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Home My WebLink AboutRES NO 165-19RESOLUTION NO. ' 16 5- 19 A RESOLUTION DISPENSING WITH BIDDING PROCEDURES DUE TO EMERGENCY REPAIRS ON AN ASPHALT PAVER, AND AUTHORIZING QUINN COMPANY TO PERFORM NECESSARY REPAIRS, NOT TO EXCEED $61,500. WHEREAS, on Wednesday August 7, 2019, a 2016 Caterpillar Asphalt Paver, equipment number 4290, was reported by the using department as inoperable; and WHEREAS, the equipment was sent to the original dealer, Quinn Company, to troubleshoot and diagnose damages; and WHEREAS, based on Quinn's extensive inspection of the damaged equipment, a repair quote was submitted detailing the parts and materials needed to bring the equipment back into operation, attached hereto and incorporated by reference herein as Exhibit A; and WHEREAS, the majority of the parts are only available through the original equipment manufacturer, CAT, and Quinn Company is the factory authorized CAT dealer; and WHEREAS, the repairs were determined to be of urgent necessity as delays in repairing the asphalt paver could potentially leave many streets without repaving, likely resulting in potential safety issues associated with lack of street repairs; and WHEREAS, to remedy this emergency, Quinn Company was authorized by the Public Works Director to proceed with the necessary repairs; and WHEREAS, the Public Works Director recommends the Council to dispense with bidding requirements, in accordance with subsections D.2 and D.4 of Section 3.20.060 of the Bakersfield Municipal Code. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield as follows: The above recitals are true and correct and incorporated herein by reference. 2. Based on the facts included in the above recitals, the work, supplies, equipment, and materials and the necessity to successfully repair the asphalt paver, as a whole, to function properly can only be provided by the factory authorized CAT dealer and repair facility, Quinn Company.�Rl� ORIG,NALo OAIGNAL -- Page 1 of 2 Pages -- 3. The Finance Director is authorized to dispense with bidding in accordance with Section 3.20.060 of the Bakersfield.Municipal Code. 4. The expenditure of funds for said work and equipment shall not exceed Sixty One Thousand Five Hundred Dollars ($61,500). 5. The City Clerk shall attest and certify to the passage and adoption of this Resolution and it shall become effective immediately upon its approval. HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the Council of the City of Bakersfield at a regular meeting thereof held on OCT 2 3 2019 , by the following vote: S� COUNCILMEMBER RIVERA, GONZALES,*EfR, SMITH, FREEMAN, SULLIVAN, PARL R NOES: COUNCILMEMBER_ty� ABSTAIN: COUNCILMEMBER Ner�ct_ BSE T� COUNCILMEMBER OCT 2 3 2019 APPROVED: By KAREN GOH Mayor - 1 ULIE DRIMAKIS, CMC City Clerk and Ex Officio Clerk of the Council of the City -of Bakersfield APPROVED AS TO FORM: VIRGINIA GENNARO CITY ATTORNEY (Bjy�H. RUDNICK City Attorney o`<�A��9N -- Page 2 of 2 Pages -Fn - ORIG;NAL� Exhibit A Quote No:81367-1 CITY OF BAKERSFIELD P O E 6555 1501 TRUXTUN AVE RAKFRGFIFI n A4n(11-sgni CUSTOMER NO. QUOTE NO.,_ :. DATE .CONTACT . 046100 81367 9/18/2019 JAIME S FLORES PHONE NO. FAX NO. EMAIL 661 326 3739 isflores(cbbakersfieldcity.us MODEL MAKE SERIAL.NO. AP655F AA OMH600233 UNIT NO. HOURS WO•NO. P.O. NO. 2486 SEGMENT: 01 TROUBLESHOOT+ DIAGNOSIS HYDRAULIC TEST EQUIPMENT NOTES: Spent a large amount time diagnosing the_hyd system that has been compromised by DEF fluid. We did our best to pin point the issues in the propel hydraulic pumps and motors. Even by replacing both pumps and motors does not guarantee that this will resolve the issues or any future Issues. Caterpillar recommended that we completely go through the entire hydraulic system and clean every part in this system which would be very very expensive. On another note we only have issues with the propel circuit of the hydraulic system at this time.. The rest of the hydraulic system is functioning normal at this time. Parts Part Number Description Qty Unit Price Ext Price Total Estimated Parts: 0.00 Labor Qty Unit Price Ext Price Total Estimated Labor: 10,000.00 Segment 01 Total: 10,000.00 SEGMENT: 02 REMOVE & INSTALL HYDRAULIC TANK NOTES: We feel its necessary to remove the hydraulic tank to make sure we remove any residual DEF from hydraulic tank so we don't continue to chase this issue. Can we get by with out doing this, maybell Parts Part Number Description Qty Unit Price Ext Price Total Estimated Parts: 2,500.00 Labor Qty Unit Price Ext Price Total Estimated Labor: 15,600.00 SEGMENT: 03 REMOVE & INSTALL PISTON PUMP CITY OF BAKERSFIELD Segment 02 Total: 18,100.00 81367-1 Page 1 ORIG;NAL .1ClimCN I : us NOTES: Parts Part Number Description Qty Unit Price Ext Price Total Estimated Parts: 500.00 Labor Qty Unit Price Ext Price Total Estimated Labor: 2,600.00 Segment 03 Total: 3,100.00 SEGMENT: 04 Parts Part Number REPLACE WITH NEW PISTON PUMP NOTES: Replace with two new hydraulic propel pumps with new. Description Qty Unit Price . Ext Price Total Estimated Parts: 18,700.00 Segment 04 Total: 18,700.00 SEGMENT: 05 REMOVE & INSTALL HYD PROPEUDRIVE MOTOR NOTES: Our thought is if were going to repair:the two hydraulic pumps from DEF contamination, these pumps also drive the propel motors which will have the same damage. Our rebuild cost to rebuild the motors will be around the same cost as to just buy new motors so we quoted new motors. Parts Part Number Description Qty Unit Price Ext Price Total Estimated Parts: 6,500.00 Labor Qty Unit Price Ext Price Total Estimated Labor: 2,600.00 Segment 05 Total: 9,100.00 Total Segments: 59,000.00 Sub Total (before taxes) 59,000.00 THIS ESTIMATE IS BASED ON LABOR RATES, PARTS PRICES, AND CONDITION OF THE MACHINE EXISTING ON THE DATE OF THE ESTIMATE INDICATED ABOVE. THE CUSTOMER WILL BE INFORMED OFANYREWS10NS IN LABOR RATES, PARTS PRICES OR ADDITIONAL WORK REQUIRED BEFORE THE WORK IS STARTED. UNLESS OTHERWISE SPECIFIED, THIS ESTIMATE DOES NOT INCLUDE TRAVEL TIME AND MILEAGE, FREIGHT, SHIPPING CHARGES, ENVIRONMENTAL FEE OR TAXES WHERE APPLICABLE THIS ESTIMATE IS EFFECTIVE FOR 30 DAYS FROM THE DATE INDICATED ABOVE. ESTIMATED WEPAIR TIME: from start date Thank you for giving QUINN the opportunity to quote your service repair options. My Signature below Indicates I have read, understand and agree with the attached terms and conditions. Issued PO#. . Authorized Name Please Print Date _(_ f (Signature) - Prepared by, Larry Evenson Phone: 6619782516 Email: levenson(o)qulnncompanv.com Fax: d' CITY OF BAKERSFIELD 81367-1 Page 2 u o ORIGINAL