HomeMy WebLinkAbout07/29/2016AT
OFFICE OF THE CITY MANAGER
July 29, 2016 TO: Honorable Mayor and City Council
FROM: Alan Tandy, City Manager
SUBJECT: General Information
Notable Items
Good news! The City’s Public Works Department, Design Engineering Division, and
the Kern Council of Governments were able to secure an additional $1.3 million in federal funding for pavement rehabilitation. Collaboratively, we applied for excess
federal funds through the FY 2015-2016 Regional Surface Transportation Program (RSTP). These funds were available from agencies in other regions that did not
expend their RSTP funds in a timely manner. City staff accelerated the design of the Gosford Road Rehabilitation Project (Pacheco Road to White Lane), which is
programmed in the FY 2017-2018 RSTP. As a result, this windfall allows the City to reprogram the RSTP funds toward another pavement rehabilitation project in the
future. Please note these funds require a local match of $167,000. The City will continue to have pavement rehabilitation projects “shelf-ready” in the event of
future opportunities to apply for statewide excess RSTP funds. Thank you to the Public Works Department, Design Engineering Division, and Kern Council of Governments
for their efforts in securing these funds.
On August 2nd, the Bakersfield Police Department will hold National Night Out at
Bakersfield College. National Night Out is a free event that encourages the
community to support local anti-crime programs. For more information, please see
the attached flyer.
The Bakersfield Police Department is starting a new program called “If I Were a
Thief.” Volunteers and members of the Crime Analysis and Community Relations
Units walk through areas determined to have a high number of vehicle burglaries
and complete vehicle checks. They check to see if the doors are locked, if the
windows are rolled up, and if there is any visible property such as purses, laptops,
bags and paperwork. Those checking the vehicles leave a flyer on the windshield
that lets you know if your vehicle may be a likely target for theft. The Bakersfield
Police Department encourages everyone to remove valuables from your vehicles.
The construction of the 19th Street Senior Housing Project is continuing to make great
progress. The project includes 63 rental units for lower income seniors, and an
attached 100-space parking structure to be used for the benefit of the housing
Page 2 General Information
July 29, 2016
project and nearby facilities, such as the Federal Courthouse and Central Park. Below are photos of the apartment buildings and parking structure currently under
development.
Traffic and other Road Advisories
Traffic Control at State Route 178 and Alfred Harrell Highway/Comanche Drive
Motorists travelling within the vicinity of the State Route 178 and Alfred Harrell
Highway/Comanche Drive intersection may encounter short delays next week,
August 1st through 5th. Flagging personnel will need to stop traffic intermittently in this
area for earthwork and the placement of temporary concrete barrier rail.
Work is expected to be underway between the hours of 8:00 a.m. and 4:00 p.m.
Delays are not expected to last longer than 10 minutes, but motorists are advised to
take alternate routes or allow extra time to reach their destination.
Referrals
Councilmember Maxwell
o 100 New Police Officers – Follow Up No. 1
Reports
Streets Division work schedule for the week of August 1st
Event Notifications
Event calendar for the Rabobank Arena Theater and Convention Center
Tonight (at dusk) there will be a showing of “The Good Dinosaur” at Stonecreek Park. All families are welcome to bring chairs, blankets, and picnic food for a great
evening in the park.
Please note that Jefferson and Dr. Martin Luther King Jr. pools will close for the season on Friday, August 5th.
Bakersfield College
1801 Panorama Dr.
Park
Join the Bakersfield Police Department
and your neighbors for the
2016 National Night Out!
When: Tuesday, August 2, 2016,
6:00-9:00 PM
Where: Bakersfield College, 1801
Panorama Dr.
(at “The Huddle”, just north of
the football stadium)
Who: Everyone is welcome to
this free event! (But bring a few
dollars if you want some
Uncle’s BBQ, kettle corn &
funnel cakes, and other goodies
from local food vendors.)
OFFICE OF THE CITY MANAGER
MEMORANDUM
July 29, 2016
TO: Alan Tandy, City Manager
FROM: Chris Huot, Assistant City Manager CH
SUBJECT: 100 New Police Officers – Follow Up No. 1
Council Referral No. 648
Councilmember Maxwell indicated interest in developing a plan to add 100 police
officers over a five-year period.
Councilmember Maxwell request staff provide information to add 100 police officers
over a five-year period. Councilmember Maxwell has previously indicated his interest in
focusing on police officer positions only.
Staff Recommendation
The City Council’s top goal is to “provide quality public safety services” by, in part,
increasing sworn staffing levels when possible. The City Manager’s Office and Police
Department recommend the continued prioritization of supplementing the public
safety sworn complements as new ongoing revenues become available in future fiscal
years. Staff also recommends ensuring span of control, administrative support and
internal service positions are integrated into future plans to add police officer positions.
Given the current fiscal environment, staff does not find it fiscally feasible to add 20
police officer positions (and needed supervisorial and support positions) in the current
fiscal year without decimating the remainder of General Fund operations, including
impacts to fire, parks and streets operations.
Background
Staff reviewed and updated cost estimates specifically associated with police officer
positons. Adding 100 police officer positions at 20 positions per year is estimated to
require $13.5 million of new funding and carry a total estimated cumulative cost of $40
million at the end of year five. This figure assumes a two percent annual cost-escalator
for various minor cost increases. It does not take into consideration unknown potentially
larger cost increases, such as cost of living adjustments or CalPERS employer rate
increases.
100 New Officers – Follow Up July 29, 2016
Page 2
The following table reflects the annual estimated costs, cumulative costs and the 5 year
total estimates to add 100 police officer positions.
Year 1 Year 2 Year 3 Year 4 Year 5 5 Year Total
Annual New Cost $2,600,000 $2,652,000 $2,705,040 $2,759,141 $2,814,324 $13,530,504
Cumulative Cost $2,600,000 $5,252,000 $7,957,040 $10,716,181 $13,530,504 $40,055,725
Funding
Ideally, growth to ongoing revenue sources would provide the necessary funding for
this type of plan. In years with ample revenue growth, the plan would require any
annual growth to revenues after taking into consideration existing operating obligations
go toward adding the police officer positions. In most normal years this would result in
no new resources being available to enhance non-Police operations. Moreover,
funding 20 additional police officer positions per year in periods where the local
economy continues to show signs of weakening would likely mean extreme reductions
to non-Police operations within the General Fund to fund such a plan.
To the extent revenue growth does not meet the funding levels required to maintain the
plan, it would require significant, ongoing reductions to other operations within the
General Fund. To achieve these reductions, it would be likely require widespread layoffs
of non-sworn full time positions to meet the funding demands to add 20 police officer
positons per year.
Certain City programs, services and operations receive funding that is not generated
directly from associated revenues. In these cases, discretionary General Fund dollars
are appropriated to fully fund these operations. Many of these operations would be
drastically impacted by this plan. The following programs, services and operations are a
few examples of many current City functions that would need to be evaluated further
as part of a plan to add 100 police officer positions over a five-year period.
General Fund Program, Service or Operations One Year Net General Fund Cost
Streets Division – 20% Reduction $1,600,000
Fire Station Closure (3 Firefighters per shift) 1,295,000
Eliminate Aquatics Program 1,200,000
Code Enforcement – 20% Reduction 410,000
Non-Fee Based Planning Activities – 20% Reduction 208,000
Close All City Spray Parks 100,000
It should also be noted that historically new, ongoing General Fund revenues historically
have been used to restore or add critically-needed positions and/or to enhance
existing programs and services across all operations, with a priority focus on public
safety positions.
Items of Note
As outlined in the previous memos on this topic, this cost estimate does not take into
consideration the following:
Future known and unknown CalPERS rate increases
100 New Officers – Follow Up July 29, 2016
Page 3
Future cost of living adjustments
Adjustments in the Department’s overtime budget
Adjustments to Department mandatory POST training budget
Costs to expand or construct Police facilities to house new positions
Costs to expand Fleet Services facilities to maintain additional Police fleet
Costs to expand Information network infrastructure
Costs to expand and/or modernize radio network
Recruitment, testing, academy and other miscellaneous hiring costs
Increases to workers compensation and liability insurance rates
Further, this does not take into account normal attrition rates which impact the City’s
ability to fully staff to authorized sworn levels, with or without the additional new
positions.
This concept also does not recognize the ongoing depressed local oil industry and the
impact this nearly two year downturn has had on the City’s budget. The FY 2016-17
Adopted Budget included a $4.1 million reduction in General Fund appropriations,
including the elimination of 14 vacant positions. The current fiscal year budgetary
reductions are in addition to reductions made to the FY 2014-15 and FY 2015-16
budgets due to local economic conditions.
Supervision and Support
This concept also does not take into consideration the hiring, training and equipping
positions to support 100 new police officers. Span of control, administrative demands
and internal service support positions are recommended to be added in conjunction
with new police officer positions. One of the multiple recommendations made by the
International Association of Chiefs of Police includes ensuring the proper span of control
throughout the organization. Placing 100 officers onto the streets requires supervision,
clerical support and upkeep of equipment to ensure the police officers are as effective
as possible in addressing frontline public safety issues.
As part of this evaluation, staff continues to recommend the following positions will
need to be added in addition to the 100 police officers:
Training Officers (2 positions)
Sergeants (17 to 20 positions)
Lieutenants (4 to 7 positions)
Captains (1 to 2 positions)
Clerk Typists (7 positions)
Sr. Records Clerk (2 positions)
Police Dispatchers (7 positions)
Fleet Mechanic (1 position)
Information Technology Technician (1 position)
Information Technology Analyst (1 position)
Information Technology Communications Technician (1 position)
Human Resource Analyst (1 position)
Human Resources Clerk (1 position)
100 New Officers – Follow Up July 29, 2016
Page 4
The total estimated cost for the additional positions, including vehicles and equipment
is between $6.8 million and $8.5 million. This is in addition to the $13.5 million estimate for
the 100 police officer positions.
Recruitment and Retention
The Police Department and Human Resources Division work collaboratively to recruit
and retain qualified sworn police officers. The process to recruit, test and train
individuals is a highly regulated, time consuming and resource intensive process. In
addition, the recruitment environment can be competitive, with other local, regional
and statewide law enforcement agencies vying for the same pool of qualified recruits.
Currently, staff processes approximately 1,000 applications for an average 40 slot police
academy. Historically, academies are comprised of recruits that will ultimately fill an
open position within the Department due to attrition. A smaller portion of the academy
graduates are filling new positions. Over the past 24 months, staff has improved the
recruitment process by conducting more frequent written test sessions and overfilling
academies to fill authorized positions in anticipation of unidentified future attrition.
Adding 20 sworn positions per year in addition to the normal attrition rates may create
challenges in fully staffing to authorized sworn levels. At minimum, additional staffing in
the Police Department and Human Resources as well as funds for the expanded
recruitment efforts would most likely be required to achieve filling 100 new officer
positions over a five-year period in addition to filling currently authorized sworn positions
that may become vacant over the same period of time.
Attachment:
Staff Referral Response No. 648
OFFICE OF THE CITY MANAGER
MEMORANDUM
November 23, 2015
TO: Alan Tandy, City Manager AT
FROM: Chris Huot, Assistant City Manager CH
SUBJECT: 100 New Police Officers Council Referral No. 648
Councilmember Maxwell requested that staff generate a five-year plan to put 100
more Police Officers on the street.
Overview
Staff from the City Manager’s Office, Police Department, Human Resources Division,
Information Technology Division and Fleet Services Division evaluated the ability for the
City to add 100 new police officer positions to the complement within a five year
period. This evaluation looked at three major components – direct costs and support
requirements, recruitment and retention issues and staffing and budgeting allocations.
In today’s dollars, the base estimate to add 100 officers to the complement within five years ranges between $19.6 and $21.4 million. This cost figure includes direct costs of
the officer positions, as well as required supervisorial and management positions, support staff, vehicles and ancillary gear.
This cost estimate does not take into consideration the following:
• Future known and unknown CalPERS rate increases
• Future possible healthcare increases
• Future cost of living adjustments
• Adjustments in the Department’s overtime budget
• Adjustments to Department mandatory POST training budget
• Costs to expand or construct Police facilities to house new positions
• Costs to expand Fleet Services facilities to maintain additional Police fleet
• Costs to expand Information network infrastructure
• Costs to expand and/or modernize radio network
• Recruitment, testing, academy and other miscellaneous hiring costs
• Increases to workers compensation and liability insurance rates
100 New Officers November 23, 2015
Page 2
Further, this does not take into account projected attrition rates which impact the City’s ability to fully staff to authorized sworn levels, with or without the additional new
positions. Direct Costs and Support Needs
The follow is a breakdown of cost estimates directly associated with the 100 police officer positions:
Item Cost Estimate
Salary and Benefits $10,300,000
Patrol Vehicles $1,200,000
Officer Gear $860,000
MDC Units $470,000
MDC Docking Stations $32,000
Total $12,862,000
The process to add 100 new officers extends beyond the hiring, training and equipping
of those positions exclusively. Span of control, administrative demands and internal
service support requires additional positions be added in conjunction with new police
officer positions. Placing 100 officers onto the streets requires supervision, clerical
support and upkeep of equipment to ensure the police officers are as effective as
possible in addressing frontline public safety issues.
As part of this evaluation, staff determined the following positions would need to be
added in addition to the 100 police officers:
• Training Officers (2 positions)
• Sergeants (17 to 20 positions)
• Lieutenants (4 to 7 positions)
• Captains (1 to 2 positions)
• Clerk Typists (7 positions)
• Sr. Records Clerk (2 positions)
• Police Dispatchers (7 positions)
• Fleet Mechanic (1 position)
• Information Technology Technician (1 position)
• Information Technology Analyst (1 position)
• Information Technology Communications Technician (1 position)
• Human Resource Analyst (1 position)
• Human Resources Clerk (1 position)
The total estimated cost for the additional positions, including vehicles and equipment is between $6.8 million and $8.5 million.
Recruitment and Retention
The Police Department and Human Resources Division work collaboratively to recruit
and retain qualified sworn police officers. The process to recruit, test and train
individuals is a highly regulated, time consuming and resource intensive process. In
100 New Officers November 23, 2015
Page 3
addition, the recruitment environment can be competitive, with other local, regional and statewide law enforcement agencies vying for the same pool of qualified recruits.
Currently, staff processes approximately 1,000 applications for an average 40 slot police
academy. Historically, academies are comprised of recruits that will ultimately fill an open position within the Department due to attrition. A smaller portion of the academy
graduates are filling new positions. Over the past 18 months, staff has improved the recruitment process by conducting more frequent written test sessions and overfilling
academies to fill authorized positions in anticipation of unidentified future attrition.
Adding 100 sworn positions in a short period of time in combination with normal attrition
rates may create challenges in fully staffing to authorized sworn levels. At minimum,
additional staffing in the Police Department and Human Resources as well as funds for
the expanded recruitment efforts would most likely be required to achieve filling 100
new officer positions.
Police Department Operations – Budget and Staffing Trends
Police Department Budget
The Bakersfield Police Department is a top priority for the City Council and staff. The
following table provides the Department’s adopted General Fund budget and the total
adopted General Fund budget for the current year and previous four fiscal years, as
well as the Department’s budget as a percentage of the General Fund.
Fiscal Year Police Department General Fund Budget Total General Fund Budget BPD Budget as Percentage of Total
2011-12 $67,368,119 $176,431,500 38%
2012-13 $69,631,317 $183,444,000 38%
2013-14 $76,477,371 $192,639,608 40%
2014-15 $81,167,165 $203,472,000 40%
2015-16 $87,246,327 $200,173,218 44%
Over the past five years, the entire General Fund budget increased by $24 million or 14 percent. In the same period of time, the Police Department General Fund budget has
increased by $20 million or 30 percent. In FY 2015-16, the Police Department budget comprises approximately 44 percent of the total adopted General Fund appropriations.
For reference, the next closest department budget in terms of percentage of total is the
Fire Department, which in FY 2015-16 comprises 18.14 percent of the total General Fund budget. Over 60 percent of the FY 2015-16 General Fund budget is dedicated to City
public safety operations.
Although General Fund appropriations have increased 14 percent in the past five years, recent sales tax trends indicate the growth will not be sustainable. Prior to the adoption
of the FY 2015-16 budget, staff reduced General Fund appropriations by $3.6 million due to the negative developments in sales tax receipts. Recent data does not suggest
a significant improvement in the local economy will be occurring in the near term.
100 New Officers November 23, 2015
Page 4
Police Department Staffing Since FY 2001-2002, the City has increased the police complement by an average of
nearly 7 sworn positions per year. The total number of all sworn positons has increased by 102 and out of that figure, 88 sworn police officer positions have been added to the
complement during this time period.
During the past five years, the sworn complement has increased by an average of 8 positions per year. During this same time period, one out of every four authorized City
positions has been a sworn police position. The growth of the sworn complement over
this period of time is 11 percent, compared to 6.3 percent for all positions citywide.
Fiscal
Year
Police Department
Sworn Positions
Total City Full Time
Positions
BPD Sworn Positions as
Percentage of Total
2011-12 363 1442 25%
2012-13 379 1474 26%
2013-14 389 1495 26% 2014-15 394 1534 26%
2015-16 404 1533 26%
Findings
In reviewing historical General Fund revenue growth trends in conjunction with the City
Council’s prioritization of adding sworn positions, it has taken 15 fiscal years to increase
the sworn complement by 100 positions. Given the current fiscal environment, including
the limited available discretionary revenue sources, staff does not believe it is feasible
to add 100 officers in within a five year period. Doing so would detrimentally impact
other operations of the City.
Staff recommends continuing the implementation of the recommendations made by
the International Association of Chiefs of Police (IACP), which focus on improving Police
operations by, in part, leveraging non-sworn staff and enhancing operational programs which allow sworn staff to more effectively respond to calls for service. As outlined
above, the Police Department is given priority consideration for new positions and funding for its programs and services. Moving forward, staff will continue to ensure these
priorities are reflected in the City’s budget as resources are available.
Week of August 1_2016_Work Schedule
Page 1 of 2
STREETS DIVISION – WORK SCHEDULE
Week of August 1, 2016 – August 5, 2016
Resurfacing/Reconstructing streets in the following areas:
Sealing streets in the area North of Panama Ln between Stine Rd & So “H” St
Maintenance Grind & Pave on Chester Ave between 24th St and 30th St
Preparing Soranno Ave off of Akers Rd south of Ming Ave for reconstruction
Reconstruction various streets south of Brundage Ln east of Oak St
Paving several streets in the area south of Meacham Rd and east of Calloway Dr
Reconstructing 21St St west of Oak St
Miscellaneous Streets Division projects:
Video inspection of City owned Sewer & Storm lines to evaluate condition of pipes
Repairing damaged sewer line found during video inspection
Miscellaneous concrete repairs throughout the City
Concrete Repairs to various Bus Stops throughout City limits
Asphalt work in the area of California Ave to Verde St from “A” St to Chester Ave (HUD Area)
NOTE: If raining, there will be no street sweeping service and all street cleaning personnel will be assigned
to cleaning plugged drains and part circle culverts. This also applies when a large number of street
sweepers are in Fleet for repairs. Areas that have been missed during this time will be swept at the end of
the month only when possible.
THIS SPACE INTENTIONALLY LEFT BLANK
Week of August 1_2016_Work Schedule
Page 2 of 2
STREETS SWEEPING SCHEDULE
Monday, August 1, 2016
Between Golden State Ave. & 16th St. – “F” St. & Oak St. /Kern River Boundary
Between 34th St. & 30th St. – Chester Ave. & San Dimas St.
Between San Dimas St. & Beale Ave. – 34th St./Bernard St. & Niles St.
Between Olive Dr. & Riverlakes Dr. (ext.) – Riverlakes Dr. & Coffee Rd.
Tuesday, August 2, 2016
Between California Ave. & Brundage Ln. – Oak St. & Union Ave.
Between Renfro Rd. & Jenkins Rd. – Stockdale Hwy. & Kern River Boundary.
Wednesday, August 3, 2016
Between Panorama Dr. & Bernard St. – Union Ave. & Loma Linda Dr.
Between River Blvd. & E. Columbus St. – Panorama Dr. & Columbus St.
Between College Ave. & Azalea Ave. – Fountain Dr. & Raval St.
Between Ming Ave. & White Ln. – Allen Rd. & Buena Vista Rd.
Thursday, August 4, 2016
City areas between Kentucky St. & Quincy St. – Owens St. & Virginia St.
Between Union Ave. & Washington St. – E. Truxtun Ave. & Brundage Ln.
Between Gosford Rd. & Old River Rd. – Panama Ln. & Pacheco Rd. (alignment)
City areas between Progress Rd. & Old River Rd. – Meadow Falls Dr. & Rose Creek Dr.
Friday, August 5, 2016
Between Buena Vista Rd. & Allen Rd. – Pensinger Rd. & Panama Ln.
Between Buena Vista Rd. & Mountain Vista Dr. – Panama Ln. & Berkshire Rd.
Between 178 Hwy. & Paladino Dr. – W. Columbus St. & Morning Dr.
City areas between Sterling Rd. & Morning Dr. – 178 Hwy. & College Ave.
Between Valley St. & Lene Pl. – 178 Hwy & Hickory Dr.
Between 178 Hwy. & Reynard Rd. – Kern Canyon Rd. & McKenna St.
Between Stockdale Hwy. & Joseph Dr. – McDonald Wy. & N. Stine Rd.
BOX OFFICE HOURS
Mon-Fri 10 AM - 5 PM
(Excluding Event Days)
CHARGE-BY-PHONE
1-888-929-7849
GROUP SALES INFORMATION
661-852-7309
SEASON TICKET INFORMATION
Bakersfield Condors
661-324-PUCK (7825)
www.bakersfieldcondors.com
Bakersfield Symphony
661-323-7928
www.BSOnow.org
Broadway In Bakersfield
661-852-7308
UPCOMING EVENTS
August 9 – WWE Smackdown 4:45 PM
$95, $70, $50, $35, $25, $15 On Sale Now
September 9 – Ringling Bros. Circus7:00 PM
$65, $35, $25, $20, $15, $12 On Sale Now
September 10 – Ringling Bros. Circus11A/3P/7P
$65, $35, $25, $20, $15, $12 On Sale Now
September 11 – Ringling Bros. Circus1 PM/5 PM
$65, $35, $25, $20, $15, $12 On Sale Now
September 13 – Carrie Underwood7:00 PM
$73, $43 On Sale Now
September 16 – Old School Party Jam7:30 PM
$69.50, $59.50, $49.50, $39.50, $29.50On Sale Now
September 29 – Chris Young 7:30 PM
$55, $39.50 On Sale Now
October 13 – Disney On Ice 7:00 PM
$60, $35, $12 On Sale Now
October 14 – Disney On Ice 7:00 PM
$60, $35, $24, $18, $15 On Sale Now
October 15 – Disney On Ice 11A/3 P/7P
$60, $35, $24, $18, $15 On Sale Now
October 16 – Disney On Ice 1 PM/5 PM
$60, $35, $24, $18, $15 On Sale Now
September 17 – Banda MS 8:00 PM
$99, $85, $70, $55, $45 On Sale Now August 4 – Ub40 w/The Wailers 7:00 PM
$47.50, $37.50, $27.50 On Sale Now
September 9 – The Beach Boys 8:00 PM
$77.50, $57.50, $37.50, $27.50 On Sale Now
July 21 – Chase Rice 8:00 PM
$27.50 On Sale Now
July 30 – La Semesienta 8:00 PM
$99, $89, $79, $70, $59, $49, $30On Sale Now
August 6 – Gurdas Maan 7:00 PM
$22 On Sale Now
August 12 – Gerardo Ortiz 9:00 PM
$130, $100, $85, $70, $55, $35 On Sale Now
www.rabobankarena.com - www.bhnamphitheatre.com