HomeMy WebLinkAboutRES NO 183-16RESOLUTION NO. 183- 1 6
A RESOLUTION DETERMINING THAT CERTAIN E.J.
WARD, INC. AUTOMATED FUELING SYSTEMS, PARTS
AND SERVICES CANNOT BE REASONABLY
OBTAINED THROUGH THE USUAL BIDDING
PROCEDURES AND AUTHORIZING THE FINANCE
DIRECTOR TO DISPENSE WITH BIDDING THEREFORE
AND PURCHASE E.J. WARD, INC. AUTOMATED
FUELING SYSTEMS, PARTS AND SERVICES FROM E.J.
WARD, INC., NOT TO EXCEED $210,000 OVER A
THREE -YEAR TERM.
WHEREAS, CITY is in need of new and replacement automated fueling systems,
parts and services; and
WHEREAS, City currently has E.J. Ward, Inc. automated fueling systems in service in
applicable fleet equipment since the original installation of the automated fueling
systems; and
WHEREAS, City currently has 20 fueling terminals located through the City and
approximately 1,100 fueling transmitters in equipment that are not interchangeable with
any other system or fueling software; and
WHEREAS, E.J. Ward, Inc. automated fueling systems can only be acquired through
the manufacturer, E.J. Ward, Inc., and
WHEREAS, it is necessary to purchase E.J. Ward, Inc. automated fueling systems
because of the necessity to successfully integrate such equipment into the existing City
automated fueling system.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield as
follows:
1. The above recitals are true and correct and incorporated herein by
reference.
2. As the sole distributor and service provider, the work and equipment
can only be reasonably obtained from one vendor, E.J. Ward, Inc., because of the
need to successfully integrate such equipment into an existing City system.
3. The Finance Director is authorized to dispense with bidding in
accordance with Section 3.20.060 of the Bakersfield Municipal Code.
4. The expenditure of funds for said work and equipment shall not exceed
Two Hundred Ten Thousand Dollars ($210,000) over a three -year term. kgAKf9
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HEREBY CERTIFY that the foregoing Resolution was passed and
adopted by the Council of the City of Bakersfield at a regular meeting thereof held
on NO 16 2016 , by the following vote:
AVES' COUNCIL MEMBER RIVERA, MAXWELL, WEIR, SMITH, HANSON. ., PARLIER
NOES: COUNCIL MEMBER
COUNCIL MEMBER
ABSENT: COUNCIL MEMBER 1-W h'/0^
4" A44�
ROBERTA GAFFORD C
CITY CLERK AND EX OFFICIO CLERK of
NOV 15 2 16 the Council of the City of Bakersfield
APPROVED
By
H fRTE Y L. HALL
Mayor
APPROVED AS TO FORM:
VIRGINIA GENNARO
City Attorney
C JOSHUA H. RUDNICK
DEPUTY CITY ATTORNEY
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Wopw a,"
8801 Tmdeway
San Antonio, TX 78217
September 18, 2016
City of Bakersfield, Fleet Division
4101 Truxtun Avenue
Bakersfield, CA 93309
Dear Sir /Madam
For more than 42 years EJ Ward Inc. has developed the most advanced fuel management
technology and became a leading fleet asset management solutions provider. Ward's solutions
offer a new level of product reliability, technical support, and integrated systems unmatched in
today's industry. This comprehensive expertise will be leveraged in providing the City of
Bakersfield with the most innovative and advanced fuel management technology available.
EJ Ward Inc. (Ward) is the original equipment manufacturer (OEM) of the Fuel View software and
its related components known as the Ward Automated Fuel Management System (AFMSRd) and
the exclusive provider of the Fleet View Asset Tracking System (ATS ).
EJ Ward, Inc. owns the intellectual property rights to its Automated Fuel Management System
(AFMS), Telematics GPS /AVL solution, Related Software Programs, Communication Systems
and Documentation.
E.J. Ward, Inc. is the sole supplier and support agent direct or through its authorized agents of its
software, fuel control terminals and all related components, including but not limited to mother
boards, Single board computers, communication interfaces, pump controllers, firmware and
related software programs and documentation utilized in the Automated Fuel Management
System (AFMS), and Telematics GPS /AVL solutions.
At this time, Ward has not certified any other fuel management technology, vehicle Installed
devices or global positioning system's (GPS) tracking devices other than those offered
directly by Ward to be installed in conjunction with or plugged into the vehicle Engine Control
Module (ECM) port (e.g. OBD II etc.) in parallel with the Ward CanceiverTM. Only the Ward
supplied devices are certified to operate simultaneously with the Ward fuel management system
or its CanceiverTM while plugged into the vehicle ECM. Installing non - certified devices may affect
operations of the Ward AFMS, the CanceiverTM, as well as possible vehicle functionality.
If you have any questions, please don't hesitate to give me a call.
Regards,
Robert E. Kettyle — Vice President Sales & Marketing
8801 Tradeway • San Antonio, TX • 78217
rkettvle(oleiward.com San Antonio Office 210.824.7383 1 Mobile 713.806.3711
Web Fax 281754.4842 1 Office Fax 210.824.2031
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