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Home My WebLink AboutRES NO 055-2021RESOLUTION NO. ® 5 5- 2 ® 21 A RESOLUTION DISPENSING WITH BIDDING PROCEDURES DUE TO URGENT REPAIRS ON MORBARK GRINDER, AND AUTHORIZING THE FINANCE DIRECTOR TO DISPENSE WITH BIDDING THERFOR, NOT TO EXCEED $136,000. WHEREAS, on March 10, 2020, a 2007 Morbark Grinder, equipment number 3620, was reported by the using department as not functioning properly; and WHEREAS, after inspection it was determined that the Grinder needed major repairs including a mill replacement; and WHEREAS, a service invoice was submitted by PAPE Machinery, detailing the parts and labor needed to bring the equipment back into proper working order, attached hereto and incorporated by reference herein as Exhibit A; and WHEREAS, the repairs were determined to be of urgent necessity as the Grinder is essential for City operations to process the inbound residential curbside material collections; and WHEREAS, to remedy this emergency, PAPE Machinery was authorized by the Public Works Director to proceed with the necessary repairs; and WHEREAS, the Public Works Director recommends the Council to dispense with bidding requirements, in accordance with subsections D.2 and D.4 of Section 3.20.060 of the Bakersfield Municipal Code. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield as follows: The above recitals are true and correct and incorporated herein by reference. 2. Based on the facts included in the above recitals, the work, supplies, equipment, and materials and the urgent necessity to successfully repair the Morbark Grinder, as a whole, to function properly can only be provided by the factory authorized repair facility, PAPE Machinery. 3. The Finance Director is authorized to dispense with bidding in accordance with Section 3.20.060 of the Bakersfield Municipal Code. 4. The expenditure of funds for said work and equipment shall not exceed One Hundred and Thirty -Six Thousand Dollars ($136,000). o`` a AKF9� ORiGINAL 5. The City Clerk shall attest and certify to the passage and adoption of this Resolution and it shall become effective immediately upon its approval. HEREBY CERTIFY that the foregoing Resolution was passed and adopted, by the Council of the City of Bakersfield at a regular meeting thereof held on APR 2 12021 by the following vote: AYES COUNCILMEMBER ARIAS, GONZALES, WEIR, S � H, FRE M AN, GRAY, PARYIER ES: COUNCILMEMBER 1JOWG ABSTAIN: COUNCILMEMBER N OWES ABSENT: COUNCILMEMBER N WE7 JULIE DRIMAKIS, CMC. CITY CLERK and Ex Officio Clerk of the Council of the City of Bakersfield APPROVED: APR 2 12021 By KAREN GOH Mayor APPROVED AS TO FORM: VIRGINIA GENNARO, CITY ATTORNEY By � / l/e- J SHUA H. RUDNICK Deputy City Attorney J H R/vlg S:\COUNCIL\Resos\20-21 \MorbarkGrinder.Reso.docx Page 1 of 2 o`` 5AKF9� U r - O ORIGINAL Order John Deere Parts & View Invoices at customerportal.pape.com INVOICE DATE INVOICE NO. ? I I I MACHINERY * 3-12-21 1359653 JOHN DEERE Pap4 Mach eery, Inc., PO Box 10527, Eugene, OR 97440 SERVICE INVOICE This safe is subject to Pap6's Terms and Conditions of Sale efrecilve on (he date hereof, which are Incorporated In full by this reference. The Terms and CondlUons of Sale are available at www. pape.com/terms, and will also be sent by mail ore -mail to the purchaser upon request s i 1304 CITY OF BAKERSFIELD 1 P CITY OF BAKERSFIELD T FLEET 1501 TRUXTUN AVE RUSS / 209-720-8774 BAKERSFIELD CA 93301 PHONE: 661-326-3114 BAKERSFIELD CA 93307 CUSTOMER NO. TYPE DATE OPENED PURCHASE ORDER NO. AUTHORIZED BY I RELEASE Na _ 1122768 CHARGE 7-30-20 **REQUIRED** MAKE MODEL SERIAL NO. EQUIP NO. METER MB 7600 185-1077 3779 .:..........::..::.:::... :.:.:...........:..__........--._._._.., ..:._.....,:,:....._..._.._::,:-::..:..:...,_............__._..,.;::;::I:: ACR _::-:,: U . N. ITY.._.--._.:...,.._...........:........._:......,._._:...:_:.,�.,::�:_:DESCE2{PT1bN--,-=-...:._.._...::....... .._....,,..,.: :_:..:.---...._..:,...:-.,..,:..._.._. :. SEGMENT 001 REPLACE MILL WITH A NEW ASSEMBLY AND CUT OFF OLD BEARING FROM OLD MILL. REMOVED PLATES FROM SIDE OF MILL HOLDING RODS. ATTEMPTED TO REMOVE RODS BUT FOUND THEY WERE SEIZED. HAD TO CUT ALL RODS PIECE BY PIECE TO BE ABLE TO REMOVE SPACER PLATES FROM MILL TO USE ON NEW MILL ASSEMBLY. CLEANED UP ALL OLD SPACER PLATES. PUT TOGETHER NEW MILL BY STACKING SPACER PLATES AND ROD PLATES ONTO NEW MILL SHAFT. INSTALLED RODS AND USED LARGE WASHERS TO SQUEEZE PLATES TOGETHER AND INSTALL WEDGE LOCKS. MEASURED AND TIGHTENED WEDGELOCKS PER ROTOR ASSEMBLY INSTRUCTIONS. REMOVED ALL RODS FROM MILL. FOLLOWED MILL ASSEMBLY PATTERN FROM PARTS MANUAL TO STACK MILL. INSTALLED BEARINGS ONTO MILL. INSTALLED MILL ONTO MACHINE AND CENTERED MILL. INSTALLED NEW WEAR PLATES ONTO MACHINE FRAME AROUND MILL. ADJUSTED PRELOAD OF MILL BEARING AND PACKED HOUSING WITH GREASE. 1 TY26353 OIL @ 4.69 4.69 6 TY26772 CLEANING SO@ 6.32 37.92 24 11103757 WASHER 5.70 136.80 1 1185521 MISC HARDWAR 161.01 161.01 1 1185561 MISC HARDWAR 336.27 336.27 1 11875 SJD FREIGHT 1,114.29 1,114.29 1 14701000500 MINERAL SPIR 90.64 90.64 4 178-6073 ANTI–SEIZE 25.05 100.20 12 DC14 DEEP CREEP 11.41 136.92 1 SR320 RING 137.98 137.98 21 18683-067 GREASE,UNIR@ 18.38 385.98 32 21161-049 WASHER,FLAT, .67 21.44 6 21624-255 BOLT,GRADE 8 .69 4.14 36 21624-465 BOLT,GRADE @ 7.89 284.04 8 21624-517 1-8 X 7 HEX 16.96 135.68 Payment should be by cash, check orACN/wire transfer SUBMIT PAYMENTS ONLY TO: TOTAL PARTS Pape Machinery PO Box 35144 #5077 TOTALLABOR Seattle, WA 98124-5144 SPECIAL SERVICES[—PLEASE �SAKF o PAY 9 > CON www.popemachinery.com THIS TOTAL INUED �* 0 CRIGINAL Order John Deere Parts & View Invoices at customerportal.pape.com INVOICE DATE INVOICE NO. MACHINERY 3-12-21 1359653 PapbMacNnery, Inc., PO Box 10527, Eigene, OR 97440 SERVICE INVOICE This sale Is subject to Pap6's Terms and Conditions o[Sele effeclfve on the date hereof, which are incorporated In full by this reference. The Terms and Conditions of Sale are available at wwPape.comfierms, and will also be sent by mail ore -mall to the purchaser upon request 1304 CITY OF BAKERSFIELD 2 1501 TRUXTUN AVE BAKERSFIELD CA 93301 PHONE: 661-326-3114 a .JOHN. DEER.E H I I P CITY OF BAKERSFIELD T FLEET RUSS / 209-720-8774 BAKERSFIELD CA 93307 CUSTOMER NO. TYPE DATE OPENED PURCHASE ORDER NO. AUTHORIZED BY I RELEASE NO. 1122768 CHARGE 7-30-20 **REQUIRED** MAKE MODEL SERIAL NO. EQUIP NO. METER MB 7600 185-1077 3779 WT SEGMENT 001 CONTINUED 6 21731-229 NUT,1-8 1.92 11.52 6 21731-463 NUT,JAM,1-8 8.34 50.04 2 21733-411 NUT,LOCK,3/@ 1.62 3.24 36 21733-412 NUT,LOCK,7/8 3.89 140.04 2 23962-824 SNW D MOUNT 526.16 1,052.32 1 23973-235 SEAL,LER,5 @ 60.01 60.01 1 29834-373 SHAFT KIT,WE 15,724.70 15,724.70 2 31017-185 PLATE -ROD LO 361.31 722.62 30 31207-185 ROTOR FILLER 221.85 6,655.50 2 31227-185 END PLATE - 4,397.09 8,794.18 2 31810-185 ROTOR SPACER 208.31 416.62 12 31939-185 HAMMER ROD 266.70 3,200.40 1 34916-700 1 1/4 CF SQU 39.14 39.14 2 37061-700 ROTOR KEY 192.81 385.62 18 40274-185 RPL / BY 40 428.80 7,718.40 12 40371-846 SCRAPER, ROD 21.24 254.88 16 40372-185S ROTOR PLATE 1,562.97 25,007.52 2 40439-999S HAMMERMILL, 329.50 659.00 2 40440-999S HAMMERMILL 307.08 614.16 18 40693-169 INSERT, WOLF 65.63 1,181.34 18 40723-185 RAKER, FORGE 488.77 8,797.86 INBOUND FREIGHT 1,475.64 INBOUND FREIGHT 6,284.91 INBOUND FREIGHT 153.67 INBOUND FREIGHT 86.40 INBOUND FREIGHT 165.93 INBOUND FREIGHT 120.42 INBOUND FREIGHT 295.63 - Payment should be by cash, check or ACHIwire transfer SUBMIT PAYMENTS ONLY TO: TOTAL PARTS Pap6 Machinery PO Box 35144 #5077 TOTALLABOR Seattle, WA 98124-5144 SPECIAL SERVICES www.papemachinery.com PAY THIISPLEASE > TOTAL > dONTINUP ORIGINAL Order John Deere Parts & View Invoices at customerportal.pape.com INVOICE DATE INVOICE NO. MUMMERY * 3-12-21 1359653 .JOHN DEERE Pap& Machinery, Inc, PO Box 10527, Egon, OR 97440 SERVICE INVOICE This sale Is subject to Pap&'s Terms and Conditions of Sale effective on the date hereof, which are Incorporated In full by this reference. The Terms and CondWons of Sale are avallable at www.nane.com/terms, and will also be sent by mall or e-mail to the purchaser upon request s 1304 I" CITY OF BAKERSFIELD 3 P CITY OF BAKERSFIELD T FLEET 1501 TRUXTUN AVE RUSS / 209-720-8774 BAKERSFIELD CA 93301 PHONE: 661-326-3114 BAKERSFIELD CA 93307 CUSTOMER NO. TYPE DATE OPENED PURCHASE ORDER NO. AUTHORIZED BY/ RELEASE NO. 1122768 CHARGE 7-30-20 **REQUIRED** MAKE MODEL SERIAL NO. EQUIP NO. METER MB 7600 185-1077 3779 :,-..,QUAN7i7Y............ .....DES .P.- - _....:............ ..:... ....... _...:::.-._ _::_....:..............---.:--.........-..-._..._....__.........._._............ ...GRI .TION.:...::..:.---... _ :......,......... ::::.....-EACH...... - - .:::�4 MOUNT SEGMENT 001 CONTINUED PARTS LABOR 92,568.45 20,765.04 TIME/MATERIALS 113,333.49 7,636.89 .00 STATE/LOCAL TAX 7,636.89 SEGMENT TOTAL--> 120,970.38 SEGMENT 003 WELDED WEAR PLATES. REMOVED OLD PLATE THAT WAS PUSHED THROUGH AND WORN OUT FROM THE MATERIAL THAT THEY ARE CHIPPING. REMOVED A FEW HOSES AND GUSSETS THAT WERE IN THE WAY TO FIT UP PLATES. GOT MEASUREMENTS OF EACH PLATE AND CUT THEM OUT OF A 1/2 PLATE. TACKED UP THE 4 PLATES THAT WERE WELDED TO MACHINE TO THICKNESS TO THE WALL AND MADE SURE THEY WERE FLAT. WELDED ALL THE WAY AROUND THE PLATE ON THE OUTSIDE OF THE MACHINE AND ALSO WELDED THE HOLES UP ON THE INSIDE THAT WERE CUT OUT IN THE BEGINNING TO BE SURE THE PLATES COULDN'T BE FORCED OUT. 33 70S6-03533 WIRE 035 1.92 63.36 1 15787 1/2" HR PLAT 895.68 895.68 50 LIN072X25 #25 WIRE. 7.50 375.00 12 LIXT12313 THREAD PROTE 3.77 45.24 50 NAS14X1 1/4" GREEN H .94 47.00 5 NOR43332 GRINDING WHE 17.32 86.60 1 VIC0001101CS TIP CUTTER 10.90 10.90 1 VIC01101CS #0 ACETYLENE 10.90 10.90 1 VIC31101CS #3 ACETYLENE 10.35 10.35 2 WA42052B 5" BEAD 18.57 37.14 1 WAG-KTC TIP CLEANER 3.21 3.21 1 WAG4400378 10` FLOWMETE 192.85 192.85 1 WAG7325 FERRULE.526" 6.32 6.32 1 WAGAW-14 NUT 4.28 4.28 Payment should be by cash, check orACHIwIre transfer RE$CRIPTIOfV4MOUNT; SUBMIT PAYMENTS ONLY TO: TOTAL PARTS Pape Machinery PO Box 35144 #5077 TOTAL LABOR Seattle, WA 98124-5144 SPECIAL SERVICESF-PLEASE www.papemachinery.com PAY THIS TOTAL > CO INUED ORIGINAL Order John Deere Parts & View Invoices at customerportal.pape.com INVOICE DATE INVOICE NO. MACHINERY * 3-12-21 1359653 JOHN DEERE Pap& Wchinery, Inc., PO Box 10527. Eugene, OR 07440 SERVICE INVOICE This sale Is subject to Papa's Torms and Conditions of Sale effective on the date hereof, which are Incorporated In full by this reference. The Terms and Conditions of Sale are available at www. papa.com/terms, and will also be sent by mall or e•malf to the purchaser upon request S 1304 H CITY OF BAKERSFIELD 4 P CITY OF BAKERSFIELD T FLEET 1501 TRUXTUN AVE a RUSS / 209-720-8774 BAKERSFIELD CA 93301 PHONE: 661-326-3114 BAKERSFIELD CA 93307 CUSTOMER NO. TYPE DATE OPENED PURCHASE ORDER NO. AUTHORRED BY I RELEASE NO. 1122768 CHARGE 7-30-20 **REQUIRED** MAKE MODEL SERIALNO. EQUIP NO. METER MB 7600 185-1077 3779 ..... .. :,., .:.:........ .: , ... ,.._ DESCrliP71.ON .. _....:.:,AMO SEGMENT 003 CONTINUED 1 WAGAW-17 1/4" NIPPLE 7.35 7.35 1 WESQDB33 QUICK CONNEC 44,51 44.51 1 WLD007061 PADS 15.44 15.44 HAZMA FEE 20.00 PARTS LABOR 1,876.13 4,014.40 TIME/MATERIALS 5,890.53 154.77 .00 STATE/LOCAL TAX 154.77 SEGMENT TOTAL--> 6,045.30 SEGMENT 099 TRAVEL TO BAKERSFIELD, CA. 1 147389400 RENTAL 150.00 150.00 1 147396500 RENTAL 400.00 400.00 HAULING EXPENSE 1,500.00 TRIP CHARGE 5,520.00 PARTS LABOR 7,570.00 .00 TIME/MATERIALS 7,570.00 500.82 .00 STATE/LOCAL TAX 500.82 SEGMENT TOTAL--> 8,070.82 Payment should be by cash, check orACHAvire transfer SUBMIT PAYMENTS ONLY TO; TOTAL PARTS 102r014.58 Pape Machinery PO Box 35144 #5077 TOTAL LABOR 24,779.44 Seattle, WA 98124-5144 SPECIAL SERVICES TERMS: PAYMENT DUE 03/22/21 STATE LOCAL, TAX 8 2.48cP PLEASE PAY www.papemachlnery,com THIS TOTAL > 135,1886.50 Fi ORIGINAL