HomeMy WebLinkAbout11/25/2015 OFFICE OF THE CITY MANAGER
November 25, 2015
TO: Honorable Mayor and City Council
FROM: Alan Tandy, City Manager AT
Subject: General Information
City offices will be closed Thursday and Friday,
November 26th and 27th, in observance of the Thanksgiving holiday. Good News:
The past Saturday, November 21st, a tree planting event was held at the
Uplands along the Kern River. There were a total of 45 volunteers who attended, and nearly 70 trees and shrubs were planted. The tree planting
was a joint effort with the Tree Foundation of Kern, PG&E and the City of
Bakersfield. We thank the volunteers for their time and effort, and
appreciate our partnership with our local agencies.
General Information November 25, 2015
Page 2
The City of Bakersfield is providing residents the opportunity to drop off their
fryer oil and grease at Waste Water Treatment Plant 3, located at 6901
McCutchen Road from 7:30 a.m. - 3:30 p.m., November 24th through
January 8th, with the exception of City holidays. We hope this will prevent
sewer blockages, as well as reduce the amount being disposed in City trash
cans, which often leaks into the streets.
The City of Bakersfield Animal Control Division’s low-cost monthly vaccine
clinic will be held Saturday, December 5th from 9:00 a.m. until Noon at the Animal Care Center; 201 South Mt. Vernon Avenue. Santa will be on hand if
pet owners would like to take their own pictures!
Solid Waste reminds us that there will be no trash pickup on Thursday,
November 26th in observance of the Thanksgiving holiday. Services
scheduled for Thursday will be moved to Friday, the 27th, and services
scheduled for Friday will be moved to Saturday, the 28th.
As we near the midpoint of the fiscal year, we continue to monitor oil
industry data as part of our overall, ongoing assessment of local economic
conditions. Unfortunately, the latest information does not indicate even a
modest recovery will occur in the short term.
• Countywide oil-related employment is 17.5% lower than the same
period in 2014
• The number of active oil rigs countywide stands at 6 as of last week –
compared to 23 during the same period in 2014
• The latest U.S. Department of Energy data indicates the per barrel
price of local oil is at a 6-month low, averaging $40.35 per barrel,
which is nearly a 60% decrease from the same time period in 2014
• The aggregated occupancy rate at hotels within the City has
declined each of the last eight months compared the same periods
in 2014, which staff believes is due, in part, to the reduction of oil-
related travel to the region
One of the most significant impacts of the downturn in oil prices is the
reduction in sales tax generating activities. Currently, sales tax is trending
below budget projections. Staff will receive the next quarterly sales tax data in mid-December, and is scheduled to provide a mid-year budget report to
the City Council in January.
General Information November 25, 2015
Page 3
Traffic Advisory
Potential Delays on Truxtun Avenue Next Week
PG&E is in the process of relocating high voltage transmission lines in the
vicinity of the Westside Parkway on- and off-ramps at Truxtun Avenue. These
lines are above Truxtun Avenue and flagging personnel will need to stop
traffic for up to five minutes at a time as lines are moved across the
roadway.
The intermittent closures are expected to take place during the week of
November 30th, between the hours of 9 a.m. and 3 p.m. The closures will
affect eastbound and westbound traffic on Truxtun Avenue and the
Westside Parkway’s eastbound off-ramp. The westbound on-ramp from
Truxtun Avenue will not be affected.
Motorists are reminded to watch for crews and equipment and to obey
flagging personnel and construction signage at all times.
PG&E has been working with the Thomas Roads Improvement Program for
several years to relocate lines throughout the area as part of the
sequencing of the program’s road improvement projects. The relocation of
these high transmission lines has been timed to correspond with the current
period of lower power usage.
Beltway Operational Improvements Project
State Routes 58 & 99 Night Work Planned
The contractor for the Beltway Operation Improvements Project has
scheduled night work on State Routes 58 and 99 for the week of November
30th. The following ramp and lane closures are expected to be in place
between the hours of 9 p.m. and 5 a.m., weather permitting.
Beginning Monday, November 30th and continuing through Thursday,
December 4th, motorists should anticipate the nighttime closure of the
southbound State Route 99 on-ramp from Ming Avenue. The two outside lanes on southbound State Route 99 in this vicinity will also be closed during
these hours to allow construction to continue on the new retaining wall. At
least one lane will remain open to traffic while work is underway.
On Monday and Tuesday nights, the westbound State Route 58 connection
to Real Road, including the southbound State Route 99 connector ramp, is
expected to be closed for shoulder repair work. Westbound motorists who
want to exit at Real Road will need to exit the freeway at H Street and use
Brundage Lane to continue westward. To continue southbound on State
Route 99, motorists can enter northbound State Route 99 then return
southbound from the California Avenue Interchange.
General Information November 25, 2015
Page 4
Closures of the inside eastbound lanes on State Route 58, between H Street
and Real Road, may also be needed to allow the contractor to continue
paving activities within the median. This work would take place Monday
through Thursday nights, between 9 p.m. and 5 a.m.
Council Referrals:
Attached is a response to the following Council referral:
• Councilmember Maxwell
o 100 New Police Officers
Reports
For your information, the following report is attached:
• Streets Division work schedule for the week of November 30th
Event Notifications:
Event Calendar for Rabobank Arena Theater and Convention Center.
OFFICE OF THE CITY MANAGER
MEMORANDUM
November 23, 2015
TO: Alan Tandy, City Manager AT
FROM: Chris Huot, Assistant City Manager CH
SUBJECT: 100 New Police Officers Council Referral No. 648
Councilmember Maxwell requested that staff generate a five-year plan to put 100
more Police Officers on the street.
Overview
Staff from the City Manager’s Office, Police Department, Human Resources Division,
Information Technology Division and Fleet Services Division evaluated the ability for the
City to add 100 new police officer positions to the complement within a five year
period. This evaluation looked at three major components – direct costs and support
requirements, recruitment and retention issues and staffing and budgeting allocations.
In today’s dollars, the base estimate to add 100 officers to the complement within five years ranges between $19.6 and $21.4 million. This cost figure includes direct costs of
the officer positions, as well as required supervisorial and management positions, support staff, vehicles and ancillary gear.
This cost estimate does not take into consideration the following:
• Future known and unknown CalPERS rate increases
• Future possible healthcare increases
• Future cost of living adjustments
• Adjustments in the Department’s overtime budget
• Adjustments to Department mandatory POST training budget
• Costs to expand or construct Police facilities to house new positions
• Costs to expand Fleet Services facilities to maintain additional Police fleet
• Costs to expand Information network infrastructure
• Costs to expand and/or modernize radio network
• Recruitment, testing, academy and other miscellaneous hiring costs
• Increases to workers compensation and liability insurance rates
100 New Officers November 23, 2015
Page 2
Further, this does not take into account projected attrition rates which impact the City’s ability to fully staff to authorized sworn levels, with or without the additional new
positions. Direct Costs and Support Needs
The follow is a breakdown of cost estimates directly associated with the 100 police officer positions:
Item Cost Estimate
Salary and Benefits $10,300,000
Patrol Vehicles $1,200,000
Officer Gear $860,000
MDC Units $470,000
MDC Docking Stations $32,000
Total $12,862,000
The process to add 100 new officers extends beyond the hiring, training and equipping
of those positions exclusively. Span of control, administrative demands and internal
service support requires additional positions be added in conjunction with new police
officer positions. Placing 100 officers onto the streets requires supervision, clerical
support and upkeep of equipment to ensure the police officers are as effective as
possible in addressing frontline public safety issues.
As part of this evaluation, staff determined the following positions would need to be
added in addition to the 100 police officers:
• Training Officers (2 positions)
• Sergeants (17 to 20 positions)
• Lieutenants (4 to 7 positions)
• Captains (1 to 2 positions)
• Clerk Typists (7 positions)
• Sr. Records Clerk (2 positions)
• Police Dispatchers (7 positions)
• Fleet Mechanic (1 position)
• Information Technology Technician (1 position)
• Information Technology Analyst (1 position)
• Information Technology Communications Technician (1 position)
• Human Resource Analyst (1 position)
• Human Resources Clerk (1 position)
The total estimated cost for the additional positions, including vehicles and equipment is between $6.8 million and $8.5 million.
Recruitment and Retention
The Police Department and Human Resources Division work collaboratively to recruit
and retain qualified sworn police officers. The process to recruit, test and train
individuals is a highly regulated, time consuming and resource intensive process. In
100 New Officers November 23, 2015
Page 3
addition, the recruitment environment can be competitive, with other local, regional and statewide law enforcement agencies vying for the same pool of qualified recruits.
Currently, staff processes approximately 1,000 applications for an average 40 slot police
academy. Historically, academies are comprised of recruits that will ultimately fill an open position within the Department due to attrition. A smaller portion of the academy
graduates are filling new positions. Over the past 18 months, staff has improved the recruitment process by conducting more frequent written test sessions and overfilling
academies to fill authorized positions in anticipation of unidentified future attrition.
Adding 100 sworn positions in a short period of time in combination with normal attrition
rates may create challenges in fully staffing to authorized sworn levels. At minimum,
additional staffing in the Police Department and Human Resources as well as funds for
the expanded recruitment efforts would most likely be required to achieve filling 100
new officer positions.
Police Department Operations – Budget and Staffing Trends
Police Department Budget
The Bakersfield Police Department is a top priority for the City Council and staff. The
following table provides the Department’s adopted General Fund budget and the total
adopted General Fund budget for the current year and previous four fiscal years, as
well as the Department’s budget as a percentage of the General Fund.
Fiscal Year Police Department General Fund Budget Total General Fund Budget BPD Budget as Percentage of Total
2011-12 $67,368,119 $176,431,500 38%
2012-13 $69,631,317 $183,444,000 38%
2013-14 $76,477,371 $192,639,608 40%
2014-15 $81,167,165 $203,472,000 40%
2015-16 $87,246,327 $200,173,218 44%
Over the past five years, the entire General Fund budget increased by $24 million or 14 percent. In the same period of time, the Police Department General Fund budget has
increased by $20 million or 30 percent. In FY 2015-16, the Police Department budget comprises approximately 44 percent of the total adopted General Fund appropriations.
For reference, the next closest department budget in terms of percentage of total is the
Fire Department, which in FY 2015-16 comprises 18.14 percent of the total General Fund budget. Over 60 percent of the FY 2015-16 General Fund budget is dedicated to City
public safety operations.
Although General Fund appropriations have increased 14 percent in the past five years, recent sales tax trends indicate the growth will not be sustainable. Prior to the adoption
of the FY 2015-16 budget, staff reduced General Fund appropriations by $3.6 million due to the negative developments in sales tax receipts. Recent data does not suggest
a significant improvement in the local economy will be occurring in the near term.
100 New Officers November 23, 2015
Page 4
Police Department Staffing Since FY 2001-2002, the City has increased the police complement by an average of
nearly 7 sworn positions per year. The total number of all sworn positons has increased by 102 and out of that figure, 88 sworn police officer positions have been added to the
complement during this time period.
During the past five years, the sworn complement has increased by an average of 8 positions per year. During this same time period, one out of every four authorized City
positions has been a sworn police position. The growth of the sworn complement over
this period of time is 11 percent, compared to 6.3 percent for all positions citywide.
Fiscal
Year
Police Department
Sworn Positions
Total City Full Time
Positions
BPD Sworn Positions as
Percentage of Total
2011-12 363 1442 25%
2012-13 379 1474 26%
2013-14 389 1495 26% 2014-15 394 1534 26%
2015-16 404 1533 26%
Findings
In reviewing historical General Fund revenue growth trends in conjunction with the City
Council’s prioritization of adding sworn positions, it has taken 15 fiscal years to increase
the sworn complement by 100 positions. Given the current fiscal environment, including
the limited available discretionary revenue sources, staff does not believe it is feasible
to add 100 officers in within a five year period. Doing so would detrimentally impact
other operations of the City.
Staff recommends continuing the implementation of the recommendations made by
the International Association of Chiefs of Police (IACP), which focus on improving Police
operations by, in part, leveraging non-sworn staff and enhancing operational programs which allow sworn staff to more effectively respond to calls for service. As outlined
above, the Police Department is given priority consideration for new positions and funding for its programs and services. Moving forward, staff will continue to ensure these
priorities are reflected in the City’s budget as resources are available.
Week of November 30_2015_Work Schedule
Page 1 of 2
STREETS DIVISION – WORK SCHEDULE
Week of November 30, 2015 – December 4, 2015
Resurfacing/Reconstructing streets in the following areas:
Maintenance Grind & Pave on Hughes Lane between Wilson Rd and Planz Rd
Maintenance Grind & Pave on Planz Rd between Wible Rd and So “H” St
Base work and paving at Sports Village
Miscellaneous Streets Division projects:
Video inspection of City owned Sewer & Storm lines to evaluate condition of pipes
Repairing damaged sewer line found during video inspection
Miscellaneous concrete repairs throughout the city
Curb & Gutter installation at Sports Village
Working on Brick repairs at Centennial Plaza
Concrete work for new parking lot at Mesa Marin Sports Complex
Concrete Repairs to various Bus Stops throughout City limits
Concrete work in the area of California Ave to Verde from “A” St to Chester (HUD Area)
Concrete work in the area of Madison to Cottonwood from Casa Loma to Brook St (HUD Area)
Sewer and Concrete improvements at Park at River Walk BHNA
THIS SPACE INTENTIONALLY LEFT BLANK
Week of November 30_2015_Work Schedule
Page 2 of 2
STREETS SWEEPING SCHEDULE
Monday, November 30, 2015
All sweepers are assigned to sweeping streets that are not on a set sweeping schedule.
Tuesday, December 1, 2015 Between California Ave. & Brundage Ln. – Oak St. & Union Ave.
Between Renfro Rd. & Jenkins Rd. – Stockdale Hwy. & Kern River Boundary.
Wednesday, December 2, 2015 Between Panorama Dr. & Bernard St. -- Union Ave. & Loma Linda Dr.
Between River Blvd. & E. Columbus St. – Panorama Dr. & Columbus St.
Between College Ave. & Azalea Ave. – Mountain Dr. & Raval St.
Between Ming Ave. & White Ln. – Allen Rd. & Buena Vista Rd.
Thursday, December 3, 2015
City areas between Kentucky St. & Quincy St. – Owens St. & Virginia St.
Between Union Ave. & Washington St. – E. Truxtun Ave. & Brundage Ln.
Between Progress Rd. & Old River Rd. – Panama Ln. & Pacheco Rd. (alignment)
City areas between Progress Rd. & Old River Rd. – Meadow Falls Dr. & Rose Creek Dr.
Friday, December 4, 2015
Between Buena Vista Rd. & Allen Rd. – Harris Rd. & Panama Ln. Between Buena Vista Rd. & Mountain Vista Dr. – Panama Ln. & Birkshire Rd.
Between 178 Hwy. & Paladino Dr. – W. Columbus St. & Morning Dr.
City areas between Sterling Rd. & Morning Dr. – 178 Hwy. & College Ave.
Between Valley St. & Lene Pl. -- 178 Hwy & Hickory Dr.
Between 178 Hwy. & Reynard Rd. – Kern Canyon Rd. & McKenna St. Between Stockdale Hwy. & Joseph Dr. – McDonald Wy. & N. Stine Rd.
NOTE: If raining, there will be no street sweeping service and all street cleaning personnel will be
assigned to cleaning plugged drains and part circle culverts. This also applies when a large number of
street sweeper are in Fleet for repairs. Areas that have been missed during this time will be swept at the
end of the month only when possible.
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