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Home My WebLink About02/27/2019 B A K E R S F I E L D Committee Members Staff: Chris Huot Councilmember, Andrae Gonzales – Chair Assistant City Manager Councilmember, Willie Rivera Councilmember, Ken Weir SPECIAL MEETING OF THE BUDGET AND FINANCE COMMITTEE Wednesday, February 27, 2019 12:00 p.m. City Hall North – Conference Room A 1600 Truxtun Avenue, Bakersfield, CA 93301 AGENDA SUMMARY REPORT The meeting was called to order at 12:00 p.m. 1. ROLL CALL Committee members Present: Councilmember, Andrae Gonzales, Chair Councilmember, Ken Weir Councilmember, Willie Rivera City Staff Present: Alan Tandy, City Manager Chris Huot and Steve Teglia, Assistant City Managers Brianna Carrier, Administrative Analyst III – City Manager’s Office Nathan Gutierrez, Management Assistant – City Manager’s Office Joshua Rudnick, Deputy City Attorney Nelson Smith, Finance Director Randy McKeegan, Assistant Finance Director Lyle Martin, Chief of Police Mike Hale, Police Captain Nick Fidler, Public Works Director Rosanne Padley, Assistant to the Public Works Director Dianne Hoover, Recreation and Parks Director Jacqui Kitchen, Development Services Director Kevin Coyle, Development Services Planning Director Misty Easton, Development Services, Business Manager Hayward Cox, Community Development Coordinator Cecelia Griego, Community Development Principal Planner Jason Cater and Nicholas Vu, Community Development, Associate Planners Additional Attendees Present: Eric Xin, Brown Armstrong /s/ Chris Huot ____________________________________________ Budget and Finance Committee Meeting Agenda Summary Report – February 27, 2019 Page 2 2. ADOPT May 30, 2017 AGENDA SUMMARY REPORT The Report was adopted as submitted. 3. PUBLIC STATEMENTS There were no public comments. 4. NEW BUSINESS A. Discussion and Committee Recommendation Regarding Annual Audit Reports Ending FY 2018 – McKeegan Assistant Finance Director McKeegan provided a summarization of the audit reports included in the packet and presented the financial statements and associated reports ending FY 2018, noting that there were no findings and recommendations for the year. Lists of the report follow:  Comprehensive Annual Financial Report (CAFR);  Agreed Upon Conditions Report;  Auditor Communication with Those Charged with Governance (SAS 114 Letter);  Compliance with Contractual Requirements relative to the Bakersfield Subregional Wastewater Management Plan;  Appropriations Limit Worksheet (GANN Limit) of the City of Bakersfield;  Rabobank Arena, Theater, Convention Center, Bakersfield Ice Sports Center & Spectrum Amphitheatre; and  Single Audit Report for the fiscal year ended June 30, 2018 The Committee members unanimously approved to have the annual audit reports presented to the full City Council for acceptance. B. Discussion and Committee Recommendation Regarding FY 2019-20 CDBG, HOME, ESG Action Plan – Tandy / Kitchen Development Services Director Kitchen introduced the Community Development team who oversees the implementation of the Consolidation Action Plan. She proceeded to introduced Community Development Coordinator Cox who summarized, by way of a PowerPoint presentation, the fifth-year of annual entitlements of the current five-year Consolidation Action Plan adopted by the City Council in 2014. The Housing and Urban Development (HUD) Community Development Block Grant Program (CDBG), HOME Investment Partnership (HOME), Emergency Shelter Grant (ESG), and Housing Opportunities for Persons with AIDS (HOPWA) entitlements for FY 19-20 were not available at the time of the meeting; therefore staff based the proposed budget using last year’s entitlements. The total proposed budget for CDBG, HOME, ESG, and HOPWA for FY 2019-20 is $5,922,653. ____________________________________________ Budget and Finance Committee Meeting Agenda Summary Report – February 27, 2019 Page 3 FY 2019/20 Proposed CDBG Budget: The total resources available for FY 2019/20 are $3,646,234. This amount includes the CDBG entitlement of $3,638,234 and project program income of $8,000. Staff proposed the total resources be allocated as follows:  Total Administration – 20% Cap: $729,047  Long Term Obligations – $357,305  Public Services: $546,785. Services include Fair Housing Program Services, Bakersfield Senior Center, Bakersfield Police Department and Mission at Kern (Operations at HEAP Funded Expansion).  Public Improvements Project: $2,013,097 Services include Home Access Rehabilitation; Drainage, Curb, Gutter, Sidewalk, and Accessibility Improvements in the following areas: Union/Brundage Area, Oleander/Castro Area; Street Reconstruction of Baker/Old Town Kern Area; and Beale Park Lighting Upgrades and Restroom Replacements. FY 2019/20 Home Investment Partnership (HOME) Budget: Based on the previous year’s entitlement, the total resources available for FY 2019-20 is $1,594,389, 10% of which was set aside for administrative cost. This amount includes the HOME Entitlement of $1,494,389 and $100,000 of projected program income. Staff estimates that the total Program/Project Cost and Direct Delivery for FY 2019- 20 is $1,594,989. This Program/Project cost includes: $244,158 in HUD mandated Community House Development Organization (CHDO) Set aside and $1,210,792 for New Construction. FY 2019-20 Emergency Solutions Grant (ESG) Budget: Based on the previous year’s entitlement, the total resources available for FY 2019-20 is $293,680, 7.5% of which was set aside for administrative cost. Staff proposed the total resources be allocated as follows:  Emergency Shelter: $293,680, Services include: Flood Ministries Street Outreach ($22,500), Bakersfield Homeless Shelter ($64,550) The Mission of Kern County ($62,650) and Alliance Again Family Violence ($26,500). Homeless Prevention & Rehousing Project: Bakersfield Homeless Center – Rehousing ($95,454). FY 2019-20 Housing Opportunities for Persons with AIDS (HOPWA) Budget: Based on the previous year’s entitlement, the total resources available for FY 2018-19 is $496,350, 3% of which is set aside for administrative costs. Staff proposes allocating $481,459 to Kern County Public Health to administer the program. Staff commented that the State will be taking back the responsibility to forward funds to the Kern County Public Health; staff will be looking into the new process. Committee member Rivera requested the following information: the repayment schedule of the long-term CDBG obligations and an update summarizing the completed projects prior to the end of the fiscal year. In addition he requested ____________________________________________ Budget and Finance Committee Meeting Agenda Summary Report – February 27, 2019 Page 4 that the allocation for the Union/Brundage project be reduced by $300,000 and that it be allocated to fund the La France project. Public Works Director Fidler responded that the Union/Brundage project included installation of a storm drain collection system and a storm water basin to collect runoff water as the area experiences flooding. He stated all components of the projects must be reviewed to determine what effects, if any, reducing the funding for one to fund another may have on each project. Committee Chair Gonzales requested staff prepare a map that identifies the areas where curb, gutter and sidewalks projects have been completed as well as where new projects are beginning. The map should differentiate between projects that are fully funded and those who have secured funding. Committee member Weir made a motion to present the proposed Action Plan to the full City Council. The motion was unanimously approved. C. Discussion and Committee Recommendation Regarding Adoption of the 2019 Committee Meeting Schedule – Huot The 2019 Committee meeting scheduled was adopted as submitted. 5. COMMITTEE COMMENTS There were no comments made. 6. ADJOURNMENT The meeting adjourned at 12:40 p.m.