.
VG:Isc
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BAKERSFIELD CITY COUNCIL
MINUTES
MEETING OF JUNE 4, 2014
Council Chambers, City Hall, 1501 Truxtun Avenue
Regular Meetings - 3:30 p,m, and 5:15 p,m,
REGULAR MEETING - 3:30 p,m.
1. ROLL CALL
Present: Vice -Mayor Weir, Councilmembers
Rivera, Maxwell, Smith, Hanson, Sullivan,
Johnson
Absent: Mayor Hall
2. PUBLIC STATEMENTS
None,
3. WORKSHOPS
a. Department Budget Presentations:
1, Recreation and Parks Department
Recreation and Parks Director Hoover
made staff comments and provided a
PowerPoint presentation.
Councilmember Johnson advised that
there are a few empty tree wells along
Wible, north of Panama, and south of
Harris that have not been well
maintained for years, and he requested
that staff check into that matter, and also
look into reducing water use in medians.
Councilmember Maxwell advised that
he has received two phone calls
recently from people complaining about
the upkeep and some of the things that
they view as kind of a disregard at
Centennial Park, and he requested that
someone from Parks meet him out there
to do a walk through the park to see
what maintenance may need to be
done.
ACTION TAKEN
Bakersfield, California, June 4, 2014 - Page 2
4. CLOSED SESSION ACTION TAKEN
a. Public Employee Performance Evaluation - City
Manager; Closed Session pursuant to
Government Code Section 54957
(b)(1)/54957,6,
Motion by Councilmember Hanson to adjourn to APPROVED
Closed Session at 4:02 p.m. AB HALL
Motion by Councilmember Maxwell to adjourn from APPROVED
Closed Session at 5:12 p.m. AB HALL
5. CLOSED SESSION ACTION
a, Public Employee Performance Evaluation - City CONTINUED
Manager; Closed Session pursuant to
Government Code Section 54957
(b)(1)/54957.6.
Motion by Councilmember Maxwell to continue APPROVED
Closed Session Item 5.a. 3 NOES
AB HALL
6. ADJOURNMENT
Vice -Mayor Weir adjourned the meeting at 5:16 p.m.
MAYOR of the City of Bakersfield, CA
ATTEST:
CITY CLERK and Ex Officio Clerk of
the Council of the City of Bakersfield
REGULAR MEETING -5;16 p.m.
1. ROLL CALL
Present; Vice -Mayor Weir, Councilmembers
Rivera, Maxwell, Smith, Hanson, Sullivan,
Johnson
Absent; Mayor Hall
Bakersfield, California, June 4, 2014 - Page 3
Vice -Mayor Weir announced that he will be filling in for ACTION TAKEN
Mayor Hall this evening.
2. INVOCATION by Dr, Danielle Wright and Minister
Jeremy Wright, St. John Missionary Baptist Church.
3. PLEDGE OF ALLEGIANCE by Luke and Charis Minson, 3rd
grade students at Douglas J, Miller Elementary School,
Vice -Mayor Weir acknowledged Boy Scout Troop 47, with
Scoutmaster Paul Trimbush, in attendance at the meeting
earning a citizenship badge and to learn about City
government,
4. PRESENTATIONS
a. Presentation by Vice -Mayor Weir of a picture
plaque from Mayor Hall to John Basham,
Owner, Basham Anspach Funeral Care,
honoring the beautification efforts at 620
Oregon Street,
Mr, Basham accepted the plaque and made
comments.
b. Presentation by Vice -Mayor Weir of a laptop
computer to Jose Navarro, Highland High
School student, winner of the Green Expo
Recycled Material Art Facebook Contest,
Mr. Navarro accepted the computer and
made comments,
5. PUBLIC STATEMENTS
a. Donald Dyson spoke in opposition to paving an
equestrian easement behind his home on
Saddleback as part of the Truxtun Bike Path.
Councilmember Maxwell asked that the City
delay doing anything there until the
homeowners association has an opportunity to
complete their process of vacating the land,
and he asked the City if anything more formal
needs to be done at this time.
City Attorney Gennaro advised that since
Councilmember Smith had made a previous
referral that some portion of it be paved on the
north side of Truxtun, she would like to come
back to the whole Council with a memo
Indicating how both requests overlap,
Bakersfield, California, June 4, 2014 - Page 4
5. PUBLIC STATEMENTS continued ACTION TAKEN
Councilmember Smith advised that, since it
shows on the Master Bicycle Transportation Plan
as a bicycle access, which was approved by
the whole Council, and it doesn't really affect
the easement that goes along the back of the
homes on Saddleback, if they want to close it
off, he doesn't have a problem with that;
however, he feels it would be appropriate to
bring it back to the whole Council.
City Attorney Gennaro advised that she will be
bringing it back,
6. WORKSHOPS
a. Department Budget Presentations;
Rabobank
Jon Dorman, with AEG, and Rabobank
Arena, Theater & Convention Center,
San Joaquin Community Hospital Ice
Center, and Bright House Networks
Amphitheatre General Manager, made
staff comments and provided a
PowerPoint presentation.
2. Convention and Visitors Bureau
Convention and Visitors Bureau Manager
Lyman made staff comments and
provided a PowerPoint presentation,
Councilmember Johnson advised that he
has heard about a group that is putting
together a Bakersfield Marathon, and he
encouraged staff to partner with them to
bring people from outside of town to
participate in the marathon.
Councilmember Hanson suggested that
in the future, consideration be given to
listing percentages as a measurement in
the action plan regarding goals.
Councilmember Rivera advised that he
would like to see the Municipal Airport
utilized for events, such as an air show or
something similar; and that he would like
to meet with staff to discuss the
possibilities.
Bakersfield, California, June 4, 2014 — Page 5
7. APPOINTMENTS ACTION TAKEN
None.
8. CONSENT CALENDAR
Minutes:
a, Approval of minutes of the May 7, 2014, Special
and Regular City Council Meetings,
Payments:
b. Receive and file department payments from
May 9, 2014, to May 22, 2014, in the amount of
$13,058,802.11 and self- insurance payments
from May 9, 2014, to May 22, 2014, In the
amount of $538,694,03, totaling, $13,597,496,14.
Ordinances:
C. Adoption of the following Ordinances
amending
various sections of the Municipal
Code
(FR 05121114);
1,
Amending Chapter 5,45 relating to
ORD 4772
Sidewalk Pushcart Food Vendors.
2.
Amending Section 5,26.040 relating to
ORD 4773
Regulations for Hotels and
Lodginghouses,
3.
Amending Chapter 5,56 relating to
ORD 4774
Transient Outdoor Business Licenses,
4,
Amending Section 10,69,040 relating to
ORD 4775
Special Events in Residential Zones.
5,
Amending Section 12,20,035 relating to
ORD 4776
Encroachment Permits,
6.
Amending Section 14.12.390 relating to
ORD 4777
Sewer Connection Fees.
7.
Amending Section 14.20.020 relating to
ORD 4778
Health Officer Approval of Sewer
Systems,
8.
Amending Section 16,32,040 relating to
ORD 4779
Amount of Security for Subdivision
Improvements,
8.
Bakersfield, California, June 4, 2014 - Page 6
CONSENT CALENDAR continued ACTION TAKEN
Item 8.c. continued
9. Amending Section 16,32, 100, Subsection ORD 4780
B relating to Survey Requirements -
Monuments.
10, Amending Section 17.08,180 relating to ORD 4781
Fence, Walls and Hedges.
11, Amending Section 17,59.030, Subsection ORD 4782
C relating to Fencing for Wireless
Telecommunications Facilities,
12, Amending Section 17,66.030 relating to ORD 4783
Maximum Grade of Streets and Other
Easements.
Resolutions:
d, Resolution confirming approval by the City RES 077 -14
Manager designee of the Chief Code
Enforcement Officer's report regarding
assessments of certain properties in the City for
which structures have been secured against
entry or for the abatement of certain weeds,
debris and waste matter and authorizing
collection of the assessments by the Kern
County Tax Collector,
e, Resolution approving the destruction of certain RES 078 -14
obsolete City records, documents, Instruments,
books and papers pursuant to Government
Code Section 34090, et seq. (Police
Department)
Resolution authorizing Union Pacific Railroad RES 079 -14
(UPRR) staff to review and process
documentation necessary for the preparation
of a Construction and Maintenance
Agreement required for the construction of the
Beltway Operational Improvements Project, not
to exceed $10,000. (TRIP)
g. Resolution providing for the collection of RES 080 -14
residential refuse charges by the Kern County
Auditor- Controller's Office.
h. Resolution adopting sewer connection fees RES 081 -14
pursuant to Section 14.12,380 of the Municipal
Code.
8.
Bakersfield, California, June 4, 2014 - Page 7
CONSENT CALENDAR continued
Collection of delinquent refuse and sewer
charges by the Kern County Auditor - Controller's
Office on Fiscal Year 2014/15 Property Tax Rolls:
Resolution providing for the collection of
delinquent refuse fees.
2. Resolution providing for the collection of
delinquent sewer fees.
j. Resolutions adding the following territories to
the Consolidated Maintenance District and
approving, confirming and adopting the Public
Works Director's Report for each:
1. Area 1 -96 (Birch have n/Jewetta)
2. Area 3 -92 (Tentative Tract 7243 on the
east side of Old River Road south of
Berkshire Road)
3. Area 4 -120 (900 H Street)
4. Area 4 -121 (3728 Arrow Street)
k. Resolutions of Intention adding the following
territories to the Consolidated Maintenance
District and preliminarily approving, confirming
and adopting the Public Works Director's
Report for each:
1. ROI No. 1797 adding Area 4 -122 (1303 S
Street)
2, ROI No. 1798 adding Area 4 -123 (1214
341h Street)
Agreements:
Agreement with Definiti Healthcare
Management (not to exceed $200,000 annually
for a two year period with an additional option
year) for Worker's Compensation Bill Review
Services to be utilized at the City's discretion.
M. Agreement with Marion and Shirley Collins
Family Limited Partnership ($724,000) to
purchase real property identified as
APN 533 - 012 -37, north of Mesa Marin Drive, for
the State Route 178 Widening Project. (TRIP)
ACTION TAKEN
RES 082 -14
RES 083 -14
RES 084 -14
RES 085 -14
RES 086 -14
RES 087 -14
ROI 1797
ROI 1798
REMOVED FOR
SEPARATE
CONSIDERATION
AGR 14 -095
8
Bakersfield, California, June 4, 2014 - Page 8
CONSENT CALENDAR continued
ACTION TAKEN
n. Agreement with Elissa Rubin and Gary Frolenko
AGR 14 -086
Trust ($1,127,768) to purchase real property
identified as APN 533 - 012 -27, for the State Route
178 Widening Project. (TRIP)
o. Agreement with Rosedale Land Venture I, LLC
AGR 14 -087
($90,400), to purchase real property located at
5400 Rosedale Highway, for the Rosedale
Highway Widening Project. (TRIP)
P. Agreement with Shirley M. DeRuchie Trustee of
REMOVED FOR
the Shirley M. DeRuchie Trust ($417,000) to
SEPARATE
purchase real property located at 3310 and
CONSIDERATION
3320 Wood Lane, for the Centennial Corridor
Project. (TRIP)
q. Design Consultant Agreement with Smith
AGR 14 -089
Iwanaga Milhous Architects, Inc. ($148,000), for
Master Planning and Design Services for Police
Department Firearms Range.
r. Cooperative Agreement with the State of
AGR 14 -090
California Department of Transportation
(Caltrans) for construction of the State Route
178 Widening Project. (TRIP)
S. Amendment No. 1 to Agreement No, 12 -120 AGR 12- 120(1)
with T.Y. Lin International ($251,000; revised not
to exceed $2,941,000; federally funded
$222,210.30 and local TDF $28,789.70) for
Engineering Design Services for State Route 178
Widening Project. (TRIP)
Amendment No. 1 to Agreement No, 12 -154 AGR 12- 154(1)
with Quad Knopf, Inc. (no change in
compensation, extends term one year), for
on -call environmental services for non - federally
funded Capital Improvement Projects.
U. Amendment No. 2 to Agreement No, 12 -098 AGR 12- 098(2)
with Stay Green, Inc. ($200,000; revised not to
exceed $800,000 and extend term to
December 31, 2014), for the annual contract for
tree trimming.
V. Amendment No. 2 to Agreement No, 08 -015 REMOVED FOR
with Redflex Traffic Systems, Inc. (extending SEPARATE
term one year), for photo red light enforcement CONSIDERATION
program.
Bakersfield, California, June 4, 2014 - Page 9
8. CONSENT CALENDAR continued ACTION TAKEN
W. Amendment No. 1 to Agreement No. 13 -008 AGR 13- 008(1)
with Fieldman, Rolap and Associates ($100,000;
revised not to exceed $225,000 and extend
term for a two year period) for financial
planning assistance for the Thomas Roads
Improvement Program. (TRIP)
X. Amendment No. 1 to Agreement No, 13 -034 REMOVED FOR
with Kern Security Systems, Inc. ($50,000; revised SEPARATE
not to exceed $155,000 and extend term until CONSIDERATION
June 2015), for security guard services provided
at 181h and Eye Street Parking Garage,
Y. Contract Change Order No. 3 to Agreement AGR 13 -202
No. 13 -202 with Loop Electric, Inc. ($22,950; CCO3
revised not to exceed $541,074.99), for the
project known as Traffic Signal & Lighting
System Installations at the intersections of Old
Farm Road at Hageman Road and Jewetta
Avenue at Hageman Road and Install Traffic
Signal Interconnect on Hageman Road from
Old Farm Road to Verdugo Lane.
Bids:
Z. Accept bid from CDCE, Inc. ($490,843.75), for
the purchase of one hundred twenty -five (125)
Panasonic Toughbook Laptops for the Police
Department.
aa. Accept bid from Carney's ($64,099.83) for the
purchase of nineteen (19) Hewlett Packard
LaserJet multifunction printers.
bb. Accept bid from McCain, Inc. ($121,577.66), for
traffic signal equipment.
cc. Accept bid and approve contract with Kern AGR 14 -091
Turf Supply, Inc. (not to exceed $250,000), for
the annual contract to provide irrigation parts
and supplies.
dd. Accept bid and approve contract with
Cen -Cal Construction (not to exceed $428,300) AGR 14 -092
for the construction of HUD curb and gutter for
E. California Area.
8.
Bakersfield, California, June 4, 2014 - Page 10
CONSENT CALENDAR continued ACTION TAKEN
ee. Accept bid and approve contract with SAK AGR 14 -093
Construction, LLC ($1,439,072), for the Sewer
Rehabilitation - Gosford Road Trunk Sewer,
Phase 2.
ff. Accept bid and approve contract with AGR 14 -094
Crosstown Electrical and Data ($450,872.50)
for the Install Traffic Signal Synchronization - Part
4 Project.
Miscellaneous:
gg. Authorize the Finance Director to write off
accounts receivable in various funds
totaling $100,904.92 and forward non bankrupt
accounts to a collection agency for
additional collection efforts.
Successor Agency Business:
hh. Receive and file successor agency payments
from May 9, 2014, to May 22, 2014, in the
amount of $2,896.65.
City Clerk Gafford announced that one
correspondence item was received from Medata
regarding item 8.1.; and two correspondence items
were received from Jim Lissner and Diane Bevacqua
regarding item 8.v.
Councilmember Johnson requested that item 8.v. be
removed for separate consideration.
Councilmember Maxwell requested that items 8.p.,
8.x., and 8.1. be removed for separate consideration.
Motion by Councilmember Hanson to adopt Consent APPROVED
Calendar items 8.a. through 8.hh., with the removal AB HALL
of items 8.1., 8.p., 8.x., and 8.v. for separate
consideration.
V. Amendment No. 2 to Agreement No, 08 -015
AGR 08- 015(2)
with Redflex Traffic Systems, Inc. (extending
term one year), for photo red light enforcement
program.
Councilmember Johnson announced that he would
vote no on this item.
Motion by Councilmember Smith to adopt Consent
APPROVED
NOES JOHNSON
Calendar Item 8. v.
AB HALL
8.
Bakersfield, California, June 4, 2014 - Page 11
CONSENT CALENDAR continued ACTION TAKEN
P, Agreement with Shirley M. DeRuchie Trustee of AGR 14 -088
the Shirley M. DeRuchie Trust ($417,000) to DEED 7923
purchase real property located at 3310 and DEED 7924
3320 Wood Lane, for the Centennial Corridor
Project, (TRIP)
Councilmember Maxwell advised that he would like a
report provided to the Council reflecting all costs that
the City incurs with each acquisition project, and he
made a motion to approve item 8.p. with that
amendment.
Motion by Councilmember Maxwell to adopt Consent APPROVED
Calendar Item 8.p., with the amendment. AB HALL
Agreement with Definiti Healthcare CONTINUED
Management (not to exceed $200,000 annually
for a two year period with an additional option
year) for Worker's Compensation Bill Review
Services to be utilized at the City's discretion.
Councilmember Maxwell requested that this item be
continued to the next meeting, and that staff provide a
presentation at that time.
Motion by Councilmember Maxwell to continue APPROVED
Consent Calendar Item 81 to the next meeting. AB HALL
X. Amendment No, 1 to Agreement No, 13 -034 CONTINUED
with Kern Security Systems, Inc. ($50,000; revised
not to exceed $155,000 and extend term until
June 2015), for security guard services provided
at 18th and Eye Street Parking Garage,
Councilmember Maxwell requested that this item be
continued to the next meeting, and asked that staff
explore the possibility of partnering with the businesses
who utilize the parking garage and the Downtown
Business Association to try to help reduce costs in
terms of security.
Motion by Councilmember Maxwell to continue APPROVED
Consent Calendar Item 8.x. to the next meeting. AB HALL
Bakersfield, California, June 4, 2014 - Page 12
9. CONSENT CALENDAR PUBLIC HEARINGS ACTION TAKEN
a, Protest Hearing to consider Resolution
approving and adopting the Public Works
Director's Report for the Consolidated
Maintenance District and the 2014 -2015
budget, confirming the park landscaping
assessments and authorizing collection of
assessments by the Kern County Tax Collector,
(Staff recommends overriding protests and
adoption of Resolution)
b. Protest Hearing to consider Resolution
approving and adopting the Public Works
Director's Report for the Consolidated
Maintenance District and the 2014 -2015
budget, confirming the street and median
assessments and authorizing collection of
assessments by the Kern County Tax Collector,
(Staff recommends overriding protests and
adoption of Resolution)
C. Protest Hearing to consider Resolution
approving and adopting the Public Works
Director's Report for nineteen (19) Traffic Signal
Maintenance Districts and the 2014 -2015
budgets, confirming the assessments and
authorizing collection of assessments by the
Kern County Tax Collector, (Staff recommends
overriding protests and adoption of Resolution)
d. Public Hearing to consider Resolution ordering
the vacation of a strip of right -of -way 6'/2 feet
wide along south side of the alley west of V
Street between 20th Street and 21 st Street within
Block 216 and 217 of Godey Tract. (Staff
recommends adoption of Resolution)
e. Public Hearing to consider an adjustment to the
Water Availability Fee for the City's Domestic
Water System:
Resolution setting Domestic Water
Availability Fee for Ashe, Fairhaven and
Riverlakes Ranch service areas of the
City's Water System, (Staff recommends
adoption of Resolution.)
RES 088 -14
RES 089 -14
RES 090 -14
RES 091 -14
RES 092 -14
a
10.
Bakersfield, California, June 4, 2014 - Page 13
CONSENT CALENDAR PUBLIC HEARINGS
f. Public Hearing to consider Resolution
determining that the Hosking Avenue and
State Route 99 Interchange Project be classified
as substantially complex for purposes of Public
Contract Code Section 7201 and authorizing
the Increase of the retention from five percent
to ten percent. (TRIP) (Staff recommends
adoption of Resolution.)
Consent Calendar Public Hearings opened at
6:32 p.m,
No one spoke.
Consent Calendar Public Hearings closed at
6:33 p.m.
Motion by Councilmember Hanson to adopt Consent
Calendar Public Hearings items 9a. through 9.f.
HEARINGS
a, Public Hearing for the Fiscal Year 2014 -2015
Operating and Capital Improvement Program
Budgets.
Assistant to the City Manager Huot made staff
comments and recommended Councll hear
public testimony regarding the Budget.
Hearing opened at 6:36 p.m.
No one spoke.
Hearing closed at 6:36 p.m.
b. Public Hearing to consider the following
Resolutions regarding Wastewater Revenue
Program:
1. Resolution adopting the Wastewater
Revenue Program Update and change
in methodology of sewer surcharge
calculations and rates.
2. Resolution providing for the collection of
residential and commercial sewer and
storm sewer service user charges by the
Kern County Auditor - Controller's Office,
ACTION TAKEN
RES 093 -14
APPROVED
AS HALL
RES 094 -14
RES 095 -14
10.
Bakersfield, California, June 4, 2014 - Page 14
HEARINGS continued ACTION TAKEN
Item 10.b, continued
Public Works Director Fidler made staff
comments, advised that no written protests
were received from the public, and
recommended adoption of the Resolutions.
Hearing opened at 6;40 p,m.
Dennis Fox advised he was not in opposition to
the staff recommendation, although he spoke
at this time; and he asked a question regarding
tertiary treatment of the sewage.
City Manager Tandy responded.
No one spoke in support of the staff
recommendation.
Hearing closed at 6;42 p.m.
Motion by Councilmember Hanson to adopt the APPROVED
Resolutions. NOES JOHNSON
AB HALL
REPORTS
a. Department Budget Presentations;
1, Community Development Department
Community Development Director
Mclsaac made staff comments and
provided a PowerPoint presentation.
Councilmember Johnson requested a
meeting, prior to adoption of the budget,
regarding the Creekview Villas before
moving forward with sending anything
out to bid for that project, he would also
like to discuss at that meeting an issue
regarding mitigating measures that the
City puts within the requirements for
doing business in the economic
opportunity area; and he requested that
the meeting include discussion
regarding how contract help in the
Building Department is going to fit within
the context of the budget.
Bakersfield, California, June 4, 2014 - Page 15
11. REPORTS continued ACTION TAKEN
Item l l .a.l , continued
Councilmember Maxwell advised that
the Creekview Villas are in his ward and
requested that he be included in the
meeting with Councilmember Johnson.
City Manager Tandy advised that, at a
previous City Council meeting, this Item
had been referred to the Budget and
Finance Committee, and it has been
docketed for that committee.
Councilmember Maxwell asked that staff
monitor the number of homes that have
solar and provide an update to the
Council periodically.
Councilmember Rivera pointed out that
the next Budget and Finance Committee
meeting is scheduled for June 30th, and
he had been told that the Creekview
Villas issue was not scheduled to be on
that meeting.
City Manager Tandy advised that staff
would be willing to do an individual
meeting as long as the referral was not
active.
City Attorney Gennaro advised that staff
will make sure that all of the
Councilmembers are briefed on the
Creekview Villas matter,
Vice -Mayor Weir requested that staff
look at the commercial area just south of
East Hills Mall and see if it will fit into the
plans for the economic development
strategy.
2. Water Resources Department
Water Resources Manager Chlanello
made staff comments and provided a
PowerPoint presentation.
Bakersfield, California, June 4, 2014 - Page 16
11. REPORTS continued ACTION TAKEN
Item 11,a.2. continued
Councilmember Maxwell advised that at
the last Council meeting, he had asked
for a referral to do an ordinance
regarding water conservation, and he
would like to withdraw that referral; and
he suggested adopting a resolution for
people to consider conserving water,
and that the City should cut down the
number of hours for operating the spray
parks or either eliminate a couple of
days.
b. Update on City Water Supply and Conservation
Efforts.
Staff recommends the report be received and
filed.
Water Resources Manager Chianello
introduced Water Resources Director Meadors,
who made staff comments and provided a
PowerPoint presentation. ,
Councilmember Johnson advised he would like
to encourage the City to make sure it gets
more engaged and stays on top of the
conservation matter and be part of the whole
discussion.
Councilmember Johnson suggested shutting off
the Rabobank Arena fountain during the
summer and put up a big sandwich board sign
stating that due to the nature of California's
drought, we are going to leave the fountain
shut off, in order to encourage everyone to
save water, as well, and to help promote
additional conservation; and he suggested staff
look at the feasibility of using tertiary water in
the street sweepers.
Councilmember Maxwell requested that the
City Attorney bring forth a resolution that the
City Council can consider regarding reducing
the number of hours that the spray parks are
operating or the days that they are operating,
Bakersfield, California, June 4, 2014 - Page 17
11. REPORTS ACTION TAKEN
Item 11,b, continued
Councilmember Sullivan advised that she
would not be in favor in any way of decreasing
the hours in the spray parks or shutting down
the Rabobank Arena fountain; and requested
opinions and recommendations for other ways
to conserve water.
Councilmember Smith requested that staff
provide some numbers, in gallons, regarding
the water that is being used in the spray parks;
and he would like to see something done that
really works, and not just do symbolism over
substance.
Motion by Councilmember Hanson to receive APPROVED
and file the report. AB HALL
12. DEFERRED BUSINESS
None,
13. NEW BUSINESS
None,
14. COUNCIL AND MAYOR STATEMENTS
Councilmember Hanson commended Vice -Mayor
Weir regarding conducting the meeting this evening;
he wished Mayor Hall a quick recovery; he
congratulated Public Works Director Fidler on his
promotion; and commended Finance Director Smith
and his department for their work with the debt write -
off issue.
Councilmember Smith congratulated Public Works
Director Fidler on his promotion; and expressed his
appreciation to Planning Director Eggert for his
service, and congratulations upon his upcoming
retirement.
Councilmember Maxwell congratulated Public Works
Director Fidler on his promotion, and thanked him for
responding to his referral regarding improving access
onto Truxtun from Westwind.
Bakersfield, California, June 4, 2014 - Page 18
14. COUNCIL AND MAYOR STATEMENTS continued ACTION TAKEN
Councilmember Maxwell requested that staff put
together a more complete report of traffic counts for
24"' Street, Truxtun, and Golden State between F and
M streets, and try to determine what kind of change
the Hageman Flyover is going to make on 24th Street.
Councilmember Maxwell thanked Finance Director
Smith for spending some time with him clarifying the
budget process regarding the 178 Widening Project at
Canteria and Miramonte.
Councilmember Sullivan wished Mayor Hall well in his
recovery, and congratulated Public Works Director
Fidler on his promotion.
Councilmember Sullivan advised that she had the
honor of participating as a guardian with the most
recent Honor Flight of veterans who were taken to
Washington, D.C., and that it was an amazing
experience.
Councilmember Sullivan advised that littering in the
parks, especially after holidays and weekends, is a
major problem; and she requested that the issue be
referred to the Community Services Committee to see
N there is anything the City can do to get tougher with
the litterers.
Vice -Mayor Weir wished Mayor Hall well.
15. ADJOURNMENT
Vice -Mayor Weir adjourned the meeting at 8:38 p.m.
MAYOR of the City of Bakersfield, CA
ATTEST;
CITY CLERK and Ex Officio Clerk of
the Council of the City of Bakersfield