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HomeMy WebLinkAboutYOUTH COMMISSION 2019BYLAWS OF THE BAKERSFIELD YOUTH COMMISSION ARTICLE I -THE COMMITTEE Section 1. Name of Committee This Committee shall be called the Bakersfield Youth Commission. Section 2. Mission Statement The Bakersfield Youth Commission serves to engage and empower local youth in having a voice on relevant issues pertaining to municipal policies, programs and projects. Section 3. Business Office This Committee's business office shall be located at the City of Bakersfield, City Clerk's Office, 1600 Truxtun Avenue, Bakersfield, California 93301. Section 4. Powers and Duties The Committee is formed to recommend to the City Council, policies and specific programs which promote the mission statement of the Bakersfield Youth Commission as reflected above, and to actively participate in the discussion of various programs and projects to achieve the Bakersfield Youth Commission's mission statement. Section 5. Committee Members This Committee shall consist of eight (8) voting Committee Members, eight (8) Alternate Committee Members (having voting rights only in the event that their respective Committee Members are absent from a Bakersfield Youth Commission vote), and a non-voting Committee Coordinator. The Committee Coordinator, Committee Members and Alternate Committee Members shall be appointed and serve terms as set forth in Bakersfield Municipal Code Chapter 2.60. -- Page 1 of 5 Pages — ARTICLE II - OFFICERS Section 1. Chairperson and Vice -Chairperson This Committee shall elect, from its members, a chairperson and vice - chairperson to serve a one-year term. The Committee shall hold the election during the August meeting of the calendar year, which will coincide with the start of the school year. If the position of chairperson or vice -chairperson becomes vacant during the course of the year, the committee members shall elect a replacement to serve for the balance of the year. Section 2. Duties of Chairperson The chairperson shall preside at all meetings of the Committee and perform the duties necessary or incidental to the office. This includes calling special meetings and signing documents or instruments on behalf of the Bakersfield Youth Commission. Section 3. Duties of Vice -Chairperson The vice -chairperson, in the absence of the chairperson, or when the chairperson is unable to act, shall perform the duties of the chairperson. Section 4. Temporary Chairperson If both the chairperson and vice -chairperson are absent or unable to act, the Committee shall elect one of its members to act as temporary chairperson to serve until a replacement is elected, if necessary. Section 5. Secretary and Administrative Staff The City Clerk, or its designee, shall serve as secretary to the Bakersfield Youth Commission. The secretary shall keep minutes of each meeting, record the official actions taken, record the vote of all official actions, certify each official act and resolution of the Bakersfield Youth Commission, maintain records of the operations and perform such other duties as the Bakersfield Youth Commission or Committee Coordinator assigns. Section 6. Commiffees/Task Forces Committees and/or Task Forces shall perform such duties as shall be prescribed at the time of creation or from time to time by the Board or the Chairperson. -- Page 2 of 5 Pages — ARTICLE III - MEETINGS Section 1. Reaular Meetings Bakersfield Youth Commission shall hold its regular meetings on the first Monday of each month at 4:00 p.m. at City Council Chambers. The Committee may hold its meetings at another place within the City upon recommendation from the Committee Coordinator and approval by the Committee Chairperson. Section 2. Quorum Five (5) Committee Members constitutes a quorum. Alternate Committee Members may only vote in the event that their respective Committee Members are absent from a Bakersfield Youth Commission vote. Section 3. Notice/Conduct of Meetinas All meetings of the Board shall be called, noticed, held and conducted subject to the provisions of the Ralph M. Brown Act [Chapter 9] (commencing with Section 54950) of Part I of Division 2 of Title 5 of the Government Code of the State of California. Section 4. Order of Business In the absence of approval of an agenda to the contrary, Bakersfield Youth Commission shall pursue the following order of business: A. Roll Call B. Public Statements C. Approval of Minutes D. Deferred Business E. New Business, including Standing Subcommittee Reports F. Committee Member Statements G. Adjournment Section 5. Public Statements At regular meetings, the chairperson shall allow any member of the public to address the Committee on items within the jurisdiction of the Bakersfield Youth Commission. No individual speaker shall speak for more than two (2) minutes. The chairperson, in his or her discretion, may, for good cause, increase the time allowed for public statements. - Page 3 of 5 Pages -- 0 0 Section 6. Cancellation of MeetincLs If the Bakersfield Youth Commission has no business, or if the secretary determines a quorum is not available, the chairperson may cancel a regular meeting. The secretary shall make reasonable efforts to give timely notice of cancellation to all members and to all other persons to whom the secretary normally gives notices of meetings. Section 7. Public Holidays If a regular meeting falls on a public holiday, the Bakersfield Youth Commission shall not meet on that date. The chairperson may reschedule or cancel the meeting and the secretary shall arrange for delivery of proper notice. Section 8. Adjourned Meetinas The Bakersfield Youth Commission may adjourn a meeting to another date, time and place. Section 9. Special Meetinas The chairperson may call a special meeting of the Bakersfield Youth Commission. The secretary shall give notice of a special meeting, as required by law. In a special meeting, the Bakersfield Youth Commission may only deal with matters recited in the notice. ARTICLE IV - AMENDMENTS TO BYLAWS Section 1. Procedure to Amend These bylaws may be amended by an affirmative vote of at least five (5) BYC members at a regularly scheduled meeting. — Page 4 of 5 Pages -- 0 11 I HEREBY CERTIFY that the foregoing Bylaws were passed and adopted by the Bakersfield Youth Commission of the City of Bakersfield at the regular meeting held on AUG 0 5 1019 by a majority vote: AYES DEWEYa MARANDA,HERNANDEZ,BANUELOS,EVANS NOES ABSTAINING ABSENT WHITTncu,.VOTING ceu_Z YUM,SALINAS,DISON I]gI]�MAKIS CITY CLERK and Ex Officio Clerk of the Council of the City cerafield APPROVED NATHAN GUTIERREZ, Management Assistant CITY MAN ER VIRIDIANA GALEAR—DO-KING GENERAL COUNSEL Bakersfield Youth Commission VGK/vlg S:\COUNCIL\Youth Ccmm ion\YouthCommiuion&yl s-Find.docx — Page 5 of 5 Pages --