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HomeMy WebLinkAbout02/09/2017 B A K E R S F I E L D Staff: Committee members: Christopher Gerry, Administrative Analyst Jacquie Sullivan, Chair Caleb Blaschke, Management Assistant Bob Smith SPECIAL MEETING OF THE COMMUNITY SERVICES COMMITTEE of the City Council - City of Bakersfield Thursday, February 9, 2017 12:00 p.m. City Hall North 1600 Truxtun Avenue, Bakersfield, CA 93301 First Floor, Conference Room A AGENDA 1. ROLL CALL 2. ADOPT NOVEMBER 3, 2016 AGENDA SUMMARY REPORT 3. PUBLIC STATEMENTS 4. NEW BUSINESS A. Committee Discussion Regarding Events at the Bright House Networks Amphitheatre – Tandy / Eckerson B. Committee Discussion and Recommendation Regarding Adoption of the 2017 Committee Meeting Schedule – Gerry 5. COMMITTEE COMMENTS 6. ADJOURNMENT   B A K E R S F I E L D Committee Members: Caleb Blaschke, Management Assistant Jacquie Sullivan, Chair Bob Smith Willie Rivera AGENDA SUMMARY REPORT SPECIAL MEETING OF THE COMMUNITY SERVICES COMMITTEE MEETING Thursday, November 3, 2016 12:00 p.m. City Hall North First Floor - Conference Room A 1600 Truxtun Avenue, Bakersfield CA 93301 The meeting was called to order at 12:00 p.m. 1. ROLL CALL Committee Members Present: Councilmember Jacquie Sullivan, Chair Councilmember Bob Smith Councilmember Willie Rivera Staff Present: Chris Huot, Assistant City Manager Steven Teglia, Assistant City Manager Caleb Blaschke, Management Assistant Virginia Gennaro, City Attorney Andrew Heglund, Deputy City Attorney Dianne Hoover, Recreation and Parks Director Darin Budak, Assistant Recreation and Parks Director Nick Fidler, Public Works Director Kristina Budak, Civil Engineer IV, TRIP Janet Wheeler, Public Relations, TRIP Others Present: Cathy Butler, Downtown Business Development Corporation Heath Highfield, Structurecast Members of the Public Members of the Media 2. ADOPT SEPTEMBER 27, 2016 AGENDA SUMMARY REPORT The report was adopted as submitted. S: Caleb Blaschke Community Services Committee Meeting Agenda Summary Report Thursday, November 3, 2016 Page 2 3. PUBLIC STATEMENTS None 4. NEW BUSINESS A. Committee Discussion Regarding Wall Options for the 24th Street Improvement Project – Fidler Public Works Director Nick Fidler provided a presentation regarding aesthetic features for the 24th Street Improvement Project sound wall. The event timeline was provided for review purposes, as follows:  January 21, 2015: The 24th Street aesthetics plan for the landscape and sound walls was presented to City Council.  February 4, 2015: Thomas Roads Improvement Program (TRIP) staff held a public workshop to obtain community input on design options.  April 2, 2015: TRIP staff presented aesthetic options for the project’s landscaping and sound walls to the Community Services Committee for recommended approval. The Committee subsequently recommended approval of Palette “A” for landscaping and deferred the sound wall option to the City Council.  April 22, 2015: The sound wall options were presented to City Council, which they requested more time to obtain feedback from residents prior to selection.  October 24, 2016: As of this date, the City had only received eight responses documenting a sound wall preference.  October 25, 2016: The judge signed the order lifting the injunction on the 24th Street Improvement Project; the design was reinitiated.  October 25, 2016 – November 1, 2016: TRIP staff contacted approximately 500 residents to request their input regarding a sound wall preference. Residents were asked to submit feedback via email. Mr. Fidler indicated that the landscaping and sound wall will extend from Oak Street to C Street. Four aesthetic alternatives for the preliminary 12-foot sound wall were submitted for resident feedback, as follows:  Alternative 1: 2/3 colored shotblast block and 1/3 colored split face block;  Alternative 2: 2/3 colored angled block and 1/3 colored split face block;  Alternative 3: 2/3 colored shotblast block and 1/3 colored split face block (brick façade pilasters); and  Alternative 4: Entire brick façade. Community Services Committee Meeting Agenda Summary Report Thursday, November 3, 2016 Page 3 As of November 1, 2016, a total of 65 residents submitted their vote for the sound wall design, with the majority preferring Alternative 4. The breakdown of the results includes Alternative 1 (5), Alternative 2 (4), Alternative 3 (11), and Alternative 4 (45). City staff recommended that the Committee approve Alternative 4 and submit the sound wall design to City Council for final approval. Committee Member Smith moved that City staff’s recommendation be approved. Committee Chair Sullivan asked if City staff’s recommendation includes a landscaping option. Mr. Fidler responded that Palette “A” was previously selected as the landscaping option, which will be incorporated with the recommended sound wall design option if approved. Committee Chair Sullivan asked if the project was delayed as a result of the lawsuits. Mr. Fidler explained that an injunction was placed on the project, which prevented City staff from moving designs forward. Now that the injunction has been lifted, City staff is moving forward with finalizing the project’s design. Mr. Fidler also stated that City staff plans on putting the sound walls in place following the demolition of houses in order to protect adjacent neighborhood. Committee Member Rivera asked if City staff anticipates having issues in areas where there will be no sound wall in place; he also asked if anything will be placed in those areas and why the determination to leave the areas without a sound wall was made. Mr. Fidler responded that City staff considered all design options. For this project, the roadway is shifting approximately 10 feet further north from the locations without a sound wall; these locations have gained a landscape area, which pulls the roadway away from the houses and is not increasing any sound mitigation. Sound walls are being placed in areas where the roadway comes closer to the homes. Mr. Fidler explained that the determination was made after noise studies were conducted, which justified the placement of sound walls. Committee Member Rivera stated that 10 feet is not sufficient to alleviate noise, and that future issues are prone to arise. Committee Member Rivera asked if the City will be responsible for maintaining the landscape once the project is completed. Mr. Fidler indicated that landscape maintenance responsibilities will rest with the Recreation and Parks Department. Committee Member Rivera concurred with Committee Member Smith’s motion to approve City staff’s recommendation of Alternative 4 for the sound wall; however, he asked why residents were only allowed six days to submit their feedback on design options. Mr. Fidler clarified that City staff conducted a survey and submitted multiple releases to residents asking for their input. Committee Member Rivera asked whether the current motion can be passed, with the understanding that City staff will send out one final email to residents asking that they submit their sound wall design preference. Committee Member Rivera would like City staff to present updated numbers when the item goes to City Council for final approval. Mr. Fidler indicated that a final email can be sent. Community Services Committee Meeting Agenda Summary Report Thursday, November 3, 2016 Page 4 Committee Chair Sullivan asked when City staff is able to continue with 24th Street Improvement Project. City Attorney Gennaro responded that City staff is able to proceed with anything relating to the 24th Street Improvement Project, with the exception of house demolition. The judge gave petitioners a reasonable amount of time to file an appeal. If the petitioners secure an additional injunction, the project may be further delayed. If an additional injunction is not secured, demolition can begin on November 29, 2016. Committee Member Smith’s motion was to approve City staff’s recommendation to approve Alternative 4 and submit to City Council for final approval. The motion was unanimously passed. B. Art Truck Placement Update – Blaschke Management Assistant Caleb Blaschke provided an update on the placement of art trucks within Bakersfield. Thirty-three art trucks, which were provided by the Bakersfield Museum of Art, were placed at various locations throughout the downtown area. Twelve art trucks are being donated to the City. City staff is currently exploring the possibility of placing the trucks along Westside Parkway, specifically along Calloway Drive. A drive-in movie theater concept was chosen to display the trucks. The cost of this project is minimal, though actual costs are currently being estimated by Caltrans. Committee Chair Sullivan inquired about the weight of the art trucks. Mr. Blaschke responded that the trucks are made out of fiberglass material and are very light. One of the reasons why Caltrans has approved the concept is because the trucks are light enough to where they will not cause damage should a car drive off-road and hit one of them. Committee Chair Sullivan subsequently asked if the trucks are going to be secured. Mr. Blaschke responded that the art trucks are currently secured in concrete slabs. The same mechanism will be used to secure the trucks on the Westside Parkway. The process would consist of burying the concrete slabs and placing gravel over them to keep the slabs out of view. Mr. Fidler stated that selecting the Calloway Interchange as the project site can cause line-of-sight issues, and that traffic and visual analyses need to be conducted prior to moving forward with the project. Mr. Fidler recommended that the Committee move forward with approving the drive-in movie theater concept, without specifying a location until appropriate analysis has been conducted and consulting with Caltrans is finalized. Committee Chair Sullivan asked for the estimated height and width of the sign. Mr. Fidler responded that measurements are currently being developed. City staff is working on resolving sign ordinance issues with Caltrans. Mr. Fidler added that the concept still needs to go through the approval process at various committees. Community Services Committee Meeting Agenda Summary Report Thursday, November 3, 2016 Page 5 Mr. Blaschke stated that the project will be presented at the next Community Services Committee meeting; final cost and structural engineering information will be provided in the future. 5. COMMITTEE COMMENTS None 6. ADJOURNMENT The meeting adjourned at 12:28 p.m. cc: Honorable Mayor and Council B A K E R S F I E L D OFFICE OF THE CITY MANAGER MEMORANDUM February 9, 2017 TO: Members of the Community Service Committee Councilmember Jacquie Sullivan, Chair Councilmember Bob Smith FROM: Alan Tandy, City Manager Steve Eckerson, General Manager SUBJECT: Events at the Bright House Networks Amphitheatre Background: The City of Bakersfield, in partnership with Anschutz Entertainment Group (AEG), hosts a variety of events at the Bright House Networks Amphitheatre (venue). The business model for events is contingent upon selling paid admission and concession items upon entrance. The performing artists have the opportunity to make additional revenue through merchandise sales as well. AEG and City staff have observed a substantial increase in “unpaid admission” over the years; that is, individuals who attend events by sitting directly outside of the venue. As a result, these events are many times subsidized by revenue generated at the Rabobank Arena, Theater, and Convention Center. The performing artists and event promoters oppose unpaid admission as well. Recommendation: AEG and City staff recommends modifying the entrance surrounding the venue only on performance dates. The proposed changes (Attachment A) will enhance the security and economic viability of events. Ultimately, not mitigating the amount of unpaid admission will likely impact the quality of events at the venue in the future. Attachments: A. Recommended Entrance Modification Legend Gate Paid Parking Attachment A – Recommended Entrance Modification All meetings will be held at City Hall North, First Floor, Conference Room A Adopted: DRAFT Community ServicesCity Council Meetings Committee Meetings 3:30 Closed Session, 5:15 p.m. Public Session 12:00 p.m.Budget Hearing 06/07, Budget Adoption 06/28 Budget Departmental WorkshopsHolidays - City Hall Closed 12:00 p.m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eague of California Cities Annual Conference - September 13-15, 2017 League of California Cities Mayors and Council Members Executive Forum - June 28 - 30, 2017 OCTOBERNOVEMBERDECEMBER JUNEMAYAPRIL Community Services Committee Calendar January 2017 Through December 2017 JULYAUGUSTSEPTEMBER MARCHFEBRUARYJANUARY