HomeMy WebLinkAboutRES NO 114-15RESOLUTION NO. 1 14 15
A RESOLUTION APPROVING THE DESTRUCTION OF
CERTAIN OBSOLETE CITY RECORDS, DOCUMENTS,
INSTRUMENTS, BOOKS AND PAPERS, PURSUANT TO
THE SECTION 34090 ET SEQ. OF THE GOVERNMENT
CODE OF THE STATE OF CALIFORNIA - FINANCE
DEPARTMENT.
WHEREAS, a request has been made by the Finance Department for authority
to destroy certain obsolete City records, and a copy of said list of records is attached as
Exhibit "A "; and
WHEREAS, such records are more than five (5) years old; and
WHEREAS, said request has been approved by the City Attorney in accordance
with the procedures and requirements of the City and Section 34090 at seq. of the
California Government Code.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield
that pursuant to Section 34090 et. Seq. of the Government code of the State of
California, approval is hereby given to destroy obsolete records listed on said Exhibit "A"
upon written approval of the City Attorney.
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I HEREBY CERTIFY that the foregoing Resolution was passed and
adopted by the Council of the City of Bakersfield at a regular meeting thereof held on
by the following vote:
✓ ✓ i ✓ ✓ ✓ r
Council Member RworulNbur.xl�N�l iflSmr U Fkudon.Shcwn.. I
Noes: Council Member G
Abstain: Council Member NO
Absent: Council Member W O
CITY CLERK AND EX qqICr0 of the
Council of the City of B rsfield
SEP 161015
APPROVED
By
HARVEY L. HALL
Mayor
APPROVED AS TO FORM:
VIRGINIA GENNARO
City Attorney
By 7
0SHUA H. RUDNICK
Deputy City Attorney 11
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CITY OF BAKERSFIELD
CONSENT OF CITY ATTORNEY
FOR DESTRUCTION OF RECORDS
FINANCE DEPARTMENT
Pursuant to Goverment Code Section 34090, the records described in Exhibit "A,"
attached hereto, shall be destroyed.
Dated: September 2, 2015
APPROVED AS TO FORM:
VIRGINIA GENNARO
City Attorney
City of Bakersfield
J �� IG�,
H. RUDNICK
ity Attorney II
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EXHIBIT A
The following is a list of documents the Finance Department is proposing to
destroy:
Fiscal Year
Canceled Payroll Checks
(and years prior to)
Deduction Reports
2009 -10
ACCOUNTS PAYABLE
2009 -10
Accounts Payable Claim Vouchers & Invoices
2009 -10
Cancelled Accounts Payable Checks
2009 -10
Journal Vouchers (paper only)
2009 -10
PAYROLL DOCUMENTS
2009 -10
Canceled Payroll Checks
2009 -10
Deduction Reports
2009 -10
Deferred Compensation Reports
2009 -10
United States Savings Bond Reports
2009 -10
Accrual Reports
2009 -10
Benefit Registers
2009 -10
Hours Proof
2009 -10
Tax Registers
2009 -10
ABT Registers
2009 -10
Payroll Registers (paper only)
2009 -10
Terminated employee folders
Bingo Statements
RECEIVABLES
2009 -10
Final Billings Registers; Aging Schedules &
o r
Transaction Reports:
Commercial Refuse, Sewer Surcharge,
Residential Refuse, Outside Sewer, Special
Refuse, Airpark, Hazardous Materials, and
ORIGINAL
Other Miscellaneous Receivables.
2009 -10
Adjustments, Transfers and Refunds.
TREASURY DOCUMENTS
2009 -10
Report of Monies Collected
2009 -10
Daily Treasurer's Reports
2009 -10
Business License Records
2009 -10
Cash Receipt Books & Records
2009 -10
Investment Confirmations
2009 -10
Transient Occupancy Reports
2009 -10
Bingo Statements
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PURCHASING DOCUMENTS
2009 -10
Purchase Orders
2009 -10
Annual Contracts
2009 -10
Requisitions
PROPERTY MANAGEMENT
2009 -10
Real Property Appraisals
2009 -10
Acquisition & Disposition Files
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