HomeMy WebLinkAbout02/05/2015
B A K E R S F I E L D
Staff: Committee Members
Chris Gerry, Administrative Analyst Jacquie Sullivan, Chair Caleb Blaschke, Management Assistant Willie Rivera Bob Smith
SPECIAL MEETING OF THE
COMMUNITY SERVICES COMMITTEE
of the City Council - City of Bakersfield
Thursday, February 5, 2015 – 12:00 p.m.
City Hall North
1600 Truxtun Avenue, Bakersfield, CA 93301
First Floor, Conference Room A
A G E N D A
1. ROLL CALL
2. ADOPT SEPTEMBER 25, 2014 AGENDA SUMMARY REPORT
3. PUBLIC STATEMENTS
4. DEFERRED BUSINESS
A. Update Regarding the Installation of Artwork Along the Westside Parkway –
Blaschke
B. Committee Discussion Regarding the Installation of Artwork in the
Downtown Area – Blaschke
C. Discussion and Committee Recommendation Regarding the Centennial
Plaza Granite Tiles – Blaschke
5. NEW BUSINESS
A. Discussion and Committee Recommendation Regarding Adoption of the
2014 Committee Meeting Schedule – Gerry
6. COMMITTEE COMMENTS
7. ADJOURNMENT
B A K E R S F I E L D
Committee Members:
Chris Huot, Assistant to the City Manager Jacquie Sullivan, Chair
Bob Smith
Willie Rivera
AGENDA SUMMARY REPORT
SPECIAL MEETING OF THE
COMMUNITY SERVICES COMMITTEE MEETING
Thursday, September 25, 2014
12:00 p.m.
City Hall North
First Floor - Conference Room A
1600 Truxtun Avenue, Bakersfield CA 93301
The meeting was called to order at 12:05 P.M.
1. ROLL CALL
Committeemembers Present:
Councilmember Jacquie Sullivan, Chair
Councilmember Bob Smith
Councilmember Willie Rivera
Staff Present:
Alan Tandy, City Manager
Steven Teglia, Assistant to the City Manager
Chris Huot, Assistant to the City Manager
Christopher Gerry, Administrative Analyst
Caleb Blaschke, Management Assistant
Virginia Gennaro, City Attorney
Andy Heglund, Deputy City Attorney
Richard Iger, Associate Attorney
Nick Fidler, Public Works Director
Ted Wright, Assistant Public Works Director
Stuart Patteson, Public Works Operation Manager
Sean Cacal, Public Works General Service Superintendent
Mike Conner, Public Works Streets Superintendent
Dianne Hoover, Recreation and Parks Director
Darrin Budak, Assistant Recreation and Parks Director
Joe Navarro, Recreation and Parks Business Manager
Tom Jones, Recreation and Parks Construction and Facility Planner
Race Slayton, Recreation and Parks Supervisor
Fidel Gonzalez, Recreation and Parks Supervisor
Community Services Committee Meeting
Agenda Summary Report
Thursday, September 25, 2014
Page 2
Others Present:
Terry Maxwell,
Betty Younger, Member of the Public
Gail Malouf, Member of the Public
Members of the Media
2. ADOPT MAY 1, 2014 AGENDA SUMMARY REPORT
Adopted as submitted.
3. PUBLIC STATEMENTS
None
4. NEW BUSINESS
A. Committee Discussion and Recommendation Regarding the Centennial Plaza
Bricks
Assistant to the City Manager Chris Huot stated many engraved bricks,
tiles, and granite surfaces were purchased by the public and installed as
part of the development the Centennial Plaza (Plaza) which opened in
1998. The original clay bricks, tiles, granite slabs, and large red pavers
were installed on a sand bed with silt sand wept into the joints, which has
been washed out overtime causing the bricks and tiles to shift. They have
deteriorated primarily due to the Plaza’s continuous usage from visitors
attending events at the Rabobank Arena, Theater, and Convention
Center and impact from the fountain water. In addition, several tree roots
have lifted tree grates resulting in potential tripping hazards for visitors and
due to several styles of surfaces cause maintenance issues. Staff provided
the following recommendations:
Bricks
Replace areas with non-engraved bricks with colored stamped
concrete. Relocate engraved bricks in the center of the Plaza to
less-traveled areas. Leave the bricks surrounding the fountain and
parallel to Truxtun Ave in their current places. Engraved bricks
which are damaged will be patched with a patching agent.
Granite Slabs
Replace broken Granite Slabs with colored concrete as it is located
in a high volume of visitor traffic.
Tiles
The names and logos of the 112 broken tiles will be re-engraved on
existing blank tiles and replaced.
Community Services Committee Meeting
Agenda Summary Report
Thursday, September 25, 2014
Page 3
Trees
Remove and replace four trees along Truxtun and two trees along
N Street with mature trees to provide shade, are drought tolerant,
and are more suitable for walking surfaces. The trees roots are
creating uneven walking surfaces causing potential tripping
hazards and City liability.
Fountain
Replace the fountain with a traditional circle fountain or two half-
moons fountain.
Assistant to the City Manager Huot stated that several shade structures
are being evaluated to increase shade in the grass areas as well.
Committee member Smith asked if the bricks being patched would be
moved. City Manager Tandy stated some bricks would remain in place
while others may be relocated.
Committee member Smith also asked if the Granite Slabs were engraved
and if the engraving would be lost when replaced with colored concrete.
Public Works Director Fidler stated most of the slabs are not engraved and
the few that are, are severely damaged making the engraving illegible.
Committee member Smith also asked if the tiles being re-engraved will be
placed back in their original location around the fountain. City Manager
Huot confirmed as such.
Committee Chair Sullivan asked how many trees would be removed and
for what purpose. City Manager Huot stated a total of six trees will be
removed. City Manager Tandy stated overgrown roots have lifted the
tree grates causing uneven walking surfaces. Each tree will be replaced
with a Crape Myrtle.
Ms. Gail Malouf asked what preventive measures would be taken to
prevent the bricks from further damage once they are relocated or
replaced and prevent the same situation in the future.
City Manager Tandy stated that the bricks currently affixed to a sand bed
will be relocated into a concrete base to an area less traveled but is
highly visible. The original bricks were made of clay; they will be replaced
with concrete bricks.
Committee member Smith stated he would prefer a two half-moons
fountain and asked if the teal tiles could be relocated along a wall
instead of the ground. City Manager Tandy stated there are
approximately 300 engraved teal tiles; the current wall space available is
not enough for all the tiles.
Community Services Committee Meeting
Agenda Summary Report
Thursday, September 25, 2014
Page 4
Committee member Rivera asked what bricks were being considered
replaceable and how many there were in total.
City Manager Tandy stated an exact number was unknown. There are
several levels of damaged bricks including but not limited to some that
have cracks, chips, broken in half, and deteriorated engravings. A
determination has not been made as to what would consummate a brick
be patched or completely replaced.
Committee member Rivera made a motion to begin the removal of the
six trees identified in the staff report and present the remaining
recommendations in the plan to the full City Council. The motion was
unanimously approved.
5. DEFERRED BUSINESS
A. Update Regarding the Installation of Artwork Along the Westside Parkway, Entry
Monument for Hwy 58, and Murals on the Kern River Parkway Bridges
Management Assistant Caleb Blaschke provided a brief presentation
outlining potential sites for artwork along the Westside Parkway.
Betty Younger stated that metal is very expensive and thought the artwork
renditions in the presentation where great representation of what Bakersfield
is.
Committee Chair Sullivan asked who would be financing the installation of
the artwork.
City Manager Tandy stated the funding could come from community
donations, grants, and other special funding sources.
Committee member Smith made a motion to have information prepared for
distribution to the different industries that would describe how they could get
involved if they choose to participate in the installation of artwork along the
freeway. The motion was unanimously approved.
6. COMMITTEE COMMENTS
None
7. ADJOURNMENT
The meeting adjourned at 12:38 P.M.
cc: Honorable Mayor and Council
OFFICE OF THE CITY MANAGER
MEMORANDUM
February 3, 2015
TO: Community Services Committee
Jacquie Sullivan, Chair
Willie Rivera
Bob Smith
FROM: Caleb Blaschke, Management Assistant
SUBJECT: Council Referral – Placement of Art Work on the Westside Parkway
Councilmember Smith requested that the Community Services Committee discuss
the concept of creating artwork along the Westside Parkway.
Background:
On September 16, 2014, staff presented the Community Services Committee
with different concepts of artwork that could potentially be placed along the
Westside Parkway. At that time, Committee members asked staff to create
materials to show to organizations in order to solicit interest. Staff created the
following website and brochure (see attachment).
http://www.bakersfieldcity.us/westsideparkway/#
Staff is in the process of obtaining estimates for different styles of artwork to help
organizations determine approximate costs. Exact prices for artwork are difficult
to determine because the size, style, and shape of the piece ultimately
determines the cost. Once a concept is chosen by the sponsor and presented
to the City for approval, the concept will then be presented to Caltrans. Upon
consent from Caltrans, staff will work with the sponsor to determine exact costs
for design and construction.
For your reference, the memo from the meeting held on May 1, 2014 is attached
regarding Caltrans approval process and also the types of artwork that the
agency prefers. The memo from the meeting held on September 16, 2014 is also
attached showing possible locations and different concepts of artwork.
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OFFICE OF THE CITY MANAGER
MEMORANDUM
September 23, 2014
TO: Community Services Committee
Jacquie Sullivan, Chair
Willie Rivera
Bob Smith
FROM: Caleb Blaschke, Management Assistant
SUBJECT: Council Referral – Placement of Art Work on the Westside Parkway
On June 4, 2014 City Management and Public Works staff met with Brad Cole,
Caltrans Central Region Senior Landscape Architect, to determine potential sites
for artwork along Westside Parkway.
Mr. Cole and City staff informally approved and determined that the areas
contained in the following attachments are locations where artwork could be
placed, depending on the size and style of the artwork. Most of the areas reside
near freeway on and off ramps and are thirty five feet or more from roadways.
For your reference, the memo from the meeting held on May 1, 2014 is attached
regarding Caltrans approval process and also the types of artwork that the
agency prefers.
The artwork shown in the following attachments is only depictions of what could
be placed in the sites identified by Caltrans and City staff. Staff based the
renditions on some of the popular attractions in Bakersfield in order to give
committee members an idea of what different types of artwork would
potentially look like on the freeway.
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OFFICE OF THE CITY MANAGER
MEMORANDUM
April 24, 2014
TO: Community Services Committee
Jacquie Sullivan, Chair
Willie Rivera
Bob Smith
FROM: Alan Tandy, City Manager
SUBJECT: Council Referral – Placement of Art Work on the Westside Parkway
On March 19, 2014, Councilmember Smith requested that the Community
Services Committee discuss the concept of creating artwork along the Westside
Parkway. He referred to other project examples, including Arizona, Nevada, and
Fresno, where the history and/or characteristics of the area are depicted in
various types of artwork around highway bridges and along roadways.
Caltrans Requirements and Approval Process
The installation of artwork along roadways is an appealing concept; however,
funding sources, vandalism and on-going maintenance and repair expenses,
among other concerns, are significant issues that must be considered.
Placement of artwork on State of California Highways is governed by Caltrans.
Attached for the Committee’s information is a copy of the Caltrans policy
document regarding roadway artwork. Several of the significant features of
their policies are noted, as follows:
Aesthetics must be considered in the highway project planning and
design process;
Transportation art may include graphic or sculptural artwork, either
freestanding or placed on required engineering features (such as noise
barriers, retaining walls, bridges, bridge abutments, bridge rails, or slope
Community Services Committee
Council Referral - Placement of Art Work on the Westside Parkway
April 24, 2014
Page 2
paving) that expresses something special about a community’s history
resources, or character;
Transportation art is provided and maintained by a local agency;
Caltrans facilitates and coordinates the placement of artwork by others;
Caltrans will assume the administrative costs associated with reviewing
transportation art proposals and issuing and monitoring encroachment
permits for approved artwork projects;
All other costs, including labor, materials, supplies, and traffic control for
design, engineering, testing, construction, installation, maintenance, and
removal of the transportation art will be borne by the Permittee(s);
Caltrans may require the permittee(s) to provide bonds or other means to
ensure maintenance, rehabilitation, and removal of art;
Transportation art proposals should be submitted to the district
transportation art coordinator;
Caltrans has sole responsibility of approval of the artwork.
In addition, funding for transportation artwork must be provided by the local
jurisdiction.
With regard to sculptures along freeways, Caltrans generally discourages such
artwork due to the following reasons:
liability concerns (the potential of serious personal injuries and/or
vehicle/property damage);
on-going maintenance is oftentimes necessary for sculptures, which
creates a long-term financial obligation for the responsible municipality;
the high potential for vandalism, which may result in additional expenses
related to repeated repair or replacement.
Funding Sources
While some states allocate a certain percentage of road construction funding
for transportation artwork, California does not have such a provision. Therefore,
potential funding sources for creation and on-going maintenance and repair of
local roadway artwork projects, such as for the Westside Parkway, would have
to be provided through community donations, grants, or other special funding
sources. Some communities have partnered with local non-profit entities to
provide artwork displayed in public spaces; however, that concept may not be
feasible for roadway artwork.
Community Services Committee
Council Referral - Placement of Art Work on the Westside Parkway
April 24, 2014
Page 3
In addition to the summary included in this report, the Caltrans landscape
architect for District 6 who oversees the Bakersfield metropolitan area will attend
the May 1, 2014 committee meeting. He will provide a presentation which will
include information pertaining to:
the process of incorporating roadway artwork
funding
types of artwork allowed by Caltrans
examples of artwork in other jurisdictions
AT:RS:CB
Attachments
OFFICE OF THE CITY MANAGER
MEMORANDUM
February 4, 2015
TO: Community Services Committee
Jacquie Sullivan, Chair
Willie Rivera
Bob Smith
FROM: Caleb Blaschke, Management Assistant
SUBJECT: Downtown Artwork Parking Garage Mural
On December 10, 2014 City Council requested that the Community Services
Committee add another aspect of artwork to the next agenda. Specifically, they
would like staff to look at the feasibility of adding artwork to the sides of structures
downtown.
Background:
At the December 10, 2014 Council meeting, the Bakersfield Young Professionals
(BYP) presented different concepts of downtown improvements during public
statements. Council asked that staff involve BYP in discussions of possible artwork
on the City’s parking garage. On December 19, 2014, staff met with the BYP who
provided staff with multiple concepts shown below.
City policies allow artwork to be placed on the 18th and Eye Street garage.
However, the artwork must depict Bakersfield’s residents and history. An
organization using the artwork to advertise itself will not be allowed. Below are
some different concepts that can be considered. Due to parking garage’s
location, it will be important to involve multiple groups in deciding the concept
of artwork placed.
In surveying other cities, downtown improvements are typically funded by local
businesses or Business Improvement Districts. The City estimates the mural to cost
approximately $1,100-$2,000 depending on its size. The mural is estimated to last
3-5 years at which time it would need to be replaced. The City recommends
that it solicit funds and donations to pay for the costs of the mural, lighting and
mounting equipment. Prices for the installation of the mural have yet to be
determined because the quotes received thus far have been too costly to bring
forward at this time.
OFFICE OF THE CITY MANAGER
MEMORANDUM
February 3, 2015
TO: Community Services Committee
Jacquie Sullivan, Chair
Willie Rivera
Bob Smith
FROM: Caleb Blaschke, Management Assistant
SUBJECT: Centennial Plaza Granite Slabs
On August 13, 2014, staff presented City Council with issues that face the City at
Centennial Plaza regarding the bricks, tiles, and granite slabs, and recommended
the issues go to the Community Services Committee for further discussion.
Background:
Staff presented the issues with the Centennial Plaza to the Community Services
Committee on September 25, 2014. Subsequently, the City Council approved
the recommendations as presented. However, the City Council requested that
staff ensure that the names on the broken granite slabs be replaced as well.
Ten images have been identified that need to be re-engraved. As displayed in
the attachment, many slabs were only partially engraved; therefore, staff can
re-engrave the names on these granite slabs since space is available. This would
cost the City approximately $4,000 - $5,000.
Recommendations:
In an effort to reduce tripping hazards and City liability, staff requests approval
to re-engrave the images from the broken granite slabs onto granite slabs where
space is available.
All meetings will be held at City Hall North, First Floor, Conference Room A
Adopted: DRAFT
Community ServicesCity Council Meetings
Committee Meetings 3:30 Closed Session
12:00 p.m.5:15 p.m. Public Session
Holidays - City Hall Closed
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League of California Cities Annual Conference - September 30, 2015 - October 2, 2015
Community Services Committee Calendar
January 2015 Through December 2015
OCTOBER NOVEMBER DECEMBER
JANUARY FEBRUARY MARCH
APRILMAYJUNE
JULY AUGUST SEPTEMBER
DOCUMENTS HANDED
OUT AT THE
COMMITTEE MEETING