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HomeMy WebLinkAboutYOUTH COMMISSION 2017BYLAWS OF THE BAKERSFIELD YOUTH COMMISSION ARTICLE I - THE COMMISSION Section 1. Name of Commission This Commission shall be called the Bakersfield Youth Commission (Commission). Section 2. Mission Statement The Commission serves to engage and empower local youth in having a voice on relevant issues pertaining to municipal policies, programs, and projects. Section 3. Business Office This Commission's business office shall be located at the City of Bakersfield, City Clerk's Office, 1600 Truxtun Avenue, Bakersfield, California 93301. Section 4. Powers and Duties The Commission is formed to make recommendations to the City Council on policies and specific programs that promote the mission statement as reflected above, and to actively participate in the discussion of various programs and projects to achieve the respective mission statement. Section 5. Commissioners This Commission shall consist of eight (8) voting Commissioners and eight (8) Alternate Commissioners (having voting rights only in the event that their respective Commissioners are absent from a Commission vote). The Commissioners and Alternate Commissioners shall be appointed and serve terms as set forth in Bakersfield Municipal Code Chapter 2.60. -- Page 1 of 5 Pages — ARTICLE II — OFFICERS Section 1. Chairperson and Vice -Chairperson The Commission shall elect, from its Commissioners (not including Alternate Commissioners), a chairperson and vice -chairperson to serve a one-year term. The Commission shall hold the election during its first meeting of the calendar year. If the position of chairperson or vice -chairperson becomes vacant during the course of the year, the Commission shall elect a replacement to serve for the balance of the year. Section 2. Duffes of Chairperson The chairperson shall preside at all meetings of the Commission and perform the duties necessary or incidental to the office. This includes calling special meetings and signing documents or instruments on behalf of the Commission. Section 3. Duffes of Vice -Chairperson The vice -chairperson, in the absence of the chairperson, or when the chairperson is unable to act, shall perform the duties of the chairperson. Section 4. Temporary Chairperson If both the chairperson and vice -chairperson are absent or unable to act, the Commission shall elect a Commissioner to act as temporary chairperson to serve until a replacement is elected, if necessary. Section S. Secretary and Administrative Staff The City Manager shall designate City staff to coordinate the Commission. City staff shall keep minutes of each meeting, record the official actions taken, record the vote of all official actions, certify each official act and resolution of the Commission, maintain records of the operations and perform such other duties assigned by the Commission. Section 6. Commfffees/Task Forces Committees and Task Forces shall perform such duties as shall be prescribed at the time of creation or from time -to -time by the Commission or the chairperson. -- Page 2 of 5 Pages -- ARTICLE III -MEETINGS Section T. Reaular Meetinas The Commission shall hold its regular meetings on the first Monday of each month at 4:00 p.m. at the City Council Chambers. The Commission may hold its meetings at another place within the City upon recommendation from City staff and approval by the chairperson. Section 2. Quorum Five (5) Commissioners constitutes a quorum. Section 3. Notice/Conduct of Meetinas All meetings of the Commission shall be called, noticed, held and conducted subject to the provisions of the Ralph M. Brown Act [Chapter 91 (commencing with Section 54950) of Part I of Division 2 of Title 5 of the Government Code of the State of California. Section 4. Order of Business In the absence of approval of an agenda to the contrary, the Commission shall pursue the following order of business: A. Roll Call B. Public Statements C. Approval of Minutes D. Deferred Business E. New Business, including Standing Subcommittee Reports F. Commissioner Statements G. Adjournment Section 5. Public Statements At regular meetings, the chairperson shall allow any member of the public to address the Commission on items within the jurisdiction of the Commission. No individual speaker shall speak for more than two (2) minutes. The chairperson, in his or her discretion, may, for good cause, increase the time allowed for public statements. -- Page 3 of 5 Pages — Section 6. Cancellation of Meetinas If the Commission has no business, or if City staff determines a quorum is not available, the chairperson may cancel a regular meeting. City staff shall make reasonable efforts to give timely notice of cancellation to all Commissioners and to all other persons to whom City staff normally gives notices of meetings. Section 7. Public Holidays If a regular meeting falls on a public holiday, the Commission shall not meet on that date. The chairperson may reschedule or cancel the meeting and the secretary shall arrange for delivery of proper notice. Section 8. Adiourned Meetinas The Commission may adjourn a meeting to another date, time, and place. Section 9. Saeclal Meetinas The chairperson may call a special meeting of the Commission. City staff shall give notice of a special meeting, as required by law. In a special meeting, the Commission may only deal with matters recited in the notice. ARTICLE IV - AMENDMENTS TO BYLAWS Section 1. Procedure to Amend These bylaws may be amended by an affirmative vote of at least five (5) Commissioners at a regularly scheduled meeting. -- Page 4 of 5 Pages — HEREBY CERTIFY that the foregoing Bylaws were passed and adopted by the Bakersfield Youth Commission of the City of Bakersfield at the regular meeting held on January 9, 2017, by a majority vote: AYES REYES, RUIZ. GARCIA, EDMONSTON (ALTERNATE), CARTER, HONAKER, COLLINS, BUDAK NOES ABSTAINING ABSENT ELIZABETH REYES CHAIRPERSON, Bakersfield Youth Commission APPROVED CHRISTOPHER)GERRY CITY MANAGER'S OFFICE V RIDIANA GA ADO -KING ' X GENERAL COUNSEL U s:SCourvca\YoWh Commi,A.n\B,1.2doc -- Page 5 of 5 Pages --