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Home My WebLink About09/19/2014� OFFICE OF THE CITY MANAGER Sept� TO: Honorable Mayor and City Council FROM: Alan Tandy, City Manager�� Subject: Generallnformation Good News: ❖ Domestic water usage (which is defined as metered water sales to singl� and multi-family homes) has decreased by -9.74� when comparinc usage versus August, 2013. The study area was for the City's domestic area only. The data that supports this was filed yesterday September 15th with tr Resources Control Board via their website as a mandate under the stc drought regulations. The Water Resources Department has worked hard to inform the peopl� of ways in which they can save on water. Congratulations to them and working hard and remembering to "Mind the Tap." ❖ Congratulations to Kristina Budak, Luis Topete and Navdip Grewal, w promoted to Civil Engineer IV's to fill the vacancies created by recent � departures. TRIP: �# Madison Street Closure at State Route 58 Motorists are advised that Madison Street will be closed at State I Monday through Friday, September 22-26, 2014. The closure is expected between the hours of 8:30 a.m. and 3:30 p.m. to allow the contractc Route 58 Gap Closure project to work beneath the freeway on tr sPC�ti�n� M�t�ri�ts c��n �1Pt�� r �r�� n�l thP c�l�s� �rP hv ��sin� PithPr l Jn General Info September Motorists should plan to use alternate routes to access State Route 58 a 99 during these hours. Motorists can use the State Route 58/I Interchange, located approximately one mile to the east, or con Brundage Lane for approximately one mile to access northbound or so� Route 99. Council Referrals: Attached are responses to the following Council referrals: • Councilmember Smith o Sound Wall on Via La Madera • Councilmember Maxwell o Response to Questions Regarding payments to Parsons Reports: For your convenience, the following reports are attached: • Streets Division work schedule for the week of September 22nd; • BPD Special Enforcement Unit/Gang Violence August Monthly Repor� • Possible AT&T U-Verse Programming Changes Event Notifications: Attached is the Event Calendar for Rabobank Arena Theater and Conventl AT:cb cc: Department Heads Roberta Gafford, City Clerk • S A K E I� S F I E L D CITY OF BAKERSFIELD PUBLIC WORKS DEPARTMENT MEMORANDUM TO: Alan Tandy, City Manager FROM: Nick Fidler, Public Works Director DATE: September 19, 2014 SUBJECT: Sound Wall on Via La Madera Referral No. 515 Councilmember Smith requested that staff provide information on the hei< of the sound wall section of the Westside Parkway, at Via La Madera that not 10 feet, as was indicated. Staff reviewed the constructed wall near Via La Madera with the Co Management consultant, NV5 (see attached exhibit for specific wall location, green). NV5 confirmed that the wall was constructed in accordance construction plans prepared by AECOM, the project designer. The design o was then reviewed with AECOM and with Parsons, who prepared the noise st� for the wall's construction. Based on those reviews, the wall was de� accordance with the noise study report and the elevation of the top of tl consistent with the noise study report. The constructed wall is 9'8" from the top of the foundation to the top of the foundation does have some dirt on top of the foundation itself so thai measurement between the top of the dirt and the top of the wall is less measurement; however, as stated above, the top of the wall is at the correct consistent with the noise study report. The noise report refers to a height of a v� case a 10 foot high wall, but this is an approximate average height base difference between the top of the wall elevation and the rough, adjacent grc dirt anticipated on the project side of the wall. These wall height identificatic noise report are then further rounded to the nearest two foot increment (8' etc.). :�1�)1111 lllrio, �� ... .. TO: FROM: �� : S U BJ ECT: MEMORANDUM Alan Tandy, City Manager Virginia Gennaro, City Attorney Nelson K. Smith, Finance Director September 15, 2014 Response to Questions Regarding payments to Parsons On Friday, September 12, 2014 Councilmember Maxwell asked sever< regarding City accounting practices and recording of expenditures payments made to Parsons Transportation on various road projects. The q� my responses are provided below. Questions: "I am still very uncomfortable with the approval and accounting of the $7.5 mill are paying Parsons for future services. I never did hear how much we have paid to them up to now and would like to knc amount. I am unfamiliar with an accounting principle by which we approve an expense � hand and it does not get paid out until work is completed on a project. Usua project would get approved and that would be a line item expense. It almost seer we would be approving the same expense twice or paying an additional expense ` realizing or being asked to approve the increase to the total cost of a project. Since how Parson's payment occurred in the past, could I get an accounting of how the a� on the expenses were handled, how they were journalized in the expense specific projects, if those payments did in fact increase the total expense on a proje all of the billing records and payments to Parsons." Responses: The City Council first approved a contract with Parsons Transportation re� On September 14, 2011 the City Council approved another contract v Transportation for $27,665,816 for program delivery, engineering, en support services, preliminary engineering, and coordination/complet environmental document on Centennial Corridor. This contract has beer by the City on three separate occasions, bringing this total contract award to $43,510,276. Of this amount, $42,414,391 has been expensed through J� and there is $1,095,885 remaining on the contract to cover Parsons serv months of July and August. In addition to the two contracts referenced above, the City has enterec smaller contacts with Parsons over the years for work that did not fall withii of the two broader contracts; items such as construction management s design engineering services for specific projects. Payments on these vario� total $4,168,021 through August 2014. So overall, the City has paid Parsons Transportation $90,936,489 from the 21 year through August 2014 for a wide variety of work performed on m projects over multiple fiscal years. Most recently, the City Council approved a$7,538,150 contract w Transportation on September 10, 2014 for continued professional servicE delivery, engineering and environmental support services for the TRIP progr� Procedurally, and in accordance with Generally Accepted Accounting Pi "expense" is only recorded when product or services have been provi satisfaction of the City. The act of the City Council entering into an agreE not create an expense transaction. Expenses are incurred over time completed and invoices are received, reviewed, approved and then paid In the case of capital project expenses, the City Council generally s documentation on three separate occasions during the governmental process. The first time the City Council sees a capital project item is generally wr Council approves a list of capital projects as part of the annual budgE process. At this time there is no expense recorded, but we do establisl amount for the projects, including designated funding sources for the budc The third time the City Council sees a capital project item is when, after wo performed and invoices have been submitted, reviewed and paid, the spE information is placed on the Council agenda (after the fact) to provide with the transaction history of payments made by the City. This is the "r file" report (usually agenda item # 8.b.) placed on the Council agenda e meeting. The "expenses" for contractual obligations are recorded at the 1 are issued to vendors. In the specific case with the various Parsons contracts, steps one and th same as with any other capital project procedure. However, since Parsor on a variety of capital projects at the same time and we don't know from to the next how much work they might do on any one specific project oi month, the funds are not "encumbered" at the time the contract is awarc do closely monitor the project budgets for each TRIP project on a regulc reconcile that information with the contract balance remaining with Parsor Additionally, there is the further complexity of multiple funding sources for projects Parsons works on, with projects being funded at different cost sl between federal and local dollars. The City maintains a very complex sE accounting numbers in coordination of a system of governmental fund ac properly manage and account for the costs of each project; both by fisc over the life of the project. The City generally pays Parsons Transportation on a monthly basis, based "progress" invoices prepared by Parsons staff. These monthly invoices must CalTrans and Federal Highways guidelines for both formatting and co invoices are then reviewed by both Public Works and Finance staff for ac completeness. After those reviews are completed then Finance staff invoice to a variety of funds, expense accounts and project number com properly charge the monthly work performed to the appropriate funding � project categories. So in summary, while the City Council may see an item on three separatE (Budget Adoption / Contract Award / and Payment), we only record an e time for each invoice processed. We believe the City is in full complianc Generally Accepted Accounting Principles and with Governmental Standards. Paqe 1 of 2 STREETS DIVISION — WORK SCHEDULE Week of Sept. 22, 2014 — Sept. 26, 2014 Resurfacinq/Reconstructinq streets in the followinq areas: Reconstructing various streets south of White Ln and west of Old River ResurFacing street in the area south of Berkshire east of So "H" St Grinding streets in the area south of University and east of Columbus Sealing streets in the area north of White Ln and east of Old River Rd Maintenance Grind & Pave on Chester Ave between California and Brundage Ln Reconstruction/ResurFacing in the area north of E. California Ave and west of William: area) Miscellaneous Streets Division projects: Video inspection of City owned Sewer & Storm lines to evaluate condition of pipes Repairing damaged sewer line found during video inspection Miscellaneous concrete repairs throughout the city Dirt work at Mesa Marin for parking lot and playing fields Concrete work on various streets in the area south of E. California Ave and east of Ur of Wilson and east of So "H", south of California and east of Oleander, south Flower a Beale ( all HUD funded areas) Dirt work for PD property room THIS SPACE INTENTIONALLY LEFT BLANK Paqe 2 of 2 STREETS SWEEPING SCHEDULE Monday, September 22, 2014 City areas between 99 Hwy. & Stine Rd. — Panama Ln. & Taft Hwy. Tuesday, September 23, 2014 City areas between Olive Dr. & Downing Ave. — Coffee Rd. & Knudsen Dr./Mohawk S Wy. From Weldon Ave. to Meany Ave. Between W. Columbus St. & 34t" St. — Chester Ave. & San Dimas St. Beween Union Ave. & Madison St. — Casa Loma Dr. & White Ln. Between Westwold Dr. & So. Laurelglen Blvd. — Gosford Rd. & Woodglen Dr. Wednesdav, September 24, 2014 City areas between Snow Rd. & Rosedale Hwy. — Jewetta Ave., west to the City limit. Between Ming Ave. & So. Laurelglen Blvd. — Coffee Rd. & EI Portal / Laurelglen Blvd Thursday, September 25, 2014 Between Snow Rd. & Olive Dr. — Jewetta Ave., east to the canal boundary. Between Olive Dr. & Hageman Rd. — Jewetta Ave. & Calloway Dr. Between Niles St. & Sumner St. — Union Avenue & Beale Ave. Between Sumner St. & E. Truxtun Ave. — Beale Ave. & Brown St. Between Brundage Ln. & E. Belle Terrace St. — Union Ave. & Kincaid St. Between Camino Media & Kroll Wy. — Coffee Rd., west to the PG&E easement. Friday, September 26, 2014 Between Etchart Rd. & Pavilion Dr. -- Calloway Dr., west to the canal boundary. Between Norris Rd. & Olive Dr. — Calloway Dr. & Coffee Rd. Between Olive Dr. & Noriega Rd. — Calloway Dr. & Verdugo Ln. City areas between Coffee Rd./Riverlakes ext. & Allen Rd. — Hageman Rd. & Roseda City areas between Pacheco Rd. & Harris Rd. — Stine Rd. & Wible Rd. I'� �� 1"'� �° r�C+\ � �:. � , JNa. � n�i� I Date: To: From: Subject: BAKERSFIELD POLICE MEMORANDUM September 15, 2014 Alan Tandy, City Manager Greg Williamson, Chief of Police Special Enforcement Unit/Gang Violence Report I have enclosed the Special Enforcement Unit's monthly gang statistics report for August, 2014. Please call if you have any questions. GSW/vrf 42 16 34 43 4 3 0 11 [»_��'� � a��'.� ``. '�" ' '� z "�, _ :'°��-,, � �; BAKERSFIELD POLICE DEPARTMENT SPECIAL ENFORCEMENT UNIT MONTHLY REPORT - AUGUST 2014 Special Enforcement Unit Monthly Stats for August 20 Felony Arrests 88 FI's 10 Searcf Misdemeanor Arrests 12 Citations 70 Court Felony Warrant Probation and Comrr Arrests 388 Parole Searches � Conta Misdemeanor 4 Hrs. Assisting Other 8 Projec Warrant Arrests Department Sections Worke AB109 Arrests - 186.22 72 Supplemental � 58 Hours Reports Patrol AB109 Arrests - Other 69 General Offense 124 Hours Reports Investi Hours In Training 2 Vehicle Reports 2 2014 S 2 2013 S 4 2012 S Guns Seized 102 Patrol Call Response 3 201 1 S Year to Date Special Enforcement Unit Statistics January - August 2014 396 Felony Arrests 275 Misdemeanor Arrests 145 Felony Warrant Arrests 244 Misdemeanor Warrant Arrests 29 AB 109 Arrests - 186.22 739 FI's 131 Citations 2525 Probation and Parole Searches 206.5 Hrs. Assisting Other De artment Sections 492 Supplemental Reports ��o General Of ense � �,. 20 65 783 :• Searc Court Comr Contc Projec WorkE Hours Patrol Hours [»_��'� � a��'.� ``. '�" ' '� z "�, _ :'°��-,, � �; 90 80 70 60 50 40 30 20 10 0 1200 1050 900 750 600 450 300 BAKERSFIELD POLICE DEPARTMENT SPECIAL ENFORCEMENT UNIT MONTHLY REPORT — AUGUST 2014 August 2013-2014 COMPARISON Felony Arrests Misdemeanor Arrests �2013 � �- Guns Seized Search W� � 2014 [»_��'� � a��'.� ``. '�" ' '� z "�, _ :'°��-,, � �; 1400 1200 1000 :�� .�� -�� 200 � 4200 3600 3000 2400 1800 1200 600 BAKERSFIELD POLICE DEPARTMENT SPECIAL ENFORCEMENT UNIT MONTHLY REPORT - AUGUST 2014 2012-2014 YEAR TO DATE COMPARISON Arrests � 2012 Guns Seized �� 2013 Search Warr � 2014 �: 45 .� 35 30 25 20 15 10 � C�; [»_��'� � a��'.� ``. '�" ' '� z "�, _ :'°��-,, � �; BAKERSFIELD POLICE DEPARTMENT SPECIAL ENFORCEMENT UNIT MONTHLY REPORT - AUGUST 2014 YEAR TO DATE GANG VIOLENCE INDEX 2012-2014 2012 2013 2014 �SHOOTINGS �HOMICIDES* J.TI � .l . .l l ' ' l . . ' l l ll l . l t ' ' l ' l l' l [»_��'� � a��'.� ``. '�" ' '� z "�, _ :'°��-,, � �; 14 13 12 10 8 6 5 5 4 2 0 JAN. � BAKERSFIELD POLICE DEPARTMENT SPECIAL ENFORCEMENT UNIT MONTHLY REPORT - AUGUST 2014 GANG RELATED SHOOTINGS - 2012-2014 (YEAR TO DATE ONLY) 7 '� � 11 4 3� 1�� .. 7 2 � 1�� ... 0 �? I�'� � � 6 �5 .1�L JUN. 7 5 �4 � � JUL. s � 6 5 4 3 2 1 0 [»_��'� � a��'.� ``. '�" ' '� z "�, _ :'°��-,, � �; BAKERSFIELD POLICE DEPARTMENT SPECIAL ENFORCEMENT UNIT MONTHLY REPORT — AUGUST 2014 GANG RELATED SHOOTINGS COMPARED TO THE AVERAGE OF THE PREVIOUS 5 YEARS — � 2013 � � � m 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 �2013 Weekly Numbers s � � 7 i N 6 m m � ca �-�+ C S � N 4 .� Ll � Y � GJ L m i GJ �, � 2014 �Previous 5 Years (2008-2012) Averac 3 2 I�-� _ _ � _ � _ � � N � � 0 0 s �, N f0 � � 5 � a' 4 c � 0 0 � N � 0 3 � a� � E � z 2 1 0 24 25 26 � 2011 Weekly Numbers [»_��'� � a��'.� ``. '�" ' '� z "�, _ :'°��-,, � �; BAKERSFIELD POLICE DEPARTMENT SPECIAL ENFORCEMENT UNIT MONTHLY REPORT - AUGUST 2014 2011- 2014 Shooting Comparison to date - 12 Week Time Frame 27 28 29 30 Week of the Year 31 �2012 Weekly Numbers �2013 Weekly Numbers 32 33 ;� = 2014 � at&t � September 11, 2014 City Manager Alan Tandy City of Bakersfield 1600Truxtun Avenue BAKERSFIELD, CA 93301 Re: U-verse TV° Programming Changes Dear City Manager Tandy, AT&T U�verse Possible U-verse TV Programming Changes AT&T's contracts with programmers for the content displayed on our U-verse TV° service periodically expire, or may be terminated, but are usually re-negotiated or extended with no interruption or change for our U- verse members. Additionally, from time to time it is necessary to change channel line-ups as well as television package contents. The programming changes set forth below may occur as follows: September 2014: As previously noticed, AT&T's contract with the programmer for the following channels is set to expire. While these channels will continue to be available to U-verse members so long as AT&T has the rights to carry them, if a reasonable agreement cannot be reached with the programmer the programming will no longer be available. AT&T may modify the channel location for the programming by moving them from their current channel location to a channel between 9501-9599, and if a reasonable longer term agreement cannot be reached with the programmer, we may lose the rights to carry them (listed in alphabetical order) in or after September 2014: Canal Once (channel 3011), CBTV Michoacan (channel 3067), HRTV (channel 672), Mexico 22 (channel 3022), Outdoor Channel (channel 680 and 1680 in HD), and Star India (channel 3706). Effective September 30, MTV Arabia (channel 3738) will no longer be distributed by the programmer and therefore will no longer be available on the U-verse platform. November 2014: AT&T's contract with the programmer for the following channels is set to expire. While these channels will continue to be available to U-verse members so long as AT&T has the rights to carry them, if a reasonable agreement cannot be reached with the programmer the programming will no longer be available. AT&T may modify the channel location for the programming by moving them from their current channel location to a channel between 9501-9599, and if a reasonable longer term agreement cannot be reached with the programmer, we may lose the rights to carry them (listed in alphabetical order) in or after November 2014: Bloomberg Television (channel 222), CCTV-4 (channel 3603), Channel One Russia (channel 3882), CTI-Zhong Tian (channel 3604), MBC America (channel 3643), N Polonia (channel 3862), NBe (channel 3638), TVB-V (channel 3664), TVSMONDE (channel 3832), World Fishing Network HD (channel 1679 in HD), and ZEE TV (channel 3702). Customers will be provided with written notification of the above: customer bills include a message referring them to the Legal Notices in USA Today on the first and third Tuesday of each month, and to the AT&T website www.att.com/U-versepro�ramin�changes, for information on programming changes. If you have any questions, please contact your local AT&T External Affairs manager, Rich Roche on 213-743- 7044. Sincerely, ��+�i�- ��,�� < Vice President — Regulatory Affairs 2 BOX OFFICE HOURS Mon-Fri 10 AM - 5 PM Closed Saturday & Sunday (Excluding Event Days) TICKETMASTER LOCATIONS Walmart - 2601 Fashion Place Walmart - 6225 Colony Street Walmart - 8400 Rosedale Hwy CHARGE-BY-PHONE 1-800-745-3000 GROUP SALES INFORMATION 661-852-7309 SEASON TICKET INFORMATION Bakersfield Condors 661-324-PUCK (7825) www.bakersfieldcondors.com Bakersfield SymphonX 661-323-7928 www.6SOnow.org Bakersfield Community Concert Association �4�1.�R9.�d7R - � Rabobank � ARENA September 4-7 - Ringling Bros Circus: Legends $80, $40, $23, $18 On Sale Now - Rabc � THEA7 September 17 - Tyler Perry's H $57.50, $52.50 October 4 - Bakersfield Sympl October 11 - Guns `n Hoses Boxing 6:00 PM $45, $35, $30, $20 $33, $28, $23, $18, $13, $8 On Sale Now NOV@CT1I�@C � J� — Joan Sebastian 8 Los Tigres Del Norte $:00 PM $155, $127, $77, $62, $52 On Sale Now November 22 - PBR Velocity Tour $75, $60, $45, $20, $15 May 7-10 - Marvel Universe Live! $150, $100, $50, $40 7:00 PM On Sale Now On Sale Now bright house ; NETWORKS �� AMPHITHEATRE ��T^^ September 13 - Starship $12.50 October 4 - Bluffett ci� �n 8:00 PM On Sale Now 8:00 PM (ln Cnlc Aln�u October 14 - Straight No Chas $47, $37, $27 January 22 - So You Think You C $63, $47, $37