HomeMy WebLinkAbout09/25/2014
B A K E R S F I E L D
Staff: Committee Members Chris Huot, Assistant to the City Manager Jacquie Sullivan, Chair Caleb Blaschke, Management Assistant Bob Smith Willie Rivera
SPECIAL MEETING OF THE
COMMUNITY SERVICES COMMITTEE
of the City Council - City of Bakersfield
Thursday, September 25, 2014 – 12:00 p.m.
City Hall North
1600 Truxtun Avenue, Bakersfield, CA 93301
First Floor, Conference Room A
A G E N D A
1. ROLL CALL
2. ADOPT MAY 1, 2014 AGENDA SUMMARY REPORT
3. PUBLIC STATEMENTS
4. NEW BUSINESS
A. Committee Discussion and Recommendations Regarding the Centennial
Plaza Bricks – Tandy
5. DEFERRED BUSINESS
A. Update Regarding the Installation of Artwork Along the Westside Parkway,
Entry Monument for Hwy 58, and Murals on the Kern River Parkway Bridges –
Blaschke
6. COMMITTEE COMMENTS
7. ADJOURNMENT
B A K E R S F I E L D
BáB V{Ü|á [âÉà Committee Members:
Chris Huot, Assistant to the City Manager Jacquie Sullivan, Chair
Bob Smith
Willie Rivera
AGENDA SUMMARY REPORT
REGULAR MEETING OF THE
COMMUNITY SERVICES COMMITTEE MEETING
Thursday, May 1, 2014
12:00 p.m.
City Hall North
First Floor - Conference Room A
1600 Truxtun Avenue, Bakersfield CA 93301
The meeting was called to order at 12:00 P.M.
1. ROLL CALL
Committeemembers Present:
Councilmember Jacquie Sullivan, Chair
Councilmember Bob Smith
Councilmember Willie Rivera
Staff Present:
Steven Teglia, Asst. to the City Manager Virginia Gennaro, City Attorney
Rhonda Smiley, Asst. to the City Manager Andy Heglund, Deputy City Attorney
Chris Huot, Asst. to the City Manager Nick Fidler, Interim Public Works Director
Caleb Blaschke, Management Assistant Ted Wright, TRIP Manager
Dianne Hoover, Rec. & Parks Director Bill Knoetgen, TRIP Program Manager
Darrin Budak, Asst. Rec & Parks Director Janet Wheeler, TRIP Community Outreach
Others Present:
Brad Cole, Caltrans Landscape Architect Theo Douglas, Bakersfield Californian
David Taylor, Keep Bakersfield Beautiful
2. ADOPT APRIL 3, 2014 AGENDA SUMMARY REPORT
Adopted as submitted.
3. PUBLIC STATEMENTS
None
Community Services Committee Meeting
Agenda Summary Report
Thursday, May 1, 2014
Page 2
4. NEW BUSINESS
A. Discussion and Recommendation Regarding the Installation of Artwork Along the
Westside Parkway
Assistant to the City Manager Rhonda Smiley stated Councilmember Smith
requested the committee discuss the concept of installing artwork along the
Westside Parkway. She also noted that approval from Caltrans would be
required because the Westside Parkway will be under their jurisdiction in the
future.
1) Presentation by Caltrans Landscape Architect, Brad Cole
Mr. Brad Cole, Caltrans District 6 Senior Landscape Architect presented the
committee with several examples of transportation art from throughout the
State, including projects in Fresno, San Diego, San Bernardino, Los Angeles, and
Chico. He also provided details regarding the process of incorporating
roadway artwork and funding.
Committee member Bob Smith asked if there have been any recent requests
for transportation art projects.
Mr. Cole stated there have been no recent requests. Caltrans policy requires
any transportation artwork be proposed and maintained by the city. The city
can then contract with an artist.
There are two phases in the process: an initial phase and a permit phase.
During the initial phase, a city submits their concept and Caltrans then does a
study for comments from traffic safety and maintenance staff. During the
permit phase, the city submits an application and Caltrans addresses the
zoning and safety aspects of the request.
Committee member Willie Rivera inquired about funding.
Mr. Cole stated Caltrans does not fund transportation art, and any funding
source would need to be identified by the city requesting the artwork.
Committee Chair Jacquie Sullivan stated artwork ideas and possible locations
would need to be identified in order to explore any funding sources.
2) Staff Comments
Management Assistant Caleb Blaschke presented the committee with several
examples of transportation art from Wilcox, Marana, and Tucson, Arizona, and
Las Vegas, Nevada. Arizona allocates 1% of Capital Improvement Projects (CIP)
funding to transportation art, and Nevada attributes up to 3% of CIP funding for
its art work.
Community Services Committee Meeting
Agenda Summary Report
Thursday, May 1, 2014
Page 3
In Arizona, the city works with the local arts council and bids out for a variety of
renditions to be submitted by several artists, with the Transportation Agency
having final approval of the artwork.
Mr. Cole also stated incorporating artwork into structures already in place
makes them part of a system which has been designed to meet specific safety
requirements. Areas with large clear zones are viable options, while areas with
minimal clear zones are limited due to safety. Artwork in the median areas is not
allowed.
Committee member Rivera requested staff to also explore artwork options
along the bike path.
Acting Public Works Director Nick Fidler stated Keep Bakersfield Beautiful (KBB)
has a program for mural arts which could be an option for the bike path. He
also stated that artwork located at interchanges would provide the most safety
for workers maintaining it. Artwork requiring low maintenance and is self-
weathering would be great options.
Committee member Smith made a motion to continue to explore the possibility
of installing artwork along the Westside Parkway. The motion was unanimously
approved.
Committee member Rivera requested staff explore the possibility of installing an
entry monument on State Route 58 near Tehachapi as well.
5. COMMITTEE COMMENTS
None
6. ADJOURNMENT
The meeting adjourned at 12:38 P.M.
cc: Honorable Mayor and Council
OFFICE OF THE CITY MANAGER
MEMORANDUM
September 23, 2014
TO: Community Services Committee
Jacquie Sullivan, Chair
Willie Rivera
Bob Smith
FROM: Caleb Blaschke, Management Assistant
SUBJECT: Centennial Plaza Bricks and Tiles
On August 13, 2014, staff presented City Council with issues that face the City at
Centennial Plaza regarding the bricks, tiles, and granite slabs, and recommended
the issues go to the Community Services Committee for further discussion.
Background:
In 1998 the Centennial Plaza (Plaza) opened as part of the City’s 100th year
celebration. Many engraved bricks, tiles, and granite surfaces were purchased
by the public and installed as part of the development of the Plaza. The Plaza
serves as the main entry point to the Arena, Theater and Convention Center
complex. The Plaza drew an estimated 300,000 visitors last year alone.
Since 1998 many bricks, tiles, and granite slabs have deteriorated primarily due
to the Plaza’s continuous usage from its visitors and impact from the fountain
water. In addition, various tree roots have lifted tree grates. As a result, potential
tripping hazards now exist for visitors (Attachment 1). In fact, some bricks and
tiles that were badly broken have been replaced over the years. Please be
advised that no assurances were issued by the City regarding the replacement
or perpetuity of the installed bricks, tiles, and granite slabs. In addition, not all
engraved surfaces can be identified as to who purchased them, either due to
deterioration or the nature of the inscription.
The bricks, tiles, granite slabs, and large red pavers were installed on a sand bed
with silt sand swept into the joints to secure them in place. Later on, other
surfaces were installed in a mortar bed. In time the silt sand has washed out
causing the tiles and bricks to shift, which has created additional damage. The
original bricks are clay, which is susceptible to breaks. The teal and red tiles are
¼” thick glued to a 12”x 12” concrete paver which is 2” thick.
Community Services Committee
September 23, 2014
Page 2
This report outlines the existing issues and subsequent recommendations to
mitigate the respective issues at the Plaza regarding the bricks, tiles, and granite
slabs. Staff recommends a comprehensive approach through implementing the
following recommendations.
Recommendations:
Recommendation #1: Relocate and Replace Bricks
Several areas in the Plaza contain non-engraved bricks that are in poor
condition. Staff recommends replacing the non-engraved bricks with colored
and stamped concrete. This action ensures that the non-engraved bricks are
not compromised in the future. In some cases, the engraved bricks (including
tiles) can be relocated to less-traveled areas as well. Many areas that contain
existing bricks will be left in place, including 1) the circle of bricks around the
fountain, and 2) the bricks that parallel Truxtun Avenue.
There are engraved bricks near the entry to the Arena along N Street and near
the Plaza center. These bricks can be relocated to an area that is highly visible
and near the stage. This recommendation helps preserve the bricks and ensures
the safety of individuals who visit the Arena (Attachment 2: Figures A, B, and C).
Recommendation #2: Patch Bricks
Numerous engraved bricks have chipped corners. For these particular bricks,
staff recommends applying a patching agent to fill the void. As a sample, staff
has recently applied this patching agent to a limited number of bricks. The
sample results can be found as Attachment 3.
Recommendation #3: Re-level Granite Slabs
Many granite slabs, located under the convention center canopy, are broken
and/or uneven. Staff recommends re-leveling the uneven granite slabs and
replacing them with colored concrete. Staff advises not to replace the broken
granite slabs due to the area’s high volume of visitor traffic and equipment. An
example of the granite slabs can be found as Attachment 2 (Figure F).
Recommendation #4: Replace and Re-engrave Tiles
The surface of many tiles are worn down, difficult to read, and/or stained. The
location of these impacted tiles can be found in Attachment 2 (Figure G). Staff
has identified at least 112 broken tiles. As a result, staff recommends having the
names and logos re-engraved on existing replacement tiles for approximately
$30 each for an approximate total cost of $3,360.
Community Services Committee
September 23, 2014
Page 3
Also, staff researched the feasibility of replicating the names on the tiles onto the
wall that separates the Plaza from the office and ticketing area. The cost
estimates for this option range from $83,000 to $163,000 contingent upon the
engraved lettering and/or logos (Attachment 2: Figure H). Staff does not
recommend this option due to the cost.
Recommendation #5: Remove and Replace Trees
The tree roots have grown larger over time, which is causing damage to the
sidewalk and creating uneven walking surfaces. Staff recommends that four
trees along Truxtun Avenue be removed and replaced with Crape Myrtles. The
bricks will not be impacted by the removal of the trees; larger trees will be left in
place. The Crape Myrtles are drought tolerant, and their roots are less likely to
damage walking surfaces. Also, staff recommends removing and replacing two
trees along N Street in front of the Arena entrance (Attachment 2: Figure I).
The City would use its annual contract with Kern Sprinkler to replace the trees.
The total cost for tree removal and replacement would be approximately
$4,050. In addition, other trees along N Street have problems with lifted tree
grates; however, staff will resolve this problem by re-leveling the grates.
Recommendation #6: Replace Fountain
Many of the issues have been caused by the fountain at the corner of Truxtun
Avenue and N Street. The fountain’s overspray has deteriorated many of the
existing bricks, tiles, and granite slabs. Besides the fountain’s water, the area’s
high usage has created uneven pavers and opened gaps on the surface. The
pavers were custom made and attempts have been made by staff to level the
surface with the use of shims.
Another issue is that the public tends to use the fountain as a spray park during
the summer months. The fountain is only treated with chlorine to prevent the
formation of algae, not for the purpose of swimming or bathing.
The final issue relates to the water jets (bores) within the fountain. The bores are
not affixed into the pavers and are often dislodged or removed by the public.
Also, the fountain contains several outer bores that arc towards the center of
the fountain and a center bore that can shoot water about 40 feet into the air.
These feature bores are operated through the use of a secondary booster pump
within the system; however, since this feature has not been used in 8 to 10 years,
a recent evaluation of the booster pump shows many signs of disrepair, which
can have significant replacement costs.
Staff recommends replacing the fountain. Staff has been meeting with RRM
Design who has supplied the City with conceptual drawings along with pricing
to help the City determine the best possible option. Staff recommends two
Community Services Committee
September 23, 2014
Page 4
options based on safety, liability, appearance, and maintenance. Different
aspects of each rendering can be combined to form a completely new
rendering. Below are the costs of the different options. These options can be
found as Attachment 2 (Figure J) and Attachment 4.
Option 1: Traditional Circle Fountain- $235,659
Option 2: Two Half Moons- $186,991
Estimated Costs and Budget:
Estimates for each recommendation were developed upon review of the
existing conditions of the various surfaces on the Plaza by City crews. The
estimates assume City crews will perform the majority of the work. The fountain
concepts and cost estimates were prepared by an outside design firm and
reviewed by City staff. The cost estimate for tile replacement was developed
after consultation with local engraving businesses.
Staff has prepared two total estimates for the project, with the difference
between the two being the different costs associated with the two fountain
designs. The source of funds for the project is to come from funds previously set
aside for the concrete work in the amount of $44,000. The balance of the
funding for the project is proposed to be funded by Facility Replacement
Reserve Funds. The reserve funds are set aside for projects which are urgent in
nature and were not previously budgeted.
Estimated Costs with Fountain Option No. 1
Recommendation Estimated
Cost
Relocate and Patch Bricks and Replace with
Stamped Concrete
$25,000
Relevel Granite Slabs $500
Replace/Reengrave Damaged Teal Tiles $3,360
Replace Trees $4,050
Replace Fountain – Option 1 $235,659
Total $268,569
Community Services Committee
September 23, 2014
Page 5
Estimated Costs with Fountain Option No. 2
Recommendation Estimated
Cost
Relocate and Patch Bricks and Replace with
Stamped Concrete
$25,000
Relevel Granite Slabs $500
Replace/Reengrave Damaged Teal Tiles $3,360
Replace Trees $4,050
Replace Fountain – Option 1 $186,991
Total $219,901
Summary:
This report outlines various recommendations to address the issues at the Plaza
regarding bricks, tiles, and granite slabs. Staff recommends a comprehensive
approach through implementing the said recommendations. Through these
recommendations, hazardous conditions can be reduced at the Plaza without
removing the engraved bricks and tiles. Staff looks for further guidance on these
recommendations in order to begin improvements at the Plaza.
Attachments:
1. Potential Tripping Hazards
2. Centennial Plaza Map
3. Patching Agent on Bricks
4. Fountain Renderings
Attachment 1: Potential Tripping Hazards-Tiles
Attachment 1: Potential Tripping Hazards-Tiles
Attachment 1: Potential Tripping Hazards-Tiles
Attachment 1: Potential Tripping Hazards-Bricks
Attachment 1: Potential Tripping Hazards-Bricks
Attachment 1: Potential Tripping Hazards-Bricks
Attachment 1: Potential Tripping Hazards-Bricks
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Attachment 2: Centennial Plaza Map
Items A, B, C
Item D
Attachment 2: Centennial Plaza Map
Item E
Attachment 2: Centennial Plaza Map
Item F
Attachment 2: Centennial Plaza Map
Item G
Attachment 2: Centennial Plaza Map
Item H
Attachment 2: Centennial Plaza Map
Item I
Attachment 2: Centennial Plaza Map
Item J
Attachment 3: Patching Agent
Attachment 4: Fountain Renderings
Option 1:
Option 2:
OFFICE OF THE CITY MANAGER
MEMORANDUM
September 23, 2014
TO: Community Services Committee
Jacquie Sullivan, Chair
Willie Rivera
Bob Smith
FROM: Caleb Blaschke, Management Assistant
SUBJECT: Council Referral – Placement of Art Work on the Westside Parkway
On June 4, 2014 City Management and Public Works staff met with Brad Cole,
Caltrans Central Region Senior Landscape Architect, to determine potential sites
for artwork along Westside Parkway.
Mr. Cole and City staff informally approved and determined that the areas
contained in the following attachments are locations where artwork could be
placed, depending on the size and style of the artwork. Most of the areas reside
near freeway on and off ramps and are thirty five feet or more from roadways.
For your reference, the memo from the meeting held on May 1, 2014 is attached
regarding Caltrans approval process and also the types of artwork that the
agency prefers.
The artwork shown in the following attachments is only depictions of what could
be placed in the sites identified by Caltrans and City staff. Staff based the
renditions on some of the popular attractions in Bakersfield in order to give
committee members an idea of what different types of artwork would
potentially look like on the freeway.
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OFFICE OF THE CITY MANAGER
MEMORANDUM
April 24, 2014
TO: Community Services Committee
Jacquie Sullivan, Chair
Willie Rivera
Bob Smith
FROM: Alan Tandy, City Manager
SUBJECT: Council Referral – Placement of Art Work on the Westside Parkway
On March 19, 2014, Councilmember Smith requested that the Community
Services Committee discuss the concept of creating artwork along the Westside
Parkway. He referred to other project examples, including Arizona, Nevada, and
Fresno, where the history and/or characteristics of the area are depicted in
various types of artwork around highway bridges and along roadways.
Caltrans Requirements and Approval Process
The installation of artwork along roadways is an appealing concept; however,
funding sources, vandalism and on-going maintenance and repair expenses,
among other concerns, are significant issues that must be considered.
Placement of artwork on State of California Highways is governed by Caltrans.
Attached for the Committee’s information is a copy of the Caltrans policy
document regarding roadway artwork. Several of the significant features of
their policies are noted, as follows:
Aesthetics must be considered in the highway project planning and
design process;
Transportation art may include graphic or sculptural artwork, either
freestanding or placed on required engineering features (such as noise
barriers, retaining walls, bridges, bridge abutments, bridge rails, or slope
Community Services Committee
Council Referral - Placement of Art Work on the Westside Parkway
April 24, 2014
Page 2
paving) that expresses something special about a community’s history
resources, or character;
Transportation art is provided and maintained by a local agency;
Caltrans facilitates and coordinates the placement of artwork by others;
Caltrans will assume the administrative costs associated with reviewing
transportation art proposals and issuing and monitoring encroachment
permits for approved artwork projects;
All other costs, including labor, materials, supplies, and traffic control for
design, engineering, testing, construction, installation, maintenance, and
removal of the transportation art will be borne by the Permittee(s);
Caltrans may require the permittee(s) to provide bonds or other means to
ensure maintenance, rehabilitation, and removal of art;
Transportation art proposals should be submitted to the district
transportation art coordinator;
Caltrans has sole responsibility of approval of the artwork.
In addition, funding for transportation artwork must be provided by the local
jurisdiction.
With regard to sculptures along freeways, Caltrans generally discourages such
artwork due to the following reasons:
liability concerns (the potential of serious personal injuries and/or
vehicle/property damage);
on-going maintenance is oftentimes necessary for sculptures, which
creates a long-term financial obligation for the responsible municipality;
the high potential for vandalism, which may result in additional expenses
related to repeated repair or replacement.
Funding Sources
While some states allocate a certain percentage of road construction funding
for transportation artwork, California does not have such a provision. Therefore,
potential funding sources for creation and on-going maintenance and repair of
local roadway artwork projects, such as for the Westside Parkway, would have
to be provided through community donations, grants, or other special funding
sources. Some communities have partnered with local non-profit entities to
provide artwork displayed in public spaces; however, that concept may not be
feasible for roadway artwork.
Community Services Committee
Council Referral - Placement of Art Work on the Westside Parkway
April 24, 2014
Page 3
In addition to the summary included in this report, the Caltrans landscape
architect for District 6 who oversees the Bakersfield metropolitan area will attend
the May 1, 2014 committee meeting. He will provide a presentation which will
include information pertaining to:
the process of incorporating roadway artwork
funding
types of artwork allowed by Caltrans
examples of artwork in other jurisdictions
AT:RS:CB
Attachments