HomeMy WebLinkAbout01.20.2010 WB Agenda Packet Regular MtgCity of a ers ie
Water oar
Regular Meeting of
January 20, 2010
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Kern River at Sandy Flat
Water esources
File Packet
WATER BOARD
David Couch, Chair
Harold Hanson, Vice Chair
Zack Scrivner
CITY OF BAKERSFIELD
WATER BOARD
REGULAR MEETING
Wednesday, January 20, 2010 - 2:00 p.m.
Water Resources Building Conference Room
1000 Buena Vista Road, Bakersfield, CA 93311
AGENDA
CALL TO ORDER
2. ROLL CALL
3. MINUTES
A. Minutes of the October 14, 2009 regular meeting — For Board Review and Action
4. PUBLIC STATEMENTS
5. KERN RIVER LEVEE DISTRICT
A. FEMA Levee Accreditation — For Board Information
6. REPORTS
A. Kern River & Isabella Reservoir Operations Report - For Board Information
7. DEFERRED BUSINESS
8. NEW BUSINESS
A. Independent Contractor's Agreement with Stetson Engineers, Inc. for Engineering
Services related to Urban Water Planning and Water Needs Studies — For Board
Review and Action
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WATER BOARD
David Couch, Chair
Harold Hanson, Vice Chair
Zack Scrivner
CITY OF BAKERSFIELD
WATER BOARD
REGULAR MEETING
Wednesday, January 20, 2010 - 2:00 p.m.
Water Resources Building Conference Room
1000 Buena Vista Road, Bakersfield, CA 93311
AGENDA
CALL TO ORDER
2. ROLL CALL
3. MINUTES
A. Minutes of the October 14, 2009 regular meeting — For Board Review and Action
4. PUBLIC STATEMENTS
5. KERN RIVER LEVEE DISTRICT
A. FEMA Levee Accreditation — For Board Information
6. REPORTS
A. Kern River & Isabella Reservoir Operations Report - For Board Information
7. DEFERRED BUSINESS
8. NEW BUSINESS
A. Independent Contractor's Agreement with Stetson Engineers, Inc. for Engineering
Services related to Urban Water Planning and Water Needs Studies — For Board
Review and Action
Water Board Agenda
January 20, 2010
Page 2
9. MISCELLANEOUS
A. Tentative 2010 Water Board meeting schedule — For Board Information and Action
10. WATER BOARD STATEMENTS
11. CLOSED SESSION
12. ADJOURNMENT
c
JOHN W. STINSON
Assistant City Manager
POSTED: January 14, 2009
S: \WB MINUTES 2010 \W BAG EN DA200ctober2010.doc
Water Board Meeting
January 20, 2010
MINUTES
A. Minutes of the October 14, 2009 regular meeting — For Board Review and Action
OE THIS
Wednesday, October 14, 2009 - 2:00 p.m.
Water Resources Building Conference Room
1000 Buena Vista Road, Bakersfield, CA 93311
Chairman Couch called the meeting to order at 2:00 p.m.
2. (ROLL CALL
3
4
5
!
Present: Chairman Couch
Absent: Vice -Chair Hanson, Member Scrivner (seated at 2:03 p.m.)
MINUTES
A. Minutes of the June 17, 2009 and August 12, 2009 regular meetings.
Motion by 1d,1son to approve he June 17, 211' and August 12, 2009
regular j ul meeting minutes. APPROVED, ALI AYES, SCRIVNER lBS .T
A. Dennis Fox spoke regarding weeds growing at Hart Park and flowing down the
river and the use of spray pesticides.
i' l - I`_�
A. Provisionally Accredited Levees.
Mark Lambert, Water Resources Superintendent, stated the City has entered into
an agreement with the Federal Emergency Management Agency (FEMA) and
has acquired a $200,000 grant to fund the hydraulic analysis study. Activity will
take place along the Kern River Channel and on the levee as the study is
completed. No action taken.
REPORTS
A. Kern River & Isabella Reservoir Operations Report.
Steve Lafond, Hydrographic Supervisor, gave a brief update and provided a 24
hour precipitation summary. Mr. Lafond distributed the April /July 2009 Kern River
snow melt and run -off report. A chart showing the depth to water in the City's
2300 acre municipal water bank reflects the low water level conditions the City is
experiencing. The pumping has been lowered over a 100 feet. A good winter is
needed. No action taken.
Water Resources Manager Florn Core announced this may be Steve Lafond's
last meeting. Mr. Lafond has announced his retirement will be on December 30,
2009.
Bakersfield, California, October 14, 2009 — Page 2
A. Letter to Urban Water Purveyors within City on Availability of Kern River water.
Florn Core, Water Resources Manager, stated tha Ag water contracts will expire
in December of 2011. This letter is to initiate negotiations between the City and
the purveyors to determine when and the quantity of water the purveyors may
need. Information only, no action taken.
8. NEW BUSINESS
A. Participation in Kern River Weather Modification Program for 2009/2010 Season.
Florn Core, Water Resources Manager, stated this is an annual contract between
North Kern Water Storage District and RHS Consulting. The contract proposes
changes in billing, reducing the monthly charge and an increase in flying time.
The cost is shared with North Kern, Kern Delta and Buena Vista Water Districts
and the City of Bakersfield.
Motion by Scrivner to approve City participation in the Kern River Weather
Modification Program for 200912010 Season in the amount of $50,000.
B. Independent Contractor's Agreement with Trans -West Security to Provide
Security Patrol Services for City Water Facilities.
Maurice Randall, Business Manager, stated this agreement will enable Trans -
West Security to continue to provide security patrol services in the City's 2800
Acres and other river facilities; and requested the Board approve the agreement
for a two year period in the amount of $40,000.
Motion by Hanson to approve Agreement No. 09 -05WB with Trans -West
Security to provide Security Patrol Services for City Water Facilities.
APPROVED ALL AYES
C. Agreement with Live Oak Associates for biological services.
Maurice Randall, Business Manager, stated this agreement is to complete the
fifth year of Buena Vista Lake Shrew habitat monitoring report.
Florn Core, Water Resources Manager, stated Live Oak is monitoring the
designation of the Buena Vista Lake Shrew habitat. The U.S. Fish and Wildlife
Service have settled a lawsuit with the Center for Biological Diversity and will be
re- designating five areas in Kern County on critical habitat for endangered
species. The City's 2800 Acres will be one of the areas re- designated. If the area
is designated as critical habitat for the Buena Vista Lake Shrew habitat the area
would require federal rules and regulations.
Motion by Hanson to approve Agreement No. 09 -04WB with Live Oak
Associates in the amount of $12,000 for year five. APPROVED, ALL AYES.
Bakersfield, California, October 14, 2009 — Page 3
8. NEW BUSINESS continued
D. Domestic Water Mainline Extension 'Refund Agreement Assignment.
Maurice Randall, Business Manager, stated one water mainline extension refund
agreement assignment was received requesting the City assign the contract
payment to another individual at no increase of cost to the City. Fifteen years
remain on the agreement. Information only, no action taken.
E. Agreement with California Water Service Company for Providing Emergency
Residential Water Line Repairs.
Florn Core, Water Resources Manager, stated Cal Water is offering homeowners
insurance for waterline repairs from the curb to the house. Cal Water is
requesting to use the City's data base. Cal Water will contact customers by letter.
The City is not endorsing the process, other than allowing Cal Water the use of
names and addresses. Cal Water will keep customer account information
confidential. There is no privacy violation.
Vice -Chair Hanson asked who should be called regarding repair of leaks in
roadways. Water Resources Manager Core stated Cal Water was responsible
for the repairs.
Motion by Hr) /)Son to approve CR)V(_" Al1Jl ('e ent NCI 0 -0 W with h C l fR'%
Water Service Company. APPROVED, AYES
S
F. Amendment to Agreement No. 08 -18WB with Stetson Engineers, Inc. for
Engineering Services related to Urban Water Planning and Water Needs Studies.
Florn Core, Water Resources Manager, stated Stetson Engineers, Inc. is
preparing the Water Determination Study, additional work is needed, and
requested the Water Board amend the agreement in the amount of $2,500 to
allow completion of the study.
Motion by Scrivner to ap.,ro_.ovr-, Amendment No I to Agreement No 1 -�
I i Vv!�� l "'l Stetson Engineers, Inc. 11 the amount o 0 APPROVE k
ALL AYES
A. Letter of Intent to Purchase Approximately 40 Acres of Property for Water Well
Field, Tank Farm and Distribution Facilities.
Mark Lambert, Water Resources Superintendent, stated a letter of intent to
purchase property located at Old River and McCutchen Roads has been sent
and staff is waiting for a response. No action taken.
None.
Bakersfield, California, October 14, 2009 — Page 4
11. CLOSED SESSION
None.
12. CLOSED SESSION ACTION
None.
13. ADJOURNMENT
Chairman Couch adjourned the meeting at 2:36 p.m.
David Couch, Chairman
City of Bakersfield Water Board
Bobbie Zaragoza, Secretary
City of Bakersfield Water Board
Water Board Meeting
KERN RIVER LEVEE DISTRICT
FEMA Levee Accreditation — For Board Information
January 20, 2010
Water Board Meeting
January 20, 2010
REPORTS
A. Kern River & Isabella Reservoir Operations Report - For Board Information
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Water Board Meeting
8. NEW BUSINESS
January 20, 2010
A. Independent Contractor's Agreement with Stetson Engineers, Inc. for Engineering
Services related to Urban Water Planning and Water Needs Studies — For Board
Review and Action
II Er
INDEPENDENT' GO'NVI°RACTOR`S AGREEMENT
THIS AGRFF_`MENT is made ,=,nd entered into n n
and between the CITY OF l AKERa'�'-IELD, a municipal corporation, ( "CV1Y" herein) and
STETSON ENGINEERS INC, ( "COl 1_'- RACTOR" herein).
RECITALS
WHEREAS, CONTRACTOR represents CONTRACTOR is experienced, well
qualified and a specialist in the field of preparing an update for the 2010 Urban Water
Management Plan; and
NOW, THEREFORE, incorporating the foregoing recitals herein, CITY and
CONTRACTOR mutually agree as follows:
1, SCOPE OF WORK. The scope of work is described as: preparation of 2010
update to the Urban Water Management Plan (UWMP) for both the City's Wholesale and
Retail Water Systems in accordance. The scope of work shall include all items and
procedures necessary to properly complete the task CONTRACTOR has been hired to
perform, whether specifically included in the scope of work or not.
2, COMPENSATION. Compensation for all work, services or products called
for under this Agreement shall consist of a total payment of Thirty -One Thousand Dollars
($31,000.00) which shall be paid for completed services after receipt of an itemized invoice
approved by the Water Resources Manager or his designee. The compensation set forth
in this section shall be the total compensation under this Agreement including, but not
limited to, all out -of- pocket costs and taxes. CITY shall pay only the compensation listed
unless otherwise agreed to in writing by the parties.
3. PAYMENT PROCEDURE. CONTRACTOR shall be paid for services
rendered after receipt of an itemized invoice for the work completed and approved by CITY
in accordance with the terms of this Agreement. Payment by CITY to CONTRACTOR shall
be made within thirty (30) days after receipt and approval by CITY of CONTRACTOR's
itemized invoice.
4. KEY PERSONNEL, CONTRACTOR shall name all key personnel to be
assigned to the work set forth herein. All key personnel shall be properly licensed and
have the experience to perform the work called for under this Agreement. CONTRACTOR
shall provide background for each of the key personnel including, without limitation,
resumes and work experience in the type of work called for herein. CITY reserves the right
to approve key personnel. Once the key personnel are approved CONTRACTOR shall not
change such personnel without the written approval of CITY.
SA2010 CONTRACTS \Stetson UWMP Ind contract.doc
January 7, 2010
- -Page 1 of 7 Pages --
L
dr) sm il! \'vritil-ia by IN'r) vVo,,-k w:!,!! b,, fl -le
execut,c,ld! by CITY.
lb
AF-iy iCl
special and ,nd24rcl, specification,- V, squess I for rop-sal s
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Qualffic,,.''Lions and t1hereta relati"If" to this Agreeiriont ar-(-,� incori.-)orciled )y
reference as though fully set forth.
7. NO WAIVER OF DEFAULT. The failure of any party to enforce against
another party any provision of this Agreement shall not constitute a waiver of that party's
right to enforce such a provision at a later time, and shall not serve to vary the terms of this
Agreement.
8, LICENSES. CONTRACTOR shall, at its sole cost and expense, keep in
effect or obtain at all times during the term of this Agreement any licenses, permits and
approvals which are legally required for CONTRACTOR to practice its profession. If a
corporation, at least one officer or key employee shall hold the required licenses or
professional degrees. If a partnership, at least one partner shall hold the required
licensees or professional degrees.
9. STANDARD OF PERFORMANCE. All work shall be performed in
conformity with all legal requirements and industry standards observed by a specialist of
the profession in California.
10. MERGER AND MODIFICATION. This contract sets forth the entire
Agreement between the parties and supersedes all other oral or written representations.
This contract may be modified only in writing and signed by all the parties. If any
modification of this Agreement results in total compensation which exceeds Forty
Thousand Dollars ($40,000.00), such modification must be approved by the City Council.
11. EXHIBITS. In the event of a conflict between the terms, conditions or
specifications set forth in this Agreement and those in exhibits attached hereto, the terms,
conditions, or specifications set forth in this Agreement shall prevail. All exhibits to which
reference is made in this Agreement are deemed incorporated in this Agreement, whether
or not actually attached.
12. TERM. Unless terminated sooner as set forth herein, this Agreement shall
terminate on December 1, 2010 (date).
13. TERMINATION. This Agreement may be terminated by any party upon
Ten 10 ) days' written notice, served by mail or personal service, to all other
parties.
S: \2010 60
January 7, 2010
- -Page 2 of 7 Pages --
14. COMPLIANCE 1,MTH ALIT, RAW %°. CONTRACTOR shall, at CONTF,4CTOR's
sole cost, comply with all of the requirements of Municipal, State;, and Federal a uthioritie s
now in force, or which may herea7`tear [,c in forc:,, pertaining to this Agreement, pan,! sha'I
faithfully observe in all activities relating to or r,i owing out of this Agreement all (Municipal
ordinani�ces and Stato and I "ederal stLIwiL( .), rules or regul, �Jons, and permitting
requirerri nts now in force o which may her cl' -,it }r be in force including, without lin d atiorf,
obtaining a City of Bakersfield business tax certificate: (Bakersfield (Municipal Code
Chapter 5.02) where required.
15, INDEPENDENT CONTRACTOR. This Agreement calls for the performance
of the services of CONTRACTOR as an independent contractor. CONTRACTOR is not an
agent or employee of the CITY for any purpose and is not entitled to any of the benefits
provided by CITY to its employees. This Agreement shall not be construed as forming a
partnership or any other association with CONTRACTOR other than that of an
independent contractor.
16. DIRECTION. CONTRACTOR retains the right to control or direct the
manner in which the services described herein are performed.
17. EC0U PMENT. CONTRACTOR will supply all equipment, tools, materials
and supplies necessary to perform the services under this Agreement.
18. INSURANCE. In addition to any other insurance or bond required underthis
Agreement, the CONTRACTOR shall procure and maintain for the duration of this
Agreement the following types and limits of insurance ( "basic insurance requirements ")
herein:
18,1 Auttomobuje jlgbljlty ��, providing coverage on an occurrence
basis for bodily injury, including death, of one or more persons, property damage and
personal injury, with limits of not less than One Million Dollars ($1,000,000) per
occurrence; and the policy shall:
18.x,1 Provide coverage for owned, non -owned and hired autos.
118,2 Broad forums commerclartj generrall jlabujutty insurance, unless
otherwise approved by the CITY's Risk (Manager, providing coverage on an occurrence
basis for bodily injury, including death, of one or more persons, property damage and
personal injury, with limits of not less than One Million Dollars ($1,000,000) per
occurrence; and the policy shall:
18.2.11 Provide contractual liability coverage for the terms of this
Agreement.
18.2.2 Provide products and completed operations coverage.
SA2010 CONTRACTS1Stetson UWMP Ind contract.doc
January 7, 2010
-- Page 3 of 7 Pages --
L I i
can 'additional ij,,--�U,,,,- :( rlCldr4C' 1'1 i I
1 L in j,- v, r of th
G;1 t it's nn El' vor, council;
V01; rite.,Prs.
with !hills anc.
c'n-'Ployel-'s lilahilitj, ii'lsurancu v"'it-h lirnit"', of less, ',!'-,,an Cin: -., Dolars ($1,000,000)
per occurrence; and the policy shall cc..,ntain a waiv,:,r i:)f subrcoq,_%tionl infavor of the City, iL;
mayor, council, officers, agents, employees and volunteers.
ISA All policies required of the CONTRACTOR shall be primary insurance
as to the CITY, its mayor, council, officers, agents, employees, or designated volunteers
and any insurance or self-insurance maintained by the CITY, its mayor, council, officers,
agents, employees, and designated volunteers shall be excess of the CONTRACTOR's
insurance and shall not contribute with it.
18.5 Except for workers' compensation, insurance is to be placed with
insurers with a Best's rating as approved by CITY's Risk Manager, but in no event less
than A-VII. Any deductibles, self-insured retentions or insurance in lesser amounts, or
lack of certain types of insurance otherwise required by this Agreement, or insurance rated
below Best's A-:VII, must be declared prior to execution of this Agreement and approved
by the CITY in writing.
18.6 Unless otherwise approved by CITY's Risk Manager, all policies shall
contain an endorsement providing the CITY with thirty (30) days written notice of
cancellation or material change in policy language or terms. All policies shall provide that
there shall be continuing liability thereon, notwithstanding any recovery on any policy.
Copies of policies shall be delivered to CITY on demand.
18.7 The insurance required hereunder shall be maintained until all work
required to be performed by this Agreement is satisfactorily completed as evidenced by
written acceptance by the CITY.
18.8 The CONTRACTOR shall furnish the City Risk Manager with a
certificate of insurance and required endorsements evidencing the insurance required.
The CITY may withdraw its offer of contract or cancel this contract if certificates of
insurance and endorsements required have not been provided prior to the execution of this
Agreement.
18.9 Full compensation for all premiums which the CONTRACTOR is
required to pay on all the insurance described herein shall be considered as included in
the prices paid for the various items of work to be performed under the Agreement, and no
additional allowance will be made therefor or for additional premiums which may be
required by extensions of the policies of insurance.
S:12010 CONTRACTSIStetson UWMP Ind contract dos
January 7, 2010 Page 4 of 7 Pages --
18.10 It is further understood and agreed by the CONTRACTOR that its
liability to the CITY shall not in any way b(-.1 limited V, or affected by the amount of
insurance obtained and carric,=d by the CONTF,,%CTC11R in connection with this Agreement.
18.11 Unless otherwi,,I'o approved by the CITY, iffany part of the work under
this Agreerniont is sul.)contracted, the "basic insurance requireii1ents" set forth above shall
be provided by, or on behalf o'l, all subcontractors even if the CITY has approved lesser
insurance requirements for CONTRACTOR.
18.12 CONTRACTOR shall provide, when required by CITY, performance,
labor and material bonds in amounts and in a form suitable to CITY. CITY shall approve in
writing all such security instruments prior to commencement of any work under this
Agreement.
19, THIRD PARTY CLAIMS. In the case of public works contracts, CITY will
timely notify CONTRACTOR of third party claims relating to this contract. CITY shall be
allowed to recover from CONTRACTOR, and CONTRACTOR shall pay on demand, all
costs of notification.
20. INDEMNITY. CONTRACTOR shall indemnify, defend, and hold harmless
CITY, its officers, agents and employees against any and all liability, claims, actions,
causes of action or demands whatsoever against them, or any of them, before
administrative or judicial tribunals of any kind whatsoever, arising out of, connected with,
or caused by CONTRACTOR, CONTRACTOR's employees, agents, independent
contractors, companies, or subcontractors in the performance of, or in any way arising
from, the terms and provisions of this Agreement whether or not caused in part by a party
indemnified hereunder, except for CITY's sole active negligence or willful misconduct.
21. EXECUTION. This Agreement is effective upon execution. It is the product
of negotiation and all parties are equally responsible for authorship of this Agreement.
Section 1654 of the California Civil Code shall not apply to the interpretation of this
Agreement.
22. NOTICES. All notices relative to this Agreement shall be given in writing
and shall be personally served or sent by certified or registered mail and be effective upon
actual personal service or depositing in the United States mail. The parties shall be
addressed as follows, or at any other address designated by notice:
CITY- CITY OF BAKERSFIELD
Water Resources Department
1000 Buena Vusta Road
Bakersfield, CA 93311
(661) 326-3715
S12010 CONTRACTS\Stetson UWMP Ind contract.doc
January 7,2010
- -Page 5 of 7 Pages --
Govinai, C:; t,1 S,iY24
21 GOV" "Fl W(': [JV,.`V% Thin of thc
lam" Wi!i (?,"Ven
va! idity chi F tiller Agree rnent, its i nterpretcaAl on a nd P,nv I itigati on an si ng in ai ill
j y
way from this Agreement shall be brought in Kern County, California.
24. FUR THIER ASSURANCES. Each party shall execute and deliver such
papers, documents, and instruments, and perform such acts ac-, are necessary of
appropriate, to implement the terms of this Agreement and the intent of the parties to this
Agreement.
25. ASSIGNMENT. Neither this Agreement, nor any interest in it may be
assigned or transferred by any party without the prior written consent of all the parties.
Any such assignment will be subject to such terms and conditions as CITY may choose to
impose.
26. BINDING EFFECT. The rights and obligations of this Agreement shall inure
to the benefit of, and be binding upon, the parties to the contract and their heirs,
administrators, executors, personal representatives, successors and assigns, and
whenever the context so requires, the masculine gender includes the feminine and neuter,
and the singular number includes the plural. This Agreement may be executed in any
number of counterparts, each of which shall be considered as an original and be effective
as such.
27. TITLE TO DOCUMENTS. All documents, plans, and drawings, maps,
photographs, and other papers, or copies thereof prepared by CONTRACTOR pursuant to
the terms of this Agreement, shall, upon preparation, become the property of the CITY.
28. ACCOUNTING RECORDS. CONTRACTOR shall maintain accurate
accounting records and other written documentation pertaining to all costs incurred in
performance of this Agreement. Such records and documentation shall be kept at
CONTRACTOR's office during the term of this Agreement, and for a period of three years
from the date of the final payment hereunder, and said records shall be made available to
CITY representatives upon request at any time during regular business hours.
29. CORPORATE AUTHORITY. Each individual signing this Agreement on
behalf of entities represent and warrant that they are, respectively, duly authorized to sign
on behalf of the entities and to bind the entities fully to each and all of the obligations set
forth in this Agreement.
SA2010 CONTRACIS'lStetson UWMP Ind contract. dcc
January 7, 2010
- -Page 6 of 7 Pages --
30. 'TAX IN, UM8ERS.
CONI.TIeACTOR's Federal Tax ID Number 94- 252155
CONTRACTOR is a corporation? Yes____X r� No- .____a- .._.__
(1= 'leas(; chock one.)
31. I EGN—IN T'EREST. No officer or employee of the CITY shall hold any interest
in this Agreement (California Goverment Code section 1090).
32. RESOURCE ALLOCATION. All obligations of CITY under the terms of this
Agreement are subject to the appropriation and allocation of resources by the City Council.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed, the day and year first -above written.
• :.
HARVEY L. HALL
Mayor
APPROVED AS TO FORM:
VIRGINIA GENNARO
City Attorney
Insurance:
APPROVED AS TO CONTENT:
WATER RESOURCES DEPARTMENT
JOHN W. STINSON
Assistant City Manager
COUNTERSIGNED:
NELSON SMITH
Finance Director
"CONTRACTOR"
STETSON ENGINEERS, INC.
in
Type or Print Na
Title:
SA2010 CONTRACTS \Stetson UWMP Ind contract.doc
January 7, 2010
-- Page 7 of 7 Pages --
Attachment: Exhibit A
rvi -08 -003
December 11, 2009
Mr. Mark Lambert
City of Bakersfield
Water Resources Department
1000 Buena Vista Road
Bakersfield, California 93311
SUBJECT: Urban Water Management Plan 2010 Update
Dear Mr. Lambert:
Stetson Engineers Inc. (Stetson) is pleased to submit this Proposal to the City of
Bakersfield (City) for the preparation of the 2010 update to the Urban Water
Management Plan (UWMP) for both the City's wholesale water system and the retail
water system. The wholesale UWMP was last updated in July 2003 while the retail
UWMP was last updated in November 2007. In accordance with the Urban Water
Management Planning Act, Sections 10617 and 10621 of the California Water Code
(enclosed as Attachment A), each urban water supplier providing water for municipal
purposes either directly or indirectly to more than 3,000 customers or supplying more
than 3,000 acre -feet of water annually, shall prepare, update and adopt its urban water
management plan at least once every five years on or before December 31, in years
ending in five and zero. The 2010 update to both of the UWMPs is due no later than
December 31, 2010.
The California Department of Water Resources (DWR), Office of Water Use
Efficiency and Transfers (OWUE) website indicated "it is likely that the 2010 UWMP
Guidebook will be available in late 2009 or early 2010." More recently Stetson was
advised the 2010 Guidebook may not be available until early spring 2010.
Consequently, unless new legislation is enacted, the requirements for the 2010 UWMP
update are essentially the same as the 2005 UWMP. However, as the result of any new
legislation changing the requirements included in the 2010 UWMP Guidebook,
amendments to the Scope of Work of this Proposal may be necessary.
The California Water Code, Article 2, ( §10631- 10635) requires the UWMP to
include the following basic items:
A description of the service area;
Mr. MaF
Dec(, - m!,)
Page 2
A description cif the existing and plam-ied sources of Supply and the
reliability of those sources during an average water year, a single
dry year and multiple dry years;
A description of existing groundwater management activities;
A description of opportunities for exchanges or transfers of water;
Historic and projected water use;
A description of Demand Management Measures;
Discussion of an Urban Water Shortage Contingency Plan and
analysis;
® Discussion of the opportunity to use recycled water.
Each of these requirements is addressed in the tasks listed under the "Project
Approach" heading in this Proposal. Separate reports will be prepared for the
wholesale and retail UWMPs.
Water suppliers are required to coordinate the preparation of the UWMP update
with other water suppliers and appropriate agencies in the area. All water suppliers are
required to notify cities and counties in their service area of the opportunity to submit
comments regarding the UMWP during the update process. A copy of the draft 2010
UWMP plan must be made available for public review during normal business hours
and the urban water supplier is required to provide cities and counties 60 days notice of
a Public Hearing. As a wholesale supplier your customers may refer to your UWMP
and water supply reliability to develop their UWMPs. Retail suppliers which receive
water from the City wholesale water system will need to complete a draft UWMP by the
end of September in order to adopt those plans by December 2010. Consequently, it is
suggested the City's wholesale water system draft UWMP should be made available for
public review no later than June 2010. Water suppliers are required to file their
UWMPs, or amendments thereto, with the DWR and any City or county within which the
supplier provides water, no later than 30 days after adoption. UWMPs are reviewed by
DWR staff to determine compliance with the requirements of the Urban Water
Management Planning Act. Results of the DWR review are provided to urban water
suppliers through a review letter. DWR provides a Legislative Report to the California
Legislature summarizing the status and outstanding elements of the UWMPs.
PROJECT UNDERSTANDING
The Urban Water Management Planning Act was established by Assembly Bill
797 in 1983 and amended on numerous occasions; most recently in 2004. In particular,
Assembly Bill 11X amended the Urban Water Management Planning Act by including a
requirement for a Water Shortage Contingency Plan in 1991.
Mr. Dark Lambert
December 11, 2009
Page 3
Several amendments have been made to the Urban Water Management Planning Act.
Section 10631(b) has been expanded to require additional information on groundwater
basin management and reliability of supply. Section 10631 (h & i) were added and
requires additional information on water supply projects, including the use of
desalination. Emphasis on the potential use of recycled water is also included in
Section 10633.
Stetson's goal is to develop seperate UWMPs for both the City of Bakersfield
wholesale and retail Water System that addresses all aspects of the UWMP including a
description of the water system; past, present and proposed water demands; sources of
supply; existing water conservation activities; a water shortage contingency plan; and
potential use of recycled water. Stetson intends to provide the City of Bakersfield with
two seperate up -to -date, comprehensive UWMP that meets all of the State's
requirements.
Stetson has outlined the following principal work tasks and deliverables that are
applicable to both UWMPs.
Task CoUlcct and Review AvaHaNe Data (Section 106311 a,b,c,d,c9 10636)
Prior to beginning work, Stetson, and the City of Bakersfield staff will hold a
kickoff meeting to develop schedules, review the 2005 UWMP submitted to DWR and
discuss areas requiring update, obtain water system data, identify critical work items,
establish Stetson -City of Bakersfield staff coordination, and plan and coordinate the
general execution of the work. Stetson will review the existing data on the City of
Bakersfield Wholesale and Detail water systems including water supply and demand,
water conservation programs, water use restrictions and ordinances, and water system
revenues and expenses. Stetson will utilize information already compiled and included
in the 2005 UWMP and make appropriate modifications to expedite the 2010 UWMP
update process.
Stetson will evaluate water supply reliability. Stetson will review the 2005 UWMP
and update the one -year and three -year worst -case water supply scenarios as
appropriate. In addition, Stetson will review the potential availability and use of recycled
water.
N I .
1, 20N
Page A
Stetson will evalua,'e water de.rilarid tre',nds and estiFri to \,vaier dern,,andS fd)r tli;i
next 2.0 years, in conjunction with the City of Bakersfield staff. Estimated demands wilt
be compared to the one -year and three -year worst -case supply scenarios to identify
potential water supply shortages, if any. The wholesale and retail UV'/MPs previously
prepared contained projections through at least 2030 (20 years). In is anticipated the
2010 update will not require a significant amount of work to update this information.
Task 2 Evaluate Water Demand fanageent Measures (Section 10631
Stetson will evaluate the City of Bakersfield wholesale and retail water system
existing water demand management measures and ordinances with particular emphasis
to those measures listed under Section 10631 (f)(1) of the Urban Water Management
Planning Act. All water demand management measures listed in the Urban Water
Management Planning Act will be addressed in the UWMPs. Stetson will work with the
City of Bakersfield staff to identify other demand management measures which
potentially may be implemented.
Task 3 Review and Evaluate Potential Water Sources (Section 10631 i;
Section 10633)
Stetson will work with the City of Bakersfield staff to evaluate the potential for
development of desalinated water and evaluate the potential use of recycled water.
Stetson will investigate potential sources of recycled water and will work with the City of
Bakersfield staff to develop a list of potential uses of recycled water.
Task 4 Update Water Shortage Contingency Plan (Section 10632)
Stetson will review the City of Bakersfield wholesale and retail water system
Water Shortage Contingency Plan. Stetson will compare projected water demands to
worst -case water supply scenarios to identify potential water supply shortages. Stetson
will work with the City of Bakersfield staff to develop water shortage stages of action,
water use reduction goals for each stage, and water use restrictions. Stetson will
provide general revenue and expenditure analysis to evaluate potential revenue
decreases during water conservation periods. Stetson will work with the City of
Bakersfield staff to develop mechanisms to measure actual water conservation.
Stetson will assist with preparation of a draft resolution adopting the Water Shortage
Contingency Plan including provisions to implement the Water Shortage Contingency
Plan.
Mr. Mark Lambert
December 11, 2000
Page 5
Task 5 - Prepare Urban W I
Stetson will use data developed in Tasks 1 through 4 to prepare the 2010 UWMP
update for both the City of Bakersfield wholesale and retail water system. This task
includes coordination with the City of Bakersfield staff to address all comments
received.
f= stir�lat�.i E:3�icicict
Wl ol�sle v ✓tcr sYstcift
The work assignment can be accomplished based upon a not -to- exceed budget
of $114,000, which includes a kickoff meeting, review of the City of Bakersfield's
comments on the draft, five draft reports and five final reports. Stetson will bill the City
of Bakersfield on an hourly basis for time required to complete the UWMP. Stetson's
Standard Pee Schedule is included as Attachment B. In addition, Stetson is prepared to
assist the City of Bakersfield with the following optional work tasks.
(�'rnti0o 11s
1. Assist the City of Bakersfield with the public hearing process, which
includes attendance at the public hearing and preparing the public hearing
notice. This work will be invoiced in a time and material basis based on
the time and fee schedule attached.
2. Copy and mail the adopted 2010 UWMP to ®WR and government
agencies, such as cities and counties. This work will be invoiced in a time
and material basis based on the time and fee schedule attached.
3. In the event the City of Bakersfield elects to prepare its 2010 UWMP with
in -house staff, Stetson is prepared to assist the City of Bakersfield staff on
specific aspects of the 2010 UWMP. This work will be invoiced in a time
and material basis based on the time and fee schedule attached.
4. As a wholesaler, the City of Bakersfield may be interested in providing a
workshop for its retail customers. Stetson is prepared to develop and
k4l,. Mark k_amher�
Decernher 11, 20 0 F
Page 0
presei �'L such a workshop, and work will be invoiced on a time and material
basis.
Retail water system
The work assignment can be accomplished based upon a not -to- exceed budget
of $17,000, which includes a kickoff meeting, review of the City of Bakersfield's
comments on the draft, five draft reports and five final reports. Stetson will bill the City
of Bakersfield on an hourly basis for tirne required to complete the UWMP. Stetson's
Standard Fee Schedule is included as Attachment B. In addition, Stetson is prepared to
assist the City of Bakersfield with the following optional work tasks.
Options
_
Assist the City of Bakersfield with the public hearing process, which
includes attendance at the public hearing and preparing the public hearing
notice. This work will be invoiced in a time and material basis based on
the time and fee schedule attached.
2. Copy and mail the adopted 2010 UWMP to DWR and government
agencies, such as cities and counties. This work will be invoiced in a time
and material basis based on the time and fee schedule attached.
3. In the event the City of Bakersfield elects to prepare its 2010 UWMP with
in -house staff, Stetson is prepared to assist the City of Bakersfield staff on
specific aspects of the 2010 UWMP. This work will be invoiced in a time
and material basis based on the time and fee schedule attached.
Please feel free to contact Ms. Jenny Arevalo or me should you have any
questions.
Sincerely,
Kevin R. Smead, P.E.
Stetson Engineers Inc.
Water Board Meeting
January 20, 2010
MISCELLANEOUS
A. Tentative 2010 Water Board meeting schedule — For Board Information and Action
SCHEDULED WATER BOARD MEETINGS
JANUARY 2010 THROUGH DECEMBER 2010
_REGULAR MEETING BEGINS @ 2:00 PM =Holidays - City Hall Closed
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