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HomeMy WebLinkAbout03/26/2018 B A K E R S F I E L D Staff: Committee members: Chris Huot, Assistant City Manager Councilmember Andrae Gonzales, Chair Councilmember, Willie Rivera Councilmember, Ken Weir REGULAR MEETING OF THE BUDGET AND FINANCE COMMITTEE of the City Council - City of Bakersfield Monday, March 26, 2018 12:00 p.m. City Hall North 1600 Truxtun Avenue, Bakersfield, CA 93301 First Floor, Conference Room A AGENDA 1. ROLL CALL 2. ADOPT FEBRUARY 16, 2018 AGENDA SUMMARY REPORT 3. PUBLIC STATEMENTS 4. NEW BUSINESS A. Discussion and Committee Recommendation Regarding Body Worn Cameras – Martin 5. COMMITTEE COMMENTS 6. ADJOURNMENT B A K E R S F I E L D Committee Members Staff: Chris Huot Councilmember, Andrae Gonzales, Chair Assistant City Manager Councilmember, Willie Rivera Councilmember, Ken Weir SPECIAL MEETING OF THE BUDGET AND FINANCE COMMITTEE Friday, February 16 , 2018 12:00 p.m. City Hall North – Conference Room A 1600 Truxtun Avenue, Bakersfield, CA 93301 The meeting was called to order at 12:06 p.m. 1.ROLL CALL Committee members Present: Councilmember, Andrae Gonzales, Chair Councilmember, Willie Riviera Committee members Present: Councilmember, Ken Weir City Staff Present: Alan Tandy, City Manager Chris Huot and Steven Teglia, Assistant City Managers Brianna Carrier, Management Assistant – City Manager’s Office Greg Pronovost, Technology Services Director Joshua Rudnick, Deputy City Attorney Randy McKeegan, Assistant Finance Director Katie Gruetzmacher, Finance Supervisor Jacqui Kitchen, Community Development Director Misty Eaton, Community Development Business Manager Hayward Cox, Community Development Coordinator Nina Carter and Jason Cater, Community Development Associate Planners Evan Demestihas, Bakersfield Assistant Chief of Police Darin Budak, Recreation and Parks Assistant Director Nick Fidler, Public Works Director Luis Topete and Kristina Budak, TRIP Project Managers Sean Cacal, Public Works General Services Superintendent Mike Conner, Public Works Streets Superintendent Steve Eckerson, Rabobank Arena General Manager Additional Attendees Present: Eric Xin, Brown Armstrong /s/ Chris Huot ____________________________________________ Budget and Finance Committee Meeting Agenda Summary Report – February 16, 2018 Page 2 2.ADOPT MAY 30, 2017 AGENDA SUMMARY REPORT The Report was adopted as submitted. 3.PUBLIC STATEMENTS There were no verbal public statements. 4.NEW BUSINESS A. Discussion and Committee Recommendation Regarding Annual Audit Reports ending FY 2017 – McKeegan Assistant Finance Director McKeegan provided a summarization of the audit reports included in the packet, noting that there was one finding and recommendation for the year related to cash receipts collected at the Recreation and Parks’ Martin Luther King Blvd Facility. Staff has worked with the Departments to address and implement new procedures to mitigate the report findings. In addition, staff provided three additional reports related to the financial audits for review and discussion. The reports included: Single Audit Report ending FY 2017 related to federal funding. There were no findings or recommendations for the year. A second “Agreed Upon Conditions Report” related to the Technology Services division’s structure and operations including data security, backup, and recovery. The report resulted in seven findings and recommendations for the year. Staff of the Technology Services division agreed and has begun corrective action to address them. State Department of Transportation (CalTrans) “Incurred Cost Audit” related to the expending of state and federal transportation related funds. The approximate two-year audit was limited to the previous five years and was specific to four projects. Caltrans identified five finding they felt needed attention related to project management, allowable costs, and procurement. Staff with working with CalTrans to address and implement corrective actions. Eric Xin, Brown Armstrong stated the findings which were discovered during the audit process are minor and with implementation of the recommendations will protect the City’s assets in the future. Committee member Rivera asked for clarification regarding the Incurred Cost Audit report, in particular what staff was doing to ensure prospective bidders are not being excluded from the process. Public Works Director Fidler stated there is a city ordinance which requires that contractors bidding on projects over $1 million are prequalified to ensure they have the capabilities to fulfil the construction project. The contractors complete a responsibility statement questionnaire to demonstrate they have the financial capabilities and experience in completing comparable projects. This process ensures the project and limits the City’s liability. Staff has worked diligently with CalTrans and the Federal Highway Administration (FHWA) to streamline the process and resemble their procedures and that of other state and local agencies. In this effort, staff has modified the city’s process to extend the time contractors are able to submit bids from prior to the   ____________________________________________ Budget and Finance Committee Meeting Agenda Summary Report – February 16, 2018 Page 3 advertisement period to a week prior to the bidding process. This allows contractors a week to get qualified for the bid. Committee Chair Gonzales inquired about a timeline regarding the implementation and action plan related to the Technology Services findings. Technology Services Director Pronovost stated corrective actions have been taken on several of the findings and will be resolved in the upcoming weeks; there are a few findings that are monetary in nature and will be reviewed as part of the current fiscal year’s budget. Committee Chair Rivera made a motion to have the annual audit reports presented to the full City Council for acceptance. The motion was unanimously approved with Committee member Weir absent. B. Discussion and Committee Recommendation Regarding FY 2018-19 CDBG, HOME, ESG Action Plan – Tandy/Kitchen Community Development Director Kitchen summarized the fourth-year of annual entitlements of the five-year Consolidated Plan. These entitlements help to improve the quality of life of low to moderate income neighborhoods, improve infrastructure in the neighborhoods, and promote job opportunities for low income individuals. The Housing and Urban Development (HUD) Community Development Block Grant Program (CDBG), HOME Investment Partnership (HOME), Emergency Shelter Grant (ESG), and Housing Opportunities for Persons with AIDS (HOPWA) entitlements for FY 18-19 were not available at the time of the meeting; therefore staff based the proposed budget using last year’s entitlement including a reduction in funding of three percent (3%) and 10 percent (10%) in CDBG and HOME respectively in anticipation of Congress action. Also, there is no indication that ESG and HOPWA will be reduced. The total proposed budget for CDBG, HOME, ESG, and HOPWA for FY 2018-19 is $4,888,600. FY 2018-19 Proposed CDBG Budget: Based on the previous year’s entitlement, the total resources available for FY 2018-19 are $3,171,421. This amount includes the CDBG entitlement of $3,164,421 and project program income of $7,000. Staff proposed the total resources be allocated as follows:  Total Administration – 20% Cap: $634,284  Long Term Obligations: $347,469  Public Services: $475,713. Services include Fair Housing Program Services, the Bakersfield Senior Center, and the Bakersfield Police Department.  Low-Mod Benefit: $1,713,955. Services include Home Access Grant Program; Drainage, Curb, Gutter, Sidewalk, and Accessibility Improvements in the following areas: East Terrace, Old Town Kern/Beale, and Wilson Area; Baker Street Neighborhood LED Lighting Improvements; Oleander Neighborhoods Street Lights Upgrade; McMurtrey Aquatic Center Improvements; and BARC Tire Recycling Program; and CAPK Food Bank Expansion.   ____________________________________________ Budget and Finance Committee Meeting Agenda Summary Report – February 16, 2018 Page 4 FY 2018-19 Home Investment Partnership (HOME) Budget: Based on the previous year’s entitlement, the total resources available for FY 2018-19 is $1,023,131, 10% of which was set aside for administrative costs. This amount includes the HOME Entitlement of $993,131 and $30,000 of projected program income. Staff estimates that the total Program/Project Costs and Direct Delivery for FY 2018-19 is $920,818. This Program/Project cost includes $148,970 in HUD mandated Community House Development Organization (CHDO) sponsored projects, and $771,848 for New Construction. FY 2018-19 Emergency Solutions Grant (ESG) Budget: Based on the previous year’s entitlement, the total resources available for FY 2018-19 is $270,913, 7.5% of which was set aside for administrative costs. Staff proposed the total resources be allocated as follows:  Emergency Shelter: $270,913. Services include: Flood Ministries Street Outreach ($22,500), Bakersfield Homeless Shelter ($63,363), The Mission of Kern County ($63,363) and Alliance Again Family Violence ($26,500).  Homeless Prevention: $95,187 to Bakersfield Homeless Center Rapid Rehousing. FY 2018-19 Housing Opportunities for Persons with AIDS (HOPWA) Budget: Based on the previous year’s entitlement, the total resources available for FY 2018-19 is $425,024, 3% of which is set aside for administrative costs. Staff proposes allocating $425,024 to Kern County Public Health to administer the program. Committee member Rivera requested to meet with staff prior to the next fiscal year cycle, which begins in early October regarding a Kern County Hispanic Chamber project. He also inquired about any naming rights sponsorships for the McMurtrey Aquatic Center. City Manager Tandy stated that the City Council, at the time, named the center its capital donor. Committee member Rivera requested staff research and determine if there are any restrictions in obtaining a sponsorship for the center; and whether it would be possible to use a combination of the name to recognize both parties. Committee member Rivera also requested staff provide a report with a breakdown of the amount of miles of drainage, curb, gutter, sidewalk, and the number of accessibility improvements which have been installed with CDBG funding. In addition, he requested staff provide a report of the federal guidelines and requirements for continued funding for the CDBG funded officers and detailed activities of these officers related to the calls for service, types of calls, etc. since being funded. Committee Chair Gonzales asked if HUD reviews and approves the list of projects submitted with the proposed budget prior to approval of the budget. Community Development Director Kitchen responded that they did. Committee Chair Gonzales asked for if funding is for light fixtures in the Baker Street Neighborhood LED Lighting Improvement project was for replacement of old fixtures or installation of new light fixtures.   ____________________________________________ Budget and Finance Committee Meeting Agenda Summary Report – February 16, 2018 Page 5 Public Works General Services Superintendent Cacal stated that funding is for 15 new light fixtures to be installed in the square-area east of Alta Vista Drive, north of Kentucky Street, west of Haley, south of Flower Street. However, conversion of the current light fixtures to LED in the area is necessary prior to the installation of new light fixtures. A survey will be conducted to determine the appropriate location of the new light fixtures. The Oleander Neighborhoods Street Lights Upgrade project is for the replacement of the 70-year-old light fixtures. Committee Chair Gonzales asked if any of the light fixtures at Beale Park were going to be included as part of the Oleander project. Public Works General Services Superintendent Cacal stated a total of 32 light fixtures on Oleander Avenue between south of California Avenue and north of Brundage will be replaced. He was uncertain at the time, if any of the light fixtures at the park would be included. Community Development Director Kitchen stated, per HUD, the light fixture would need to meet the requirements for replacement or upgrade and not necessary maintenance to existing fixtures. Public Works Director Fidler stated staff would inspect the park light fixtures. Committee member Rivera made a motion to present the proposed Action Plan to the full City Council with the inclusion of a minority-minority report related to the CDBG Bakersfield Police Department Officers project. The report is to include the information requested by Committee member Rivera as noted above. The motion was unanimously approved. Committee member Weir made a motion to present the proposed Action Plan to the full City Council. The motion was unanimously approved. C. Discussion and Committee Recommendation Regarding Adoption of the 2017 Committee Meeting Schedule – Huot The Report was approved as adopted. 5. COMMITTEE COMMENTS Committee member Rivera requested his referral related to participatory budgeting be heard at the next meeting. Committee Chair Gonzales thanked staff for their work compiling the Action Plan discussed at the meeting. 6. ADJOURNMENT The meeting adjourned at 1:00 p.m Documents Presented At The Budget and Finance Committee March 26, 2018 Meeting BO D Y - W O R N C A M E R A S Li e u t e n a n t J e r e m y B l a k e m o r e Ca p t a i n J e r e m y G r i m e s WH A T I S A B O D Y - W O R N C A M E R A ?  Of t e n t i m e s r e f e r r e d t o a s “ B W C ” , i t ’ s a s m a l l ca m e r a t h a t c a n b e a f f i x e d t o a n o f f i c e r ’ s un i f o r m i n v a r i o u s p o s i t i o n s  Pu r p o s e i s t o r e c o r d v i d e o a n d a u d i o o f l a w en f o r c e m e n t a c t i v i t i e s  De s i g n e d t o c a p t u r e t h e u s e r ’ s p e r s p e c t i v e du r i n g e v e n t s r a n g i n g f r o m r o u t i n e c i t i z e n en c o u n t e r s t o c r i t i c a l i n c i d e n t s BW C C O N T .  De v i c e s a r e r e c h a r g e a b l e a n d m o u n t e d i n do c k i n g s t a t i o n s a t t h e e n d o f s h i f t a t w h i c h po i n t d a t a i s u p l o a d e d a n d s t o r e d i n t o a re p o s i t o r y  Es t i m a t e s v a r y , b u t m o s t s u r v e y s s u g g e s t t h a t ab o u t o n e - t h i r d o f t h e 1 8 , 0 0 0 l a w - e n f o r c e m e n t ag e n c i e s n a t i o n w i d e c u r r e n t l y u s e B W C ( v a s t ma j o r i t y n o t u s i n g a r e c u r r e n t l y t e s t i n g o r i n si m i l a r r e s e a r c h p h a s e s ) BE N E F I T S  Im p r o v e d I n t e r a c t i o n s b e t w e e n O f f i c e r s a n d Ci t i z e n s  Co n c l u s i o n s m o s t o f t e n d r a w n f r o m r e d u c t i o n s in c i t i z e n c o m p l a i n t s a n d u s e o f f o r c e i n c i d e n t s af t e r i m p l e m e n t i n g B W C ’ s  Us e o f F o r c e ( U O F ) – C o m m o n l y d e f i n e d a s th e a p p l i c a t i o n o f p h y s i c a l t e c h n i q u e s o r ta c t i c s , c h e m i c a l a g e n t s , o r w e a p o n s t o an o t h e r p e r s o n d u r i n g t h e c o u r s e o f l a w en f o r c e m e n t d u t i e s  Ri a l t o P D s t u d y ( 2 0 1 2 ) – U s e o f f o r c e d e c l i n e d ne a r l y 6 0 % ; c i t i z e n c o m p l a i n t s d r o p p e d 8 8 % BE N E F I T S C O N T .  Me s a P D s t u d y ( 2 0 1 2 ) – 4 0 % f e w e r c i t i z e n co m p l a i n t s a n d 7 5 % f e w e r u s e o f f o r c e in c i d e n t s f o r o f f i c e r s e q u i p p e d w i t h B W C ’ s  Or l a n d o P D s t u d y ( 2 0 1 5 ) – 6 5 % r e d u c t i o n i n ci t i z e n c o m p l a i n t s a n d 5 3 % d e c r e a s e i n u s e o f fo r c e i n c i d e n t s  La s V e g a s M e t r o P D ( 2 0 1 7 ) – C i t i z e n c o m p l a i n t s dr o p p e d 1 7 % f o r o f f i c e r s w i t h B W C ’ s a l o n g w i t h 11 % d e c r e a s e i n u s e o f f o r c e i n c i d e n t s BE N E F I T S C O N T .  Ac c o u n t a b i l i t y a n d T r a n s p a r e n c y  Ca n p r o v i d e c r u c i a l e v i d e n c e t o s u p p o r t fi n d i n g s o f c r i t i c a l i n c i d e n t r e v i e w s a n d si m i l a r m a t t e r s  Po l i c e a d m i n i s t r a t o r s h a v e i n d i c a t e d t h a t re l e a s i n g f o o t a g e h a s h e l p e d e a s e p u b l i c co n c e r n s a n d s u p p o r t t r a n s p a r e n c y  Ou t s i d e e n t i t i e s s u c h a s A C L U s u p p o r t B W C ’ s an d i n d i c a t e t h a t t h e a b i l i t y o f t h e c a m e r a s to p r o v i d e i m p r o v e d o v e r s i g h t a n d ac c o u n t a b i l i t y o u t w e i g h s p r i v a c y i n t e r e s t s BE N E F I T S C O N T .  BW C i m p l e m e n t a t i o n b e n e f i c i a l f o r ag e n c i e s f a c i n g e x t e r n a l r e v i e w o r c o n s e n t de c r e e s f r o m f e d e r a l / s t a t e a u t h o r i t i e s  Ca n i m p r o v e p u b l i c c o n f i d e n c e a n d or g a n i z a t i o n a l a c c o u n t a b i l i t y  US D O J C i v i l R i g h t s D i v i s i o n h a s i n d i c a t e d th a t B W C ’ s c a n e n s u r e p r o c e d u r a l j u s t i c e an d c o n s t i t u t i o n a l p o l i c i n g i s t a k i n g p l a c e  Ev i d e n t i a r y A s s e t a n d I m p r o v e d R e s o u r c e Ma n a g e m e n t  IA C P s t u d y – P o l i c e v i d e o e v i d e n c e im p r o v e d c o n v i c t i o n r a t e s a n d p l e a d e a l s wh i l e r e d u c i n g c o u r t t i m e  UK s t u d i e s h a v e i n d i c a t e d 7 0 % – 8 0 % re d u c t i o n i n t r i a l s w i t h B W C e v i d e n c e  Co m p a r a b l e a g e n c i e s h a v e c o n f i r m e d de c r e a s e s i n c o u r t t i m e b u t d o n ’ t h a v e st a t i s t i c a l d a t a t o s u p p o r t t h i s c l a i m BE N E F I T S C O N T .  De c r e a s e i n r e p o r t w r i t i n g t i m e a n d im p r o v e d c h a i n o f c u s t o d y e v i d e n c e  So m e r e s e a r c h h a s s u g g e s t e d t h a t n e a r l y a n ho u r p e r s h i f t / p e r u s e r c a n b e s a v e d d u e t o BW C ’ s  LV M P D s t u d y – 6 6 % o f c i t i z e n c o m p l a i n t s co u l d b e c l e a r e d e x c l u s i v e l y w i t h B W C fo o t a g e  Di s p o s i t i o n s h a v e a l s o i m p r o v e d ; d e c r e a s e in n u m b e r o f “ n o t - s u s t a i n e d ” BE N E F I T S C O N T . PE R C E I V E D C O N C E R N S  Hi s t o r i c a l l y , o f f i c e r s h a v e e x p r e s s e d a n e g a t i v e vi e w t o w a r d B W C ’ s p r i o r t o i m p l e m e n t a t i o n  BP O A i s s u p p o r t i v e o f i m p l e m e n t i n g a B W C pr o g r a m  Ca m e r a s g e n e r a l l y p r o t e c t o f f i c e r s m o r e s o th a n d a m a g e a g e n c y c r e d i b i l i t y  De c r e a s e i n p r o a c t i v i t y o f o f f i c e r s  Me s a P D s t u d y - e x p e r i m e n t a l g r o u p w i t h ca m e r a s a c t u a l l y c o n d u c t e d m o r e s e l f - i n i t i a t e d ci t i z e n c o n t a c t s a n d c i t a t i o n i s s u a n c e  Si m i l a r f i n d i n g s i n L V M P D a n d R i a l t o s t u d i e s PE R C E I V E D C O N C E R N S C O N T .  BW C v i d e o s t o r a g e  Cl o u d v s . l o c a l i z e d s e r v e r Mi c r o s o f t A z u r e G o v e r n m e n t C l o u d i s m o s t co m m o n l y u s e d Da t a b e l o n g s s o l e l y t o a g e n c y Cl o u d s t o r a g e n o l o n g e r a n a d d i t i o n a l c o s t (f i x e d p r i c i n g ) PE R C E I V E D C O N C E R N S C O N T .  Pu b l i c r e c o r d s r e q u e s t s  No t a s p r o m i n e n t a s i n i t i a l l y s u s p e c t e d  Re d a c t i o n – p r o c e s s o f r e m o v i n g f a c i a l fe a t u r e s , p e r s o n a l i d e n t i f y i n g i n f o r m a t i o n , e t c .  Vi d e o e v i d e n c e a n d p a p e r r e c o r d s a r e t r e a t e d th e s a m e i n t e r m s o f r e d a c t i o n n e e d s  Re d a c t i o n s o f t w a r e h a s i m p r o v e d i m m e n s e l y ; at l e a s t o n e v e n d o r o f f e r i n g f r e e r e d a c t i o n se r v i c e s RE S E A R C H R E V I E W  Li t e r a t u r e r e v i e w f r o m s o u r c e s s u c h a s :  U. S . D e p a r t m e n t o f J u s t i c e Of f i c e o f J u s t i c e P r o g r a m s Co m m u n i t y O r i e n t e d P o l i c i n g S e r v i c e s  Po l i c e E x e c u t i v e R e s e a r c h F o r u m  In t e r n a t i o n a l A s s o c i a t i o n o f C h i e f ’ s o f P o l i c e  Na t i o n a l I n s t i t u t e o f J u s t i c e RE S E A R C H R E V I E W C O N T .  Co m m i t t e e e s t a b l i s h e d t o i n v o l v e a l l p a r t i e s o f i n t e r e s t :  BP D s t a f f , K C D A , T e c h n o l o g y S e r v i c e s , C i t y A t t o r n e y s O f f i c e , B P O A  De m o s f r o m a t l e a s t 6 d i f f e r e n t B W C v e n d o r s  Le n s L o c k , A x o n , V i e V u , A R Q D i g i t a l , D i g i t a l A l l y , W a t c h G u a r d  In t e r v i e w s a n d o n - s i t e v i s i t s w i t h c o m p a r a b l e a g e n c i e s  Sa n t a A n a , F r e s n o , S t o c k t o n , S a n D i e g o , K e r n C o u n t y  Fo r m a l r e p o r t c o m p l e t e d t o p r o v i d e m o r e s p e c i f i c d e t a i l s RE C O M M E N D A T I O N S  Im p l e m e n t a t i o n o f a B o d y W o r n C a m e r a Pi l o t p r o g r a m  1 y e a r t e s t i n g p e r i o d ; p r o p o s a l t o b e g i n Ju l y 1 , 2 0 1 8  Sp e c i a l E n f o r c e m e n t U n i t 14 o f f i c e r s a n d 2 s e r g e a n t s Ba s e d o n t h e a s s i g n m e n t , t h i s u n i t h a s a gr e a t e r d e g r e e o f c i t i z e n c o n t a c t s a n d pr o v i d e s a n o p p o r t u n i t y f o r m o r e me a s u r e a b l e d a t a r e l a t e d t o B W C ’ s Se g m e n t o f t h e p o p u l a t i o n w h o m o s t co m m o n l y r e q u e s t B W C ’ s CO S T F O R P I L O T  Ap p r o x i m a t e l y $ 1 8 , 0 0 0  20 c a m e r a p r o g r a m  12 m o n t h p e r i o d ; p r o p o s a l t o b e g i n J u l y 1 , 20 1 8  Co s t i n c l u d e s a l l h a r d w a r e , s o f t w a r e , un l i m i t e d c l o u d s t o r a g e , r e d a c t i o n s e r v i c e s , DA a c c e s s  Tr a i n i n g i n c l u d e d a l o n g w i t h 2 4 - h o u r t e c h su p p o r t PI L O T S T U D Y  Ex a m p l e s o f w h a t w e ’ r e g o i n g t o m e a s u r e  Us e o f f o r c e  Ci t i z e n c o m p l a i n t s  Of f i c e r p r o d u c t i v i t y l e v e l s  Qu a l i t y o f i n v e s t i g a t i o n s i n v o l v i n g B W C  PR A r e q u e s t s  Ba n d w i d t h c o n s u m p t i o n  Sa t i s f a c t i o n w i t h h a r d w a r e / s o f t w a r e f r o m BP D p e r s o n n e l , D A , C A O , a n d o t h e r s  Fi s c a l i m p a c t a n d c o s t s a v i n g s FU L L I M P L E M E N T A T I O N E S T I M A T E S  Ba s e d o n a n e s t i m a t e o f 3 0 0 u s e r s , a B W C pr o g r a m c a n r a n g e f r o m $ 2 4 0 , 0 0 0 t o $3 0 0 , 0 0 0 a n n u a l l y  So m e v e n d o r s i n c l u d e a d d i t i o n a l f e e s f o r da t a s t o r a g e w h i c h i s n o t r e c o m m e n d e d f o r th e C i t y o f B a k e r s f i e l d  Ge n e r a l l y , t h e c o n t r a c t u a l a g r e e m e n t s a r e ba s e d o n a 3 - y e a r o r 5 - y e a r t e r m