HomeMy WebLinkAboutRES NO 135-02RESOLUTION NO. I 8 5 '" 0 ~
A RESOLUTION APPROVING THE DESTRUCTION OF
CERTAIN OBSOLETE CITY RECORDS, DOCUMENTS,
INSTRUMENTS, BOOKS AND PAPERS, PURSUANT TO THE
SECTION 34090 ET SEQ. OF THE GOVERNMENT CODE OF
THE STATE OF CALIFORNIA - FINANCE DEPARTMENT.
WHEREAS, a request has been made by the Finance Department for authority to destroy
certain obsolete City records, and a copy of said list of records is attached as Exhibit "A'; and
WHEREAS, such records are more than five (5) years old; and
WHEREAS, said request has been approved by the City Attorney in accordance with the
procedures and requirements of the City and Section 34090 et seq. of the California Government
Code.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield that
pursuant to Section 34090 et. Seq. of the Government code of the State of California, approval is
hereby given to destroy obsolete records listed on said Exhibit "A" upon written approval of the
City Attorney.
.......... 000 ..........
ORIG~NAL
I HEREBY CERTIFY that the foregoing Resolution was p~fi~t, l~n~d ,acl~o~pted by the
Council of the City of Bakersfield at a regular meeting thereof held on "" ~ ~ ~Ja , by the
following vote:
~) Council Member
Noes: Council Member
Abstain: Council Member
Absent: Council Member
CITY CLERK AND EX OFFIgpD of the
Council of the City of BakersfiLqd
APPROVED
By~~~
Mayor
APPROVED AS TO FORM:
BART J. THILTGEN
City Attorney
S :XKi MG'~G REGORY, CON V E RTE D FILES/RES - FILEDESTRUCTION02 DOC
OR~(~!NAL
EXHIBIT 'A'
The following is a list of documents the Finance Department is proposing to destroy:
Fiscal Year
1996-97
1996-97
ACCOUNTS PAYABLE
Accounts Payable Claim Vouchers & Invoices
Cancelled Accounts Payable Checks
PAYROLL DOCUMENTS
1996-97
1996-97
1996-97
1996-97
1996-97
Canceled Payroll Checks
Deduction Reports
Deferred Compensation Reports
United States Savings Bond Reports
Vacation, Sick Leave, Comp. Time, and Holiday Reports
RECEIVABLES
1996-97
1996-97
Final Billings Registers; Aging Schedules & Transaction Reports:
Commercial Refuse, Sewer Surcharge, Residential Refuse, Outside
Sewer, Special Refuse, Airpark, Hazardous Materials, and Other
Miscellaneous Receivables.
Adjustments, Transfers and Refunds.
1996-97
1996-97
1996-97
1996-97
1996-97
1996-97
1996-97
1996-97
TREASURY DOCUMENTS
Report of Monies Collected
Daily Treasurer's Reports
Business License Records
Cash Receipt Books & Records
Investment Confirmations
PURCHASING DOCUMENTS
Purchase Orders - Goldenrod Copy
Annual Contracts
Requisitions
S:~KIMG\GREGORY~CONVERTED FILESXRES - FILEDESTRUCTION02.DOC
ORIGINAL