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Home My WebLink About10/08/2015SPECIAL MEETING THE BAKERSFIELD FOUNDATION ANNUAL MEETING AGENDA Thursday, October 8, 2015 9:00 a.m. City Hall South Office of Mayor Harvey L. Hall 1501 Truxtun Avenue, First Floor Bakersfield, California 1. Call to Order: Harvey L. Hall 2. Reappointment of Directors: Harvey L. Hall / Joshua Rudnick The following Director terms expired in February, 2015: Alan Tandy Howdy Miller 3. Election of Officers: Joshua Rudnick President Vice President Chief Financial Officer/Treasurer Secretary 4. Approval of Minutes from Annual Meeting held February 11, 2014 5. New Business a. Financial Report for 2014 - Nelson Smith b. Financial Update for 2015 - Nelson Smith c. Set Date for 2016 Annual Meeting - Joshua Rudnick September 18, 2015 TO: FROM : SU BJ ECT: THE BAKERSFIELD FOUNDATION The Bakersfield Foundation Board of Directors Joshua Rudnick, Deputy City Attorney 2015 Annual Meeting - Reappointment of Directors Per the terms of The Bakersfield Foundation By-Laws, the terms of the shall be for a period of three years. Item #2. Reappointment of Directors will reflect the following action: Re-appointment of Alan Tandy and Howdy Miller, whose term: in February 2015. Based on the above-referenced actions, the updated term expirations � follows: Harvey L. Hall Nelson Smith Alan Tandy Howdy Miller Edward R. Paine Ann Smart February, 2017 February, 2017 February, 2018 February, 2018 February, 2016 February, 2016 THE BAKERSFIELD FOUNDATION September 18, 2015 TO: The Bakersfield Foundation Board of Directors FROM : Joshua Rudnick, Deputy City Attorney SUBJECT: 2015 Annual Meeting - Election of Officers Item #3. Election of Officers will reflect the following actions: A. Election of President B. Election of Vice President C. Election of Chief Financial Officer/Treasurer D. Due to the retirement of Rhonda Smiley, Secretary, appointment to this position is necessary. This action deferred until the 2016 Annual Meeting. THE BAKERSFIELD FOUNDATION ANNUAL MEETING Tuesday, February 1 1, 2014 1:30 p.m. City Hall South Office of Mayor Harvey L. Hall 1501 Truxtun Avenue, First Floor MINUTES Meeting called to order at 1:30 a.m. by President, Harvey L. Hall Present: Harvey L. Hall, President Alan Tandy, Vice President Nelson Smith, Chief Financial Officer/Treasurer Rhonda Smiley, Secretary Joshua Rudnick Howdy Miller, Director Edward Paine, Director Michelle Cruz Absent: Ann Smart, Director 1. Reappointment of Board Members: Harvey L. Hall / Joshua Rudnick It was M/S expired in approved. (Miller/Tandy) to reappoint Harvey L. Hall and Nelson Smith, February, 2014, to the Board of Directors. The motion was 2. Election of Directors: Joshua Rudnick Joshua Rudnick requested a blanket motion to reappoint the Pre� President, Chief Financial Officer/Treasurer, and Secretary, as follows: President: Vice-President: Chief Financial Secretary: Officer/Treasurer: Harvey L. Hall Alan Tandy Nelson Smith Rhonda Smiley THE BAKERSFIELD FOUNDATION Minutes of Annual Meeting - February 1 1, 2014 4. New Business a. Financial Report for 2013 - Nelson Smith Nelson Smith presented the Annual Financial Report for the December 31, 2013, and a Summary of Account Balances as of D 2013. Board member Paine asked, if possible, to include a list of contrib� packets. Board member Miller asked to have the previous twc contributions in the reports for comparison purposes in future packei It was M/S (Paine/ Miller) to accept the Annual Financial Report for December 31, 2013. The motion was unanimously approved. b. Financial Update for 2014 - Nelson Smith Mr. Smith presented a Financial Update for 2014 as of February 7, 20 •$3,000 contribution received for Great American Cleanu� •$29,000 contribution received for Litter Cleanup Project •$250 contribution received for Animal Care Facility Foundation President Hall stated that additional public awarE usefulness of the Foundation is needed. Individuals can make d< contributions of any kind for any kind of project. Board member Miller suggested promoting the Foundation by interview with the Bakersfield Californian. It was M/S (Tandy/Paine) to accept the Financial Update for 2014 was unanimously approved. c. Set Date for 2015 Annual Meeting - Rhonda Smiley It was M/S (Miller/Tandy) to schedule the 2015 Annual Meeting datE February 10, 2015. The motion was unanimously approved. THE BAKERSFIELD FOUNDATION Minutes of Annual Meeting - February 1 1, 2014 Mr. Tandy stated the lawsuit was still in the early stages and could p� settled out of court. The Centennial Corridor project is progressing a currently waiting on a response regarding early release funding for acquisition. Construction on Highway 178 has begun, paving froi Avenue to Rio Bravo will begin soon, property acquisition from Can Mira Monte has also begun, and, once completed, it will go out tc then construction will start. Each project has a 14- to 15-month cc period. Board member Paine asked if there were any chances the High S� (HSR) project would miss the downtown area if it comes to fruition. Mr. Tandy stated there is currently no funding for anything south < and there is no time frame when a source for funding will be availak Authority adopts a plan line, it would cast a shadow over 400 p including several of the City's valuable assets. The City of Baker� participant in the litigation against the HSR Authority, preventing t� selling state bonds. 6. Adjournment: Harvey L. Hall Foundation President Hall adjourned the meeting at 1:56 p.m. /�/ N�L�a�w S vr�• Nelson Smith, Chief Financial Officer/Tr BAKERSFIELD FOUNDATION ANNUAL REPORT FOR CALENDAR YEAR ENDING 12/31/2014 Federal Tax ID#: 91-1885891 � BAKERSFIELD FOUNDATION 2014 Financial Overview Beginning Fund Balance @ Jan. 1 Foundation Revenues Contributions and other deposits Interest revenue Total receipts during the year Foundation Payments during the year Ending Fund Balance @ Dec. 31 -- Page 1 of 4 Pages -- 2013 $ 17, 058.86 121,870.46 16.93 121,887.39 96,464.22 $ 42,482.03 2014 $ 42,482.03 238,509.12 17.79 238,526.91 225,591.40 $ 55,417.54 I. 11. ASSETS AND LIABILITIES AS OF: ASSETS Cash and Bank Accounts Regular Checking Account Business Savings Account Total Cash and Bank Accounts Other Assets none Total Other Assets TOTALASSETS LIABILITIES AND EQUITY LIABILITIES Contracts Payable Other Liabilities Total Liabilities EQUITY TOTAL LIABILITIES AND EQUITY 12/31 /2013 $ 25,529.83 $ 16,952.20 $ 42,482.03 $ 42,482.03 $ 42,482.03 $ 42,482.03 MATERIAL CHANGES IN ASSETS AND LIABILITIES IN CALENDAR YEAR ENDING 12/31/2014 Contributions received for Freeway Litter Cleanup of $186,554.57. -- Page 2 of 4 Pages -- 12/31 /2014 $ 4,447.55 $ 50,969.99 $ 55,417.54 $ 55,417.54 $ 55,417.54 $ 55,417.54 4, , III. REVENUE RECEIVED IN CALENDAR YEAR Cash Contributions - Donations for KBB Great American Cleanup Donations for KBB Cigarette Litter Prevention prog�am Donations for KBB Community Garden program Donations for KBB Sustainable Scan (CLLP) Grant Donations for Freeway Litter Cleanup program Donations for PG&E Community Partnership Arena program Donations for City Recreation Movies in the Park program Donations for H Street Landscape Donations for Animal Care Facility Donations for Family Fun Night Donations for general use Non - Cash Contributions - none Interest earnings on savings account balance TOTAL REVENUE IN CALENDAR YEAR IV. EXPENDITURES IN CALENDAR YEAR Citv Reimbursement Proiects Contribution to reimburse City for KBB Great Am. Cleanup Contribution to reimburse City for KBB Recycling Education Contribution to reimburse City for KBB Cigarette Litter program Contribution to reimburse City for Community Garden program Contribution to reimburse City for Freeway Litter Cleanup Contribution to reimburse Arena for Community Partnership Contribution to reimburse City for Movies in the Park Contribution to reimburse City for H Street Landscape Contribution to reimburse City for Family Fun Night Total City Reimburement Project Expenditures Miscellaneous Exaenditures State Filing Fee costs Bank Service Charges Total Miscellaneous Expenditures TOTAL EXPENDITURES IN CALENDAR YEAR -- Page 3 of 4 Pages -- , ., 2013 32,775.00 2,000.00 6,300.00 54,795.46 20,000.00 6,000.00 ., , , ,, ,, ��5� 45,000.00 200.00 186,554.57 6,000.00' 250.00 500.00 4.55 $ - $ - $ 16.93 $ 17.79 $ 121,887.39 $ 30,750.00 $ - $ 3,909.76 $ - $ 54,795.46 $ 972.00 $ 6,000.00 $ - $ - $ 96,427.22 $ 25.00 $ 12.00 $ 37.00 $ 96,464.22 $ 238,526.91 $ 47,025.00 $ 3,722.00 $ - $ 6,300.00 $ 139,760.85 $ 22,188.00 $ - $ 6,000.00 $ 500.00 $ 225,495.85 $ 50.00 $ 45.55 $ 95.55 $ 225,591.40 V. STATEMENT OF SELF-DEALINGS BY DIRECTORS OR OFFICERS OF THE FOUNDATION There were no incidences of self-dealing by any director or officer of the foundation. VI. CERTIFICATION This Annual Report is unaudited and was prepared based upon the information contained in the records of the Bakersfield Foundation. � , r� ,,, _-� : -=��:...., .,.� ,.� �- �=-- NELSON K SMITH Treasurer Secretary -- Page 4 of 4 Pages -- file name: nks:p:\foundation\annual report 2011.x1s . � � � � � � O � � � N L � � � m d' l"'� 0 N L � � � c� � i a� V � s � L � � O O . Ll� � � > � � N L � � � .�Q �L � � O V L � .� � � � � �N J Q � � fB v U L v a--+ a-.+ J � � v v L L.L Q. � C (B N U � � U .� � � Q � � v L � Q. � C f6 v U � � U .� � � a � � a� L � � � C f6 v U L a� a--+ a--+ J � � � v L � � � � fa v U L v a--+ a--+ J � � v v L L.l_ Q � C f6 v U 1._ � a--+ a--+ J c� � v v L L.L Q � C fa v U L � a--+ a--+ J � � v v L � Q. � � fa v U L v a--+ a--+ J � � � v L � Q � C fB v U L � a--+ a--+ J � � v v L L.L Q � C fa v U L Q� a--+ a--+ J � � v v L L.L � Q c� U � � � � J a--+ N � � � _ u�i O O O O O O O O O O � O O O O O O O O O O �1 O O� i� I� I� I� I� I� O 1 \ 1 \ \ 1 1 \ \ 1 \ � oo �n m � � �o �o � � � N rl �-I �-I r-I t/�- �t/)- �c/�- �c/�- �c/)- tn- �/)- �c./)- �- �t/� t/�- � a--+ � Q� � L � O � 4-- O .� � U L Y U �L �--� � W �CJ � � �U a � � � fB � � � � C � .� L � U � ��1- N L � m � 0 a--+ fB � O � L U � � 0 L a--+ � a--+ � � � � U J J L U � U � L � N a-.+ � U U � � cB .O N N Q W � .� O � � � m L � N � � .� � a--� N � L Q1 U f� � � L � a--� a--+ .O L ca � \ C � � N L � m N Q� � � � � � U � .� � � � U � � L.L L Y Beginning Balances Jan. 1, 2014 Sources of Funds: Contributions / Donations: KBB - Great Am. Cleanup January deposits February deposits March deposits April deposits May deposits June deposits KBB - Greenfield Comm. Garden Project KBB - Freeway Litter Clean up - Kern COG KBB - Freeway Litter Clean up - Kern COG KBB - Freeway Litter Clean up - Kern COG KBB - Freeway Litter Clean up - Kern COG KBB - Freeway Litter Clean up - Kern COG KBB - Freeway Litter Clean up - Kern COG KBB - Freeway Litter Clean up - Kern COG KBB - Freeway Litter Clean up - Kern COG KBB - Freeway Litter Clean up - Paramount Petrol KBB - Freeway Litter Clean up - 3 Way Chevrolet KBB - Freeway Litter Clean up - Chain Cohn Stiles KBB - Freeway Litter Clean up - Marriott KBB - Freeway Litter Clean up - Marriott KBB - Freeway Litter Clean up - Marriott KBB - Freeway Litter Clean up - Marriott KBB - Freeway Litter Clean up - Rodriguez & Assoc. KBB - Freeway Litter Clean up - CBCC KBB - Freeway Litter Clean up - Pac Western Bank KBB - Freeway Litter Clean up - Anonymous KBB - Keep America Beautiful - CLLP Grant PG&E Community Partnership program Kern Schools Federal Credit Union Movies in the Park - Brighthouse City Animal Care Program Family Fun Night - Parks & Rec (BCMEMBA) Miscellaneous Interest Earnings on Savings paypal test nks Uses of Funds: Reimb. City for Gr. Am. Cleanup Reimb. To City for recycling education costs Reimb. To City for Cigarette Litter Prevention Reimb. City for Greenfield Comm. Garden costs Roimh (:itv fnr Fraa�niav I ittar (:loan i in rnctc KBB Great American Cleanup Project KBB Recycling Education Program Bakersfield Foundation Sources and Uses of Funds - Active Programs Summary of Account Balance by Program Category Account Balances as of December 31, 2014 KBB KBB KBB KBB PG&E Cigarette Sustainable Greenfield Freeway Litter Community Movies Litter Scan Community Clean up Partnership in the Park Prevention CLLP Grant Garden Project Programs Arena Program Programs 2,025.00 5,403.00 90.24 3, 000.00 7,750.00 500.00 18, 750.00 15,000.00 (47,025.00) (3,722.00) 200.00 6,300.00 " (6,300.00) 14,545.46 14,545.46 7,272.73 7,272.73 7,272.73 14,545.46 62,500.00 13,400.00 6, 700.00 6, 700.00 1,675.00 1,675.00 1,675.00 1,675.00 6, 700.00 6, 700.00 6, 700.00 5.000.00 26, 673.00 "H" Street Credit Union Landscape Improvements 6.000.00 Reimb. City for H St Lanscape work Reimburse City for Family fun night Otherexpenses State filing fee Bank charges - reprint deposit slips Bank Service Charges Subtotal - by Project Bank Account Balance (6,000.00) - 1,681.00 90.24 200.00 - 46,793.72 4,485.00 - - - 1,681.00 90.24 200.00 - 46,793.72 4,485.00 - - KBB Great American Cleanup KBB Recycling Education Program KBB KBB KBB KBB PG&E "H" Street Cigarette Sustainable Greenfield Freeway Litter Community Movies Credit Union Litter Scan Community Clean up Partnership in the Park Landscape P Prevention CLLP Grant Garden Project Programs Arena Program Programs Improvements Bakersfield Foundation Sources and Uses of Funds - Active Programs Summary of Account Balance by Program Category Account Balances as of August 31, 2015 KBB Great KBB KBB KBB KBB KBB KBB PG&E CVB CVB American Recycling Cigarette Sustainable Freeway Litter Rehab Movies Family Community Board Art Trek City Cleanup Education Litter Scan Community Clean up Downtown in the Park Fun Night Partnership of Trade Grant Animal C Project Program Prevention CLLP Grant Garden Project Programs Furnishings Program Program Arena Program Map Grant Program Prograr Beginning Balances Jan. 1, 2015 - 1,681.00 90.24 200.00 - 46,793.72 - - - 4,455.00 - - 250.( Sources of Funds: Contributions / Donations: KBB - Great Am. Cleanup 141.00 March deposits 14,650.00 April deposits 2,063.50 May deposits 9,000.00 June deposits 18,000.00 KBB - Community Garden Project 14,500.00 KBB - Freeway Litter Clean up - Kern COG 87,500.00 KBB - Freeway Litter Clean up - SC Anderson 13,400.00 KBB - Freeway Litter Clean up - PG&E 6,700.00 KBB - Rehab Downtown Furnishings 12,380.20 Movies in the Park - Brighthouse Family Fun Night - Parks & Rec (BCMEMBA) 500.00 PG&E Community Partnership program 10,000.00 CVB - Board of Trade Map Grant 7,500.00 CVB - Art Trek Grant 9,975.00 BPD K-9 Trials event Miscellaneous Interest Earnings on Savings Uses of Funds: Reimb. City for Gr. Am. Cleanup (43,854.50) Reimb. To City for recycling education costs Reimb. To City for Cigarette Litter Prevention Reimb. City for Community Garden costs (5,23375) Reimb. City for Freeway Litter Clean up costs (66,351.00) Payments to Rabobank for PG&E grant costs Reimb. City for Movies in the Park program Reimb. City for H St Lanscape work Reimburse City for Family fun night (500.00) Otherexpenses State filing fee Bank charges - reprint deposit slips Bank Service Charges Subtotal - by Project - 1,681.00 90.24 200.00 9,266.25 88,042.72 12,380.20 - - 14,485.00 7,500.00 9,975.00 250.( Bank Account Balance 1,681.00 90.24 200.00 9,266.25 88,042.72 12,380.20 14,485.00 7,500.00 9,975.00 250.( KBB Great KBB KBB KBB KBB KBB KBB PG&E CVB CVB American Recycling Cigarette Sustainable Freeway Litter Rehab Movies Family Community Board Art Trek City Cleanup Education litter Scan Community Clean up Downtown in the Park Fun Night Partnership of Trade Grant Animal C Proiect Proaram Prevention CLLP Grant Garden Proiect Proorams Furnishinas Proaram Prooram Arena Prooram Mao Grant Prooram Proarar