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HomeMy WebLinkAbout03/17/2016 B A K E R S F I E L D Staff: Committee members: Chris Huot, Assistant City Manager Willie Rivera, Chair Ken Weir Chris Parlier SPECIAL MEETING OF THE BUDGET AND FINANCE COMMITTEE of the City Council - City of Bakersfield Thursday, March 17, 2016 12:00 p.m. City Hall North 1600 Truxtun Avenue, Bakersfield, CA 93301 First Floor, Conference Room A AGENDA 1. ROLL CALL 2. ADOPT JANUARY 25, 2016 AGENDA SUMMARY REPORT 3. PUBLIC STATEMENTS 4. NEW BUSINESS A. Discussion and Committee Recommendation Regarding FY 2016-17 CDBG, HOME, ESG Action Plan – McIsaac 5. COMMITTEE COMMENTS 6. ADJOURNMENT B A K E R S F I E L D /s/ Chris Huot Committee Members Staff: Chris Huot Councilmember, Willie Rivera, Chair Assistant City Manager Councilmember, Ken Weir Councilmember, Chris Parlier SPECIAL MEETING OF THE BUDGET AND FINANCE COMMITTEE Monday, January 25, 2016 12:00 p.m. City Hall North – Conference Room A 1600 Truxtun Avenue, Bakersfield, CA 93301 The meeting was called to order at 12:00 p.m. 1. ROLL CALL Committee members: Councilmember, Willie Rivera, Chair Councilmember, Chris Parlier Councilmember, Ken Weir, arrived at 12:07 p.m. City Staff: Alan Tandy, City Manager Chris Huot and Steven Teglia, Assistant City Managers Christopher Gerry, Administrative Analyst – City Manager’s Office Virginia Gennaro, City Attorney Joshua Rudnick, Deputy City Attorney Dennis West, Bakersfield Police Department Lieutenant Tammy Davis, Bakersfield Police Department – Animal Control Supervisor Lacey VonDohlen, Bakersfield Police Department – Animal Control Clerk Nelson Smith, Finance Director Sandra Jimenez, Assistant Finance Director Randy McKeegan, Finance Supervisor Doug McIsaac, Community Development Director Jacqui Kitchen, Planning Director Paul Johnson, Planning Principal Planner Additional Attendees: Julie Johnson, City of Bakersfield Animal Control Center Vicky Thrasher, Critters Without Litters Larry Keller, Critters Without Litters Susan Bennett, Kern Humane Society Liz Keogh, Bakersfield City Animal Control Volunteer Susan Madigan, Kern County Animal Control Commission 2. ADOPT AUGUST 17, 2015 AGENDA SUMMARY REPORT The Report was adopted as submitted. Budget and Finance Committee Meeting Agenda Summary Report January 25, 2016 Page 2 3. PUBLIC STATEMENTS None 4. DEFERRED BUSINESS A. Discussion Regarding the Local Vendor Policy Assistant City Manager Huot referenced a memorandum that had been provided in the packet, summarizing the current local vendor preference policy. Committee Chair Rivera expressed his desire to keep tax dollar local as much as possible and made a motion to brand the current policy resolution the Bakersfield First Program, change the local vendor preference bid percentage from three percent (3%) to five percent (5%) and increase the dollar cap amount from $9,000 to $15,000 per bid award. Committee member Parlier stated that due to the current economic times, such a change to the percentage would help keep more tax dollars local and would support local job creation. He requested that a survey of other cities be provided for comparison purposes. City Attorney Gennaro stated that if the motion was approved, it would need to be presented to the full City Council for approval. Committee member Weir stated he supported the branding of the policy but was not in favor of increasing the bid percentage and dollar cap amount. He stated such changes would initially cost the City money and would not be prudent given the current state of the City’s budget. He felt that the current incentive was fair and stated no complaints have been made by local vendors since the changes were made and adopted in 2012. The motion was approved by Committee Chair Rivera and Committee member Parlier and was opposed by Committee member Weir. Committee member Weir requested staff prepare a minority report for the full Council. 5. NEW BUSINESS A. Discussion Regarding Additional Funding for Spay/Neuter Program Assistant City Manager Teglia provided a verbal summarization of the spay/neuter program. The program has been very successful with an 85% utilization rate. City Manager Tandy stated funding is available in Council Contingency and that no authorized spending has occurred in the current fiscal year. Susan Bennett with Kern Humane Society stated that the more vouchers available for individuals to use, the lower the number of animals entering the animal shelter. Vicky Thrasher with Critters Without Litters stated that since opening in October of 2012, a total of 27,955 spay/neuter operations have been performed at her facility, of which 30% use vouchers. Discontinuing the voucher program would cause the animal population to rise. Budget and Finance Committee Meeting Agenda Summary Report January 25, 2016 Page 3     Larry Keller with Critters Without Litters stated that euthanasia was down 30% since the voucher program was established in 2014. The vouchers have made it affordable for individuals to spay/neuter their animals. Community member Susan Madigan stated the voucher program has significantly reduced the number of animals entering the animal shelters. Community member Liz Keogh provided the Committee with a handout containing data on the vouchers issued by the Friends Foundation and provided a verbal analysis of the information. She stated City residents are receiving vouchers and using them. Committee member Parlier asked how much funding is needed to continue the spay/neuter program and what would be the negative effects of not funding it. Assistant City Manager Teglia stated any amount of funding contributed to the program is beneficial. The City is in the process of reviewing data it has complied over the last two years of the program and will create potential target areas in which to emphasis the available programs including microchips, vaccination clinics, and spay/neuter vouchers. City Manager Tandy stated that there is positive financial return on the program as it reduces animal intake and euthanasia, therefore reducing operating costs. Committee member Weir asked what the value of Kern County vouchers is and if it would be more effective to lower the voucher value. Assistant City Manager Teglia stated the County supported various organizations whom are in partnership with the spay/neuter voucher program when they allocated funding for it. Ms. Keogh stated County residents pay $20 and the County pays for the remaining balance of the total cost of the operation. The City’s voucher has a $40 value, while the value of the vouchers for the Kern Animal Human Society is $20, and the Friends Foundation voucher is $30. Friends Foundation will not issue a voucher to residents to use in conjunction with a City voucher. Mr. Teglia also stated that he would not recommend reducing the voucher value due to the current success of the program. Committee member Weir made a motion to utilize $20,000 from Council Contingency to fund the spay/neuter voucher program through the end of the year. The motion was unanimously approved. Committee Chair Rivera inquired if the item would be on the February 10th agenda for approval by the full City Council. Assistant City Manager Teglia confirmed it would be. B. Discussion Regarding Economic Opportunity Action Plan Community Development Director McIsaac provided a verbal summarization of the Bakersfield Economic Opportunity Area (EOA) Plan. He referenced the EOA Plan outline that had been included in the packet. He stated that there are two areas, the Downtown and Airport areas, to target initial efforts and four additional areas under consideration. Staff would provide an annual update of the plan accomplishments during the budgetary process. Budget and Finance Committee Meeting Agenda Summary Report January 25, 2016 Page 4 Committee member Weir asked if there are other municipalities throughout the State who have implemented such a program and what the estimated ramp-up period, if any, would be. Community Development Director McIsaac stated that the EOA Plan had been structured to a similar program the County currently runs for areas near Meadows Field, Oildale, Tehachapi, and Mojave. Planning Director Kitchen stated there are several municipalities in other states conducting a similar plan but not many in California. Community Development Director McIsaac stated that an exact ramp-up period was unknown but that the increments in the first few years will be relatively low and would take time to build into a greater number. City Manager Tandy stated that when the southeast project area was created through the Redevelopment Agency, it took approximately three years to ramp-up and grew to collect approximately $4 million dollars after eight years. If the County of Kern and the School District would participate in the EOA plan and contribute their tax portion, it would increase the amount of dollars significantly. Committee Chair Rivera and member Weir encouraged staff discuss the EOA plan with the County of Kern and the School District for their participation. Committee member Weir inquired if a large project utilized all the available funding what would happen to other projects arising at a later time. City Manager Tandy stated no action would be taken on the project with no funding available. Depending on the project, staff could research available infrastructure grants or other grants which could be used. Community Development Director McIsaac added that implementation of the EOA plan could allow the city to complete for larger State infrastructure grants as well. Committee member Weir asked if the plan would be strictly available for nonresidential projects. Planning Director Kitchen stated only industrial and commercial projects would be applicable, as they would have the most opportunity for growth and an increase in increments. Committee member Parlier commended staff of the Community Development Department for creating the EOA plan. Committee Chair Rivera requested the following changes be included in the EOA plan: the inclusion of the area near State Highway 58 and Mount Vernon Avenue as one of the initial target areas and that the following verbiage be included in the EOA plan: any actions taken with the tax increment funds be presented to the full City Council for approval. Budget and Finance Committee Meeting Agenda Summary Report January 25, 2016 Page 5     A draft of the EOA plan including said changes is to be presented to the full City Council at the March City Council meeting. Information regarding the size of the area near State Highway 58 and Mount Vernon Avenue and its property tax revenue, and the possibility of utilizing tax increments collected from one area to fund a project in a different area if the situation were to arise is also to be presented. C. Discussion and Committee Recommendation Regarding Annual Audit Reports ending FY 2015 Finance Director Smith provided a summarization of the audit reports included in the packet, noting there were no findings and recommendations for the year. Committee Chair Rivera made a motion to have the annual audit reports presented to the full City Council for acceptance. The motion was unanimously approved. D. Discussion and Committee Recommendation regarding Adoption of the 2016 Committee Meeting Schedule The Committee meeting scheduled was adopted as submitted. 6. COMMITTEE COMMENTS None 7. ADJOURNMENT The meeting adjourned at 1:34 p.m S:\EDCD_Shared\ACTION PLANS\Action Plan 2016-17\B&F Committee\1 Action Plan 16-17 BF Memo.doc Community Development Department M E M O R A N D U M March 10, 2016 TO: Budget and Finance Committee FROM: Douglas N. McIsaac, Community Development Director SUBJECT: Second Year HUD Action Plan FY 2016-17 As an Entitlement City under the U. S. Department of Housing and Urban Development (HUD), the City receives annual entitlements in order to improve low-income neighborhoods in our City. The HUD Community Development Block Grant (CDBG), Home Investment Partnership (HOME) and Emergency Solutions Grant (ESG), and Housing Opportunities for Persons with AIDS (HOPWA) entitlements for FY 16-17 total $5,006,930. This represents an increase of $134,064 from FY 15-16, and includes $384,538 in HOPWA funds, which will be administered directly by the City for the first time this year. Staff is projecting $7,000 in program income for CDBG and $30,000 for HOME. Thus, the total proposed budget for CDBG, HOME, ESG and HOPWA for FY 16-17 is $5,043,930. The deadline for the submission of CDBG, HOME, and ESG applications for FY 16-17 funding was October 31, 2015. This year we received 12 proposals for assistance from non-profit and for-profit organizations totaling $1,590,564, and 15 proposals from City departments totaling $3,051,887 for projects to improve the quality of lives for low-income neighborhoods, and improve infrastructure in those low-income neighborhoods. After reviewing the requests for funding, staff has prepared a proposed budget for FY 16-17. Attached is a summary of the proposed budget for consideration by the Budget and Finance Committee and recommendation to the City Council, as well as memoranda summarizing the funding requests from non-profits and City departments. As referenced above, this is the first year the City will be responsible for direct administration of the HOPWA program. Previously, the State of California administered the HOPWA program on behalf of the City of Bakersfield and HUD; however, the State of California has declined to do so for FY 16-17 moving forward. Currently and historically, the State of California contracts with Kern County Public Health as the local HOPWA implementing agency. Staff proposes to continue that relationship in FY 16-17 to ensure program continuity. Staff anticipates that the FY 16-17 HUD Action Plan will be considered by the City Council on May 4, 2016. This is the second funding year of the Consolidated Plan 2015-2020. 1 Community Development Department M E M O R A N D U M February 18, 2016 TO: Alan Tandy, City Manager FROM: Douglas N. McIsaac, Community Development Director SUBJECT: Non-Profit & For-Profit Applications for HUD FY 2016-17 Funding The deadline for the submission of CDBG, HOME, and ESG applications for FY 2016-17 funding was October 31, 2015. This year 12 applications were submitted from non-profit and private entities totaling $1,590,651. Below are summaries and staff’s comments of the applications received from applicants requesting assistance from the various HUD programs for FY 2016-17. Community Development Block Grant Applications – FY 2016-17 Applicant Proposal Name Description Location Estimated Cost City Funds Requested Other Sources HUD Qualified/ Recommendation Dignity Health (McIntosh & Associates- Applicant) 34th Street Streetscape Improvements Streetscape improvements on 34th Street between Chester Ave and San Dimas St Ward 2 $414,315 Total Project Cost $414,315 CDBG Request *Dignity proposing to pay for maintenance No Did not meet CDBG qualifications, thus not recommended for funding. Bakersfield Senior Center Public Services Operations and Maintenance Operations and maintenance to benefit seniors at Bakersfield Senior Center at 530 4th Street Ward 1 $137,836 Total Project Cost $137,836 CDBG Request Yes Recommended for $85,000 Funding 2 Bakersfield Senior Center Rehabilitation Rehabilitation of adjacent building for additional services Ward 1 $135,000 Total Project Cost $135,000 CDBG Request Yes Not Recommended for Funding Mission Community Services Public Services Small Business Training courses City-wide $82,000 Total Project Cost $25,000 CDBG Request Yes Not Recommended for Funding Mexican American Opportunity Foundation Rehabilitation Rehabilitation of Vida Scott Center (1101 E Belle Ter) for provision of services Ward 1 $139,000 Total Project Cost $139,000 CDBG Request Yes Not Recommended for Funding Alliance Against Family Violence and Sexual Assault Operations Operation and Maintenance expenses at Alliance Against Family Violence (1921 19th St) Ward 2 $2.1M Total Project Cost $50,000 CDBG Request Yes Recommended for $50,000 Funding Total Eligible Non-Profit CDBG Request: $911,151 HOME Applications – FY 2016-17 Self-Help Enterprises New Housing Construction Secondary financing for 10 affordable single- family homes in the Chardonnay Tract Ward 6 $1,735,000 Total Project Cost $300,000 HOME Request Yes Recommended for $300,000 Funding with Prior Year Allocation Total Eligible Non-Profit HOME Request: $300,000 Emergency Solutions Grant Applications – FY 2016-17 Bethany Services, (BHC) Bakersfield Homeless Center Operations Operational cost of the Homeless Center including cost of security maintenance and utilities at 1600 E. Truxtun Avenue. City Wide $2.6 million total project budget (combined with rapid- rehousing budget) $120,000 ESG Request $120,000 Match Yes Recommended for $63,912 Funding 3 Bethany Services, (BHC) Rapid Re-Housing Program Services Rapid Re-Housing of individuals and families recently being displaced from housing. City Wide $2.6 million total project budget (combined with homeless operations) $95,000 ESG Request $95,000 Match Yes Recommended for $93,568 Funding Alliance Against Family Violence (AAFV) Shelter for Battered Women and their Children Operating cost of the Battered Women’s Shelter including utilities, insurance, maintenance and wages for a counselor at 1921 19th Street City Wide $293,326 total project budget $ 32,000 ESG Request $ 32,000 Match Yes Recommended for $22,456 Funding The Mission at Kern County Homeless Intervention Services Operational cost of the Bakersfield Rescue Mission including maintenance, utilities, and personnel at 816 East 21st Street, 810.812 E. 21st Street, 800 E. 21st Street, 724 E. 21st Street City Wide $2.1 million annual operating budget $ 110,000 ESG Request $ 110,00 Match Yes Recommended for $63,912 Funding Flood Bakersfield Ministries Street Outreach and Engagement Cost of expansion of the street outreach and engagement program City Wide $425,836 annual operating budget $ 22,000 ESG Request $ 22,000 Match Yes Recommended for $22,456 Funding Total Eligible Emergency Shelter Grant Request: $379,500 1 Community Development Department M E M O R A N D U M February 18, 2016 TO: Alan Tandy, City Manager FROM: Douglas N. McIsaac, Community Development Director SUBJECT: Intra City Proposals Received for FY 2016-17 CDBG Assistance The deadline for submission of proposals for FY 2016-17 was October 31, 2015. We received 15 proposals totaling $3,051,887. Below are project descriptions, location, cost estimates, and eligibility/qualification summaries. Project Description and Request City Department, Ward, and Priority HUD Qualified/ Recommendation PUBLIC WORKS TOTAL: $2,570,580 El Toro Area Curb, Gutter, Sidewalk and Reconstruction Improve drainage currently causing street failures. Install curb, gutter and sidewalk as needed prior to street reconstruction. Project area generally bounded by S. H St., Ming Ave., El Toro Dr., and Hwy 58. CDBG – $500,000 Public Works Ward 1 Priority 1 Yes Recommended for Full Funding Union/Brundate Area Curb, Gutter, Sidewalk and Reconstruction – Phase 3 Improve drainage currently causing street failures. Install curb, gutter & sidewalk as needed prior to street reconstruction. Generally bounded by 4th St. Union Ave., Brundage Ln, and P St. CDBG - $520,580 Public Works Ward 1 Priority 2 Yes Recommended for Full Funding Oleander Area Curb, Gutter, Sidewalk and Reconstruction Improve drainage currently causing street failures. Install curb, gutter & sidewalk as needed prior to street reconstruction. Generally bounded A St., California Ave., Chester Ave., and Verde St. CDBG - $300,000 Public Works Ward 2 Priority 3 Yes Recommended for Full Funding 2 Project Description and Request City Department, Ward, and Priority HUD Qualified/ Recommendation Castro Area Curb, Gutter, Sidewalk and Reconstruction Improve drainage currently causing street failures. Install curb, gutter & sidewalk as needed prior to street reconstruction. Generally bounded by E. Truxtun Ave., Williams St., E. California Ave., and Baker St. CDBG - $300,000 Public Works Ward 7 Priority 4 Yes Recommended for Full Funding P Area Curb, Gutter, Sidewalk and Reconstruction Improve drainage currently causing street failures. Install curb, gutter & sidewalk as needed prior to street reconstruction. Generally bounded by Chester Ave., California Ave., P St., and Brundage Ln., and P St., 6th St., Union Ave., and 4th St. CDBG - $300,000 Public Works Ward 1 Priority 5 Yes Recommended for Partial Funding at $142,032 Martin Luther King Jr. Park Lighting Improvements – Phase 2 Replacement of park lighting fixtures to LED to improve safety and energy efficiency. Generally bounded by S Owens St., Potomac St., S King St. and E. California Avenue CDBG - $150,000 Public Works Ward 1 Priority 6 Yes Recommended for Partial Funding at $100,000 Planz Area Curb, Gutter, Sidewalk and Reconstruction Improve drainage currently causing street failures. Install curb, gutter & sidewalk as needed prior to street reconstruction. Generally bounded by S. H Street, Wilson Rd, S. Chester Ave., and Planz Rd. CDBG - $500,000 Public Works Ward 1 Priority 7 No Not recommended for funding RECREATION AND PARKS TOTAL: $351,307 Beale Park Playground Shade Structure Purchase and installation of a playground shade structure at Beale Park, 500 Oleander Ave. CDBG – $52,020 Rec & Parks Ward 2 Priority 1 Yes Recommended for Full Funding Wilson Park Playground Shade Structure Purchase and installation of a playground shade structure at Wilson Park, 2400 Wilson Rd. CDBG – $52,020 Rec & Parks Ward 7 Priority 2 Yes Recommended for Full Funding Stiern Park Playground Shade Structure Purchase and installation of a playground shade structure at Stiern Park, 5201 Monitor St. CDBG – $52,020 Rec & Parks Ward 7 Priority 3 Yes Recommended for Full Funding Beale Park Picnic Shade Structure Purchase and installation of a picnic shade structure at Beale Park, 500 Oleander Ave. CDBG – $52,020 Rec & Parks Ward 2 Priority 4 Yes Not Recommended for Funding Lowell Park Picnic Shade Structure Purchase and installation of a picnic shade structure at Lowell Park, 800 4th St. CDBG – $26,012 Rec & Parks Ward 1 Priority 5 Yes Not Recommended for Funding 3 Project Description and Request City Department, Ward, and Priority HUD Qualified/ Recommendation Stiern Park Playground Safety Resurfacing Demolition and reconstruction of a playground safety surface at Stiern Park, 5201 Monitor St. CDBG – $117,215 Rec & Parks Ward 7 Priority 3 Yes Not Recommended for Funding COMMUNITY DEVELOPMENT TOTAL: $130,000 Home Access Grant Program Grants up to $3,500 for accessibility improvements to private residences – scattered site. CDBG - $30,000 CD City-Wide Yes Recommended for Full Funding Fair Housing Program Services Public services to affirmatively further fair housing choice, including education, intake, screening, counseling, testing and mediation. CDBG - $100,000 CD City-Wide Yes Recommended for Full Funding *Note: CDBG funded public services cannot exceed 15% of CDBG entitlement. Description Projected Projected FY16-17 CDBG Entitlement 3,253,214$ Projected Program Income 7,000$ Total Available Resources 3,260,214$ Administration (not ot exceed 20% or $652,042)652,042$ Section 108 Loan Payment on $4.1M 273,864$ Section 108 Loan Payment on $800K 50,636$ Total Admin and Debt Payment 976,542$ Total Resources minus Admin and Debt Payments 2,283,672$ Fair Housing Program Services 100,000$ Bakersfield Senior Center 85,000$ Alliance against Family Violence 50,000$ Total Public Service Projects 235,000$ Home Access Rehabilitation 30,000$ El Toro Area Curb, Gutter, Sidewalk and Recon.500,000$ Union-Brundage Area Drainage Improvements - Ph. 3 520,580$ Castro Area Curb, Gutter, Sidewalk and Recon.300,000$ Oleander Area Curb, Gutter, Sidewalk and Recon.300,000$ MLK Park Lighting Improvements Ph 2 100,000$ P Street Area Curb, Gutter, Sidewalk 142,032$ Beale Park Playground Shade Structure 52,020$ Wilson Park Playground Shade Structure 52,020$ Stiern Park Playground Shade Structure 52,020$ Total Public Services 2,048,672$ Total Available Resources Remaining -$ Prior Year Allocation 3,198,138.00$ RESOURCES ADMINISTRATION AND DEBT SERVICE PROPOSED CDBG BUDGET FY 2016-17 PUBLIC SERVICES (MAX. 15% or $487,982) PROJECTS Description Actual Projected FY16-17 CDBG Entitlement 1,081,282$ Projected Program Income 30,000$ Total Available Resources 1,111,282$ Administration (10%)111,128$ Total Resources minus Admin 1,000,154$ CHDO Set Aside (15%)166,692$ New Construction Assistance 833,462$ Projects Total 1,000,154$ TOTAL AVAILABLE RESOURCES REMAINING -$ Prior Year Allocation 1,004,842$ Description Actual Projected FY16-17 CDBG Entitlement 287,896$ Administration (7.5%)21,592$ Total Resources minus Admin 266,304$ Flood Ministries - Street Outreach 22,456$ Bakersfield Homeless Center - Shelter 63,912$ Bakersfield Rescue Mission - Shelter 63,912$ Alliance Against Family Violence - Shelter 22,456$ Projects Total 172,736$ Bakersfield Homeless Center - ReHousing 93,568$ Projects Total 93,568$ TOTAL AVAILABLE RESOURCES REMAINING -$ Prior Year Allocation 285,348$ Description Actual FY16-17 CDBG Entitlement 384,538$ Administration (3%)11,536$ Total Resources minus Admin 373,002$ Kern County Public Health 373,002$ Projects Total 373,002$ TOTAL AVAILABLE RESOURCES REMAINING (0)$ RESOURCES PROPOSED HOME BUDGET FY 2016-17 RESOURCES ADMINISTRATION PROJECTS PROPOSED ESG BUDGET FY 2016-17 PROPOSED HOPWA BUDGET FY 2016-17 RESOURCES ADMINISTRATION HOPWA SPONSOR/PROVIDER ADMINISTRATION SHELTER & OUTREACH PROJECTS (MAX. $172,736) HOMELESS PREVENTION & REHOUSING PROJECTS