HomeMy WebLinkAbout11/17/21 VISIT BAKERSFIELD AGENDAAOSTEc), ON
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Conference Room A
Special Meeting 8:7 5 a.m.
1. CALL TO ORD -ER
I1. ROLL GALL
111. PUBLIC STATEMENTS
A. Correspondence received
IV. MINUTES
A_ Approval of Minutes of the August 18, 2021 meeting
V. TREASURER'S REPORT
A_ Approval of Treasurer's Report of November 1 7, 2021
VI. STAFF REPORT
A. Moncoger's Report
B. Stuff Report on Analysis of Hotel Ootci
VII. OLD BUSINESS
A_ None
VIII_ NEW BUSINESS
A_ Nominating Committee Report - Election of Lynett Orrick to the Board
of C)irectors
B. Approval of 2022 Board Meeting Colendor
IX_ BOARD STATEMENTS
X. CLOSED SESSION
A. None
XI. ADJOURNMENT
Respectfully submitted,
nshon Clegg
City Monoger
City of Bakersfield
Visit Bakersfield
Minutes
Meeting of August 18, 2021
Visit Bakersfield, 515 Truxtun Avenue
Regular Meeting - 8:00 AM
I. Call to order
Visit Bakersfield Board of Directors regular meeting was called to order
by Kenneth Sigfried via Zoom.com on this 18th day of August at 8:00
a. m.
II. Roll call
David Lyman, Visit Bakersfield, conducted roll call.
Directors Present:
Jessica Ramirez
Denise Taylor -Connor
Beth Brookhart-Pandol
Directors Absent:
Debora Hill
Tamara Baker
Ed Dorsey
Chris Huot*
Ryan Uhles
Kenneth "Ziggy'' Siegfried
Others Present:
David Lyman, Visit Bakersfield
Joe Simpson, Visit Bakersfield
Evangelina Medina, Visit Bakersfield
Joshua Rudnick, City Attorney's Office
Paul Saldana, Economic & Community Development
III. Public Statements
None
Randy McKeegan
Amy Smith
Matt Spindler
IV. Minutes
A. Approval of July 21, 2021 Minutes
Motion by Denise Taylor -Connor, seconded by Amy Smith. All in favor.
Motion approved.
Visit Bakersfield Beard Meeting Ak-jaust 18, 2021 Pr,.ge
2
V. Treasurer's Report
A. Approval of Treasurer's Report of August 18, 2021
Treasurer's Report presented by Randy McKeegan.
Motion by Jessica Ramirez, seconded by Beth Brookhart-Pandol. All in
favor. Motion approved.
VI. Staff Report
• Evangelina Medina gave updates on current and upcoming
projects.
• Joe Simpson gave an update on marketing efforts.
• David Lyman gave an update on STR data.
VII. Old Business
None
VIII. New Business
Approval of an agreement with Second Sight Design for social media
content production and management services in the amount of
$59,900.
Motion by Amy Smith, seconded by Ryan Uhles. All in favor. Motion
approved.
IX. Board Statements
• Chris Huot gave update on City of Bakersfield budget.
X. Closed Session
None
XI. Adjournment
Chair adjourned the meeting at 8:34 a.m.
Citv of Bakersfield Check Register - CVB REPORT
Payment Number
Vendor Number
Vendor Name
Payment Date
Check Tota
22002
3593
HALL LETTER SHOP
Aug 12, 2021
$895.54
22049
7685
STINSON STATIONERS
Aug 19, 2021
$50.31
22603
15868
TEL TEC SECURITY SYSTEM INC
Oct 28, 2021
$180.00
727282
31089
EMBROIDERY PLUS LLC
Aug 12, 2021
$803.05
727349
31074
ON THE HORIZON COMMUNICATIONS
Aug 12, 2021
$1,290.00
727351
23214
ORKIN PEST CONTROL INC
Aug 12, 2021
$68.00
727385
29474
TASMARK ENTERPRISES
Aug 12, 2021
$2,500.00
727388
27973
TEMPEST INTERACTIVE MEDIA LLC
Aug 12, 2021
$200.00
727404
26060
VANGUARD CLEANING SYSTEMS INC
Aug 12, 2021
$576.75
727440
6114
PACIFIC GAS & ELECTRIC COMPANY
Aug 12, 2021
$34.16
727477
675
BAKERSFIELD CALIFORNIAN
Aug 19, 2021
$0.00
727481
32133
BANDWANGO
Aug 19, 2021
$2,641.41
727622
31106
SEE SOURCE LLC
Aug 19, 2021
$544.00
727655
28374
US SPORTS CONGRESS LLC
Aug 19, 2021
$14,200.00
727656
30247
US TRAVEL ASSOCIATION
Aug 19, 2021
$2,560.00
727816
23444
BILLINGSLEY, MATTHEW
Aug 26, 2021
$207.00
727858
31089
EMBROIDERY PLUS LLC
Aug 26, 2021
$79.59
727931
30689
MEDINA, EVANGELINA
Aug 26, 2021
$207.00
727947
29443
NORTHSTAR TRAVEL MEDIA LLC
Aug 26, 2021
$4,955.00
728002
32384
THRESHOLD 360 INC
Aug 26, 2021
$16,000.00
728040
1696
CALIFORNIA WATER SERVICE
Aug 26, 2021
$388.44
728270
28707
WEST SIDE BULLETS
Sep 2, 2021
$1,500.00
728399
23444
BILLINGSLEY, MATTHEW
Sep 9, 2021
$317.00
728438
31089
EMBROIDERY PLUS LLC
Sep 9, 2021
$4,887.49
728545
27973
TEMPEST INTERACTIVE MEDIA LLC
Sep 9, 2021
$200.00
728556
26060
VANGUARD CLEANING SYSTEMS INC
Sep 9, 2021
$576.75
728646
31089
EMBROIDERY PLUS LLC
Sep 16, 2021
$320.28
728755
6114
PACIFIC GAS & ELECTRIC COMPANY
Sep 16, 2021
$1,073.68
728778
23444
BILLINGSLEY, MATTHEW
Sep 17, 2021
$4,022.08
728820
30689
MEDINA, EVANGELINA
Sep 17, 2021
$201.00
728883
20601
VERIZON WIRELESS
Sep 17, 2021
$160.65
728889
20601
VERIZON WIRELESS
Sep 17, 2021
$138.14
728925
23444
BILLINGSLEY, MATTHEW
Sep 23, 2021
$270.00
729199
23444
BILLINGSLEY, MATTHEW
Sep 30, 2021
$3,542.04
729231
31089
EMBROIDERY PLUS LLC
Sep 30, 2021
$1,391.19
729398
1696
CALIFORNIA WATER SERVICE
Sep 30, 2021
$296.56
729523
31151
EINSTEIN VISUALS
Oct 7, 2021
$320.00
729680
23444
BILLINGSLEY, MATTHEW
Oct 8, 2021
$1,751.18
729710
30689
MEDINA, EVANGELINA
Oct 8, 2021
$522.81
729720
29379
SIMPSON, JOE
Oct 8, 2021
$340.00
729763
16501
BAKERSFIELD ART FOUNDATION INC
Oct 14, 2021
$3,000.00
729767
21514
BAKERSFIELD COLLEGE FOUNDATION
Oct 14, 2021
$4,000.00
729777
23444
BILLINGSLEY, MATTHEW
Oct 14, 2021
$251.70
729828
31089
EMBROIDERY PLUS LLC
Oct 14, 2021
$281.45
729943
23717
SOCIETY OF GOVERNMENT MTG
Oct 14, 2021
$350.00
729958
27973
TEMPEST INTERACTIVE MEDIA LLC
Oct 14, 2021
$200.00
729976
26060
VANGUARD CLEANING SYSTEMS INC
Oct 14, 2021
$576.75
730095
32133
BANDWANGO
Oct 21, 2021
$1,836.73
730099
23444
BILLINGSLEY, MATTHEW
Oct 21, 2021
$300.00
730116
28621
CERTIFIED FOLDER DISPLAY SERVICE IN
Oct 21, 2021
$9,476.89
730183
30689
MEDINA, EVANGELINA
Oct 21, 2021
$300.00
730257
27973
TEMPEST INTERACTIVE MEDIA LLC
Oct 21, 2021
$16,300.00
730340
6114
PACIFIC GAS & ELECTRIC COMPANY
Oct 21, 2021
$34.41
730369
29505
AMERICAN BICYCLE ASSOC USA BMX
Oct 28, 2021
$10,000.00
730379
675
BAKERSFIELD CALIFORNIAN
Oct 28, 2021
$263.88
730389
23444
BILLINGSLEY, MATTHEW
Oct 28, 2021
$1,392.44
730439
2901
FEDEX
Oct 28, 2021
$4.70
730488
32493
KENILWORTH MEDIA INC
Oct 28, 2021
$1,720.00
730512
30689
MEDINA, EVANGELINA
Oct 28, 2021
$120.38
730517
24333
METRO BMX
Oct 28, 2021
$5,000.00
730532
23214
ORKIN PEST CONTROL INC
Oct 28, 2021
$68.00
730565
29379
SIMPSON, JOE
Oct 28, 2021
$207.33
62Overall -Count
Overall - Total
$125,895.76
Nov 4, 2021
1
10:17:48 AM
PREPARED 11/04/21,
10:25:00
EXPENDITURE
REPORT
PAGE 1
HTEPGM/GM601U
BY FUND
PERIOD 04/2022
2021-22
2021-22
2021-22
2021-22
2021-22
ADJUSTED
YEAR TO DATE
CURRENT
UNENCUMBERED
ACCOUNT NUMBER
ACCOUNT DESCRIPTION
BUDGET
ACTUAL
ENCUMBRANCES
APPROPRIATIONS
TRANSIENT OCCUPANCY TAXES
191-6590-675.10-01
REGULAR PAY
374,073
117,299.75
.00
256,773.25
191-6590-675.10-14
SPECIALITY PAY
1,825
574.00
.00
1,251.00
191-6590-675.10-15
AUTO ALLOWANCE
2,039
641.32
.00
1,397.68
191-6590-675.10-31
LIFE INSURANCE
401
126.13
.00
274.87
191-6590-675.10-33
MEDICARE INSURANCE
3,483
1,090.35
.00
2,392.65
191-6590-675.10-35
MEDICAL INSURANCE -ACTIVE
51,446
16,180.74
.00
35,265.26
191-6590-675.10-38
WORKERS COMP INS ALLOC
5,064
.00
.00
5,064.00
191-6590-675.10-44
PERS - MISCELLANEOUS
133,327
90,010.06
.00
43,316.94
191-6590-675.10-48
CITY 1% MATCH - RHS PLAN
1,386
373.60
.00
1,012.40
191-6590-675.30-39
OTHER PROFESSIONAL
279,868
40,867.75
11,500.00
227,500.25
191-6590-675.40-23
INTERNAL COMM EQUIP
29
4.80
.00
24.20
191-6590-675.40-24
INTERNAL TELEPHONE EQUIP
3,565
594.20
.00
2,970.80
191-6590-675.40-26
INTERNAL COMPUTER EQUIP
11,938
1,989.70
.00
9,948.30
191-6590-675.50-11
LIABILITY INS ALLOCATION
3,124
.00
.00
3,124.00
191-6590-675.50-12
PROPERTY INS ALLOCATION
591
.00
.00
591.00
191-6590-675.50-33
TELEPHONE -CELL PHONE CHGS
1,800
298.79
.00
1,501.21
191-6590-675.50-41
ADVERTISING
62,293
38,642.32
2,000.00
21,650.68
191-6590-675.50-51
PRINTING AND BINDING
23,200
.00
.00
23,200.00
191-6590-675.50-53
INTERNAL GARBAGE
553
.00
.00
553.00
191-6590-675.50-54
INTERNAL SEWER
323
.00
.00
323.00
191-6590-675.50-61
REIMBURSABLE EXPENSE
3,801
67.58
.00
3,733.42
191-6590-675.50-62
ENTERTAINING GUESTS
7,095
.00
.00
7,095.00
191-6590-675.50-64
TRAVEL (OPERATIONAL)
156,699
49,389.58
.00
107,309.42
191-6590-675.50-65
DUES & SUBSCRIPTIONS
9,684
613.88
.00
9,070.12
191-6590-675.50-91
OTHER OUTSIDE SERVICES
11,910
4,803.00
.00
7,107.00
191-6590-675.60-21
WATER
2,500
.00
.00
2,500.00
191-6590-675.60-22
NATURAL GAS
750
18.79
.00
731.21
191-6590-675.60-23
ELECTRICITY
15,967
1,088.18
.00
14,878.82
191-6590-675.60-31
OFFICE SUPPLIES
3,086
204.33
.00
2,881.67
191-6590-675.60-51
OTHER MATERIALS/SUPPLIES
0
198.00
.00
198.00-
191-6590-675.70-12
CONTRIBUTIONS
372,817
21,000.00
.00
351,817.00
191-6590-675.80-62
COMPUTR HARDWARE/SOFTWARE
416
.00
.00
416.00
191-6590-675.80-68
OTHER EQUIPMENT
5,469
.00
.00
5,469.00
* VISIT BAKERSFIELD
1,550,522
386,076.85
13,500.00
1,150,945.15
** CONVENTION
VISITOR BUREAU
1,550,522
386,076.85
13,500.00
1,150,945.15
*** ECONOMIC/COMMUNITY DEVEL
1,550,522
386,076.85
13,500.00
1,150,945.15
**** TRANSIENT OCCUPANCY TAXES
1,550,522
386,076.85
13,500.00
1,150,945.15
1,550,522
386,076.85
13,500.00
1,150,945.15
ADMINISTRATIVE REPORT
Meeting Date: November 17, 2021
Agenda Item: VI.B.
To: Board of Directors
From: David Lyman
Subject: Staff Report on Analysis of Hotel Data
Recommendation:
Staff report. No action needed.
Background:
Staff will present an analysis of local hotel data for the first three quarters of 2021.
SABoard Meeting Items\Board Meeting - Agenda Packets\2021-2025\2021 \ 1 1 Nov 2021 \Staff Report B - Staff
Report On Analysis Of Hotel Data.Docx
ADMINISTRATIVE REPORT
Meeting Date:
November 17, 2021
Agenda Item:
VIIIA.
To:
Board of Directors
From:
Nominating Committee
Denise Connor
Jessica Ramirez
Matt Spindler
David Lyman (ex -officio)
Subject:
Nominating Committee Report — Election of Lynett Orrick to the
Board of Directors
Recommendation:
Elect Lynett Orrick to the Board of Directors for a term ending June 30, 2023.
Background:
The Nominating Committee is charged with two tasks:
1. Filling vacancies on the board of directors, and
2. Proposing a slate of officers for the coming year.
Agreement No. 16-251 between the City of Bakersfield and the Greater Bakersfield
Convention and Visitors Bureau (CVB) requires that four members of the board of
directors be from the hotel/motel industry. The current hotel/motel industry
representatives are Jessica Ramirez, Denise Connor, and Debora Hill. The fourth
position is vacant due to the retirement and resignation of Jenny Hlaudy.
In its April 21, 2021 report to the board, the Nominating Committee at that time stated
that it had no recommendation for a local hotel representative to fill that vacancy created
by Ms. Hlaudy's retirement, and a recommendation would be made at a later date.
The Nominating Committee recently met to consider candidates for this board vacancy
and recommends Lynett Orrick, Director of Sales at Holiday Inn and Suites, to be
elected to the board as a representative of the hotel/motel industry for a term ending
June 30, 2023.
S:\Board Meeting Items\Board Meeting -Agenda Packets\2021-2025\2021 \1 1 Nov 2021 \New Business A -
Nominating Committee.Docx
ADMINISTRATIVE REPORT
Meeting Date: November 17, 2021
Agenda Item: VIII.B.
To: Board of Directors
From: David Lyman, Manager
Subject: Approval of 2022 Board Meeting Calendar
Recommendation: To be determined by the Board.
Background: Your Board has traditionally met on the third Wednesday of every month
at 8AM. However, the Board may consider and approve alternative dates and times for
monthly meetings if deemed advantageous for the Board.
The third Wednesdays of each month in 2022 are below:
January 19
February 16
March 16
April 20
May 18
June 15
July 20
August 17
September 21
October 19
November 16
December 21
S:\Board Meeting Items\Board Meeting - Agenda Packets\2021-2025\2021\11 Nov 2021\New Business B -
Board Meeting Calendar 2022.Docx
The following provided
for information only;
no action required.
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