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HomeMy WebLinkAbout09/25/2014 B A K E R S F I E L D Committee Members: Chris Huot, Assistant to the City Manager Jacquie Sullivan, Chair Bob Smith Willie Rivera AGENDA SUMMARY REPORT SPECIAL MEETING OF THE COMMUNITY SERVICES COMMITTEE MEETING Thursday, September 25, 2014 12:00 p.m. City Hall North First Floor - Conference Room A 1600 Truxtun Avenue, Bakersfield CA 93301 The meeting was called to order at 12:05 P.M. 1. ROLL CALL Committeemembers Present: Councilmember Jacquie Sullivan, Chair Councilmember Bob Smith Councilmember Willie Rivera Staff Present: Alan Tandy, City Manager Steven Teglia, Assistant to the City Manager Chris Huot, Assistant to the City Manager Christopher Gerry, Administrative Analyst Caleb Blaschke, Management Assistant Virginia Gennaro, City Attorney Andy Heglund, Deputy City Attorney Richard Iger, Associate Attorney Nick Fidler, Public Works Director Ted Wright, Assistant Public Works Director Stuart Patteson, Public Works Operation Manager Sean Cacal, Public Works General Service Superintendent Mike Conner, Public Works Streets Superintendent Dianne Hoover, Recreation and Parks Director Darrin Budak, Assistant Recreation and Parks Director Joe Navarro, Recreation and Parks Business Manager Tom Jones, Recreation and Parks Construction and Facility Planner Race Slayton, Recreation and Parks Supervisor Fidel Gonzalez, Recreation and Parks Supervisor Community Services Committee Meeting Agenda Summary Report Thursday, September 25, 2014 Page 2 Others Present: Terry Maxwell, Betty Younger, Member of the Public Gail Malouf, Member of the Public Members of the Media 2. ADOPT MAY 1, 2014 AGENDA SUMMARY REPORT Adopted as submitted. 3. PUBLIC STATEMENTS None 4. NEW BUSINESS A. Committee Discussion and Recommendation Regarding the Centennial Plaza Bricks Assistant to the City Manager Chris Huot stated many engraved bricks, tiles, and granite surfaces were purchased by the public and installed as part of the development the Centennial Plaza (Plaza) which opened in 1998. The original clay bricks, tiles, granite slabs, and large red pavers were installed on a sand bed with silt sand wept into the joints, which has been washed out overtime causing the bricks and tiles to shift. They have deteriorated primarily due to the Plaza’s continuous usage from visitors attending events at the Rabobank Arena, Theater, and Convention Center and impact from the fountain water. In addition, several tree roots have lifted tree grates resulting in potential tripping hazards for visitors and due to several styles of surfaces cause maintenance issues. Staff provided the following recommendations: Bricks Replace areas with non-engraved bricks with colored stamped concrete. Relocate engraved bricks in the center of the Plaza to less- traveled areas. Leave the bricks surrounding the fountain and parallel to Truxtun Ave in their current places. Engraved bricks which are damaged will be patched with a patching agent. Granite Slabs Replace broken Granite Slabs with colored concrete as it is located in a high volume of visitor traffic. Tiles The names and logos of the 112 broken tiles will be re-engraved on existing blank tiles and replaced. There are currently no vendors who currently manufacture the needed size tile. There would be an additional cost to special order and purchase them. Community Services Committee Meeting Agenda Summary Report Thursday, September 25, 2014 Page 3 Trees Remove and replace four trees along Truxtun and two trees along N Street with mature trees to provide shade, are drought tolerant, and are more suitable for walking surfaces. The trees roots are creating uneven walking surfaces causing potential tripping hazards and City liability. Fountain Replace the fountain with a traditional circle fountain or two half- moons fountain. Assistant to the City Manager Huot stated that several shade structures are being evaluated to increase shade in the grass areas as well. Committee member Smith asked if the bricks being patched would be moved. City Manager Tandy stated some bricks would remain in place while others may be relocated. Committee member Smith also asked if the Granite Slabs were engraved and if the engraving would be lost when replaced with colored concrete. Public Works Director Fidler stated most of the slabs are not engraved and the few that are, are severely damaged making the engraving illegible. Committee member Smith also asked if the tiles being re-engraved will be placed back in their original location around the fountain. Assistant to the City Manager Huot confirmed as such. Committee Chair Sullivan asked how many trees would be removed and for what purpose. Assistant to the City Manager Huot stated a total of six trees will be removed. City Manager Tandy stated overgrown roots have lifted the tree grates causing uneven walking surfaces. Each tree will be replaced with a Crape Myrtle. Ms. Gail Malouf asked what preventive measures would be taken to prevent the bricks from further damage once they are relocated or replaced and prevent the same situation in the future. City Manager Tandy stated that the bricks currently affixed to a sand bed will be relocated into a concrete base to an area less traveled but is highly visible. The original bricks were made of clay; they will be replaced with concrete bricks. Committee member Smith stated he would prefer a two half-moons fountain and asked if the teal tiles could be relocated along a wall instead of the ground. City Manager Tandy stated there are approximately 300 engraved teal tiles; the current wall space available is not enough for all the tiles. Committee member Rivera asked what bricks were being considered replaceable and how many there were in total. Mr. Rivera also inquired Community Services Committee Meeting Agenda Summary Report Thursday, September 25, 2014 Page 4 about a master list containing the names of the purchasers and costs associated with their purchase. City Manager Tandy stated there are several levels of damage to the bricks including but not limited to cracked bricks, chipped bricks, bricks broken in pieces, and bricks with deteriorated engravings. Management Assistant Caleb Blaschke stated there are approximately 3,969 engraved bricks located the Centennial Plaza, an exact number of those bricks that are damaged is unknown. Council determination will consummate what level of damage will result with a patched or replace brick. Mr. Blaschke also stated a compact disc containing a list of names of those individuals who purchased a brick or tile is available; unfortunately it does not contain the logos associated with the tiles. Committee member Rivera made a motion to begin the removal of the six trees identified in the staff report and present the remaining recommendations in the plan to the full City Council. The motion was unanimously approved. 5. DEFERRED BUSINESS A. Update Regarding the Installation of Artwork Along the Westside Parkway, Entry Monument for Hwy 58, and Murals on the Kern River Parkway Bridges Management Assistant Blaschke provided a brief presentation outlining potential sites for artwork along the Westside Parkway. Betty Younger stated that metal is very expensive and thought the artwork renditions in the presentation where great representation of what Bakersfield is. Committee Chair Sullivan asked who would be financing the installation of the artwork. City Manager Tandy stated the funding could come from community donations, grants, and other special funding sources. Committee member Smith made a motion to have information prepared for distribution to the different industries that would describe how they could get involved if they choose to participate in the installation of artwork along the freeway. The motion was unanimously approved. 6. COMMITTEE COMMENTS None 7. ADJOURNMENT The meeting adjourned at 12:38 P.M. cc: Honorable Mayor and Council