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HomeMy WebLinkAbout01.17.2018 WB Agenda Packet Special MtgCity of Bakersfield Water Board Special Meeting of January 17, 2018 Sherman Peak — January 11, 2018 Water Resources File Packet WATER BOARD Bob Smith, Chair Jacquie Sullivan Ken Weir CITY OF BAKERSFIELD WATER BOARD SPECIAL MEETING Wednesday, January 17, 2018 - 2:00 p.m. Water Resources Building Conference Room 1000 Buena Vista Road, Bakersfield, CA 93311 AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. MINUTES A. Minutes of the Regular Meeting of July 12, 2017 for approval - For Board Review and Action 4. PUBLIC STATEMENTS 5. REPORTS A. Kern River & Isabella Reservoir Operations Report - For Board Information B. Overview Regarding 2017 Kern River Water Management - For Board Information C. Update on the TCP Mitigation Project - For Board Information b. NEW BUSINESS A. Proposed 2.1 % rate increase to O &M Agreement No. 92 -250 with California Water Service Co., increasing annual costs by an estimated $144,500. For Board Review and Action B. Approval of 2018 Water Board Meeting Calendar - For Board Review and Action B A K E R S F I E L D WATER BOARD Bob Smith, Chair Jacquie Sullivan Ken Weir CITY OF BAKERSFIELD WATER BOARD SPECIAL MEETING Wednesday, January 17, 2018 - 2:00 p.m. Water Resources Building Conference Room 1000 Buena Vista Road, Bakersfield, CA 93311 AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. MINUTES A. Minutes of the Regular Meeting of July 12, 2017 for approval - For Board Review and Action 4. PUBLIC STATEMENTS 5. REPORTS A. Kern River & Isabella Reservoir Operations Report - For Board Information B. Overview Regarding 2017 Kern River Water Management - For Board Information C. Update on the TCP Mitigation Project - For Board Information b. NEW BUSINESS A. Proposed 2.1 % rate increase to O &M Agreement No. 92 -250 with California Water Service Co., increasing annual costs by an estimated $144,500. For Board Review and Action B. Approval of 2018 Water Board Meeting Calendar - For Board Review and Action Water Board Agenda January 17, 2018 Page 2 7. WATER BOARD STATEMENTS 8. CLOSED SESSION 9. CLOSED SESSION ACTION 10. ADJOURNMENT ART CHIANELLO, P.E. Water Resources Manager POSTED: January 12, 2018 O�BAKE] SC08PORAle ``S� ADMINISTRATIVE REPORT cAl`` WATER BOARD MEETING DATE: January 17, 2018 AGENDA SECTION: Minutes ITEM: 3. A. TO: Bob Smith, Chairman Jacquie Sullivan, Member Ken Weir, Member FROM: Art Chianello, Water Resources Manager DATE: January 11, 2018 APPROVED DEPARTMENT HEAD C�� SUBJECT: Approval of the Minutes of the Regular Water Board Meeting of July 12, 2017. RECOMMENDATION: Staff recommends approval of the Minutes of the Regular Water Board Meeting of July 12, 2017. BACKGROUND: MINUTES OF THE REGULAR MEETING OF THE WATER BOARD - CITY OF BAKERSFIELD Wednesday, July 12, 2017 - 2:00 p.m. Water Resources Building Conference Room 1000 Buena Vista Road, Bakersfield, CA 93311 CALL TO ORDER Chairman Smith called the meeting to order at 2;15 p.m. 2. ROLL CALL Present; Chairman Smith, Member Weir, Member Sullivan Absent; None 3. MINUTES A. Minutes of the Regular Meeting of June 14, 2017 for approval. Motion by Member Sullivan to approve the Minutes of the Regular Water Board Meeting of June 14, 2017. APPROVED ALL AYES 4. PUBLIC STATEMENTS A. Dennis Fox stated that Assembly Bill 176 regarding money to pump water from Bakersfield to parts unknown did not get funded, so we get to keep some of our water, No action taken. 5. REPORTS A. Kern River & Isabella Reservoir Operations Report Heather Williams, Hydrographic Supervisor, reviewed the graphs and stated the Kern River Natural Flow, Regulated Flow and Isabella Reservoir Storage began to decrease, Isabella Storage began to decrease to 2,100 acre foot per day since June 291h; the current Isabella storage is 320,545 acre feet; inflow rate was at 3,264 CFS and the regulated outflow was at 4,221 CFS. The April /July forecast last week inflow to Lake Isabella is estimated to be 1.179 million acre feet. This year could potentially be the sixth wettest year on record, Board Information only, no action taken. 6. HEARINGS - None 7. DEFERRED BUSINESS - None B A K E R S F I E L D MINUTES OF THE REGULAR MEETING OF THE WATER BOARD - CITY OF BAKERSFIELD Wednesday, July 12, 2017 - 2:00 p.m. Water Resources Building Conference Room 1000 Buena Vista Road, Bakersfield, CA 93311 CALL TO ORDER Chairman Smith called the meeting to order at 2;15 p.m. 2. ROLL CALL Present; Chairman Smith, Member Weir, Member Sullivan Absent; None 3. MINUTES A. Minutes of the Regular Meeting of June 14, 2017 for approval. Motion by Member Sullivan to approve the Minutes of the Regular Water Board Meeting of June 14, 2017. APPROVED ALL AYES 4. PUBLIC STATEMENTS A. Dennis Fox stated that Assembly Bill 176 regarding money to pump water from Bakersfield to parts unknown did not get funded, so we get to keep some of our water, No action taken. 5. REPORTS A. Kern River & Isabella Reservoir Operations Report Heather Williams, Hydrographic Supervisor, reviewed the graphs and stated the Kern River Natural Flow, Regulated Flow and Isabella Reservoir Storage began to decrease, Isabella Storage began to decrease to 2,100 acre foot per day since June 291h; the current Isabella storage is 320,545 acre feet; inflow rate was at 3,264 CFS and the regulated outflow was at 4,221 CFS. The April /July forecast last week inflow to Lake Isabella is estimated to be 1.179 million acre feet. This year could potentially be the sixth wettest year on record, Board Information only, no action taken. 6. HEARINGS - None 7. DEFERRED BUSINESS - None Bakersfield, California, July 12, 2017 - Page 2 8. NEW BUSINESS A. Update on TCP Mitigation Project's Impact to Water Rates. Art Chianello, Water Resources Manager gave a presentation and update on the TCP Mitigation Project and its impact on water rates. For Board Information, no action taken. 9. KERN RIVER LEVEE DISTRICT 10. MISCELLANEOUS 11. WATER BOARD STATEMENTS 12. CLOSED SESSION A. Conference with Legal Counsel - Existing Litigation Closed Session pursuant to Government Code Section 54956.9(d)(1). (One matter) California Water Service Company and City of Bakersfield v. The Dow Chemical Company, et al San Bernardino County Superior Court Case No. CIV 470999 At the request of the City Attorney's office, Existing Litigation (One Matter) Conference with Legal Counsel has been pulled from the agenda. 13. CLOSED SESSION ACTION - None 14. ADJOURNMENT Chairman Smith adjourned the meeting at 3;52 p.m. Bob Smith, Chairman City of Bakersfield Water Board Bobbie Zaragoza, CIVIC, Secretary City of Bakersfield Water Board BAKE Q� NppRPOR�Te �S f U ADMINISTRATIVE REPORT cAL WATER BOARD MEETING DATE: January 17, 2018 AGENDA SECTION: Reports ITEM: 5. A. TO: Bob Smith, Chairman Jacquie Sullivan, Member Ken Weir, Member APPROVED FROM: Art Chianello, Water Resources Manager DEPARTMENT HEAD v PP DATE: January 11, 2018 SUBJECT: Kern River & Isabella Reservoir Operations Report RECOMMENDATION: For Board Information BACKGROUND: Report by Heather Williams, Hydrographic Supervisor, on current Kern River flow and Isabella storage conditions. 66 a W M� I.L W a co r O N ti r O N (S1SayIUGJBd ul u014en013) MOV ul 3OVE101S O O O -- O -- o -- o -- O Z- O- O- O O O LL O LL O LL O L O li O Li O u. O li O u O tr O LL O 1 O n O O m ON q O� q 0 Co Ov Omo OOn m C) co O r� O o O v O ai O N O m O N CT — O", O co 0 o rn LC) rn p m to O n Lo n O- Lo In O O w N LI) N L(i N d N d N M N M L N v N y T N T N LO N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O co il_ co LO It co N + T T T T T T GN003S dad 1334 oisno co co T Q co T ,F co T 1 co i _co i Q Q 00 T I L co LL co T 1 C ca m W O Z r T 1 U O Q! 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O a cu N o E OP oc°cW O T N O O O O O O O O O O O O LCi O LO O LO O LO O LO O LO It C'7 co N N r r (sayaul) WOW03 AWAA a d i co 2 I RRI 0.0 ?_1 W =3 C o N 0 cn Cc _® a� W cz C Q cz Y C� � W Q o Cc c m L 11 � O U ~ � V L E 0 Z OF Nc1B ADMINISTRATIVE REPORT IIF` R I WATER BOARD �gLO�� MEETING DATE: January 17, 2018 AGENDA SECTION: Reports ITEM: 5.13. TO: Bob Smith, Chairman Jacquie Sullivan, Member Ken Weir, Member APPROVED FROM: Art Chianello, Water Resources Manager DEPARTMENT HEAD DATE: January 10, 2018 SUBJECT: Overview Regarding 2017 Kern River Water Management RECOMMENDATION: For Board Information BACKGROUND: An oral report will be presented to the Board summarizing the historic Kern River flows for 2017. O�B A KE%� �CORPOR�ft `s� ADMINISTRATIVE REPORT `9IFO WATER BOARD MEETING DATE: January 17, 2018 AGENDA SECTION: Reports ITEM: 5.C. TO: Bob Smith, Chairman Jacquie Sullivan, Member Ken Weir, Member APPROVED 7 FROM: Art Chianello, Water Resources Manager DEPARTMENT HEAD v DATE: January 9, 2018 SUBJECT: Update on the TCP Mitigation Project RECOMMENDATION: For Board Information BACKGROUND: On July 18, 2017, the State Water Board adopted a new maximum contaminant level (MCL) for the groundwater contaminate 123 - Trichloropropane (TCP). This new regulation went into effect starting January 1, 2018, and applies to drinking water served by public water systems, including the City's domestic water system. Sampling at all active wells for TCP will need to occur by the end of the first quarter of 2018. To maintain compliance with the new regulation, the City must install treatment infrastructure at certain impacted City - owned wells and make other improvements to the City's domestic water system. At this time, the City has identified 35 wells in the system that need to be treated for TCP. As part of this effort to maintain compliance, the City entered into a design /build contract with W.M. Lyles for the TCP Mitigation Project. Construction is currently underway for the first 27 wells to be treated, which are commonly referred to as the Group 1 and Group 2 wells. The first 10 wells in Group 1 will be operational by April 2018 and the remaining 17 wells in Group 2 will be operational by June 2018. The City has recently started design on eight (8) additional contaminated wells. These wells are designated as the Group 3 wells, and they are the remaining wells the City plans to treat as part of the emergency TCP Mitigation Project. Once all 35 wells are equipped with TCP treatment, the City will be able to meet State water quality regulations, assuming that no new or existing wells exceed the MCL for TCP in the future. If that occurs, the wells will be evaluated on a case -by -case basis, and treatment will be considered at that time. WM Lyles (Lyles) and their design consultant, Provost & Pritchard (P &P), meet weekly with City staff, the City's construction management consultant, Meyer Civil Engineering, and Cal Water to coordinate efforts related to design and construction. The following work has been done, or in the process of being done: Group 1 Wells (Operational by April 2018) 1. A total of 24 TCP treatment vessels have been installed at six (6) Group 1 well sites. 2. On -site piping and electrical is being installed at CBK 43 and CBK 5. 3. Vessel foundation work is occurring at CBK 14 and CBK 33. BAKE ADMINISTRATIVE REPORT IF BOARD 4. WM Lyles is working with City departments on Building /Grading permits for CBK 11. 5. Demolition of old, undersized vessels is occurring at L207. 6. The City is finalizing the agreement for a land purchase at CBK 8, which is located on District Blvd. just east of Ashe Road. This property is in front of Hoover Treated Wood Products and will be the location of eight (8) new TCP treatment vessels. Lyles will be working with Hoover to coordinate site access. Group 2 Wells (Operational by June 2018) 1. A total of 16 TCP vessels have been installed at three (3) Group 2 well sites. 2. Vessel foundation work is occurring at CBK 28. 3. The City is working with Del Taco at CBK 16, located on Gosford Road and north of Harris Road, to get a pipeline easement through their parking lot. 4. The City has also completed an agreement with Cal State University Bakersfield to get a larger water facility easement to install new TCP treatment vessels and a backwash tank at the existing well site CBK 19. Council approved the easement agreement at the January 10th City Council Meeting. Group 3 Wells (Operational by September 2018) Lyles and P &P are working on completing 70% design for the Group 3 wells. They are starting to set up plan sheets for the eight (8) Group 3 wells and are developing plans and elevations for the City's Site Plan Review process, among other minor items. City staff anticipates that an amendment for the completion of the 70% design of the Group 3 wells will be recommended for approval at the City Council meeting on February 7, 2018. The 70% design plans will allow WM Lyles to generate a guaranteed maximum price (GMP) for the completion of the 100% design and the construction of the Group 3 wells. City staff anticipates that an amendment for 100 percent engineering plans and construction services will be recommended for City Council consideration in late April or early May 2018. It is City staff's goal to complete the treatment facility installations at the 35 contaminated City wells by September 2018. This will enable the City's domestic water system to operate all of these wells and be in compliance with the MCL for TCP. For this spring and summer, the City and Cal Water have a plan to utilize more treated surface water in the system, and to run the wells meeting drinking water requirements until such time that the wells that are under construction are able to come on -line. The City and Cal Water will be working closely to ensure that the City's system maintains compliance with the State requirements for TCP and continues to provide adequate water pressure to City customers. The following pages show recent photos of the vessel foundation construction and vessel installations at CBK 35, CBK 10, and CBK 05. O�BAKE yconroanr@ �S ADMINISTRATIVE REPORT .Y�, ,FO WATER BOARD cALR�� a CBK 35 - Vessel Foundation Construction O�BAKE y�covae�re �'S C� -4 It U �y cgLIFO l ADMINISTRATIVE REPORT WATER BOARD CBK 10 - Installation of Vessels and Piping Manifolds CBK 05 - Vessels Installed on Concrete Foundation BAKE OF �CORPOR�TC �Sr ADMINISTRATIVE REPORT c�L F WATER BOARD MEETING DATE: January 17, 2018 AGENDA SECTION: New Business ITEM: 6. A. TO: FROM: DATE: SUBJECT Bob Smith, Chairman Jacquie Sullivan, Member Ken Weir, Member Art Chianello, Water Resources Manager January 17, 2018 APPROVED DEPARTMENT HEAD QC Proposed 2.1 % rate increase to O &M Agreement No. 92 -250 with California Water Service Co., increasing annual costs by an estimated $144,500. RECOMMENDATION: Staff recommends approval of proposed rate increase. BACKGROUND: On November 4, 1992, the City entered into Agreement No. 92 -250 with California Water Service Co. (CWS) whereby CWS would operate and maintain the City's water system in exchange for a set rate paid on each active City water connection. As allowed under terms of the agreement, CWS may request annual increases to this rate. The recent annual CWS increases are as follows. In January 2014 the rate increased from $12.14 to $12.38 (1.98 %) per active water meter. The following year in January 2015, no rate increase was agreed to which was modeled after 0% CPI. A rate increase effective January 2016 from $12.38 to $12.60 (1.77 %) was negotiated based upon CPI and system growth. CWS and the City have been in discussions to negotiate a rate adjustment for January 2017. A recommended increase from $12.60 to $12.86 (2.1 %) after considering CPI and system growth. CWS currently maintains approximately 46,300 active water connections. This rate adjustment would increase annual O &M costs paid to CWS by approximately $144,500. Staff recommends Water Board approve this rate increase. Payment would be made out of Water Resources Department's FY 2017 -18 Operating Budget. BAKE OF Hconron,re RS� 1 ADMINISTRATIVE REPORT WATER BOARD MEETING DATE: January 17, 2018 AGENDA SECTION: New Business ITEM: 6.B. TO: Bob Smith, Chairman Ken Weir, Member Jacquie Sullivan, Member FROM: Art Chianello, Water Resources Manager DATE: January 11, 2018 SUBJECT: Proposed 2018 Water Board Meeting Calendar RECOMMENDATION: /APPROVED DEPARTMENT HEAD �e Staff recommends approval of the 2018 Water Board Meeting Calendar. BACKGROUND: The following are proposed dates for 2018 Water Board meetings: January 17 February 14 March 14 April 4 May 16 June 13 July 1 1 August 8 September 12 October 10 November 14 December 5 SCHEDULED MEETINGS CITY OF BAKERSFIELD WATER BOARD JANUARY 2018 THROUGH DECEMBER 2018 Proposed =WATER BOARD REGULAR MEETINGS Holidays a City Offices Closed BEGIN @ 2:00 P.M. 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