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Home My WebLink About12/05/2014� OFFICE OF THE CITY MANAGER Decerr TO: Honorable Mayor and City Counci FROM: Alan Tandy, City Manager �4T Subject: Generallnformation Notable Items: ❖ At the next Council meeting, Chris Parlier will be sworn into office � Councilmember of Ward 7. We are looking forward to working wi having a productive four years. On behalf of the City staff, I would like to thank Russell Johnson for over the past four years. We appreciate his work ethic, dedication � improving City services and the quality of life for Bakersfield residen him success in his future endeavors. ❖ Attached you will find the monthly TRIP Status Report for the December. The report gives a summary of each TRIP project in con. design, and under review. Completion percentages and pictures are also included. ❖ In answer to the investigation into the TRIP program, the Grand Jur� with a response this week and recommended that the City contin� all projects forward. Please see the report for additional information. ❖ The City recently received its Annual Valuation Report from CaIF provides a wide variety of information, including employer rates f� fiscal year (FY 2015-16) and estimates of future years employer rates. the attached memorandum. General Inform� December 8, Traffic Advisory ➢ State Route 99 Lane Closures Continue Near Hoskina Avenue The contractor for the State Route 99/Hosking Avenue Interchange continue with site preparation work next week, December 8th - l: permitting. This work will require closures of the outside traffic lanes on State � both directions. The lane closures will be between the Panama LanE Route 1 19 (Taft Highway) interchanges, and will be in effect betwee of 7 a.m. and 4 p.m. Re orts ✓ Streets Division work schedule for the week of December 8th Event Notifications: � Attached is the Event Calendar for Rabobank Arena Theater and ( Center. o The McMurtrey Aquatic Center is currently closed for mainten< scheduled to re-open on December 15th. o The Nutcracker - December 12th - 13th Tickets start at $20 o Condors Hockey ■ December 1 1 th - Condors vs Ontario 7:00 p.m. Tickets start at $12 ■ December 13t" - Condors vs Utah 7:00 p.m. Tickets start at $12 ■ December 14th - Condors vs Utah 5:30 p.m. Tickets Start at $12 ■ December 26t"-27t" - Condors vs Stockton 7:00 p.m. Tickets start at $12 AT:CH:cb cc: Department Heads Roberta Gafford, City Clerk Roads Imuro 1 Dece TRI P Status F TRIP projects are moving rapidly through the various stages of project This report is to provide a periodic up-to-date snapshot of each project' activities and progress. If you have questions, or need additional infori contactJanet Wheeler at the TRIP office, (661) 326-3491. MILESTONES The Kern County Grand Jury's report on the Thomas Roads Improvement Program has been rele County Grand Jury investigates and reports on Departments of the County and Cities within tr Administration and Audit Committee of the 2014-2015 Kern County Grand Jury conducted an ii TRIP within the limits of the Grand Jury's jurisdiction. FINDINGS: F1. The Committee found, thus far, all projects are under budget except one. F2. The City's foresight prevented what could have been much higher land acquisition cc Westside Parkway and precluded much of the mitigation needed when a developed transected by a freeway. COMMENTS: As the Thomas Roads Improvement Program brings much needed relief to east-west tra in the Bakersfield area, the citizens of Kern County should recognize the former US Co his role in the legislation creating SAFETEA-LU and TRIP. As a final note, the downturn ir beginning in 2007 created conditions leading to much more competitive bidding on which held down costs and deterred the cost overruns often found in these types projects. RECOMMENDATIONS: R1. The City continue its efforts to move forward with all TRIP projects. Go to www.bakersfieldfreeways.us and click on the link from the homepage to read the full repo *** Three cheers for everyone who worked on the Westside Parkway project! The Central California American Public Works Association (APWA) awarded the Westside Parkway the 2014 Transport2 the Year award in the category of Projects Greater than $75 million. Public Works Directc Assistant Public Works Ted Wright, and TRIP Engineer IV Luis Topete accepted the award n i ... . ,..,,,, I,. ,... � n t h n ., .. .- . , � ,,. �. .- ,. I,... ,,. , ... + 4. ,. +,. .. ,,,,. .. I .- .. ..,. ,. ,. , . .,. ,.I + I,. „ � n � n � 4. .. ,,.+,. � n . . ,., v,.l .. t r., ,. ,. I I ,. ,,. . TRIP Statu The Rosedale Highway Widening Project was advertised for construction bids in November. Bi December 17th at 11 a.m. and construction is expected to begin in early 2015. Once completE will provide additional capacity for one of Kern County's most congested roadways, shortening c and providing better access to area businesses. �� TRIP project construction will require two full road closures after the New Year. Hosking Aveni Street and Silver pollar Way, will close in early January to allow for the demolition of the existi the freeway. The road will remain closed until late 2015. Morning Drive, between Aubu Morningstar Avenue, will close in mid-January for six weeks for utility relocations and street con� PROJECTS UNDER CONSTRUCTION Four projects are currently under construction, and the Beltway Operational Improvements prc into construction after the first of the year. The Rosedale Highway Widening Project has been construction and is now listed in this section. Completion percentages for Westside Parkway 6C Route 58 Gap Closure project are based on invoices and do not include high-cost items performe� the project, such as final concrete paving for new freeway lanes. See pages 4 and 5 for constructi� Westside Parkway 6C Contractor: Security Paving Company 68% complete; anticipated completion: early 2015 Final paving for the freeway lanes began in November. The contractor is currently paving thE so the concrete barriers at the edge of the roadway can be installed and construction can begin � funded soundwall along the south side of the freeway east of Jenkins Road. Once all lanes � contractor will need to complete additional work on the roadway, such as profiling, saw cutting, Work continues on the Renfro Road Bridge. It is anticipated that the bridge will open a advance of the new freeway lanes. Electrical and other miscellaneous work continues throughou State Route 58 Gap Closure Contractor: Security Paving Company 58% complete; anticipated completion: early 2015 Work continued on the bridges in November, with concrete placed for the approach slabs a Madison Street and for deck closure pours at Madison Street and the Bakersfield Corral ( contractor is setting reinforcing steel for the new lanes in preparation of concrete paving. Th� also installing a temporary concrete batch plant in the median near Chester Avenue to provi cubic yards of concrete needed for the new lanes. Work continues on the retaining wall adjacent to the H Street westbound on-ramp, and the 2 of the H Street on-ramp to westbound State Route 58 remains in place to allow for the com TRIP Statu retaining wall construction at the west end of the job site. Hydroseed was also placed on the north side of freeway to help prevent erosion from winter rains. Upcoming work for December includes placing the bridge's approach slabs, completing the and continuing roadwork at the west end of the job. Morning Drive, between Auburn Street and Morningstar Avenue, will close in mid-January fc complete utility relocations and street construction. Closure notices, along with detour inforr sent to residents of the adjacent neighborhood in mid-December. State Route 99/Hosking Avenue Interchange Contractor: Granite Construction 0% complete; anticipated completion: late 2015 The contractor for the State Route 99/Hosking Avenue Interchange project has begun cleari construction. Hosking Avenue, between H Street and Silver pollar Way, will close in early Janua demolition of the existing freeway crossing. The road will remain closed until late 2015. Beltway Operational Improvements 0% complete; anticipated completion: early 2017 City Council awarded an $81.9 million construction contract in October. Project constructioi immediately following completion of the State Route 58 Gap Closure project. Rosedale Highway Designer: Mark Thomas Company (MTC) Design 100% complete; Right-of-Way 94% complete This project has been advertised for construction and bid opening is scheduled for December a.m. Construction is expected to begin in early 2015. Right-of-Way acquisitions are nearly ownerships have closed escrow and five ownerships are in condemnation. PROJECTS IN DESIGN AND RIGHT-OF-WAY A new project has been added to this category. Since bids came in significantly lower than ex Beltway Operational Improvements Project, funding is now available for additional upgrade; under the federal earmark. State Route 178 Widening Designer: TYLin International Design 100% complete; Right-of-Way 86% complete; Anticipate bidding: early 2015 ➢ PS&E ready-to-list package has been completed; staff is working on bidding documents ➢ Staff anticipates sending the E-76 for construction to Caltrans Local Assistance for processin� 17, 2014 ➢ The project is expected to be advertised for construction in late January n n-�------�--� r�e_i_� _i ��i--- ------�-�----. �_�_ �nn n TRIP Statu 24th Street Improvement Project Designer: TYLin International (TYL) Design 30% complete; Right-of-Way 76% complete (full acquisitions); Anticipate bidding: early 2C ➢ Final design is underway • 30% design plans are currently under Caltrans review • TRIP will provide an update to City Council at January 215t meeting. In February, T community meeting for landscape design, including plant materials and hardscape fe ➢ Property acquisitions are underway • 21 residential ownerships (two have been removed through design enhancements) - 11 ownerships have closed escrow; 3 ownerships in escrow; 5 ownerships in neg - 2 purchase agreements will be on the Dec. 10t" City Council meeting agenda Hageman Flyover Designer: Caltrans Design 25% complete; Right-of-Way 0% complete ➢ Final Design is underway • Performing right-of-way mapping • Coordinating the bridge type selection with Caltrans Headquarters Structures ➢ Right-of-way acquisition will not begin until design has progressed to 60 percent. • 12 properties, subject to change as design progresses SR 99 Auxiliary Lane/Rosedale Highway Off-ramp Improvements Designer: Parsons Design 100% complete; Project is contained within existing Caltrans right-of-way Due to savings on the bid costs of the Beltway Operational Improvements this project is n� accelerated. The 100% plans are under review by Caltrans. This project is expected to be construction in early 2015. The project will provide operational and safety improvements alor State Route 99 at the Rosedale Highway off-ramp. Improvements include the construction of ar on southbound State Route 99 from the Gilmore Avenue Undercrossing to the off-ramp for RosE The off-ramp will be widened from one to two lanes from State Route 99 and from two to Rosedale Highway. This project will improve freeway operations and facilitate access to the Ros� and downtown Bakersfield business districts. PROJECTS UNDER ENVIRONMENTAL REVIEW Centennial Corridor Caltrans lead; Environmental Consultant: Parsons Environmental process 80% complete; Right-of-Way 36% complete (single family properties) ➢ Responses to comments made on the draft environmental document have been finalized a working on the final environmental document. ➢ Field work will be completed in December. No cultural features or significant artifacts have I -�----=�--r=-�-�----°�-�- -�-�- T�-- -�--��- �-- °---�--t_._�_��_-�-- . . � � �� li ,� � �� 4 � � 1,� M � a � � �r� k•� ` - ,r ., � �� PROJECT PHOTOS :� a r � ,"�' � �- ' + � �s r�� ' �' � Above: Staff from the City of Bakersfield, NV5 (construction management), and Dokken Engineering (Westside Parkway, Phases 1& 4 design) accept Project of the Year awards from the APWA Central California Chapter in Fresno Right: Crews place concrete for the 12-inch thick final lift for the freeway lanes on Westside Parkway Phase 6C Bottom: Looking west from Allen Road, work continues on the eastbound off-ramp and two miles of new freeway lanes ":�r. ..� �.� i. . . a, � ��':�,�� . �� - - A , d p ;� •�� :�� ,+ ,�.,+ � .� �� _. , �-- , ' . �Y' 4-1 � _ " . ��-.# ' . L�.� -, . �' �� , � I� r � � J � i,�' � ..a��.�. , ",� I. �� •. �� "�," �et„ � _ � t � �� ; ,_ TRIP Statu �� .y� �. �r a � �� " ��`� � � ��. i- ��:. U i. � i y °. �'!� vy ,s �',�y ��, . 6 . .`�, �.� ,�. w , _ �� - +�+�� „ ,,� _�; . • 4�l+�' � � av „ - y � ' � ` r.�',�� . � � ��`�+� f• . - �� r ;� � r � � � r ` �° �� ._ � `5'/ "� •+? ; ! � t ;. _., °;.:�� : �� ,�� -. ° •.�� . j' , � !: �: Y` V ti�. , � �� .. * 1 _ �� j�a � � �;� ' ,k 7�j41, , n �� i i � j` � �+��+�I� I�I �� .1.�, �� I �,ti Above left: Reinforcing steel is set in advance of placing final concrete for the new State Route 58 freeway lanes Above right: Hosking Avenue, near State Route 99, will close in early January to allow for demolition of the existing bridge Middle right: Workers prepare forms for a new retaining wall along State Route 178 Bottom: With the bridge now � ��'s �I ��y��'ti �, �� * J � �p'' 4 k 'ti� � a�� 5 �: L q � �t �� '� � �' '�p'�'� 1 ky1�� TRIP Statu e,�'� � 5�r,;.� � ;� :-� . � • ; �� " , �,,. � � ,, ,.. �y�� ' �� _� . . t• �� -* �� '� � _ Y �_ � � ,.- �._ +T-�.�' �- � ��_� a"� �m� � � - �.�,� � . ` !� - , � � ` +�4 __ _ _ ' . #� . , -- � _ � �; ��` , •; � '$�'�e:-.— � g .- }� `�. . '+�� '�� _ � ,� �`1� ��i4j r i � Il� r �± 'A �� I * � � -� i f�� `�-�� d�tC — .— �� , , Ir �� !� ! I�� " �� :1� . N , �i� �r� r � � — C 6r , pr "h�e� �4 _�•� �L.. � - .�..a. ., - .. _ _ _ . ._v. � ' � T Y + �' :}.� �``'�'-_,� °�''"t _ .,'� � r� '•�hil � ��' � . .. ..� _ . " � r- ,� ., -R _{ . �- , � � �� _ � _ � .�, � . _ 4 �.�,, r _ . _ '�- : :�-, - - . = �. 'o =�-.�.. - � �r�,l�'rY 7 Y�� ,r - - �� • . _ � �+k, s�' i. +� A ` .1 , >,� -i ' , a =.r. � - a��y'' «`%'i � � - �- ° — �, �, w `- .��;�, ��t t. - , _ � r r.. . � i� � � . , ' _ �. x- r � . s.s . .. � . .r. r- . . .. -.-,. . - . . -. _ _ .. THQIi�AS R(�A�I�►S IMPRO V�M�NT FR�? GRA� SUMMARY: In 2005, Co�igress p�ssed and the Pr�sident sibned t11c "Safe, Acc�ul�table, Flexibl�, Transpor�ation Act: A Legacy foi• Usirs" (S1�rLT�A-LU) th�t became Publi� La�� { included provisions bencfiting I�e1•n �o�nty. The SAFETF�A-LU included red�ral earn led to the formatioil of the T[ZOni�s F�oad.s Tialprovement Pro�zam { I'RIP}, a joint projc the ��ty of I3akers�i�ld (City) and iilcluding tile Ker�i County Roacls ]�epa�-tment Catifot-��ia �?epat�tt�tent of T��nspc�i-ta�ion (C�litrans), �.nd K�rn Gouncil o� Go�� (Ke�t1CQG). These Federa� eat:marks tot�liz�g $72GM it�clu�ed �630M �Ilocated t� ove�seen by TR�P that make systein improve�nenfs increasing mobility �ncl providin� itlterstate conneciions to effciently CO1lC�UCi CO.tlilll�I��e in t11e nin:th most popuiou California. �UI2PUSE OF �NQUIR�Y': C;atifornia Pe��al Codes �5925 Rt1C� �ZScI c�LliIlOYize th� Grand Jury to investigxte and � Taepartnlents of' the Co�tnty and Cities within th.e Lounty. As TRIP has a:major inlpa� roac� system of :Bake;rsfield and. Kein County (Gouniy), the Adii�inistration and Audit Cc (�on�nittee) of the 2014-�2UI S Kern Couniy Grand ,Iury (Urand Jury) coYlducted an inve of TRIP within tlxe limits of the Grand J��y's jurisdiction. PItaCESS: T'h�. Comniittee ir�te�vi�wed th� Director of KC.Rt�, th� ChaiY•man anc� Ex�cutive C)ii Kert�COG, and �he Bakei,sfield City M�na�cr a�ong ��rith stai'� m�mbers involved isi T�z Con�mittee reviewec� the statemcllts ai�d t�ocunlez�ts frorn all �f t1�e preeeding �ildividi parties. The Corninittee sp�ke witli a forme�- Chlirman of tl�e Ho�ise Wa��s and Committee who provided valuable inszgilt regai•din� SAPE7`�,A-I,U. Past t�ews�ap�r were also reviewed, . BACKGRQUN� ANU/OR FACT�: T1le $ake�sfieic� area is a surface t�ansportatiori ht�h for bot� no�•th-south and east-west tr�tfic iI� central Ca.lifornia, Additi�nally, two majoi• railroads pass th.��ough Bakersfi�l numcrous ca��als. An increasi�� vol�lrne o1'road and rail traffic nccessitated a major up� ltlf' rnRti nr�t�xJnrlr ir, +l,n T�.,t�E,...,a:,,t.a ,........ A __ _ _ •,- . . .. .. . _ TRIP is a paz�tne�si�ip of t�ic City, County, Caltrans alid K�znCQCi to o��erse� the upg� action is signifieant bec�use it guai•��eed tl�e f�r�ids woiild b� spent .(ocally to u�grad highway sysfiem �n m�tro�c�l��aa� Bakersfteld. I�ernCQG supervises regional trt�ansit. Tl�e City, as t�le mosfi in�pacted jurisd�ctiail; is t1�e lead a�ei3c}� in 7�RIl'. The fundin� f uuiqr�e as this was the fir�st �nd oniy �imc #ede��l highway do�lars w��e gra�lt�d to <��1 e than a sta�e ciepartment of tratasporta�ion. F��nding of approximately $1,35B cor�sists o: Gover��ment (43.5%), tlac� Cit� (31.8%), the State (I7.)%), the County {4.4°Jo) and : (2.�%). The iwo m�tjor railroac�s, a r•egional railroad ai�d the various can�I oper�:tors i included in pIznnii�g dec;isions. TRIl� has multi�le parts �s shown in appendices A and Ti�e up�r�de brought o��anizationai and financ.ial ch�zllet3�es [hat �vei•� n�et by the,for�nt� Public Beneft Cor.poratian (PBC') as provided in Cal�fornia C�rpor�tiot� Co�ie �511� � assist ui the future f nancing needs of t��e City�. Tlle PBC ��nd. tlle Cityl pia�l to entf agreer�ent to iss�te Cei�tifica�es of Participati�n to bor��ow tiie funds need.ed to conlpl� This mc:thodo�ogy, u�hile littl� knowi�. to the public, has been ttscd tlZroubhout flle Stat� 1954's. This �ilancial t�Ul was usec� by the City fio fi�iance the .Rabobanl� . Ar� Auditoxium Project and b}� other government�:l agencies to tnanc� imp�•ovements tk� Kern County. At this point, the portion �r Ti�rl� that is t�ie n�ost visible and has had a.�n�.Jor im�acl � flow is the Westsic�e �'a�kway. T��is projcct w�ts oii th� City's "wisla Iist" for �nany year; been includec� :in a�•e�ional plan written ill 19$E. This �fjectively prevented privat� dev� in wh�t would becomc the Westside Parktivay. A pi•oblem occut�red in the planning/execution of the westbo��nd exit from SR1 �8 ic Road. Iss�ies aros� ove�• those parCs wluch r��uared tl7e acquisitiot� of p�•ivaCe �esidenti� business properties. .An esa�ineeriY�g des.ign fLaw undefected by multiple revi.ewers led to ar� «ns��e exit froi� to Fairf�x 12o�d, rhe flaw vvas .found aftek• constructian ar�d th� cost of rero (approxirnately $1.7M) was borne by tl�.e desi�n consultat�t. The 23`d/24��' Street Project is c�nstrai.ned by the existing road footpril�t. Right o� w�iy project require� the acqui�itic�n of p�•ivate property oil eYther tlie north or south sides of : Streets or a conl�irtation of bot��. Eac�� side has wel� establish�d neighhorlloods vvith tl� sid.e beiil� the o�der. After.�nany pul�lic hearings, the :�na) ali�?u�alent in�pactin� tixaiuiy tl s�de was selected b�;c��se it was �h� best en�iileerin� desig��, thc szfest, ancl had a sli�htl cost. An ele�vated o�tion was �-ejected as i�np:ractic�zl in earthc�u��ke prone areas. Like tuiin.e� was rejected due to cost anci ventiIation issues. to be subject to Galt�•a�� ap��•oval. A�ter many hearings and n�uch �ublic comment, chose the optian knowri as tlZe Centennial Corrit�or as t�ie best solution connecting SR Westside Park:vvdy. A few lonb established neighl�na��lood� �.•e heavily impacted a busia�ess�s wi11 have to relocate Uut �I1e costs of l�nd acquisition and construction are tl af all the alternatives, Other portions of '�'RIP include upgradiirg SR178 east of Us�rell Street lI1ClU(� interchanges at Fairfax Road and �t Mornin� �rive, SRS$ gap closure b�tween S Cottonwood Road; the H�g�matl Flyover; improvezxlents ta P.oseda.Ie Haghvvay t�vhich � being SR58; �t�d the compl��ec� �Tidening oi 7t�' Stai�dard Road including bxidges ove� tracl�s. All of these serve to inlprove tlae flo�� of east-t�vest t�-�fiic tlirough anc Bakers�i�ld. F�ND�NGS: rI. The Cor��n�ittee found, tl�us far, atl projects are �tnder budget except foi' OIl�. F2. The City's foresiglit �reven�ed what cou.ld have been mtic�i higher land ac costs for tl�e 't�estside Parkway and �i�ecluded mucl� of tlie mitigation needec deve�u��d area is transecte�i h� a fi•eeway. �OMM�NTS: As Thomas Ttoa.ds Irnp►•ove�l�ent P:rogran� brings n�uch needed relie�' to east-wcst traf�ic f�[o iu tlie Bakersfield area, #he ci�izens of Kern CoL�nty shozild recogriize the fori Congressman for his c�o1e in the le�islation cr�atiilg SAP�TEA�LU and TRIP. As a fi� ihe downturn in the �cunomy �ieginning in 2U07 created cai�ditions Xeading to mu� conlpetiCive t�idding on T�IP �rojects wllich held c�own costs anci dete�red the cost � often found in these types of multi-year pz•ojects. RECOMM�ND,Ei,TI4NS R1. The Ciiy continue its efCo�•ts to move forw�tc� ��vith aIl 'rRIP pi�ojects. �F1I1d1I7 NQTES: � Tl�e City of �3akerslield, Kcrn C:ouncil o�:` Gov�rn�uer�ts and t��e Kerri Count� Depai-�t��ent should post a copy of this repo�•t wherc it ��ill be available for public .t n_------ --i -- . • •i . . . w 1�.E�POI�TSE REQUIRED WI'THIN 94 DA1�S PRESIDIN�G �UDG� KERN COUI�T'Y' SUP�.RIOR �UUR'I' I4I5 T��UXTUN AVENUE, SUZTE 2Qp BAKERSFIELD, CA 93301 CC: ��REP�IZSt'�N KERIY C't�UNTY G�2AND J�URY 1415 TRUXT�N AVEIV�YIE �A�ERSFIELD, CA 9330I APPENDYC�S A anci �3 Ap�pendix A Thomas Roads Im�rove��ent Program Sumn�.ary of l�ro�ect Funding Federal TRIP Earmark Fu�id€ng Belf��vay Centenn€ai SR 178 C,arridor Roseciate �orricinr Subtotal -TRrY Eart�lark Ocher Federa] F�mding TEEi 21- Cen.tennial IS�'EA- Rosedale Other �<ederal -7t1� Standard �ubtotal -Othei- Federal State Funciing Westsicfe �E'zrkv��y SR 178r Fair��x Interchan�e �ther �tate - 7t1� Standard Subtotal� State f iiziciing Kern Gouncil of Goveniments (STTP} Furtdin� Otli�r Share project costs- 7th Stand�rd C�unty of Ke.rn - 7t� Stattdard Co��nry of Kern- Lac�l I'ur�din� Subt�t�l - County af' Kcrn Gie� of Bakarsi`ietd - 7th Stan�ard City of Bakers�eld Local Fu.�tdin� Subtota� -City of Bakersfield $ 12�i,82�,454 $ 299,025,$52 � �0,G13,897 $ 5�.3G�,338 $ 12,7U7,265 $ 2,�42,995 � 1,49i 7S0 � 227,393,2�48 � 15,OU0,000 _ � �€2,370,375 � 23,759,$$R _� 40 fl00,000 $ I,902,53� � „ ,,, 461,304,772 $ ,� Dollar Amaunt _570,832,541 l G,742,0.11 $ 284,763,6�3 $ 33,000,004 $ �,�5�,549 $ 63,759,888 ,�u 463,207.306 � Appendix B '�'homas.Roac�slrr�provement Progx�m SunYma�y of Estin�atecl TotaI Praject Casts �'roj�ct Descriniio�i Total Estintated Project Costs- All Combinr.d raii�fax In#erc�ian�e NortE� Beltw�y Sc�uth Beltway WesC IIettway ��Vestside 1'ark��vly- ali �1it�5es �Iagemtui rlyover (de��gn/rotu ozzty) 3R 5� �ap C`.tosUre Hdskings InterchaYage Morning I7rive Tuterclzaiige S�t I7S t�Videtii�yg Rosedale ilwy yt�{clening 24�1i Street Improvea�iencs Beltway Oper�tional .1it�proveinetzCs WSP Operational Improven�ents Brimhall pperational I�t�proven2enrs Centennizl Carridor Tolals- All City I'roject�s (�samertcied) 7th Standatd l��ad- Win�;s Way to Santa �e Way `1'otal Estinl�ted T�t � 9�3e �`i�a�ing� a�d i2e��ffi�m.e��la�io�ts ��e�°pi) �1a later th�.n 94 days,,a�ter �.he grand �ury su�mits a f nal report on t�e opera�ians �f any pu su�leci`�o it� xevie�in� aut�c�r�iy, the gsvernir�g bo�y c�f t�e pubi�c agency sha�l comm�nt t judge of t�e su�e�-�or co� on t�ie findings and reco.mmendation� pex�air�ing to maiter� ur�dc o� t�� gove�rning :bc�dy, anci every �1ec�ed cour�-k� o�"1ce� or agency he�ci �o:c: �r�i.ch t�,t� gra.nc respansibility pursuant �o Sect�tin 914.� shall co�ment v�.�hin �0 da�s to the pres�d��:g jud� sup�r�ot' co�rt, wit� a.� i.nforn�ation cop� sent �o -�� bo�rd �� st�pervzso�'�, on t�e f�d��gs �:r recomm.e�da�ions pert�ining ta r_n.a��rs u�der the �oni�-ol c�� i��iai �count�r of�cer t�r agency 1�� a�enc� or agencies wh.�Gh that a�cer ar a�;en�y hea,d supe�-vises �r controls. �n a��y ci�y: �c mayor si�a11 also carn�nent on �e ��dings a�d rec��merida�ians. A�� a��i�se ca�nme��ts a� fortli�at� lae submit��d � ihe presz�.�ng judge o�fhe sup�er�or �ou.rt ��ho �mpaneled i�� grar�� of a.11 ;res�ns�� o �r�nd jury repc�rts s�a�� b� placed o�. �t� wzth the �lerk o� the public ag�� o�`��e c�f �e co�nfiy� �ler�, or the mayor ,wh�n ap�l�cab�e; a�d sk�all ��main on f le in ��o�e � .�s �s�+� � fhis �ectir�n "ag�ncy" includes a depa.r�men�. § 9�►3,05. �es�o��es �o ��na� Jur� A�eport� tEx��°p�� a} Far purpases of subd�visiv�� b) af Sect�on 9�3, as �t� each graz�d�ury i�r��l��, th� res�io or entity shal� indi�ate ane of i�e followin�: �l� Th� �+espande��,a�,rees withtl�e �inding, 2 Th�e res o�de�� disa ees who�� or jartiall �v�th t�e fndi� ,�n �w�ich �,ase. th� res C� � �' y � � �' specify the portioz� of the fint��ng �haf �s d��puted and sha�l include an e�planation c the�-e�or. (b} �or p�urpo�ses of subdiv�sion (b) of �ection 93�, �.� to each g�and jury r�c�rmme�d�faon ��s�on�� sQ�i or ��iz�i� si�a�� repo�i c�ne of ihe �ol�o �i�t�g �c�it�i��:; _� ��.} �'�:� xecoz�znendaiion h:as �een in�p��n�ented, vv�� a su��nary regar�i�g ��e i�n}�lem �2j 1'h� �e�a.nc�anne��.clatio�.�. �as ��.o# �et been �uur�p��:�a��te�, �ut wi�� be i�p�e�n.e��e� xn the timefra�ne far irr�p�ementa�ion. (3) Th_e �-�omn�endatxon �-equires furt��er analysis, �with a� expia��ation a��d the s��pe a� of an: analysi� or �udy, anc� � tirne�ra�tl.e for the mat�er to be prepa�r�d �o.r di.seussioz or I�ead ofthe-a��n�y or departr�ent being invesiti��.ted Qrreviewed, includ�ng the � body of the �ub��c agency� when applicab�e. This timefra�ne sh�il not �x�eed �ix rn� c�ate af g�ublica��on vftlae gxand jt�-y xeport, (�4j The reGOmmen�ation wiil not be implemented because it is nat war��nted c�r is not � �v�th :an �xpla��.tion the�efor; (c) ]�owe�e�r, zf a.�nding; �� recornmend�tion ofth� grand ju�ry� addr�sses bi�dgetary a� pers c��a coun�y agenc� or departmen� headec� by an elected of�cer, both the agency or depa and �ie �oard of su �rvisors shal� res ond if re uested b�he irancl .0 b�.t th� res o� _;P P q- Y g ��'� P board vf super�i�ors shall address only t�ose buclge%ary ox p�rsa��el �naiters over v��hicJ €i�cision makin� dutho�i�y. �'�he response of ��e elec�e� agenc� or deparhnenfi head shal .._._.r�L_ .r_��_ ___��-_..�_�� _rr_—�'--= y-'—_---a_ _ �_,_.�_�._-_—�� pF H BA„KER � o �� U � � MEMORANDUM �,� . c9LtFOR �P TO: Alan Tandy, City Manager FROM: Nelson K. Smith, Finance Director l✓5 DATE December 3, 2014 SUBJECT: PERS ActuarialStudy and Ratesfor2015-16 and Future The City recently received its Annual Valuation Report from CaIPERS, which provides a wide variety of information, including employer rates for ihe next fiscal year (FY 2015-16) and estimates of future years' employer rates. The table below shows the employer rates we are currently paying for each plan, along with our new PERS rates for FY 2015-16. Rates 2014-15 2015-16 as a% of a roll Fire 29.004% 31.469% Police 37.536% 38.840% Miscellaneous 18.012% 19.443% As we have discussed in the past, CaIPERS is siiil projecting increased rates tor each employee group by 1% to 3% per year for each of the next five years. A spreadsheet is attached which shows the CaIPERS estimated rates going out to FY 2019-20 along with estimated budgetary impacts. We currently estimaie the City's cost for retirement will grow from an annual cost of $31.4 million (in FY 2013-14) to approximately $45 million in FY 2019-20. A second, more detailed memo is also attached, which provides oiher important information regarding the most recent acivarial valuation reporfs. Attachments: - PERS Rate and cost projections - PERS detailed memo cc: Steven Teglia, Assistant City Manager Christi Tenter, Human Resources Manager File name� nks:ls Inelson/memmPERS rate changes summari¢ed.doc City of Bakersfield PERS Cost Analysis and Projections based on Implementation of New Actuarial Metho Dollar Salary Estimates Do Not include any adjustments for Salary Increases nor Additional PERS Empioyer Rates: Actual Actual Budget Estimate Estimate Estim 2013-14 2014-15 2015-16 2016-17 2017-18 2018� Fire 26.375% 29.004% 31.469% 34.400% 36.800% .. Police Miscellaneous PERS Cost to the City: Fire Police Miscellaneous Tota I 35.094% 16.939% Actua I 37.536% 18.012% Budget 38.840% 19.443% Estimate 42.400% 21.700% Estimate 44.600% 23.300% Estimate Estim 2013-14 2014-15 2015-16 2016-17 2017-18 2018- $ 5,478,497 $ 6,113,548 $ 6,518,608 $ 7,000,245 $ 7,394,625 $ 7,7 $ 13,050,021 $ 14,006,787 $ 14,415,972 $ 15,533,100 $ 16,223,460 $ 16,9 $ 12,883,940 $ 14,910,520 $ 15,763,598 $ 17,109,075 $ 18,062,891 $ 19,0 $ 31,412,458 $ 35,030,855 $ 36,698,178 $ 39,642,420 $ 41,680,976 $ 43,7 Average Cost to City per Employee: Fire Police Miscellaneous Actual Estimate Estimate Estimate Estimate Estim 2013-14 2014-15 2015-16 2016-17 2017-1$ 2018- $ 30,952 $ 34,540 � 36,828 $ 39,549 $ 41,778 $ $ 33,b34 $ 34,670 $ 35,683 $ 38,448 $ 40,157 $ $ 13,989 $ 15,728 $ 16,628 $ 18,048 $ 19,054 $ � City of Bakersfield PERS Employer Rate Projections � based on Amortization and Smoothing Policy Changes I 60.000� 50.00090 40.0009'0 35.094% 30.0009'0 26.37596 20.000% 37.536% �� 29.0049� 16.939% 18.012% 10.000� 0.000% � 38.840% �� 19.443% 44.600% 42.400% 34.400� 36.80090 � 23.3009�0 39.200% 9�0% City of Bakersfield PERS Employer Cost Estimates based on Amortization and Smoothing Policy Changes $25,000,000 $20,000,000 �� 9��- $15,000,000 $10,000,000 $5,000,000 $- $13,050,021 $12,883,940 $5,478,497 $17,109,075 $15,763,598 $14,910,520 $14,006,787 $14,415,972 $18,062,891 460 $16,913,82( $7,0�0,245 $7,394,625 $��789•005 $6, S 18,608 $50,000 $45,000 $40,000 � $35,000 $30,000 � I' $25,000 � I $20,000 I$15,000 � � $10,000 � � I $5,000 I $- I $33,634 $30,952 � $13,989 City of Bakersfield PERS Employer Cost Estimates - Average Cost per Employee based on Amortization and Smoothing Policy Changes $36,828 $34.670 �� $34,540 $15,728 $35,683 � 539.549 $38,448 $18,048 ,�.� •. $41,778 �� $40,157 $19,054 $20,060 � IIAK�� o „�ow.ow,m s�� U � e MEMORANDUM �� C9LIFORNlP TO: Alan Tandy, City Manager FROM: Nelson K. Smith, Finance Director /f/� DATE: December 3, 2014 SUBJECT: PERS Rates for 2015-16 and Updated Funding Status The City recently received its Annual Valuation Reporf from CaIPERS, which includes employer rates for future years and also provides updated information regarding the funding status of the various City retirement plans as of the June 30, 2013 CaIPERS actuarial valuation date. The table below shows the employer rates we are currently paying for each plan, along with our new PERS rates for 2015-1 b. The CaIPERS report also provides "projected rates" for each plan, estimating the future year employer rates for the nexi few fiscal years. In April 2013 CaIPERS approved a change to their actuarial amorfization and rate smoothing pollcies. Beginning with the June 30, 2013 valuations (the report we just received) that sets the 2015-16 rates, CaIPERS will no longer use an actuarial value of assets and will employ an amortization and smoothing poiicy that will pay for all gains and losses over a fixed 30 year period with increases or decreases in the rate spread directly over a 5-year period. This action is expected to escalate our PERS rates for each group by 1% to 3% per year for each of the next five years. A spreadsheet is attached which shows the CaIPERS estimated rates going out to FY 2019-20 along with estimated budgetary impacts. We currently estimate the City's cost for retirement will grow from an annual cost of $31.4 million (in FY 2013-14� to approximately $45 million in the 2019-20 fiscal year. - -- Based on the rate increases for 2015-16 alone we estimafe the budgetary impact of these changes to be approximately $3.5 million assuming no changes to the number of employees and no increases to base salary levels. In addition to the new employer rate data, the annual PERS reporf also provides us with updated funding status of fhe plans and unfunded liabilities of the plan. The table below provides the unfunded liability dollar amounts from the past five years reports and the most c�rrent report, which carries a valuation date of June 30, 2013. The iable also provides fhe current "funded status" for each of the three plans for both an actuarial perspective and a market value perspective. Total [ity � All Plans � Asset Valuatian Date Aduarial Value of Assets �AVA� Market Value of Assets �MVA� A[tuarial Rcttued liabiliry �AAI� AVA Unfuntletl tia6iliry �AVA-AAI� MVA Un(untletl Gabiliry �MVA-AAI� Funded StaNS AVA FundedStaNSMVA 63020118 630tIX5 fi302010 6302011 6302012 630201i 636,fi09,016 668,3S9,4W 1W,534,990 731,099,714 710,305,470 notavaila6le 648,283,678 486,877,801 547,893,S3S 654,419,177 642,23S,1S3 114,129,336 139,842,496 813,589,843 849,120,131 904,503,773 946,418,993 1,012,018,320 103,233,420 945,231,383 148,SBSJ41 161,467,OS9 176,113,523 notavailable 91,SS8,818 326,112,036 301,227,196 250,020.,596 301,183,840 291,956,982 86.U�O 821°h 825% 81.5% 81,4% notavailable 87.6°ro 59.8% 675% R.4Yo 6l9% 10,6% The April 2013 °smoothing policy" changes made by CaIPERS (as outlined above) had a significant impact to this particular calculation. In prior year measurements CaIPERS used something called the "actuarial value of assets" (AVA� in determining funding status. Their "smoothing policy" changes re- defined this annual calculation to now use something called the "market value of assets" (MVAJ to determine funding status, which is a more accurate snapshot at a given point in time, but is also subject to more significani annual fluctuations based on market condition changes from one year to the next. In accordance with Govemmental Accounfing Standards, CaIPERS provides the City with a table of figures for us to report in our annual financial statements. Due to ihe CaIPERS policy changes, we are now to report MVA data instead of AVA data. So while technically, the City's unfunded liability figures from one CAFR to the next increased by about $121 million, this is an "apples to oranges" comparison in measuring true changes from one year over the other because of the policy changes implemented. Had CaIPERS implemented these changes one year earlier, our unfunded liability figures would have shown a slight decrease from 2012 to 2013 (from $304 million down to the $297 million figureJ. We realize this change will cause some confusion, especially when you consider the fact that CaIPERS estimated rate increases didn't change much at all. This is because CaIPERS has consistently used the market value figures when estimating future rates for our plans. Regardless of the policy changes made by CaIPERS and any confusion this may cause, the City's unfunded liability figures are significant and it will take many years to fully resolve this negative situation. Finally, CaIPERS invesiment results over the past five years have shown mixed results, with annual returns from 2008-09 to 2012-13 of -24.0%, 13.3%, 21 J%, 0.1% and 13.2% respectively. Given the above average returns for 2012-13, the large increase in our unfunded liability is clearly noi a result of investment losses, but can be attributed almost entirely due to the methodology changes and smoothing policies implemented by CaIPERS in their revised acivarial calculations. Attachment - PERS Rate and cost projections cc: Steven Teglia, Assistani City Manager Christi Tenter, Human Resources Manager Filename�. nks/s-lnelsoNmcmo-PeRSvemsPov2014�I5endo�her'mfodoc •• �� : �•� �: �•� �: �•� �: �•� �: �•� �: �•� �: �•� �: �•� �: �•� �: � �'�� 1�� i 1�� i 1�� i 1�� i 1�� i 1�� i �� i 1�� 1�� • � •'. ��' y' � {�� '.� • �� ,; .:. .� e .•. � .•. • � � �� ' � ..� � �� O �� .�. ` � .•. ...� � ' O �e�� •�• -- . .•• � •i� s�i�� l ��_� � . �' ��,f�F� �'�'I .•. 1 �� :•' Winter is here and we are in need c .•. . '''•:. blanket, sheet, and towel donatior .;. ... •:• Please no down comforters, pillows or crocheted blar � �� ,� r►.��°�� :� �� , �:Pi��' +�1'� 1 I-��j i �� i � �,' * � � .�.�.��+�� •��1� � ��• ��'' i�,rf� �� ►�� 1�� ♦ ��j1� j�1� I��i�•;�i� �lt�� • � ��•�� ►��i��i�,�fi f�J� •�� ♦��A�� j1� ♦• �� •�• �/ � r� �� ..� ..�..� '.��:��.� �� t��f �f�ii . � 1 •'� �� i� ♦♦ ♦ •� •� ♦�• • ! !•��f,��f!� f �,� ►��1��1�Ij� 1j1��i� lfi,�, . J �' ��1��I��i •��i� j f .•� �j��1��1��i�' ��i��i ��i� i�� .•,. fff� � ♦♦ �♦ �♦ �, .♦ ,• , ,. .1 I , t� 'i' �� 1�� `�� i�� 1 � ��i��'i �'i � •: � ' ': %'•'f :'�'- �'-''� � f'� ♦��1�� •�I��i ♦�i��i•1•��•�j � 1•;�''• ''�:�� .` �♦ �� I�� 1�� ij ♦ �rf�� ',"� �� • � � � �� 1 �j I � ♦ � � � �I � � �� . � �� i�� ' � � ♦ �� 1 �j I �'� �I �� i� � � � : : %� ;'i � • �� j��1�j��j I��i��•, �� ,.� � � � ♦ ♦♦ � �♦ j� �I ♦ �� . �� •�� i. � t�%j ��1� � � � �ii ��r � •� � ,� .' ! • ►��I�1� ��t��i;�� ;�.;�.�_,,,. -' .•• ��j��j�14 ji �� , ' '�1.�!' � ► 1 ♦ ♦ � � i�i�i�i�i�i�i�t_'- .�. I�j�1�� : � ��: �� : �� ,�,_ . �' � , •. ��j+j�j 1�1 I�� r!- ��.• ��I�1�1 ��I !j .�t�!r. �� I��I��I��1 1��1 ♦ ' - •. I ♦ ♦ • 1 - .� .•, t ��;,�;.�.`� � � . �:� � �i_ I_ �� ... '=' Please donate todayand help ou ., �:•�'' furr little friends sta warm! ... Y Y . �= :: :•• :•• :•• :•• :•• :•• :•• :•• :•• :•• :-• :•• :•• :•• :•• :•• :•• :•• :•• � �1 i� i� i� i� i� i� i� i� i� i� i� i� i� i� i� i� i� i� i� i� • . • . • . . . • • • . • . • . • • • . � �. Paqe 1 of 2 STREETS DIVISION — WORK SCHEDULE Week of Dec. 8, 2014 — Dec. 12, 2014 Resurfacinq/Reconstructinq streets in the followinq areas: Reconstruct McKee Rd on the west side of Freeway 99 Miscellaneous Streets Division projects: Video inspection of City owned Sewer & Storm lines to evaluate condition of pipes Repairing damaged sewer line found during video inspection Miscellaneous concrete repairs throughout the city Dirt work at Sports Village Concrete work on various streets in the area south of E. California Ave and east of Ur of Wilson and east of So "H", south of California and east of Oleander, south Flower a Beale ( all HUD funded areas) Miscellaneous work at PD property room Leaf collection started on 10/15/14 and runs thru 1/31/15 Working on Brick repairs at Centennial Plaza THIS SPACE INTENTIONALLY LEFT BLANK Paqe 2 of 2 STREETS SWEEPING SCHEDULE Monday, December 8, 2014 Between So. "H" St. & Union Avenue — Pacheco Rd. & Hosking Rd. Between Stockdale Hwy. & Truxtun Ave. (ext.) — Coffee Rd & Partridge Ave. Tuesday, December 9, 2014 Between 99 Hwy. & So. "H" St. — Ming Ave. & Panama Ln. Cul-De-Sacs on the north side of Magdelena Ave., west of So. "H" St. Wednesdav, December 10, 2014 City areas between Brundage Ln. & Ming Ave. — So. "H" St. & Union Ave. City areas between Wilson Rd. & Pacheco Rd. — So. "H" St. & Union Ave. Between Casa Loma Dr. & Planz Rd. — Madison Ave. & Cottonwood Dr. Between Planz Rd. & Brook St. — Madison Ave. & Hale St. Thursday, December 11, 2014 Between Carr St. & California Ave. — Mohawk St. & Stockdale Hwy. Between Stockdale Hwy. & Marella Wy. — California Ave. & Montclair St. Between La Mirada Dr. & Chester Ln. — Montclair St. & No. Stine Rd. Between California Ave. (ext.) & Stockdale Hwy. — No. Stine Rd. & 99 Hwy. Between Stockdale Hwy. & Ming Ave. — New Stine Rd. & Ashe Rd. Between Mountain Ridge Dr. & Ashe Rd. — Taft Hwy. & Berkshire Rd. Fridav, December 12, 2014 Between Ming Ave. & White Ln. — Buena Vista Rd & Old River Rd. Between Stine Rd. & 99 Hwy. — Ming Avenue & Adidas. Between Panama Ln. & Birkshire Rd. — Gosford Rd. & Stine Rd. BOX OFFICE HOURS Mon-Fri 10 AM - 5 PM Closed Saturday & Sunday (Excluding Event Days) TICKETMASTER LOCATIONS Walmart - 2601 Fashion Place Walmart - 6225 Colony Street Walmart - 8400 Rosedale Hwy CHARGE-BY-PHONE 1-800-745-3000 GROUP SALES INFORMATION 661-852-7309 SEASON TICKET INFORMATION Bakersfield Condors 661-324-PUCK (7825) www.bakersfieldcondors.com Bakersfield SymphonX 661-323-7928 www.6SOnow.org Bakersfield Community Concert Association �4�G1.�R9.�d7R _- � � Rabobank � �� ARENA November 29 - Condors Teddy Bear Toss 7:00 PM $40, $26, $21, $18, $15 On Sale Now December 11 - Condors vs Ontario $35, $24, $19, $16, $12 December 13 - Condors vs Utah $35, $24, $19, $16, $12 December 14 - Condors vs Utah $35, $24, $19, $16, $12 7:00 PM On Sale Now 7:00 PM On Sale Now 5:30 PM On Sale Now December 26-27 - Condors vs Stockton 7:00 PM $35, $24, $19, $16, $12 On Sale Now January 23 8� 24 - Monster X Tour $40, $20, $17, $15, $10 February 10 - Harlem Globetrotters $88, $53, $36, $28, $21 February 12 - Enrique Iglesias/Pitbull $127.50, $77.50, $47.50, $27.50 May 7-10 - Marvel Universe Live! $150, $100, $50, $40 7:00 PM On Sale Now 7:00 PM On Sale Now 7:30 PM On Sale Now On Sale Now ,- �� Rabc � � THEA7 December 12-13 - The Nutcra $35, $30, $25, $20 January 9 - Disney Live:Pirate $55, $32, $23, $18 January 11 - Harmonies Girls � BCCA Show January 22 - So You Think You C $63, $47, $37 January 26 - 7 Brides For 7 Bro $52, $42, $32 February 26-27 - Shen Yun $120, $110, $100, $80, $70, $6C