HomeMy WebLinkAboutAGRMT NO KRGSA 16-001(2)AGREEMENT NO. KRGSA 16-001(2)
AMENDMENT NO. 2 TO
AGREEMENT NO. KRGSA 16-001
THIS AMENDMENT NO. 2 TO AGREEMENT NO. KRGSA 16-001 is made and
entered into on MAY 03-2118 , by and between the KERN RIVER
GROUNDWATER SUSTAINABILITY AGENCY (referred to herein as "KRGSA"), and
HORIZON WATER AND ENVIRONMENT, LLC, a limited liability company (referred to
herein as "CONTRACTOR").
RECITALS
WHEREAS, on August 4, 2016, KRGSA and CONTRACTOR entered into
Agreement No. KRGSA 16-001 to develop and implement a strategic approach
to comply with the Sustainable Groundwater Management Act of 2014
("SGMA") by providing program management services to support the KRGSA
through the GSP development and submittal process as outlined in the Scope of
Work which is attached hereto as Exhibit "A", incorporated herein, and referred
to as "Scope of Work 1 "; and
WHEREAS, on February 1, 2018, KRGSA and CONTRACTOR entered into
Agreement No. KRGSA 16-001(1) (Amendment No. 1 to Agreement 16-001) to
develop and submit a grant application on behalf of the Kern River
Groundwater Sustainability Agency, as a representative of the Kern County
Subbasin, to the Sustainable Groundwater Planning Grant Program as outlined
in the Scope of Work which is attached hereto as Exhibit "B", incorporated
herein, and referred to as "Scope of Work 2"; and
WHEREAS, the California Department of Water Resources announced that
the KRGSA's grant application would be funded for the entire $1.5 million
amount to support the development of the KRGSA's Groundwater Sustainability
Plan and four (4) other projects within the Kern County subbasin; and
WHEREAS, additional work is required of CONTRACTOR for Grant
Administrative Services on behalf of the Kern River Groundwater Sustainability
Agency, as a representative of the Kern County Subbasin, as required by the
Sustainable Groundwater Planning Grant Program and as outlined in the Scope
of Work which is attached hereto as Exhibit "C", incorporated herein, and
referred to as "Scope of Work 3"; and
Amendment 2 to Agreement No. KRGSA 16-001 Y
5 \MTER%KRGSANgmlHor¢on Amd2AgMRGSA 1600114th— ORIGE IN
-- Page 1 of 3 Pages --
WHEREAS, KRGSA and CONTRACTOR have agreed to additional
compensation of Eighty -Nine Thousand Two Hundred Sixty -Three Dollars ($89,263)
to perform Scope of Work 3.
NOW, THEREFORE, incorporating the foregoing recitals herein, KRGSA and
CONTRACTOR mutually agree to further amend Agreement No. KRGSA 16-001
as follows:
1. Section 1 of Agreement No. KRGSA 16-001 entitled "Scope of Work"
is hereby amended to read as follows:
1. SCOPE OF WORK. The scope of work is
described as: implementing a strategic
approach to comply with SGMA and as further
described in Exhibit "A," Exhibit "B," and Exhibit
"C," attached hereto and incorporated herein.
The scope of work shall include all items and
procedures necessary to properly complete the
task CONTRACTOR has been hired to perform,
whether specifically included in the scope of
work or not.
2. Section 2 of the Agreement No. KRGSA 16-001 entitled
"Compensation" is hereby amended to read as follows:
2. COMPENSATION. Compensation for all
work, services or products called for under this
Agreement shall consist of a total payment not to
exceed One Hundred Ninety -Four Thousand
Dollars ($194,000.00) to perform Scope of Work 1,
Eighty -Two Thousand Dollars ($82,000) to perform
Scope of Work 2, and Eighty -Nine Thousand Two
Hundred Sixty -Three Dollars ($89,263) for a total
amount not to exceed Three Hundred Sixty -Five
Thousand Two Hundred Sixty -Three Dollars
($365,263). The compensation set forth in this
section shall be the total compensation under
this Agreement including but not limited to all
out-of-pocket costs and taxes. KRGSA shall pay
only the compensation listed unless otherwise
agreed to in writing by the parties.
3. Except as amended herein, all provisions of Agreement No. KRGSA
16-001 shall remain in full force and effect.
Amendment 2 to Agreement No. KRGSA 16-001
SI TMKRGSAV f, Hori nA QA,KRGSA 16�1(2). D-
__ Page 2 of 3 Pages -- OI;ICaINAL
4. This Agreement No. 16-001(2) replaces and eliminates Agreement
No. 16-001(1) as a novation pursuant to Chapter 5 (commencing with § 1530), of
Title 4, of Part 1, of Division 3 of the California Civil Code.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment
No. 2 to Agreement No. KRGSA 16-001 to be executed the day and year first
above written.
"KRGSA"
KERN RIVER GROUNDWATER
SUSTAINABILITY AG
.7 By:
NEY PALLA
Chairman
APPROVED AS TQ FORM:
VIRGINIA GENN RO
City
�7Attornev
By: (/,lfr as a�o
VIRIMNIA OENNARO
City Attorney
COUNTERSIGNED:
By:
NELSON SMITH
Finance Director
VG/Rl:dll
Attachment: Exhibit A- Scope of Work
Exhibit B - Scope of Work
Exhibit C - Scope of Work
"CONTRACTOR"
HORIZON WATER & ENVIRONMENT, LLC
By:�%_ --
KENNETH M.SCH Z
Principal
APPROVED AS TO FORM:
By:
GENE R. McMURTREY
Attorney for Kern Delta W er
District
APPROVED AS TO FORM:
By 'AMELIA MINA R GARAI
General Counsel r
Kern County Water Agency/
Improvement District 4
Amendment 2 to Agreement No. KRGSA 16001
G 1IleaWnNp{ MLpCYWk}ppqWMN ITWng InWMt FtlM nbnQUNW Jl n)TJ%Nvlxon Amd2 WRGSA 16W1121 CCE
-- Page 3 of 3 Pages --
AGENCY
ORIGINAL
EXHIBIT A
�:� Horizon
r' NATER anE kN'+'IAONM(NT
Scope of Work
Submitted To: Kern River Groundwater Sustainability Agency (KRGSA)
Subject: Program Management Support for Developing the Groundwater
Sustalnabflity, Plan (GSP)
Date: May 31, 2016
To: Art Chianello, City of Bakersfield (City)
Mark Mulkey, Kern Delta Water District (KDWD)
Dave Beard, Kam County Water Agency Improvement District Number 4 (ID4)
From: Ken Schwarz, Horizon Water and Environment (Horizon)
i�INTRODUCTION AND PURPOSE
To comply with the Sustainable Groundwater Management Act (SGMA), the KRGSA formed in March
and April 2016 through a combination of actions including:
• the primary KRGSA member agencies of the City, KDWD, and ID4 developed a memorandum of
understanding (MOU) describing the joint purpose of forming the KRGSA;
• the governing boards of the primary member agencies passed resolutions to form and
participate in the KRGSA;
• other participating local agencies signed documents expressing their support for the KRGSA; and
• the KRGSA submitted the required GSA formation notification documents to the California
Department of Water Resources (DWR) on April 12, 2016.
The KRGSA notification was formally posted by DWR on April 21, 2016. The KRGSA notification is
currently within the 9G -day period, during which time other GSAs may be submitted that share
geographic areas with the KRGSA. If no other GSAs are submitted to DWR that include the geographic
area of the KRGSA, then on July 20, 2016 the KRGSA will be considered the exclusive GSA within Its
designated boundary, which includes a portion of the Kern County Subbasin (Basin Number 5-22.14,
DWR Bulletin 118) within the San Joaquin Valley Groundwater Basin.
The Kern County Subbasin is a high-priority groundwater basin in a state of critical overdraft. SGMA
requires that such basins shall be managed under a GSP by January 31, 2020.
The purpose of this scope of work is to provide program management services to support the KRGSA
GSP Program Support Scope of Work
Submitted by Horizon Water and Environment
May 31, 2016
through the GSP development and submittal process. Horizon understands that the KRGSA will likely
select a technical consultant proficient in the analysis and evaluation of groundwater conditions,
including modelling methods, to develop several aspects of the GSP. This scope of work submitted by
Horizon is not intended to conflict with any workplan submitted by other potential consultants; but to
provide complimentary services with the shared goal of developing a high quality and compliant GSP by
the stated January 2020 deadline. Horizon will Include local Bakersfield -based consultants from Quad
Knopf, Inc. tosupport our effort.
Tasks to support the KRGSA in developing their GSP are described below. An estimated schedule for
these tasks is provided following the task descriptions, though ultimate responsibility forthe delivery of
several of these tasks will be dependent upon the work products of technical groundwater consultant.
TASK 1: FINAL GSP REGULATIONS AND CONFIRM CONSULTANT WORKPLAN
DWR issued draft regulations to guide developing GSPs in February 2016. The City submitted a
comment letter to DWR regarding the draft regulations on April 1, 2016. Final regulations are expected
in lune 2016. Horizon will review the final regulations and prepare a brief memorandum or email
communication summarizing any key Issues of concern regarding the final regulations. This process may
Involve answering questions from GSA members regarding the final regulations or making Inquiries to
DWR to clarify the regulation requirements. Based on the final GSP regulations and any further
coordination with the KRGSA or its assigned technical consultant; Horizon would review this GSP support
scope of work, confirm its direction, or make any necessary adjustments regarding tasks and schedule.
Horizon would also develop a draft Table of Contents for the GSP and coordinate with the KRGSA's
technical consultant regarding their scope of activities and a coordinated schedule to develop the GSP.
117
• Memorandum or email communication describing final GSP regulations
• Final consultant workplan for KRGSA review and confirmation
• Draft GSP Table of Contents
• Revised GSP development schedule
Meetings:
• Participation in DWR webinar or meeting regarding final GSP regulations
• Participation in phone call with KRGSA to confirm and finalize consultant workplan
• Participation in meetings or phone calls with KRGSA technical consultant to review GSP table of
contents and GSP schedule
Note - consultant attendance at KRGSA committee meetings or other supporting phone tails and
communications is provided in Task 8, General Program Communications and Meetings
TASK 2: BASIN COORDINATION
A core aspect of the SGMA is that GSAs within the same basins and subbasms shall coordinate their
planning efforts to ensure that there is a common understanding of available groundwater resources.
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GSP Program Support Scope of Work
Submitted by Horizon Water and Environment
May 31, 2016
Our team will support the KRGSA, as requested, with basin GSA coordination efforts. Our understanding
is that the primary managers of the KRGSA will take the lead on basin GSA coordination and developing
either intra -basin or inter -basin agreements with other GSAs. But, there may be tasks and services that
Horizon or Quad Knopf can assist with to support basin coordination. This might include attending
meetings and phone calls to discuss the KRGSA's approach with other GSAs or their consultants;
collecting or transferring relevant data with other GSAs, reviewing other GSA plan elements for
consideration on how they affect the KRGSA's GSP, or reviewing other GSA's GSP products in light of
SGMA regulatory requirements.
Deliverables:
• To be determined
Meetings:
• Tobedetermined
TASK 3: PEER REVIEW FOR DRAFT GSP SECTIONS
The technical groundwater consultant will lead the development of several GSP sections, including the
Administrative Setting, Basin Setting, Sustainable Management Criteria, and Monitoring Network
sections. Horizon will provide peer review of these sections.
Deliverables:
• Peer review of draft Administrative Setting Basin Setting, Sustainable Management Criteria, and
Monitoring Network sections developed by technical groundwater consultant
Meetings:
• Participation in up to 4 phone calls and 2 meetings
TASK 4: GSP - DRAFT COMMUNICATION PIAN AND INITIAL COMMUNITY OUTREACH
Section 354.10 of Subarticle 1, Article 5 of the GSP draft regulations, describes how each GSP shall
include information describing the list of interested persons, beneficial uses and users in the basin,
KRGSA's planned consultation with those interests, summary of public meetings, copy of public
comments received by the GSA and responses, and a communication plan adopted by the KRGSA. The
communication plan is required to Include an explanation of the KRGSA's decision making process
including how stakeholder input and public response will be used, identify stakeholder engagement
opportunities, description of how the KRGSA encourages diverse input into the planning process, a
schedule of key communication milestones, and a description of roles and responsibilities of local
agencies and the public. Horizon will develop a Draft Communication Plan to address these GSP
requirements.
Deliverables:
• Draft Communication Plan
Revised Communication Plan (based on one round of KRGSA comment)
GSP Program Support Scope of Work
Submitted by Horizon Water and Environment
May 31, 2016
Meetings:
• Participation in up to 1 meeting (or phone call) to review and discuss the communication plan
• Participation in up to 2 stakeholder meetings to provide the community with information
regarding the GSA/GSP process and to collect stakeholder input
TASK 5: GSP — PROJECTS AND MANAGEMENT ACTIONS
Subarticle 5 of Article 5 of the draft GSP regulations describes how projects and management actions
will be developed by the GSA to meet the measurable objectives identified in the plan and to prevent
undesirable results. Horizon will coordinate with the KRGSA's technical consultant to identify the
magnitude of groundwater projects and management actions needed to meet the measurable
objectives. Horizon will work with the member agencies of the KRGSA, the technical consultant, and
other stakeholders potentially, to identify actions and projects that can be undertaken by Individual
agencies or collaborativelythrough the KRGSAto meet the measurable objectives. Horizon can lead or
support meetings as needed, including project evaluation meetings or project design charrettes. It is
understood that the KRGSA's technical consultant would then evaluate potential projects and
management actions for their effectiveness. Management actions and projectscan be differentiated or
assigned according to different land uses or member agency land ownership areas. For example, certain
management actions or projects that are more agricultural oriented may make sense for KDWD to
pursue, while the City and ID4 focus on projects and management actions more typically appropriate for
i urban land users. Horizon would work with the technical groundwater consultant to develop a draft
\_ l
projects and management actions report or chapter for integration Into the GSP.
Deliverables:
• Draft projects and management actions chapter of the GSP
• Revised projects and management actions chapter for the GSP
Meetings:
• Horizon to participate in up to 2 internal KRGSA team and consultant meetings to review and
discuss the draft projects and management actions chapter
• Horizon to participate in up to 2 external KRGSA team and consultant meetings to present the
draft projects and management actions chapter and receive feedback and input
TASKS: GSP— PLAN REFINEMENT AND FINALIZATION
Horizon will coordinate with the technical groundwater consultant and either support their finalization
of the GSP document, or Horizon will coliate and gather the draft GSP chapters and elements developed
to date into an integrated plan document. This phase will include making revisions to the GSP based on
GSA decision making during the GSP development phase; any outcomes of Inter/Intra basin coordination
efforts; an understanding of overall subbasin sustainability targets; and stakeholder and interested party
feedback on GSP elements developed to date.
Deliverables:
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GSP Program Support Scope of Work
Submitted by Horizon Water and Environment
May 31, 2016
• Support developing the Revised Draft GSP
• Support developing the Final Draft GSP (based on one round of review following comments on
the Revised Draft GSP)
Meetings:
• Horizon to participate in up to 1 KRGSA team and consultant meetings to review and discuss the
Revised Draft GSP
• Horizon to participate in up to 1 external stakeholder meetings to review and discuss the
Revised Draft GSP
TASK 7: GSP PLAN APPROVAL AND DWR SUSMRTAL
Horizon will support the KRGSA through the plan approval process by making presentations to member
agency governing boards during their review of the Final Draft GSP, preparing informational briefings as
necessary, and supporting the member agency decision making process. Horizon will support the GSA
or the technical groundwater consultant to submit the Final Draft KRGSA GSP to DWR.
Deliverables:
• Presentations to governing boards of member KRGSA agencies
1 Information briefings to support the member agency decision making process
Meetings:
• Horizon to participate in upto 2 KRGSA and memberagenoy, governing board or council
meetings
TASK S: GENERAL PROGRAM COMMUNICATIONS AND MEETINGS
Horizon (or quad Knopf as appropriate) will support the KRGSA through regular participation in KRGSA
meetings and phone calls. While the GSP is under development, the consultants will provide the KRGSA
with periodic informational email updates and participate in "check-in" calls with the KRGSA to review
progress to date on the GSP and discuss next steps in the GSP development. Horizon will coordinate
directly with the groundwater technical consultant and track their progress according to the overall
project timeline. Horizon will keep the KRGSA updated to the overall schedule development of the GSP.
Horizon will also be available to contact DWR representatives to ask questions regarding the GSP
development. _
f!1Y.R�-f 177
• Email summary notes and briefings from team conference calls and meetings
Meetings:
Horizon to participate in up to 5 additional KRGSA meetings and phone calls
GSP Program Support Scope of Work
Submitted by Horizon Water and Environment
May 31, 2016
Table 1: Estimated Schedule to support GSP development
6 dd��V�iwh/
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Task
start
End
1
Final GSP Regulations and Confirm
Consultant Workplan
lune 2016
August 2016
2
Basin Coordination
June 2016
December 2019
3
GSP: Peer Review Draft Chapters
July 2016
October 2017
4
GSP: Communication Plan
July 2016
November 2016
5
GSP: Projects and Management Actions
April 2018
March 2019
6
GSP: Plan Refinement and Finalization
April 2019
July 2019
7
GSP Approval and Submittal to DWR
September 2019
December 2019
8
General Program Communications and
Meetings
June2036
January 2020
6 dd��V�iwh/
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(7)
Horizon
JV WATER and ENVIRONMENT
Horizon Water and Environment, LLC
2016 List of Chargeable Rates
Staff
Classification
Hourly Rate
Principal
$210
Director
$185
Senior Associate II
$175
Senior Associate l
$165
Associate II
$155
Associate
$150
Analyst II
$135
Analyst 1
$125
Surveyor
$120
Technician 11
$90
Technician 1
$80
Publication Specialist
$90
Technical Editor
$95
GIS Analyst/CAD Technician
$105
Administrative Assistant
$75
Direct Expenses
(896 markup; includes subconsultants)
Item
Rate
Mileage
Current IRS Rate
($0.54/mile —2016)
Printing (in-house)
- Black/white prints
$0.15 per page
- Color prints
$1.00 per page
- CDs (including label and envelope)
$1.50 each
Equipment rental
- GIS mapping
$25/hour
- GPS unit
$100.00/day
Outside vendors, includes:
- Equipment rentals
- Document production
- Document supplies (e.g., binders)
At Cost
Note: Rates are subject to revision on January 1 of each calendar year.
PO Box 2727 •Oakland, CA 94602 1 (510) 986-1850
Horizon Water and Environment is a California Limited Liability Company
EXHIBIT B
Horizon
WATER end ENVIRONMENT
Kern River Groundwater Sustainability Agency - DWR Grant Application Development
Scope of Work for Consultant Services Provided by Horizon Water and Environment
Horizon will develop a grant application/proposal for the Kern County Subbasin based on the grant
requirements provided by DWR. Horizon's work will be organized into the following tasks:
Task 2: GSP Regulations and Finalize Workplan
Horizon will review and research the requirements for the grant application and use this
information to structure and outline the grant submittal documents.
Task 2: Grant Application Coordination
During the development of the grant application, Horizon will coordinate with project partners
and agencies who will be providing information regarding their projects and programs This task
involves a robust communication effort with the various project and agency partners
participating in the grant application.
Task 3: Draft Grant Application Materials
Horizon will create data request templates designed to collect information and language for
inclusion in the grant application forms and Attachments (Work Plan, Schedule, Budget, etc.) for
each project and for the overall proposal. Horizon will distribute the data request templates to
participating GSAs in the Kern County Subbasin, with a stated deadline for return of completed
templates. Participating GSAs shall submit their information to Horizon following the data
request template provided by Horizon in a timely manner. This task enables Horizon to collect
information from these project partners and edit/adjust the information as necessary for the
grant application. Horizon will generate draft grant application materials, including language to
populate the online GRanTS application tabs, and required Attachments, then distribute the
draft grant application materials to the KRGSA and participating GSAs for review, with a due
date to receive requested edits and/or comments.
Task 4: Finalize Grant Application Materials
Horizon will generate final grant application materials based upon information and material
received by the due date described in the bullet point above. Horizon will send these final grant
application materials to KRGSA for review and approval to submit to DWR.
Task 5: Submit Grant Application to DWR
Horizon will complete the online GRanTS application information tabs, and upload all
Attachments, before DWR's application period deadline.
Task 6: Project Management
Horizon will provide a schedule for producing the finished grant application package, and
coordinate the schedule accordingly.
DWR Grant Application Development
Scope of Work and Cost Estimate
Horizon Water and Environment
Cost Estimate:
Task
Task Title
Budget
1
GSP Regulations and Finalize Workplan
$2,547
2
Grant Application Coordination
$19,305
3
Draft Grant Application Materials (Workplan, Schedule,
Budget)
$40,187
4
Finalize Grant Application Materials
$15,443
5
Submit Overall Kern County Grant Proposal to DWR
$4,052
6
Project Management
$120
total
$81,654
EXHIBIT C
Horizon
WATER and ENVIRONMENT
Proposed Scope of Work:
Grant Administrative Services for the Kern River Groundwater Sustainability Agency
2018
The Kern River Groundwater Sustainability Agency (KRGSA) submitted a grant application to the
California Department of Water Resources (DWR) in November 2017, for $1.5 million in grant funding to
support the development of the KRGSA's Groundwater Sustainability Plan (GSP). The grant application
also relied on a variety of local cost sharing and assistance for individual projects as required by DWR's
grant requirements. In early 2018, DWR announced draft funding recommendations including that the
KRGSA's grant application would be funded for the entire $1.5 million amount. DWR will announce final
awards following the February 28 closure of a public comment period.
Horizon developed this proposed scope of work to provide administrative and management services to
assist the KRGSA implement the grant funding over the coming 2 -year, 8 -quarter time period.
Task 1: Grant Initiation, Agreements, and Templates
There are several anticipated tasks to initiate the grant process with DWR, including:
Help the KRGSA clarify who will serve as the Grantee to enter into the formal agreement with
DWR. This may be the City of Bakersfield (City) or it may be the KRGSA itself, depending on
whether a Federal Tax ID number will be required. For the purposes of this scope of work we
refer to the "Grantee` as the organization who will enter an agreement with DWR.
• Provide DWR with any additional information to support the agreement process
• The Grantee will then execute a grant agreement with DWR, and comply with associated
reporting and invoicing requirements, as well as any additional ongoing compliance per the
grant agreement.
Under Task 1, Horizon would assist the Grantee by taking the lead coordinating with DWR to establish
the grant agreement and provide necessary documentation.
While the Grantee will work directly with DWR on grant requirements over the duration of the grant
term, as the Grantee, the KRGSA or City, would benefit from executing a simple sub -agreement with the
other GSA(s) members of the grant package. The goal is to ensure that all project leads for all 5 projects
are committed to comply with the grant terms and requirements and to provide deliverables, reports
and invoices to the KRGSA as needed to support the grant process. Horizon can assist with developing
example sub -agreement language for the other member GSAs, developing reporting and invoicing
schedule to include in the sub -agreement, and developing a Progress Report and Invoice template and
guidance for the other member GSAs.
Task 2: Grant Implementing, Reporting, and Invoicing
Once the grant agreement and any sub -agreements are in place, the Grantee will comply with the grant
terms, including reporting and invoicing requirements. The Grantee will collect from implementing
Horizon Water and Environment
KRGSA: Grant Administration Proposed Scope Df Work
February 28, 2018
GSA(s) quarterly progress reports and invoices for each of the 5 projects, review project progress reports
and deliverables for accuracy, and compile project level grant invoice material into an overall grant level
quarterly invoice submittal to DWR for reimbursement. Services provided by Horizon may include:
1. Conducting a workshop (or call) with project leads to present reporting and invoicing
requirements and process, answer questions, etc.
2. Providing quarterly communications with project leads (from KRGSA, KGA, any other GSAs), to
confirm the status of Progress Reports and Invoice templates, schedule, etc.
3. Review Progress Report and Invoice submittals for all 5 projects, editing and/or coordinating
with project leads as appropriate.
4. Generating overall quarterly Invoice and backup documentation package for DWR submittal.
5. Uploading quarterly deliverables, Progress Report and Invoice material to DWR.
6. Coordinating with DWR Grant Manager.
This Task 2 scope of work assumes that quarterly reporting and invoicing will cover a two-year, 8 quarter
time -frame. Level of effort as shown in the attached cost estimate assumes that project leads/member
GSAs will provide complete quarterly invoicing and progress report information in accordance with grant
agreement requirements, entered into templates and at a level of development that requires Horizon to
make only modest edits and adjustments prior to submitting to DWR. Additional assumptions are that
while initially quarterly reporting and invoicing may require more significant Horizon effort and
coordination with project leads, this will diminish over the grant term as project leads become
accustomed to providing material per DWR requirements.
Task 3: Grant Completion and Closeout
As projects are completed, the Grantee will review and submit to DWR a Draft and Final Project
Completion Report for each project. Horizon services may include:
1. Coordinating with project leads to develop a Draft Project Completion Report per DWR grant
agreement requirements, and uploading each of the 5 project reports.
2. Coordinating with project leads to respond to any DWR comments and submit a Final Project
Completion Report, and uploading each project's Final report.
Once all projects are complete, Grantee will develop a Draft and Final Grant Completion Report to
summarize the project activities that were accomplished under the grant. Horizon assistance could
potentially include:
1. Developing a Draft Grant Completion Report.
2. Working with project leads and Grantee to respond to any DWR comments and submit a Final
Grant Completion Report.
If the grant agreement requires post -performance reports, project leads will develop and submit reports
annually for the required period of years, submit them to Grantee for submittal to DWR. Horizon
assistance could potentially include:
1. Developing a post -performance report template.
2. Working with project leads and Grantee to complete and submit the reports in accordance with
the required submittal schedule.
Horizon Water and Environment
KRGSA: Grant Administration Proposed Scope of Work
February 28, 2018
This Task 3 scope of work assumes that the grant agreement will require each of the 5 projects to
submit separate draft and final Project Completion Reports, and that the Grantee will be required to
submit a draft and final Grant Completion Report. Level of effort as shown in the attached cost estimate
assumes that project leads/member GSAs will provide their draft Project Completion Reports by the
grant agreement deadline and at a level of development that requires Horizon to make only modest
edits and adjustments prior to submitting to DWR. Additional assumptions are that Horizon will assist
the grantee to a larger degree in developing the draft and final Grant Completion Report, and that
Horizon will upload to DWR the draft and final Project Completion Reports and Grant Completion
Report.
Task 4: Project Management
Task 4 provides budget to organize and submit invoices to the KRGSA for the grant administrative
support services and to have periodic conference calls with the KRGSA management team to discuss the
grant administrative services.
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