HomeMy WebLinkAbout05/20/20 VISIT BAKERSFIELD AGENDAI. CALL TO ORDER
I. ROLL CALL
SPECIAL NOTICE
Public Participation and Accessibility
May 20, 2020 Visit Bakersfield Board Meeting
On March 18, 2020, Governor Gavin Newsom issued Executive Order N29-20, which
includes a waiver of Brown Act provisions requiring physical presence of the Visit
Bakersfield Board or the public in light of the COVID-19 pandemic.
Based on guidance from the California Governor's Office and Department of Public
Health, as well as the County Health Officer, in order to minimize the potential spread of
the COVID-19 virus, the City of Bakersfield hereby provides notice that as a result of the
declared federal, state, and local health emergencies, and in light of the Governor's
order, the following adjustments have been made:
1. The meeting scheduled for May 20, 2020, at 8:00 a.m. will not be open to the
public.
2. Consistent with the Executive Order, Visit Bakersfield Board members may elect
to attend the meeting telephonically and to participate in the meeting to the
same extent as if they were physically present.
3. The public may participate in the May 20, 2020 meeting and address the Board
as follows:
• If you wish to comment on a specific agenda item, submit your comment via
email to the City Clerk at City_Clerk@bakersfieldcity.us no later than 3:00 p.m. on
Tuesday, May 19, 2020. Please clearly indicate which agenda item number your
comment pertains to. Comments are limited to 3 minutes. If your comment
meets the foregoing criteria, it will be read into the record during the meeting.
• If you wish to make a general public comment not related to a specific agenda
item, submit your comment via email to the City Clerk at
City_Clerk@bakersfieldcity.us no later than 3:00 p.m. on Tuesday, May 19, 2020.
Comments are limited to 3 minutes. If your comment meets the foregoing
criteria, it will be read into the record during the meeting.
III. PUBLIC STATEMENTS
A. Correspondence received
POSTED ON
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VISIT BAKERSFIELD
by City Clerk's Office
VISIT May 20, 2020
City of
Bake.,"yield
BAKERSFIELD Telephonic Conference Call
8:00 a.m.
I. CALL TO ORDER
I. ROLL CALL
SPECIAL NOTICE
Public Participation and Accessibility
May 20, 2020 Visit Bakersfield Board Meeting
On March 18, 2020, Governor Gavin Newsom issued Executive Order N29-20, which
includes a waiver of Brown Act provisions requiring physical presence of the Visit
Bakersfield Board or the public in light of the COVID-19 pandemic.
Based on guidance from the California Governor's Office and Department of Public
Health, as well as the County Health Officer, in order to minimize the potential spread of
the COVID-19 virus, the City of Bakersfield hereby provides notice that as a result of the
declared federal, state, and local health emergencies, and in light of the Governor's
order, the following adjustments have been made:
1. The meeting scheduled for May 20, 2020, at 8:00 a.m. will not be open to the
public.
2. Consistent with the Executive Order, Visit Bakersfield Board members may elect
to attend the meeting telephonically and to participate in the meeting to the
same extent as if they were physically present.
3. The public may participate in the May 20, 2020 meeting and address the Board
as follows:
• If you wish to comment on a specific agenda item, submit your comment via
email to the City Clerk at City_Clerk@bakersfieldcity.us no later than 3:00 p.m. on
Tuesday, May 19, 2020. Please clearly indicate which agenda item number your
comment pertains to. Comments are limited to 3 minutes. If your comment
meets the foregoing criteria, it will be read into the record during the meeting.
• If you wish to make a general public comment not related to a specific agenda
item, submit your comment via email to the City Clerk at
City_Clerk@bakersfieldcity.us no later than 3:00 p.m. on Tuesday, May 19, 2020.
Comments are limited to 3 minutes. If your comment meets the foregoing
criteria, it will be read into the record during the meeting.
III. PUBLIC STATEMENTS
A. Correspondence received
IV. MINUTES
A. Approval of Minutes of the April 15, 2020 meeting
V. TREASURER'S REPORT
A. Approval of Treasurer's Report of May 20, 2020
VI. STAFF REPORT
A. Manager's Report
VII. OLD BUSINESS
A. None
VIII. NEW BUSINESS
A. Nominating Committee Report
IX. BOARD STATEMENTS
X. CLOSED SESSION
A. None
Xf. ADJOURNMENT
Respectfully submitted,
Christian Clegg
City Manager
City of Bakersfield
Visit Bakersfield
Minutes
Meeting of April 15, 2020
Visit Bakersfield, 515 Truxtun Ave.
Regular Meeting
8:00 AM
1. Call to order
Visit Bakersfield Board of Directors convened via Zoom.com on this 15th day of April
2020 at 8:00 a.m.
11. Roll call
Jenny Hlaudy conducted roll call.
Directors Present:
Tamara Baker
Jenny Hlaudy
Steve Hughes
Ryan Uhles
Jessica Ramirez
Kenneth "Ziggy" Siegfried
Chris Hoot
Beth Brookhart-Pandol
*Late
Directors Absent:
Ed Dorsey
Randy McKeegan
Others Present:
David Lyman, Visit Bakersfield
Andrea Marroquin, Visit Bakersfield
Joe Simpson, Visit Bakersfield
Evangelina Medina, Visit Bakersfield
Matt Billingsley, Visit Bakersfield
Christina Oleson, City Attorney's Office
III. Public Statements
None.
Lori Labare*
Denise Taylor -Connor
Kim Huckaby
IV. Minutes
A. Approval of January 15, 2020 Minutes
Motion by Tamara Baker, seconded by Denise Taylor -Connor. All in favor. Motion
approved.
Visit Bakersfield Board Meeting —April 15, 2020 Page 12
V. Treasurer's Report
A. Approval of Treasurer's Report of April 15, 2020
David Lyman provided the Treasurer's Report in Randy McKeegan's absence.
Motion by Kim Huckaby, seconded by Steve Hughes. All in favor. Motion approved.
VI. Staff Report
A. Manager's Report. David Lyman provided the following updates:
• David Lyman discussed the STR data.
• Matt Billingsley provided an update on various groups and events.
• Mr. Lyman continued his report, discussing the February meeting of the California Public
Utilities Commission in Bakersfield and the tour he organized of the Padre Hotel and
Bitwise Industries.
• Last week the Bakersfield City Council approved a plan to offer economic relief to local
businesses. One of the measures deferred the payment of Transient Occupancy Tax and a
waiver of late penalty fees.
• We have installed our new logo on our building and also on the sign in the "S" Street
median leading to the Amtrak station. These are the latest efforts to use our new
branding wherever we can.
•
We have new note cards, notepads, post -it notes and floor mats in our lobby, and new
polo shirts for board members.
• We also are moving forward on our new electronic sign in front of our building. The
City Council approved the agreement with Vital Signs recently.
• We finalized our new lure brochure and have printed 150,000 copies. These will be
distributed around the nearby national parks as well as throughout Las Vegas. Major
funding for the lure brochure came from the Kern County Tourism Promotion Grant
Program.
• Another brochure that features Bakersfield is nearing completion. The Southern Trails
auto tours brochure inks various historic trails in Missouri, Arkansas, Kansas, Oklahoma
and Texas to Colorado, New Mexico, Arizona, Utah, Nevada and California. Back in the
trail days, Bakersfield was a stop on the Butterfield Overland Trail. Because of our
central location and so many travelers passing through Bakersfield on their way to other
places, it was an easy decision to be a part of this project, providing another reason for
travelers to stop in our city, not simply to pass through. Bakersfield is one of only four
California communities featured. The others are Fresno/Clovis, Santa Cruz County and
Sonoma Valley.
• Our coloring contest is a hit. The contest is just not away to address the boredom of
isolation. It also is a way to promote some local businesses and encourage people to visit
them when it is safe to do so. Each week we award a significant prize valued at least
$150 and those prizes are coming out of our budget.
• We have been sharing video tours on Facebook from several of our local travel partners,
primarily local museums. Again, we want to keep their profiles high and encourage
people to visit them when it is safe to do so.
• Recently, the Bakersfield City Council approved an agreement with Diablo Custom
Publishing to produce our new Arrival Guide. But then the lock down hit and we hit the
"pause" button. We cannot move forward much until we get a handle on the number of
advertisers and many of them are temporarily closed.
Visit Bakersfield Board Meeting —April 15, 2020 Page 13
• One of those potential sponsors that is temporarily closed is the Padre Hotel. According
to a sign on its doors, it is closed through the end of April.
• And although our office is temporarily closed, our staff continues working and
responding to inquiries
• Another marketing opportunity on hold at the moment is an article in Food Chain
Magazine.
VII. Old Business
None
VIII. New Business
A. Approve FY 2020-21 budget and present it to City Council for approval and
adoption.
Motion by Steve Hughes, seconded by Denise Taylor -Connor. All in favor. Motion
approved.
IX. Board Statements
Chris Hoot gave the board a brief update on current City operations.
X. Closed Session
None
XI. Adjournment
Chair adjourned the meeting at 8:49 a.m.
EXPENDITURE REPORT
PAGE 1
REPNRED-45/14/20, 11:54:20
BY FUND
PERIOD 11/2020
TEPGM/GM601U
2019-20
2019-20
2019-20
2019-20
2019-20
ADJUSTED
YEAR TO DATE
CURRENT
UNENCUMBERED
CCOUNT NUMBER ACCOUNT DESCRIPTION
BUDGET
ACTUAL
ENCUMBRANCES
APPROPRIATIONS
RANSIENT OCCUPANCY TAXES
333,0]2
25],992.46
.00
75,099.54
91-1611-675.10-01
REGULAR PAY
0
383.24
.00
383.29-
91-1611-675.10-03
OVERTIME PAY
915
1,137.50
.00
222.50-
91-1611-6]5.10-14
SPECIALITY PAY
1,681.51
.00
345.49
91-1611-675.10-15
AUTO ALLOWANCE
2,027
308.03
93.17
91-1611-675.10-31
LIFE INSURANCE
402
3,100
2,256.34
.00
.00
843.66
91-1611-675.10-33
MEDICARE INSURANCE
51,039
37,239.12
.00
13,799.08
91-1611-675.10-35
MEDICAL INSURANCE -ACTIVE
7,798.30
.00
,549.40
91-1611-675.10-38
WORKERS COMP INS ALLOC
9,298
120,759
103,394.55
.00
177,364.95
91-1611-675.10-44
PERS - MISCELLANEOUS
549.04
102.96
91-1611-675.10-46
CITY 1% MATCH - RES PLAN
652
4,249.32
.00
50,954.75
95,195.93
91-1611-675.30-39
OTHER PROFESSIONAL
150,400
91-1611-675.40-23
INTERNAL COMM EQUIP
29
24.16
.00
5422.84
.64
91-1611-675.40-24
INTERNAL TELEPHONE EQUIP
3,257
2,714.16
.00
1,114.50
91-1611-675.40-26
INTERNAL COMPUTER EQUIP
6,687
5,572.50
.00
426.70
91-1611-675.50-11
LIABILITY INS ALLOCATION
2,560
2,133.30
.00
36.30
91-1611-675.50-12
PROPERTY INS ALLOCATION
216
181.70
.00
359.14
91-1611-675.50-33
TELEPHONE -CELL PHONE CHGS
1,200
840.86
.00
15,250.00
8,356.00
91-1611-675.50-41
ADVERTISING
67,253
41,260
43,645.00
30,020.97
.00
11,231.03
91-1611-675.50-51
PRINTING AND RIMIING
127.00
91-1611-675.50-53
INTERNAL GARBAGE
511
384.00
.00
80.00
91-1611-675.50-54
INTERNAL SEWER
323
243.00
.00
1,297.93
91-1611-675.50-61
REIMBURSABLE EXPENSE
1,500
202.07
.00
1,095.44
91-1611-675.50-62
ENTERTAINING GUESTS
1,500
404.56
27,561.66
.00
.00
27,938.34
91-1611-6]5.50-69
TRAVEL (OPERATIONAL)
55,500
1,782.12
91-1611-675.50-65
DUES & SUBSCRIPTIONS
7,751
5,968.88
.00
8,447.20
24,311.14-
91-1611-675.50-91
OTHER OUTSIDE SERVICES
7,981
23,844.94
104.40
91-1611-6]5.60-21
WATER
2,500
2,395.60
.00
17.10
91-1611-675.60-22
NATURAL GAS
750
732.90
.00
13,342.94
91-1611-675.60-23
ELECTRICITY
14,312
969.06
2,483.87
.00
140.56
1,046.43-
91-1611-675.60-31
OFFICE SUPPLIES
1,578
720
2,125.09
487.77
1,892.86-
91-1611-675.60-61
FURNITURE & EQUIP (MINOR)
159,000.00
7,500.00
104,195.00
91-1611-675.]0-12
CONTRIBUTIONS
270,695
904.63
91-1611-675.80-62
COMPUTR HARDWARE/SOFTWARE
3,000
2,095.37
.00
10,177.13
91-1611-675.80-66
OTHER EQUIPMENT
15,170
4,992.87
735,484.73
.00
82,700.28
359,653.99
VISIT
BAKERSFIELD
1,177,919
+ VISIT
BAKERSFIELD ADMIN
1,1]],919
735,404.73
82,780.28
359,653.99
++ VISIT
BAKERSFIELD
1,177,919
735,484.73
82,700.28
359,653.99
----------------
++• TRANSIENT OCCUPANCY TAXES
-----------------
11177,919
735,484.73
-----------------
82,780.28
-----------------
-----------------
359,653.99
-----------------
----------------
-----------------
1,177,919
735,484.73
02,780.28
359,653.99
Citv of Bakersfield Check Register - CVB REPORT
9 0"rall - Count
$19,97072
Overall • Total
May 7,'2020 1 1:27:59 PM
Ventlor Number T' Vendor Name
Payment Dale
Check Total
Payment Number
Apr 3, 2020
$768.58
705167
29D66
DEPRIGO INC
705347
1696
CALIFORNIA WATER SERVICE
Apr3,2020
$222.85
705440
2163
CONSOLIDATED PLASTICS CO INC
Apr 10, 2020
$706.09
705534
7374
SIERRA PRINTERS INC
Apr 10, 2020
$16,934.65
705555
21781
WALL STREET IMPRINTABLES INC
Apr10, 2020
$49070
705791
27973
TEMPEST INTERACTIVE MEDIA LLC
Apr 17, 2020
$200.00
705804
26060
VANGUARD CLEANING SYSTEMS INC
Apr 17, 2020
$466.75
705939
2901
FEDEX
Apr24,2020
$1224
706168
6114
PACIFIC GAS 8 ELECTRIC COMPANY
Apr 24, 2020
$108.86
9 0"rall - Count
$19,97072
Overall • Total
May 7,'2020 1 1:27:59 PM
J
ADMINISTRATIVE REPORT
Meeting Date: May 20, 2020
Agenda Item: VIIIA.
To: Board of Directors
From: Nominating Committee
Lori LaBare
Beth Brookhart Pandol
Ryan Uhles
David Lyman (ex -officio)
Subject: Nominating Committee Report
Recommendation:
1. Re-elect Denise Taylor -Connor, Steve Hughes, Kenneth "Ziggy" Siegfried, Beth
Brookhart Pandol and Tamara Baker to a two-year term beginning July 1, 2020.
2. Elect Debora Hill to a two-year term beginning July 1, 2020.
3. Elect Jenny Hlaudy as Chair and Steve Hughes as Vice -Chair for a one-year
term beginning July 1, 2020.
Background:
There are six open positions on the board of directors beginning July 1, 2020.
Agreement No. 16-251 between the City of Bakersfield and the Greater Bakersfield
Convention and Visitors Bureau requires that four members of the board of directors be
from the Hotel/Motel Industry. The current Hotel/Motel Industry representatives are
Jenny Hlaudy, Lori LaBare, Jessica Ramirez and Denise Taylor -Connor. The CVB
Bylaws state that directors shall not serve for more than three consecutive two-year
terms.
The six directors whose terms expire on June 30 are Lori LaBare, Denise Taylor -
Connor, Steve Hughes, Kenneth "Ziggy" Siegfried, Beth Brookhart Pandol and
Tamara Baker. One of those directors, Lori LaBare, has reached the three -term limit
and will be leaving the board June 30.
The Nominating Committee recommends Denise Taylor -Connor, Steve Hughes,
Kenneth "Ziggy" Siegfried, Beth Brookhart Pandol and Tamara Baker to be re-
elected to serve a two-year term beginning July 1, 2020.
The Nominating Committee recommends the following individual be elected to serve a
two-year term beginning July 1, 2020:
Debora Hill, DoubleTree by Hilton
The Bylaws of the Greater Bakersfield Convention and Visitors Bureau define the
Executive Committee as Chair, Vice -Chair, Treasurer, and Immediate Past Chair.
Executive Committee members serve a one-year term of office and cannot serve more
than two consecutive terms in the same office, except for permanent members. The
Nominating Committee recommends the following individuals be elected for a one-year
term to serve as officers:
• Jenny Hlaudy as Chair,
• Steve Hughes as Vice -Chair, and
• Randy McKeegan as Treasurer
There is no Immediate Past Chair.
s:\Board Meeting Items\Board Meeting - Agenda Packets\2016-2020\2020\05 May 2020\New Business A -
Nominating Committee.Docx
The following provided
for information only;
no action required.
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