HomeMy WebLinkAbout01/09/2017
B A K E R S F I E L D
Staff: Commission Members:
Christopher Gerry, Administrative Analyst Kobie Budak
Caleb Blaschke, Management Assistant Kiara Frink
Viridiana Gallardo-King, Associate Attorney Elyse Honaker
Lorryn Carter
Katie Collins
Alejandro Ruiz
Elizabeth Reyes
Luke Garcia
SPECIAL MEETING NOTICE
YOUTH COMMISSION
of the City Council - City of Bakersfield
January 9, 2017
4:00 p.m.
City Hall South
1501 Truxtun Avenue, First Floor
Bakersfield, California 93301
A G E N D A
1. ROLL CALL
2. PUBLIC STATEMENTS
3. ADOPT DECEMBER 5, 2016 AGENDA SUMMARY REPORT
3. NEW BUSINESS
A. Elect Chair and Vice Chair of the Youth Commission
B. Adoption of Youth Commission Calendar
C. Discussion of Youth Commission By-Laws
D. Discussion of Recycling at Public Parks
4. COMMISSION COMMENTS
5. ADJOURNMENT
Documents
Presented At
Bakersfield Youth
Commission
January 9, 2017
Meeting
All meetings will be held at City Hall North, First Floor, Conference Room A
Adopted: DRAFT
Youth Commission MeetingsCity Council Meetings
4:00 p.m.3:30 Closed Session, 5:15 p.m. Public Session
Budget Hearing 06/07, Budget Adoption 06/28
Budget Departmental Workshops Holidays - City Hall Closed
12:00 p.m.
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31
League of California Cities Annual Conference - September 13 - 15, 2017
League of California Cities Mayors and Council Members Executive Forum - June 28 - 30, 2017
Youth Commission Calendar
January 2017 Through December 2017
JANUARYFEBRUARY
OCTOBERNOVEMBERDECEMBER
MARCH
APRILMAYJUNE
JULYAUGUSTSEPTEMBER
M E M O R A N D U M
CITY ATTORNEY’S OFFICE
January 9, 2017
TO: BAKERSFIELD YOUTH COMMISSION
FROM: VIRIDIANA GALLARDO-KING, ASSOCIATE CITY ATTORNEY
SUBJECT: BYLAWS
BACKGROUND:
On November 4, 2015, Councilmember Rivera gave a presentation to the City
Council introducing the concept of a Bakersfield Youth Commission (Commission).
The presentation covered the purpose and objectives of such a Commission,
which is to engage and empower local youth in having a voice on relevant issues
pertaining to municipal policies, programs, and projects. City Council approved
and directed the City Attorney’s office to create an ordinance for the Commission.
On December 9, 2015, City Council approved an ordinance to establish the
Commission. This item was the required first reading of the ordinance enacting
Chapter 2.60 of the Municipal Code. On January 6, 2016, City Council approved
the second reading of the ordinance, which subsequently codified (became
municipal law) the Commission 30 days after the action.
On August 17, 2016, City Council appointed 14 of 16 members to the Commission.
On November 16, 2016, City Council appointed another Commissioner, which
created equal representation in all Wards; thus, allowing City staff the opportunity
to move forward with implementing the Commission.
As the first order of business, the Commission is required to establish bylaws.
Although the Bakersfield Municipal Code 2.60 provides general policy guidance
on Commission requirements, bylaws provide additional information to conduct
meetings. These bylaws are consistent with City regulations and best practices.
RECOMMENDATION:
City staff recommends approval of the bylaws.
ATTACHMENT:
A. Draft Bylaws
-- Page 1 of 5 Pages --
BYLAWS
OF THE
BAKERSFIELD YOUTH COMMISSION
ARTICLE I – THE COMMISSION
Section 1. Name of Commission
This Commission shall be called the Bakersfield Youth Commission (Commission).
Section 2. Mission Statement
The Commission serves to engage and empower local youth in having a voice
on relevant issues pertaining to municipal policies, programs, and projects.
Section 3. Business Office
This Commission’s business office shall be located at the City of Bakersfield, City
Clerk’s Office, 1600 Truxtun Avenue, Bakersfield, California 93301.
Section 4. Powers and Duties
The Commission is formed to make recommendations to the City Council on
policies and specific programs that promote the mission statement as reflected
above, and to actively participate in the discussion of various programs and
projects to achieve the respective mission statement.
Section 5. Commissioners
This Commission shall consist of eight (8) voting Commissioners and eight (8)
Alternate Commissioners (having voting rights only in the event that their
respective Commissioners are absent from a Commission vote). The
Commissioners and Alternate Commissioners shall be appointed and serve terms
as set forth in Bakersfield Municipal Code Chapter 2.60.
///
///
///
///
-- Page 2 of 5 Pages --
ARTICLE II – OFFICERS
Section 1. Chairperson and Vice-Chairperson
The Commission shall elect, from its Commissioners (not including Alternate
Commissioners), a chairperson and vice-chairperson to serve a one-year term.
The Commission shall hold the election during its first meeting of the calendar
year. If the position of chairperson or vice-chairperson becomes vacant during
the course of the year, the Commission shall elect a replacement to serve for
the balance of the year.
Section 2. Duties of Chairperson
The chairperson shall preside at all meetings of the Commission and perform the
duties necessary or incidental to the office. This includes calling special meetings
and signing documents or instruments on behalf of the Commission.
Section 3. Duties of Vice-Chairperson
The vice-chairperson, in the absence of the chairperson, or when the
chairperson is unable to act, shall perform the duties of the chairperson.
Section 4. Temporary Chairperson
If both the chairperson and vice-chairperson are absent or unable to act, the
Commission shall elect a Commissioner to act as temporary chairperson to serve
until a replacement is elected, if necessary.
Section 5. Secretary and Administrative Staff
The City Manager shall designate City staff to coordinate the Commission. City
staff shall keep minutes of each meeting, record the official actions taken,
record the vote of all official actions, certify each official act and resolution of
the Commission, maintain records of the operations and perform such other
duties assigned by the Commission.
Section 6. Committees/Task Forces
Committees and Task Forces shall perform such duties as shall be prescribed at
the time of creation or from time-to-time by the Commission or the chairperson.
///
///
-- Page 3 of 5 Pages --
ARTICLE III – MEETINGS
Section 1. Regular Meetings
The Commission shall hold its regular meetings on the first Monday of each
month at 4:00 p.m. at the City Council Chambers. The Commission may hold its
meetings at another place within the City upon recommendation from City staff
and approval by the chairperson.
Section 2. Quorum
Five (5) Commissioners constitutes a quorum.
Section 3. Notice/Conduct of Meetings
All meetings of the Commission shall be called, noticed, held and conducted
subject to the provisions of the Ralph M. Brown Act [Chapter 9] (commencing
with Section 54950) of Part l of Division 2 of Title 5 of the Government Code of
the State of California.
Section 4. Order of Business
In the absence of approval of an agenda to the contrary, the Commission shall
pursue the following order of business:
A. Roll Call
B. Public Statements
C. Approval of Minutes
D. Deferred Business
E. New Business, including Standing Subcommittee Reports
F. Commissioner Statements
G. Adjournment
Section 5. Public Statements
At regular meetings, the chairperson shall allow any member of the public to
address the Commission on items within the jurisdiction of the Commission. No
individual speaker shall speak for more than two (2) minutes. The chairperson, in
his or her discretion, may, for good cause, increase the time allowed for public
statements.
///
///
-- Page 4 of 5 Pages --
Section 6. Cancellation of Meetings
If the Commission has no business, or if City staff determines a quorum is not
available, the chairperson may cancel a regular meeting. City staff shall make
reasonable efforts to give timely notice of cancellation to all Commissioners and
to all other persons to whom City staff normally gives notices of meetings.
Section 7. Public Holidays
If a regular meeting falls on a public holiday, the Commission shall not meet on
that date. The chairperson may reschedule or cancel the meeting and the
secretary shall arrange for delivery of proper notice.
Section 8. Adjourned Meetings
The Commission may adjourn a meeting to another date, time, and place.
Section 9. Special Meetings
The chairperson may call a special meeting of the Commission. City staff shall
give notice of a special meeting, as required by law . In a special meeting, the
Commission may only deal with matters recited in the notice.
ARTICLE IV – AMENDMENTS TO BYLAWS
Section 1. Procedure to Amend
These bylaws may be amended by an affirmative vote of at least five (5)
Commissioners at a regularly scheduled meeting.
---oo0oo---
-- Page 5 of 5 Pages --
I HEREBY CERTIFY that the foregoing Bylaws were passed and adopted by the
Bakersfield Youth Commission of the City of Bakersfield at the regular meeting
held on _________________ by a majority vote:
AYES : _________________________
NOES : _________________________
ABSTAINING : _________________________
ABSENT : _________________________
________________________________________________
CHAIRPERSON, Bakersfield Youth Commission
APPROVED :______________________________________
CHRISTOPHER GERRY
CITY MANAGER’S OFFICE
_________________________________
VIRIDIANA GALLARDO-KING
GENERAL COUNSEL
S:\COUNCIL\Youth Commission\Bylaws2.docx
Youth Commission
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