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Home My WebLink About02/10/22 PUBLIC SAFETY/VITAL SERVICES AGENDA4` THE SOUND OFba14,!j(4, r Special Meeting of the Citizens Oversight Committee for Bakersfield Public Safety and Vital Services Measure (PSVS) Thursday, February 10,.2022 12:00 p.m. Mechanics Bank Convention Center 1001 Truxtun Avenue, Bakersfield CA 93301 The Potato Room AGENDA 1. ROLL CALL 2. PUBLIC COMMENTS 3. ADOPTION OF MINUTES FROM THE'APRIL 26, 2021 OVERSIGHT COMMITTEE MEETING 44. NEW BUSINESS A. Orientation i. Role and Scope of the Citizens Oversight Committee ii. Brown Act Training B. Overview of Measure Implementation History and Budget C. Overview of Mid -Year Budget Process D. Discussion and Recommendation Regarding selection of Chairperson and Vice Chairperson b. COMMITTEE COMMENTS 6. ADJOURNMENT BAKERSFIELD THE SOUND OFbW60k�664W Special Meeting of the Citizens Oversight Committee for Bakersfield Public Safety and Vital Services Measure (PSVS) Of the City Council - City of Bakersfield Thursday, April 26, 2021 1 1:00 P.M. Mechanics Bank Arena, Theater, and Convention Center 1001 Truxtun Avenue, Bakersfield CA 93301 The Potato Room MINUTES 1. ROLL CALL ' Present: Chair Sanders, Vice Chair Hibbard (Seated at 11:02 am) Committee Members Perez-Andreesen, Holt, Keller (left the meeting at 2:25 p.m.), Louie, Prince, Rowland, Tobias. Absent: None 2. ADOPTION OF MINUTES FROM THE APRIL 09, 2021 OVERSIGHT COMMITTEE MEETING Motion by Committee Member Louie second by Committee Member Perez- Andreesen to adopt minutes from the April 09, 2021, Oversight Committee Meeting. Motion was unanimously approved. 3. PUBLIC COMMENTS Chair announced that a staff memorandum was provided transmitting public comments received after the publication of the agenda. A. Rich O'Neal with the new committee Sanitation for the Homeless. Provided comments and written material to the committee. Curtis Bingham provided comments and praise to city staff. C. Troy Hightower, Local Consultant, made comments regarding the use of PSVS funds and the Bak funds. D. Joanna Coronado provided written material and comments to the committee as a follow-up Bakersfield Public Safety Vital services Measure Citizens Oversight Committee April 26, 2021 Page 2 � 1 4. NEW BUSINESS A. Fiscal Year 2021-22 Public Safety/Vital Services Measure Phase III Spending Proposals Police Department Proposal - Chief of Police Terry Motion by Committee Member Hibbard, second by Committee Member Prince to approve $10.5 million spending proposal as consistent with the measure and recommend to the City Council for approval. Motion was approved with Committee Member Louie abstaining and Committee Member Keller Absent. Committee Member Prince did not agree with the summary of payroll benefits exceeding forty percent of payroll budget exceeding Measure N. Fire Department Proposal - Fire Chief Galagaza Motion by Committee Member Tobias, second by Committee Member Perez-Andreesen to approve $420 thousand spending proposal as consistent with the measure and recommend to the City Council for approval. Motion was approved with Committee Member Keller Absent. iii. Recreation & Parks Department Proposal; Acting Recreation & Parks Director Budak Motion by Committee Member Holt, second by Committee Member Hibbard to approve $5.2 million spending proposal as consistent with the measure and recommend to the City Council for approval. Motion was approved with C Committee Member Keller Absent. Committee Member Perez-Andreesen requested that excess funds are allocated to the Recreation and Parks Department. Chair Sanders requested that projects are identified with a sign or label indicating they were funded by PSVS. iii. Public Works Department Proposal - Public Works Director Nick Fidler Motion by Committee Member Holt, second by Committee Member Louie to approve $8.2 million spending proposal as consistent with the measure and recommend to the City Council for approval. Motion failed with Committee Members Hibbard, Perez-Andreesen, Rowland, and Tobias voting no and Committee Member Keller absent. Bakersfield Public Safety Vital services Measure Citizens Oversight Committee April 26, 2021 Page 3 1 Vice -Chair Hibbard stated the general public does not see the freeways as a priority. Bike trails, parks and Uplands impact the citizens today and is a priority. Committee Member Tobias supported many aspects of the proposal but agreed that there is too much emphasis placed on the freeways and that we let the State off the hook. Committee member Rowland agreed and stated he would like to see Chester improvement, Mill Creek bollards, sidewalks and crosswalks instead of funding for hardscapes on freeways. Committee Member Perez-Andreesen stated that the funds should go to Parks and not on landscaping of freeways. Chair Sanders encouraged the Council to look at line items and come up with prioritization of projects while encouraging B3K to see the value of enhancing freeways and what it has done for Economic Development in other cities. i. Development Services Department Proposal; Development Services Director Boyle Motion by Committee Member Hibbard, second by Committee Member Perez-Andreesen to approve $1.3.5 million spending proposal as consistent with the measure and recommend to the City Council for approval. Motion was approved with Committee Member Keller Absent. ii. Economic & Community Development Proposal; Assistant City i ) Manager Kitchen Motion by Committee Member Prince, second by Committee Member Louie to approve $7.1 million spending proposal as consistent with the measure and recommend to the City Council for approval. Motion was approved with Vice -Chair Hibbard voting no, Committee Members Holt and Perez-Andreesen abstaining, and Committee Member Keller Absent. Committee Member Prince stated that for all requests to add employees, salaries and benefits should not exceed 40% of PSVS annual budget. Viche Chair Hibbard cautioned the Council moving forward with economic development plans that are developed by planners as they like to talk about things are conceptual rather than the practical application of investing money into the community. . iii. Human Resources Department Proposal; Human Resources Director Tenter Motion by Committee Member Tobias, second by Committee Member Prince to approve $198,000 spending proposal as consistent with the measure and recommend to the City Council for approval. Motion was approved with Committee Member Keller Absent. iv. Fiscal Year 2021-22 Public Safety/Vital Services Measure Phase III Spending Proposals; Assistant City Manager Huot Bakersfield Public Safety Vital services Measure Citizens Oversight Committee April 26, 2021 Page 4 Motion by Committee Member Hibbard, second by Committee Member Prince to approve $2 million spending proposal as consistent with the measure and recommend to the City Council for approval. Motion was approved with Committee Member Keller Absent. 5. COMMITTEE COMMENTS 6. ADJOURNMENT at 3:23 p.m. ATTEST JULIE DRIMAKIS, MMC CITY CLERK and Ex Officio Clerk of the Council of the City of Bakersfield 2/10/2022 1 Purpose: To promote transparency and public participation in local government Definition: All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting, unless an exception applies. • Broad Coverage — Elected — Appointed — Decision -making —_Advisory (ie. Citizens Oversight Committee)_ 2 1 2/10/2022 3 • Public Participation —Agenda posted in advance — Right to attend, record, broadcast and participate • Exemptions — Closed Session — Social, ceremonial, or educational gatherings • A meeting occurs whenever a- majority of.members gather to discuss business within their charge. • Includes meetings by teleconference or communications by other electronic means like email. — CAREFUL: Members may NOT e-mail or text each other to agree on any action to be taken if a majority of members are involved (violates the Brown Act). — Don't talk to each other about committee business when there are a majority of members at social or ceremonial events, conferences or meetings of another organization -- - -or.- public -entity. - --- _ - PAI 2/10/2022 Pz r:: } ._&gqpda • Gives Notice about a public meeting — Includes meeting time and location — Is publicly accessible and is posted 72 hours before the meeting — Include all action items on the agenda with a brief description • Discussion is limited to items on the Agenda — Ensures public is aware of all debate and discussion on items — Questions can be asked about agenda items, but members must not discuss non -agenda items — Members may respond to public comments but not take action 5 atu. Rules of Order • A motion is required whenever the members are voting on an action. — EXCEPTION: "Informational Only" items • Chairperson calls for a motion and any member can make such motion • Second motion made by any other member • All members approve/disapprove • A quorum is needed in order for the motion to pass (For Citizens Oversight Committee, quorum is 5) I 3 2/10/2022 r -j 2/10/2022 BAKERSFIELD THE SOUND OF5W&&q9e*f Citizens Oversight Committee Bakersfield Public Safety & Vital Services Measure 1 PSVS Citizens Oversight Committee 00 Members Ward Appointment Appointment Date Term Expiration Mark Dewey Ward 1 February 2, 2022 November 2022 Connie Perez-Andreesen Ward 2 February 2, 2022 November 2024 - Ken Keller Ward 3 February 2, 2022 November 2022 Nicholas Ortiz Ward 4 February 2, 2022 November 2022, Larry Koman Ward 5 February 2, 2022 November 2024 Cathy Abernathy Ward 6 February-2,_2022 November 2024 Matab Singh Ward 7 February 2, 2022 November 2022 Frederick Prince- Mayor's appointment February 2, 2022 January 6, 2025 , Donalda Biscar At -large appointment February 2, 2022 February 6, 2025 2 z 1 2/10/2022 PSVS Citizens Oversight Committee 00 • Overview of Roles and Responsibilities of the PSVS Measure N Citizens Oversight Committee (COC) • Overview of the Brown Act • Overview of PSVS Budget and History • Overview of PSVS Mid -Year Budget Process 3 3 PSVS Tax Overview • On November 6, 2018 voters within the Citv of Bakersfield passed the Bakersfield Public Safety and' Vital Services Measure. • The Measure is a locally controlled one -cent sales tax measure that provides over $92 million annually to the City of Bakersfield to address top Community priorities. • The Measure increased the sales tax rate from 7.25 to 8.25 percentwithin the incorporated city limits of Bakersfield. • The City receives 2 percent of the 8.25 percent rate. n 2 2/10/2022 PSVS Tax Overview Effective Date and Sunset Pursuant to state law, the Measure became effective for retailers engaged in business within the incorporated city limits of Bakersfield starting April 1, 2019. Revenues associated with the Measure were first received by the City in June 2019. There is no sunset term contained within the Measure. Oversight and Transparency Requirements In keepinq with the City' s fiscally conservative, award -winning budget approach,'the Measure requires: • Establishing a nine -member citizen's oversight committee • Publishing of an annual report • Annual financial audits • Distinct accounting procedures to track the expenditures of Measure - revenues These requirements ensure the proceeds of any revenue generated by the Measure are expended in a manner consistent with the priorities of the community s 5 Oversight Committee 00 Term and Compensation - Each committee member serves a term concurrent with their nominating Councilmember. - All committee members must reside within the City of Bakersfield for the duration of the term. -The city council may remove any Committee member for any reason by a simple majority vote. -There is no monetary compensation for serving on :.-the Committee. 6 6 3 2/10/2022 Role of Oversight Committee 00 Bakersfield Municipal Code, Section 3.38.085; Resolution Dog-1g • Provide independent verification that the revenues collected are consistent with the projects, programs and services described within the measure • Advise City Council on goals and objectives association with the funds • A verification and accountability check • City Council adopts the budget and sets priorities for the City Duties of Oversight Committee • Hold public meetings to receive public comment, review presentations from City staff, and discuss spending priorities • City staff presentations will be provided in advance of the annual budget process to allow for comprehensive review and comment • May make recommendations on funding priorities for the Measure 001 • The Committee votes on whether recommended budget._ items are consistent with the 13 PSVS Spending Priorities 8 s 4 2/10/2022 PSVS 13 Spending Priorities 1. Increasing police staffing to improve police response times, reduce crime, and increase neighborhood police patrols 2. Improving rapid response to,assaults and robberies 3. Maintaining/improving road response to gang violence 4. Investigating and proactively preventing property crimes, burglaries, and vehicle thefts 5. Keeping public areas safe and clean 6. Strengthening the capacity of the Special Enforcement Unit 7. Expanding the School Resource Officer Program 8. Maintaining a fully staffed and equipped Class II Rated Fire Department g. Reducing homelessness through partnerships with service providers to increase outreach, sheltering, and construction of -affordable housing . 10. Addressing the fiscal stability of the City of Bakersfield 11. Creating jobs through economic development, business retention/attraction,,and workforce development 12. Enhancing amenities throughout the community to improve the quality of life and attract_ visitors 13• Enhancing neighborhoods through additional code enforcement and improved- park maintenance s E PSVS Funding Impacts • Capital Improvement Projects • Brundage Lane Navigation Center • Affordable Housing • Neighborhood Parks • Mechanics Bank Arena • Effective Government • Fiscal Reserves • Fiscal Planning • Risk Assessment • Legislative Advocacy 10 • New or Expanded Programs and Services • Clean City Initiative • Economic Opportunity Areas • Urban Redevelopment • ShotSpotter Expansion • Increased Staffing • Public Safety Hiring/Enhanced PD Recruitment Efforts • Economic & Community Development Department-, • Rapid Response Teams • Support Staff 10 5 2/10/2022 PSVS Funding History sto r Y PSVS ACTUAL EXPENDITURES 2020-21 BY DEPARTMENT $78,957,775 Resrnes t s non mn Deuelol 2 Recreation & 9,512,19 12% 11 12 BY. Services 13 10 2/10/2022 00 - a 1 1 1 0 1 1 Administrative Services 1,691,048 7,537,443 9,228,491 Police Department 1,286,000 19,594,056 21,826,861 42,706,917 i Fire Department 143,500 3,798,912 6,454,657 10,397,069 jPublic Works 2,451,573 4,511,214 6,962,787] Recreation & Parks 589,000 12,013,150 9,512,190 22,114,340 bevelopmentServices 470,000 1,571,457 2,676,801 4,712,258 Economic & Comm Development_ 13,411,966 13,444,609 26,856,575 ''Reserves 13,000,000 6,300,000 13,000,000 32,300,000 j 15,488,500 60,832,162 78,957,775 155,278,437 0 1 1 202641 T • Administ rative Services 500,000 5,150,000 5,650,000 ftlice Department 900,000 10,887,000 3,173,400 14,960,409 Fire Department 1,047,600 1,333,000 2,380,600 jConvention Center/Arena 2,451,048 315,000 2,766,048 Public Works 1,230,000 2,160,000 3,390,000 ;Recreation & Parks 10,902,000 8,359,480 19,261,480 Economic & Comm Development 9,322,000 91700,000 19,022,000 900,000 36,339,648 30,190,880 67,430,528 13 14 7 2/10/2022 15 PSVS Mid -Year Budget Process • Mid -year recommendations are new or expanded staffing programs, services and projects not included in the adopted budget for the current fiscal year • Significant actions are not typically recommended at mid -year • Two funding mechanisms: • Fund balance (one-time funding) • Revenues exceeding projections (ongoing funding) • One-time fund balance allows for strategic investments into large, known projects, programs and costs • Allows City to maximize use of ongoing funds for priority projects, programs and services — reduces competition" for funds 16 16 93 2/10/2022 PSVS Mid -Year Budget Process • Limiting Fiscal Year 2021-22 mid -year proposals to strategic priorities • Oversight Committee meeting of February 16 will seek Committee verification that the proposals are consistent with the 13 PSVS funding priorities • Administrative Report will be provided to the - Committee to review these proposals in advance 17 Staff Contact • The City Manager's Office coordinator of the Committee is designated as the • The City Manager' s Office will coordinate meeting dates and times, prepare meeting agendas and coordinate with the various City departments on presentation that will be made to the Committee • Staff can be contacted at (661) 326-3751 18 17 18 9 Michelle Cruz From: Christian Clegg Sent: Monday, January 31, 2022 5:53 PM To: Michelle Cruz Cc: Maria Stout; Anthony Valdez; Brianna Carrier; Kevin Truelson Subject: RE: Oversight Committee - Feb. 10 and Feb. 16 Thanks for generating options with the conflict on February 10. 1 have already communicated to Council and others that we are targeting February 10, so before we change that date, I would like to explore having both meetings happen that day. There is a smaller group of folks that needs to be present for the February 10 meeting of the Oversight Committee and P&D is a targeted group as well. The Feb 10 meeting of the Oversight Committee will cover: • Role and scope of committee • Brown Act training • Overview of PSVS budget and history • Overview of mid -year budget process to tee it up for next meeting We don't need departments at the first PSVS other than CIVIC, CAO and Finance for content, and whoever will help set up and staff the meeting. Anthony and Brianna, can you help me flesh out these lists of staff that need to attend the respective meetings? PSVS Christian Randy Brianna Mario City Attorney's Office (Josh) Clerk's Office for minutes and set up TS for set up P&D Anthony Chris Boyle Paul Johnson City Attorney's Office (Ginny and Viri I think) City Manager's Office for minutes and set up From: Michelle Cruz <MCruz@bake rsfieldcity.us> Sent: Monday, January 31, 2022 4:52 PM To: Christian Clegg <cclegg@bake rsfieldcity.us> Cc: Maria Stout <mstout@bakersfieldcity.us> Subject: Oversight Committee - Feb. 10 and Feb. 16 Christian, 1