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Home My WebLink About05/13/19 CC AGENDA PACKETF AIt kS u o BAKERSFI ELD CITY COUNCIL FO AGENDA MAY 133 2019 Council Chambers, City Hall, 1501 Truxtun Avenue Department Head Budget Presentation Meeting REGULAR MEETING - 12:00 PM 1. ROLL CALL 2. PUBLIC STATEMENTS 3. WORKSHOPS a. Department Budget Presentations 1. General Government 2. Visit Bakersfield 3. AEG/Rabobank Arena, 4. City Attorney's Office 5. Financial Services 6. Fire Department 4. ADJOURNMENT Theater and Convention Center 05/13/19 CC AGENDA PACKET PG 1 .,t :iA K Fk S,n =rJ ADMINISTRATIVE REPORT �ttr ak"��' MEETING DATE: 5/13/2019 Workshops 3. a. TO: Honorable Mayor and City Council FROM: Alan Tandy, City Manager DAT E: 5/2/2016 WARD: SUBJECT: Department Budget Presentations 1. General Government 2. Visit Bakersfield 3. AEG/RabobankArena, Theater and Convention Center 4. City Attorney's Office 5. Financial Services 6. Fire Department STAFF RECOMMENDATION: Staff recommends the Council receive and file the presentations. BACKGROUND: Staff from City Manager's Office, Visit Bakersfield, AEG, City Attorney's Office, Financial Services Department and Fire Department staffs will provide a detailed overview of their respective department Fiscal Year 2019-20 proposed operating budgets and capital projects. The budget presentations will include discussion regarding the goals, accomplishments and significant budget changes for the respective departments, including the implementation of the Public Safety and Vital Services Measure. ATTACHMENTS: Description ❑ City Manager PowerPoint presentation ❑ City Attorney PowerPoint presentation ❑ Visit Bakersfield PowerPoint presentation -Part 1 ❑ Visit Bakersfield PowerPoint presentation -Part 2 ❑ AEG PowerPoint presentation D Financial Services PowerPoint presentation D Fire Department PowerPoint presentation Type Presentation Presentation Presentation Presentation Presentation Presentation Presentation 05/13/19 CC AGENDA PACKET PG 2 RECD & PLACER ON FILE 5/13/2019 AT BAKERSFIELD CITY COUNCIL MEETING Legislative Executive Department Fiscal Year 2019-20 Proposed Budget Fiscal Year 2019-20 • Legislative • Mayor's Office • City Council • Executive Department ■ City Manager's Office • City Clerk's Office • Human Resources • Risk Management • Technology services 1 05/13/19 CC AGENDA PACKET PG 3 5/13/2019 Mayor's Office &+City Council Mayor's office $ 141,407 $ 145,140 $ 3,733 2.63% 4ity Council 265,240 272,281 7,081 2.67% ,y - Notable Budget Items • Increase in Council budget due to anticipated increase in League of CA Cities dues • Increase in rental rates for proportional share of new meeting technologies Executive Department City Manager Assistant City Executive staff Assistant City Manager Manager Risk Management Administrative Analyst III City Clerk Technology Human Resources Ma nage me nt As si sta nt Services Visit Bakersfield 2 05/13/19 CC AGENDA PACKET PG 4 5/13/2019 Accomplishments • Human Resources • Continued to offer supervisor and other critical training throughout the City. This includes consistent monitoring and training regarding leave management and ADA requirements Improving Police recruitment strategies by coordinating with neighboring agencies for PELLET -13 test score dates and acceptance as well as enhancing advertising efforts and broadened testing locations to create further accessibility to testing opportunities Accomplishments Risk Management • Continued to aggressively pursue recoveries from individuals who caused damage to City property resulting in a collection of $344,218 for the FY 2017- 1$ and on target to collect approximately $250,000 in FY 2018-19 • Collaborated with Advanced Care Wellness to facilitate informational trainings related to heart health. "At risk" employees offered free additional noninvasive screenings of the three major arteries, with the results sent to the employee and a copy to their primary care physician 3 05/13/19 CC AGENDA PACKET PG 5 5/13/2019 Accomplishments • Technology Services • Technology Services implemented electronic timekeeping systems for select departments reducing paperwork and redundant data entry thereby reducing time and resources used to process employee time entry • Expanded the City's use of social media (YouTube videos) and video productions to promote the City services, projects, programs, and accomplishments • Worked closely with Police Department to review technical needs of body worn camera pilot program to promote quality public safety services Accomplishments • City Clerk's office • oversaw the November 6, 2018 General Municipal Election for City Council Wards 1, 3, 4, 7 and Measures N and 0 • Commenced processing and applying postage to all City mail in-house including additional package services through the United States Postal Service at a reduced rate • Completed upgrades to the City Council Chambers, including the addition of new monitors, a voting system, and enhanced features within the NovusAgenda electronic agenda management system 4 05/13/19 CC AGENDA PACKET PG 6 5/13/2019 Accomplishments • City Manager's Office Led outreach efforts related to the Bakersfield Public Safety and Vital Services Measure = Implemented the Bakersfield Public Safety and Vital Services Measure through coordination with the State of California ■ Led the efforts to bring the two largest Thomas Roads Improvement Program projects to the construction phase without the need to barrow any funds • Coordinated the City's efforts in relationship to the regional branding effort • Continued to implement the City's ADA Transition Plan related to public infrastructure and City facilities 5 05/13/19 CC AGENDA PACKET PG 7 5{1312419 PSVS Measure • Technology Services and Human Resources are vital to the successful implementation of the Measure plan • Human Resources • Provide guidance, consultation and support in the selection, retention, and development of a well-qualified City workforce • Technology Services - Develops, implements, operates, and supports hardware and software systems in order to improve the operational efficiency and effectiveness of all departments Technology Services — PSVS Measure Existing complement of 37 supports: • 8,000 devices * 2,300 two-way radios * 1,100 computers * 430 public safety mobile data computers * 356 software applications * Security for over 400 terabytes of data on an ongoing basis s 05113119 CC AGENDA PACKET PG 8 5/13/2019 Typical Police officer Equipment • Handheld two-way radio • Vehicle -based two-way radio Mobile Data Computer and Vehicle docking station • VPN remote access • GPS unit for Vehicle • Body camera Police specific software: • Afaria • Versaterm MDT • Versaterm MRE • Versaterm RMS RadiolP MultlP (MDC connectivity) • Defender (2 -factor Authentication) • Crossroads Report Writer (Accident Reporting) • CAS Reflections • Bosch Crash Data Retrieval (Accident Reporting) • Autodesk AutoSketch (Accident Reporting) • Vigilant Video (License Plate Reader) • Telestaff (Shift Scheduling) • Coplin& (Arrest data sharing between agencies) Arietis (County arrest records system) • Cogent. Mugshots • Copware (California Police Officers Legal Sourcebook and California Codes) • LeApol (BPD Policy Manuals) ShotSpotter Respond WebID Bluecheck Fingerprint Scanning Technology Services - PSVS Measure • Joint Regional Public Safety Digital Radio System Upgrade • Police full scale deployment of body worn cameras • E -permitting project • Enhancements to mobile reporting systems for rapid response teams • All technology needs for all new or expanded City facilities 7 05/13/19 CC AGENDA PACKET PG 9 5/13/2019 Technology Services - PSVS Measure • Supervisor -1 • Radio system/infrastructure • Total new proposed positions: 11 • Analyst — 4 • Total cost $1.023 million • Research, implementation and support of many technology/software initiatives for police, fire and all other departments • Technicians 5 • Direct support staff for all new personnel • Engineer —I • Data security Human Resources - PSVS Measure • No significant staffing changes since 2010 - Recruitments up 58 percent 2015 to 2018 • 10 percent turnover annually • Public sector hiring drastically different from private sector • Civil service rules • Multi-level interviewing process • Public safety procedures 8 05/13/19 CC AGENDA PACKET PG 10 Human Resources - PSVS Measure • Typical police officer recruitment requirements: • Complete a City of Bakersfield application • Pass P.Q.S.T. Entry Level Law Enforcement Test Battery exam • Pass a physical agility exam • Participate in oral interview • Participate in polygraph examination • Pass a background investigation • Successfully complete a written and clinical psychological examination ■ Successfully complete a medical examination • Human Resources staff involved in several of these steps Human Resources - PSVS Measure • Supervisor — I* • Augment the benefits activities of the division • Moving to e -service system • Analyst —1 * • Assists with recruiting and examining activities including preparation of announcements, advertisements, and brochures Reviews applications and evaluates education and work history Prepares and administers written, performance and oral examinations + Conducts background and reference checks • Clerk —1 • Provides clerical critical to recruitments • Maintains personnel database • Maintains personnel files Processing applications *positions approved by City Council os part of Mid -Year Budget on March 20 2019 — will move to Measure funded if approved herein 9 05/13/19 CC AGENDA PACKET PG 11 5/13/2019 Duman Resources - PSVS Measure • 3 new positions w/startup costs - $333,000 Additional costs for medical exams, test materials and advertising for new positions - $55,000 Total proposal of $388,000 Risk Management —Self Insurance Fund Administrative Analyst — $80,000 *Restoration of a position eliminated due to downsizing of the organization in 2008 * Enhance the management of the workers' compensation, liability and property damage programs • With the City's staffing increasing due to the PSVS Measure, it will require additional staff to facilitate these risk related programs 10 05/13/19 CC AGENDA PACKET PG 12 City Manager's Office—General Fund • Addition of 1 Public Information Officer - $112,000 • For the past several years, the City has not had a standalone public information officer position for general media and communication activities • Responsibility has most recently been shared by various members of the City Manager's Office Duties • Respond to day-to-day media inquiries • Coordinate various City news and social media platforms Create cohesive approach to public information dissemination and media relations efforts • Raise awareness of City's goals, policies, programs, services and projects with external stakeholders Executive Department Staffing Levels 69 58 55 55 C rr N C r+ 1 S C ''" NJ = C r+ N 5 p O P, D G N p Q p Q Fa O 0 Q C O 0 a- W C. 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A R T M F N T, BAKERSH U D FIRE DEPARTMENT Accomplishments FY 2018/19 - ALS Paramedic Assessment Engine - Grant Funding - Center for Public Safety Excellence (CPSE) Accreditation - Social Media 1 05/13/19 CC AGENDA PACKET PG 153 BAKERSFIELD FIRE DEPARTMENT Accomplishments FY 2018/19 • Certified Unified Program Agency (CUPA) permits • 378 restaurant inspections • 223 Licensed Care Facility inspections BAKERSFIELD FIRE DEPARTMENT Accomplishments 2018/19 • 16 Task Force Working Groups • Progressive Recruitment • Succession planning • Monthly Department Newsletter 5/13/2019 2 05/13/19 CC AGENDA PACKET PG 154 BAKERSFIELD FIRE DEPARTMENT Accomplishments 2018/19 • Fourth of July Fireworks Task Force • Joint Agency Training 4 • Smart 911 Implementation • Master Mutual Aid- 9 Deployments BAKERSFIELD FIRE DEPARTMENT Master Mutual Aid • Morse Creek • Ferguson Fire • Mendocino Fire • Donnell Fire • Delta Fire • Alder Fire • Klamathon Fire • Carr Fire • Camp Fire 5/13/2019 3 05/13/19 CC AGENDA PACKET PG 155 BAKERSFIELD FIRE DEPARTMENT Fund ,: 0• Budget Adopted Adopted Proposed $36,701,676 $39,728,159 General Fund $39,428,963 $41,104,676 $1,675,713 4.25% Certified Unified $4,821,987 Capital Program Agency $1,532.355 $1,484,755 ($47,600) -3.11%m (COPA) Total Public Safety & $0 $2,153,275 $2,153,275 100% Vital Services Total $40,961,318 $44,742,706 $3,781,388 9.23% BAKERSFIELD FIRE DEPARTMENT Budget Adopted Proposed Salaries $36,701,676 $39,728,159 Benefits Operating $4,109,087 $4,821,987 Capital $150,555 $192,560 $40,961,318 $44,742,706 Total 5/13/2019 4 05/13/19 CC AGENDA PACKET PG 156 BAKERSFIELD FIRE DEPARTMENT Comparable Departments - FY 78179 Budget 1. Riverside Fire Department ( 14 Stations)- $71.7 million 2. Fresno Fire Department (19 Stations)- $71.1 million 3. Glendale Fire Department (9 Stations)- $69.3 million 4. Ontario Fire Department (8 Stations)- $59.9 million 5. Stockton Fire Department 02 Stations)- $55.6 million 6. Fremont Fire Department { 1 1 Stations)- $49.9 million 7. Pasadena Fire Department (8 Stations)- $49.9 million 8. BAKERSFIELD FIRE DEPARTMENT (14 Stations)- $40.9 million 9. Modesto Fire Department {11 Stations)- $31.7 million 10.Oxnard Fire Department (7 Stations)- $24.4 million 0.1.a .0 . (L'o A'd Resoluf;o 1V11-91) 5/13/2019 5 05113119 CC AGENDA PACKET PG 157 BAKERSFIELD FIRE DEPARTMENT Comparable Jurisdictions - 2418 Responses 1. Stockton Fire Department 2. Fresno Fire Department 3. BAKERSFIELD FIRE DEPARTMENT 4. Riverside Fire Department 5. Modesto Fire Department 6. Oxnard Fire Department 7. Ontario Fire Department 8, Pasadena Fire Department 9. Glendale Fire Department 10. Fremont Fire Department t}eta s[wrce: Comparable Jurisdlcdans {Council R"Oluf w 798.91} 48,869 45,049 40,716 36,000 29,574 19,496 20,288 19,483 19,301 18,216 BAKERSFIELD FIRE DEPARTMENT How does BFD compare? (9 Jurisdictions) Figures are in Millions Total Responses Budget /Response 9W,0 $53.8 45aOM 40,716 s ,aaD $1,889 C@,000 51.800 550.0 S1,G00 sxebD $40.9 28,475 51,000 $WD 30,000 35,000 S1,10a $1,004 530.0 51,0m z4pW 4a00 $36.0 SSp00 SGOd F0p00 • N $10.0 sp00 Sz00 Average BFB Average BF0 Average BFD Average Average Budget' Budget Responses Response pueu snurre: Cir jw—ble Ju,ix lerims(Resofurinn 748-91) 5/13/.2019 L 05/13/19 CC AGENDA PACKET PG 158 BAKERSFIELD FIRE DEPARTMENT EmergencyResponses Fire / Explosion Responses: 2,819 Emergency Medical/ Rescue Responses: 24,250 Hazardous Conditions Responses: 575 Alarms, investigations, Other Responses: 10,873 Public Service Responses: 2,199 Total: 40,716 BAKERSFIELD FIRE DEPARTMENT Fire Suppression Services 40,000 35,000 — -- - 30,900 25,000 20,000 - 15,000 10,000 5,000 - 0 1.432 2.289.._ Fire EMS Total incident Count ■ 2008- Staffing of 212 ■ 2018- Staffing of 200 24,240 15,343 40,679 5/13/2019 7 05/13/19 CC AGENDA PACKET PG 159 5/13/2019 BAKERSFIELD FIRE DEPARTMENT Bakersfield Public Safety and Vital Services Measure 2019/2020 Staffing Proposal 1- Deputy Fire Chief 6- Fire Engineers (two Light Engines staffed) 1 -Arson Battalion Chief / Investigator 2- Fire Dispatchers 1- Training Captain / Quality Assurance Officer BAKERSFIELD FIRE DEPARTMENT Deputy Fire Chief i 1 i This position will assist with the following: • Controlling and administering grants • Quality assurance oversight • Management of the CPSE accreditation • CUPA administration oversight 05/13/19 CC AGENDA PACKET PG 160 BAKERSFIELD FIRE DEPARTMENT Administrative Services Goals 20/9/2020 • Develop a 5 year Strategic Pian 11M Center . • Optimize the Department'sPublic Safety ,; effectiveness and Excellence qw efficiency BAKERSFIELD FIRE DEPARTMENT Fire Engineers (6)- Light Engine T & 8 Maintain appropriate staffing levels • Wildland Fires • Rescues • Traffic Accidents • Two in Two out 5/13/2019 0 05/13/19 CC AGENDA PACKET PG 161 BAKERSFI ELD FIRE DEPARTMENT Arson Battalion Chief/Investigator (l) Since 2009: • Reduction in Arson Division staffing • 200% increase in arson -related arrests 974 increase in arson -related fire investigations AKERSFIELD FIRE DEPARTMENT Arson Division 2018 TOTAL FIRES INVESTIGATED 348 ■ incendiary ■ Accidental u Undetermined 5/13/2019 10 05/13/19 CC AGENDA PACKET PG 162 BAKERSFIELD FIRE DEPARTMENT Fire Losses 2018 . Fire Deaths= 3 • Civilian Fire Injuries = 7 • Firefighter Injuries 30 Total Fire loss $15,484,231 - Total fire Loss • Total Value Saved BAKERSFIELD FIRE DEPARTMENT 2018 ARSON DIVISION ARRESTS- 106 ■ Convictions 23 ■ Dismissed 4 q Warrants Issued 8 r Pending Court Proceedings 10 mother 61 Convictions 23 Dismissed Other. 4 61 Warrants .Pending Court Proceedings 10 45 Arson Related Arrests With 23 Convictions 2018 Arson Conviction Rate 51.11 % (National Average 21.7%) 5/13/2019 11 05/13/19 CC AGENDA PACKET PG 163 BAKERSFIELD FIRE DEPARTMENT Fire Dispatchers (2) • In 2005 -148,205 emergency and non -emergency calls. • In 2018 -412,654 emergency and non -emergency calls, a 178% increase. BAKERSFIELD FIRE DEPARTMENT Emergency Communications Goals FY 2019/20 • Regional Radio System upgrade • Continue CAD upgrade • Continue upgrades to Mobile data devices • Hire and train two new Fire Dispatchers (PSVS) 5/13/2019 12 05/13/19 CC AGENDA PACKET PG 164 BAKERSFIELD FIRE DEPARTMENT Training/Quality Assurance Officer (1) This position will track: • OSHA Regulation compliance • Patient care reporting • Personnel training reports • Coding accuracy BAKERSFIELD FIRE DEPARTMENT Fire Training Division {Goals FY 2019/20 • BFD Recruit Fire Academy 2020-1 March 2, 2020 • Maintain joint Olive Drive Fire Training Facility • Promotional Exams • Firefighter Wellness - .point Training 5/13/2019 13 05/13/19 CC AGENDA PACKET PG 165 BAKERSFI ELD FIRE DEPARTMENT Capital Improvement Goals FY 2019/20 Continued focus on deferred maintenance: • Fire Station Kitchen Rehabilitation (General Fund) • Fire Captain Office Rehabilitation (PSVS) • Asphalt / Concrete Parking Area Replacement (PSVS) • Roof Repairs (PSVS) • Plymovent System upgrade (PSVS) BAKERSFIELD FIRE DEPARTMENT W7 5/13/2019 14 05/13/19 CC AGENDA PACKET PG 166 BAKERSFIELD FIRE DEPARTMENT Fire Safety Services Goals FY 2019/20 • Assign and track over 2,500 Company -level inspections • Implement new fuel tank overfill regulations • Reduce fires through inspections, education and enforcement • Focus attention on high-risk occupancies BAKERSFIELD FIRE DEPARTMENT Grant Funding Awarded grant funding from the Homeland Security Grant Program (SHSGP} • PCR Computer Software $36,000 • DOC computers and monitors $12,500 • Chlorine Emergency response kit $10,800 • 14 Four -Gas Monitors for each Engine $10,700 • Urban Search and Rescue utility trailer $7,900 Total Grant Funding $77,900 5/13/2019 15 05/13/19 CC AGENDA PACKET PG 167 BAKERSFIELD FIRE DEPARTMENT Disaster Planning Goats FY 2019-20 • Maintain NIMS / SEMS compliance • Strategic Planning • ❑OC development and maintenance • disaster planning and training • County -wide Hazard Mitigation Plan BAKERSFIELD FIRE DEPARTMENT Fleet/ Large Equipment Update Goats FY2019-20 • [deputy Chief Vehicle (PSVS) • Arson Vehicle (PSVS) • Training Vehicle (PSVS) • Fire Engine # 15 replacement • Fire Engine #305 replacement • Brush Patrol #210 replacement • Survive Air Compressor Unit 5/13/2019 16 05/13/19 CC AGENDA PACKET PG 168 BAKERSFIELD FIRE DEPARTMENT BFD Reserve Firefighter Program Broadening our workforce with volunteers 25 Reserves on roster 36 hours monthly Mandated training • Community service Over the past 5 years, 24 Reserve Firefighters have become NO time Firefighters. BAKERSFIELD FIRE DEPARTMENT BFD Fire Explorer Program Sanctioned under the Boys Scouts of America Fire Explorers: • ] 5 to 21 years of age • Monthly fire -related training s Station ride-alongs • Community service 5/13/2019 17 05/13/19 CC AGENDA PACKET PG 169 5/13/2019 BAKERSFIELD FIRE DEPARTMENT Community Services Goals FY2019-20 • Enhance Public Education and Public Information • Enrich interagency, media, and community interface • Refine Public education and community presentations BAKER FIELD FIRE DEPARTMENT LEGENDARY CUSTOMER SERVICED! 05/13/19 CC AGENDA PACKET PG 170 BAKERSFIELD FIRE DEPARTMENT QUESTIONS? Ig Jl Cl'l r4ewo FIRE 5/13/2019 19 05/13/19 CC AGENDA PACKET PG 171