HomeMy WebLinkAboutRES NO 066-19RESOLUTION NO. 0 6 0– 19
RESOLUTION DETERMINING THAT PARTS AND
SERVICES REQUIRED FOR THE AIR DIFFUSERS
LOCATED AT WASTEWATER TREATMENT
PLANT NO. 3 CANNOT BE REASONABLY
OBTAINED THROUGH THE USUAL BIDDING
PROCEDURES AND AUTHORIZING THE
FINANCE DIRECTOR TO DISPENSE WITH
BIDDING THEREFOR, NOT TO EXCEED
$224,000.
WHEREAS, Wastewater Treatment Plant No. 3 (W WTP 3) has ten aeration basins
for the biological treatment of influent wastewater; and
WHEREAS, replacement parts and after-sales services for the AEROSTRIP air
diffusers installed in the aeration basins are only available from Ovivo (letter attached
hereto as ExhlbR A and incorporated by reference herein; and
WHEREAS, WWTP 3 is in need of reskinning 590 air diffusers, for which Ovivo has
submitted a quote attached hereto as Exhibit B and incorporated by reference herein;
and
WHEREAS, MISCO Water is the designated representative of Ovivo units and its
parts installed at W WTP 3; and
WHEREAS, the Public Works Director recommends the Council find the purchase
of replacement parts and services required to reskin the air diffusers located at W WTP 3
can only be reasonably obtained from Ovivo, because Ovivo is the sole distributor of
the required parts and services for the City's geographical area, and recommend the
Council dispense with bidding requirements, in accordance with subsection D.2 of
Section 3.20.060 of the Bakersfield Municipal Code.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield as
follows:
The above -recitals are true and correct and incorporated herein by
reference.
2. Based on the facts included in the above recitals, the purchase of the
required replacement parts and services can only be reasonably obtained
from Ovivo, because Ovivo is the sole distributor of the required parts and
services for the City's geographical area.
3. The expenditure of funds for required parts and services shall not exceed Two
Hundred Twenty Four Thousand Dollars ($224,000).
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4. The Finance Director is authorized to dispense with bidding in accordance
with Section 3.20.060 of the Bakersfield Municipal Code
I HEREBY CERTIFY that the foregoing Resolution was passed and adopted, by the
Council of theCity of Bakersfield at a regular meeting thereof held on
MAY 12 2019 by the following vote:
✓ / ✓ ✓ ✓ ✓
COUNCILMEMBER RNERA, OONZALES, WHR, SMITH, FREEMAN, SULLIVAN, PARLIER
N
NOES COUNCILMEMBER rM�
ABSTAIN'. COUNCILMEMBER N0.9-
BSEN COUNCILMEMBER W2 t
MVV
J LIE DRIMAKIS, CMC
CITY CLERK and Ex Officio Clerk of the
Council of the City of Bakersfield
APPROVED: MAY 2 2 2019
By
KAREN GOH
Mayor
APPROVED AS TO FORM:
VIRGINIA GENNARO
City Attorney
By �. 7 �—
JOSHUA RUDNICK
Deputy City Attorney II
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OR 3;NAL
Ovivo USA, LLC
4246 Riverboat Road, Suite 300
Salt lake City, Utah
84123
USA
April 17, 2019
City of Bakersfield
8101 Ashe Road
Bakersfield, CA 93313
To whom it may concern:
EXHIBIT A
Telephone: 801.931.3000
Facsimile: 801.931.3080
worldwWo Experts
www.ovivowater.cum • • in Vill TTpsi/LT1Mt
Please be advised OVIVO USA, LLC (Formerly known as Eimco Water Technologies— EWT) is the
exclusive distributor for the marketing, sales and after-sales service of all AEROSTRIP® products in the
United States.
OVIVO USA, LLC's sole designated Sales Representative for your area is:
Misco Water
Steve Wallace
27101 Burbank, Suite B
Foothill Ranch, CA 92610
Purchase orders are to be made out to: Ovivo USA, LLC and will be invoiced directly.
Respectfully,
wren $urns
Karen Burns
Product Manager—Rebuild Group
Office Phone: (801) 931-3027
Office Fax: (801) 931-3080
Email: Karen.burns@ovivowater.com
AFROSTRIP' is a registered trademark of Aquaconsult Anlagenbau GmbH Austria.
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EXHIBIT B
PROPOSAL
Q1236.1— KB
6 MAY 2019
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PROPOSAL 101236.1 -Ka 1 6 May 19 1
PROJECTSUMMARY:
Ovivo USA, LLC (formerly EIMCO Water Technologies — EWT") is pleased to offer the following
proposal to provide a variation of replacement diffusers and membrane kits with reskinning
services. This is for the existing Ovivo Aeration System.
ITEM I: NEW DIFFUSERS
T3.5-18 Diffusers
Freight (Approximate 12-14 week lead time)
Spare compression fittings (5% of diffusers ordered)
Items NOT Included
Removal or installation services (Available upon request)
Pipe repair
Tubing
Anchors or hardware
No components not specifically mentioned above
ITEM II: MEMBRANE REPLACEMENT KITS INCLUDE THE FOLLOWING: (Per Kit)
One (1) T35-18 Polyurethane membrane
Two (2) Peripheral strip A short ends
Two (2) Peripheral strip A long sides
Double sided tape
One (1) Rubber seal
One (1) Lower membrane washer
One (1) Upper membrane washer
Chemicals (Silicone, Sikafiex adhesive, Sikaflex primer)
Teflon tape
Spare compression fittings (5% of total kits ordered)
Items NOT Included
Drive removal or installation services (Available upon request)
Anchors, hardware or compression fittings (existing to be reused)
Stainless steel panel and stainless steel outer strips (existing to be reused)
Pipe repair
Tubing
No components not specifically mentioned above
Oviw USA, LLC I4246 RIxxAoat Road, Suite 300,Salt take Cttg UUM1 86123 USA I Tel IWp 931dCW l Fax (Will 931-3000 �ibAK469
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OR;G;NAL
PROPOSAL 141236.1 -KB 1 6May 19
T3.5-18 Diffusers to be rebuilt at our rebuild shop in San Diego, CA
Supervision and labor to install new membranes on existing stainless steel panels,
tools and other construction equipment as needed
Perform leak testing and repair leaks as necessary
Transportation cost to/from rebuild facility (Does NOT include crating, which will be
required for shipment)
Lead time is approximately 6 weeks after receipt of shipment to our rebuild shop in
San Diego, CA
Items NOT Included
Crating (To be provided by the owner)
Pipe repair
Tubing
Anchors, hardware and compression fittings (existing to be reused)
Removal of old debris — Diffusers need to be free of debris and power washed prior
to shipment to the rebuild facility
Installation or removal of diffusers from basin (Services available upon request)
Startup or checkout services (Available upon request)
ITEM IV OVIVO SUPERVISION AND TRAINING SERVICES:
Ovivo proposes to provide one field service technician to provide the supervision and
training to rebuild the existing diffusers onsite. This option requires the owner to
provide all laborersto perform the reskinning of the diffusers.
- One (1) Factorytrained supewisorto train laborers to complete this project (Labor
staff to be provided by the owner)
- 8 hour days (overtime rates will apply)
- Travel to/from job site
Items NOT Included
No weekends or holidays (Weekend and holiday rates will apply)
Installation or removal of diffusers
Diffusers need to be free of debris and power washed prior to the start of rebuild
Owner is to provide work table (s) and all tooling necessary to rebuild diffusers
Ovivo UM, ULC 14M Riverboat Road SAS MO, Salt lake Oft UGM1 M123 USA I TeL (WI) 931-30'.q 1 Fax iWli 9313M
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PROPOSAL I Q1236.1 an 1 6 Nlav 19
I
N/A
Two Hundred Ninety Five (295) New
12-14
$187,879.00
T3.5-38 Diffusers
Weeks
II
N/A
Two Hundred Ninety Five (295) T3.5-
10-12
$66,206.00
18 Membrane Replacement Kits
Weeks
II
N/A
Five Hundred Ninety (590) T3.5-18
10-12
$122,314.00
Membrane Replacement Kits
Weeks
Labor to Reskin up to Two Hundred
III
N/A
Ninety Five (295) Diffusers at Ovivo
6 Weeks
$42,549.00
Rebuild Shop
Labor to Reskin up to Five Hundred
III
N/A
Ninety (590) T3.5-18 Diffusers at
8 Weeks
$81,176.00
Ovivo Rebuild Shop
Supervision to Reskin Diffusers
IV
N/A
Onsite (Weekly Rate for one (1)
TBD
$8,000.00
Serviceman - includes travel,
lodging, meals, etc)
DELIVERY
Ovivo intends to ship all Products as indicated above after receipt of approved purchase
order and approved submittal drawings from Purchaser. However, the date of shipment
of the Products represent Ovivo's best estimate, but is not guaranteed, and Ovivo shall
not be liable for any damages due to late delivery. The Products shall be delivered to the
delivery point or points in accordance with the delivery terms stated in this proposal. If
such delivery is prevented or postponed by reason of Force Majeure, as defined in
Ovil standard terms and conditions of sale, Ovivo shall be entitled at its option to
tender delivery to Purchaser at the point or points of manufacture, and in default of
Purchaser's acceptance of delivery, to cause the Products to be stored at such a point or
points of manufacture at Purchaser's expense. Such tender, if accepted, or such storage,
shall constitute delivery for all purposes of this proposal. If shipment is postponed at
request of Purchaser, or due to delay in receipt of shipping instructions, payment of the
purchase price shall be due on notice from Ovivo that the Products are ready for
shipment. Handling, moving, storage, insurance and other charges thereafter incurred
by Ovivo with respect to the Products shall be for the account of Purchaser and shall be
paid by Purchaser when invoiced.
PRICING TERMS
All prices quoted are in US Dollars. Prices are good for 60 days. After expiration of the
pricing effective period, prices will be subject to review and adjustment. Prices quoted are
Oviva USA LLC 14M RIro,boat Road Suite Mar, S21t take Ciq.Utah WB USA I Tel: P301) 931 I Fax (Ml) 9313M) Q0pKF9
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PROPOSAL I Cl 1 6 Way L9 I
FOB point of shipment, with freight included to an accessible point nearest the jobsite.
Federal, state or local sales, use or other taxes are not included in the sales price.
PAYMENTTERMS
TAXES
Payment terms are: One hundred percent (100%) payment due within thirty (30) days
after Purchasers receipt of invoice. Invoices will be submitted after all materials have
been received at the job site, not to exceed 30 days from delivery. Credit is subject to
acceptance by the Ovivo Credit Department.
Purchaser shall remit payment for proper invoices received from Ovivo in accordance with
the payment terms stated above even if the Purchaser has not been paid by the
Purchasers customer (the "Owner"), if Purchaser is not the end-user of the Products.
Payments are due within thirty (30) days after Purchaser's receipt of invoice. Overdue and
unpaid invoices are subject to a service charge of 2% per month until paid.
If Purchaser requests or causes cancellation, suspension or delay of Ovivo's work,
Purchaser shall accept transfer of title and pay Ovivo all appropriate charges incurred up
to date of such event plus Ovivo's overhead and reasonable profit. Additionally, all
charges related to and risks incidental to storage, disposition and/or resumption of work
shall be borne solely by Purchaser. Full payment for all work shall be due and payable
thirty (30) days from the date work is placed into storage.
Federal, State or local sales, use or other taxes are not included in the sales price. Such
taxes, if applicable, shall be for Purchaser's account.
BACKCHARGES
In no event shall Purchaser/Owner do or cause to be done any work, purchase any services
or material or incur any expense for the account of Ovivo, nor shall Ovivo be responsible
for such work or expenses, until after Purchaser/Owner has provided Ovivo's PROJECT
MANAGER full details (including estimate of material cost and amount and rate of labor
required) of the work, services, material or expenses, and Ovivo has approved the same in
writing. Ovivo will not accept Products returned by Purchaser/Owner unless Ovivo has
previously accepted the return in writing and provided Purchaser/Owner with shipping
instructions.
In an effort to ensure all purchase orders are processed timely and efficiently, please
submit all purchase order documentation to the following department and address:
Ovivo USA, LLC
Ovivo USA, LLC 14246 Riverpoat Road, Suite300, Salt lake Cat, lNM181123 US41 Tel '.(1 1931-3MI`a (801)931dW0 0ft
PROPOSAL I Q1236.1 -KB 15 V11119 I
4246 Riverboat Road - Suite 300,
Salt Lake City, Utah 84123-2583
Fax#: 801-931-3080
Tel. #: 801-931-3027
k a re n. b u r n s@ ovi vow ate r. c o m
ADDITIONAL FIELD SERVICE
When included and noted in the Product pricing of each proposal item, Ovivo will supply the
service of a competent field representative to inspect the completed installation and
adjustment of equipment, supervise initial operation, and instruct Owner's personnel in the
operation and maintenance of each proposal item for the number of eight (8) hour days.
Notwithstanding Ovivo's performance of the above -referenced services, Ovivo shall not be
held liable for any faulty workmanship or other defects in the Products' installation, or for
other goods and/or services, performed by third parties unless such goods and/or services are
expressly included under Ovivo's scope of work.
If additional service is required over and above the Field Services described above, it will be
furnished to the Purchaser and billed to him at the current rate for each additional day
required, plus travel and lodging expenses incurred by the service personnel during the
additional service days.
It shall be the Purchaser's responsibility to provide for all necessary lubrication of all
equipment prior to placing equipment in operation. All equipment must be in operating
condition and ready for the Field Service Engineer when called to the project location. Should
the Contractor not be ready when the Field Service Engineer is requested or if additional
service is requested, the Ovivo current service rates will apply for each additional day required,
plus travel and lodging expenses incurred by the service personnel during the additional
service days.
SURFACE PREPARATION AND PAINTING GENERAL INFORMATION
If painting the Products is included under Ovivo's scope of work, such Products shall be
painted in accordance with Ovivo's standard practice. Shop primer paint is intended to serve
only as minimal protective finish. Ovivo will not be responsible for condition of primed or
finished painted surfaces after equipment leaves its shops. Purchasers are invited to inspect
painting in our shops for proper preparation and application prior to shipment. Ovivo
assumes no responsibility for field service preparation or touch-up of shipping damage to
paint. Painting of fasteners and other touch-up to painted surfaces will be by Purchaser's
painting contractor after mechanism erection. Clarifier motors, gear motors and center
drives shall be cleaned and painted with manufacturer's standard primer paint only. It is our
intention to ship major steel components as soon as fabricated, often before drives, motors
and other manufactured components. Unless you can insure that shop primed steel shall be
field painted within thirty (30) days after arrival at the jobsite, we encourage you to purchase
Wim USA, LLC 14206 RNerboat Road Sad NO, Salt lakeC4, Uiab M123 WF I Tel'. IWSI 931 KOO I Fax (801) 931 NOD �6AKF9
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i20RQ;NAL
PROPOSAL I Q1236.1 -Ka 16 May 19 I
these components in the bare metal (no surface prep or primer) condition. Ovivo cannot
accept responsibility for rusting or deterioration of shop applied prime coatings on delivered
equipment if the primed surfaces have not been field painted within thirty (30) days of
arrival at the jobsite using manufacturers' standard primers. Other primers may have less
durability.
GENERAL ITEMS NOT INCLUDED
Unless specifically and expressly included above, prices quoted by Ovivo do not include
unloading, hauling, erection, installation, piping, valves, fittings, stairways, ladders,
walkways, grating, wall spools, concrete, grout, sealant, dissimilar metal protection,
oakum, mastic, field painting, oil or grease, electrical controls, wiring, mounting hardware,
welding, weld rod, shims, leveling plates, protection against corrosion due to unprotected
storage, special engineering, or overall plant or system operating instructions or any other
products or services.
Performance and payment security, including but not limited to bonds, letters of credit, or
bank guarantees, are not included, but can be provided if purchased for an additional cost.
MANUALS
The content of any and all installation, operation and maintenance or other manuals or
documents pertaining to the Products are copyrighted and shall not be modified without
the express prior written consent of Ovivo. Ovivo disclaims any liability for claims resulting
from unauthorized modifications to any such manuals or other documents provided by
Ovivo in connection with the Project.
Ovivo standard Terms and Conditions of Sale is attached and made an essential part of
this proposal. These terms and conditions are an integral part of Ovivo's offer of
Products and related services and replace and supersede any terms and conditions or
warranty included in Purchaser or Owner requests for quotation or specifications and
cannot be changed without written approval from an authorized representative of
Ovivo.
PRICE ESCALATION
The prices submitted are based upon Purchasers acceptance within 30 days of the date
stated on this proposal. If the above indicated order date is exceeded, prices and shipping
dates are subject to review and adjustment. Should shipment dates be exceeded because
of actions of parties other than by Ovivo, escalation of the selling prices at the rate of 1.5%
Wait JM, ULC 10206 RIve,beat Road, State 304Salt take Ch, 11Gb U123 USA I Tel, (Bp1)931-3"I Fax, (801)931-3080 01<0AKF9N
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PROPOSAL 101236.1 -KB 16 Mav 19
per month for each month or partial month of delay will be applied. This escalation will be
applied only if shipment is delayed by actions of parties other than by Ovivo.
STAINLESS STEEL AND ALUMINUM PRICE ESCALATION
Recently, we have experienced sharp increases in various metal prices. We are
continuously monitoring the markets but to remain competitive, we will not attempt to
cover all possible escalations from Bid Date to steel and aluminum order placement.
In addition, due to potential material cost fluctuations, the prices quoted in the proposal
may be increased based on the actual material cost at the time steel fabrication begins.
Steel fabrication is to begin no later than 3 weeks after submittal approval.
Example of calculation: assuming a proposal made in January for 316/316L steel fabrication
purchase order placed in March. The surcharge in January, at time of proposal, was
$0.7460 and the surcharge at time of steel fabrication is $0.9460. An additional $0.20/lbs,
will be added. Ovivo reserves the rights to make a new proposal if the difference between
the surcharges was made in January 2018, and the surcharge at the time of steel
placement in March of 2018 is increased. Surcharge increase ($0.8502 - $0.6502 =
$0.2000, so an additional increase of $0.2000/lbs. will be added.
USM UM, LLC 14246 R1ver3oa[Road, Suita 30D, Salt lake CRy, MhM23 USA I Tel,(W1) 931- 3M I Fax (1101) 9313 0
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Ovivo USA -Terms & Condition q Sole
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PROPOSAL I Q1236A KB 16 May 19
NORTH AMERICAN
FIELD SERVICE RATE SHEET
Effective January 2017
Standard (Travel)
Daily Rate (8 hour day)
$ 1,200."
Hourly Rate (4 hour minimum)
$ 150.00
Standard (Labor)
Daily Rate (8 hour day)
$ 1,200.00
Hourly Rate (4 hour minimum)
$ 1501
Saturday
Daily Rate (8 hour day)
$ 1,8D0.0'
Hourly Rate (4 hour minimum)
$ 225 00
Sundays/Holidays * eeeeee`Daily
Rate (8 hour day)
$ 2,400.00
Hourly Rate (4 hour minimum)
$ 300 m
Overtime **
I Hourly Rate -Standard Day
$ 225,w
Hourly Rate - weekends & Holidays
$ 300.w
* Sunday and Holidays requests will be billed at the double time rate
*" For all hours worked over eight (8) hours per standard day and Saturdays
UNLESS OTHERWISE ARRANGED; EXPENSES ARE CHARGED AT ACTUAL COST PLUS 10%
Please Note:
• All of the rates provided are portal to portal. In addition, travel and living expenses will be
invoiced at actual cost plus 10% and documentation will be provided for these expenses.
Travel/Labor on Saturday and all overtime, will be billed at the overtime rate. Travel/Labor on
Sundays or Holidays, will be billed at the double-time rate. If a fixed Per Diem rate is required,
it will be charged at $250.00 per day (lodging and meals) with the exception of the East coast
where the price will be $300.00.
• Use of Ovivo USA Fleet vehicles for travel will be charged at the rate of $0.54 per mile.
Oviva USA, LLC 14246 Rberboat Road, Suite 300. Salt lake CO, Utah M123 USA I Tel 001) 9313000 I Fax (801) 93, A030 O�gAK�9ip
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