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HomeMy WebLinkAbout04/25/22 YOUTH COMMISSION AGENDA(03 YOUTH COMMISSION BAKERSFIELD AGENDA TrE SOUPO MEETING OF April 25,2022 City Hall North- 1600 Truxtun Avenue, First Floor, Conference Room A Regular Meeting - 4:00 P.M. www.bakersfieldcity.us by City Clerkrs Office City Of Bakersfield AGENDA_ 1. ROLL CALL N.) PO 2. PUBLIC STATEMENTS 3. SUMMARY REPORT a. Adoption of the April 18, 2022 Youth Commission, minutq.. Cn Staff recommends adoption of the April 18, 2022 Youth Commission minutes b. Adoption of the March 28, 2022 Youth Commission minutes Staff recommends adoption of the March 28, 2022 Youth Commission minutes 4. NEW BUSINESS a. Presentation by Juan Hered ia, Administrative Analyst I I I on the City of Bakersfield Youth Workforce Development Program Staff recommends receipt and file of the presentation b. Continue planning the annual Youth Commission project for FY 2021 - 2022 to be completed no later than June 30, 2022 Staff recommends the Youth Commission continue planning the annual project in coordination with the Assistance League of Bakersfield i�11 IF-11:1061911hilh 114,N1 11 V 6. COMMISSION COMMENTS 7. ADJOURNMENT (03 BAKERSFIELD THE SOUND OF:dWe LW,7?rf?Pl ADMINISTRATIVE REPORT MEETING DATE: 4/25/2022 3. a. TO: Bakersfield Youth Commission FROM: Nathan Gutierrez, Management Assistant CREATED BY: Nathan Gutierrez, Management Assistant DAT E : 4/21 /2022 WARD: SUBJECT: Adoption of the April 18, 2022 Youth Commission minutes STAFF RECOMMENDATION: Staff recommends adoption of the April 18, 2022 Youth Commission minutes BACKGROUND: 2 3. 4. 4. RV BAKERSFIELD THE SOUND OF,5"a.f1VMJ www.bakersfieldcity.us ROLL CALL YOUTH COMMISSION MINUTES MEETING OF APRIL 18, 2022 City Hall North- 1600 Truxtun Avenue First Floor, Conference Room A Special Meeting - 4:00 P.M. Present: Chair Bell, Commissioners Vargas(A), Garcia, Resolme, Mizar, Beardsley (A) Absent: Commissioners Burrows, Morgan, Taft (A), Toler (A), Kakarla (A) PUBLIC STATEMENTS Barbara Sandrini, Assistance League, stated that they are ready to help with the donation drive SUMMARY REPORT a. Adoption of the March 28, 2022, Youth Commission minutes Staff recommends adoption of the March 28, 2022, Youth Commission minutes. No action was taken as there was no quorum. Item differed to next meeting. NEW BUSINESS a. Continue planning the annual Youth Commission project for FY 2021-2022 to be completed no later than June 30, 2022, Staff recommends the Youth Commission continue planning the annual project in coordination with the Assistance League of Bakersfield. No action was taken as there was no quorum. The commissioners decided that since the actual date of the drive is after school is out, they would contact several of the high schools for permission to have a PSA read each morning during announcements and have a donation collection box placed at each high school. Students could then drop off their items at the school and the commissioners would pick up boxes from schools. NEW BUSINESS continued Bakersfield California, April 18, 1022, Page 2 Management Assistant Gutierrez reminded the Commissioners that they need to first get permission from the individual high schools before anything goes up for advertising. He suggested talking to the head Councilors for permission. He reminded the Commissioners that he has already receive permission from the Kern High School District for the event. Barbara Sandrini from the Assistance League remined everyone that there were strict guidelines that will need to be followed when using their logo. At this point Commissioner Bell reviewed the following assignments that the Commissioners agreed to take care of: Commissioners Vargas, Toler and Kakarla will contact the local TV stations. Commissioners Bell and Resolme will work on digital flyer. Commissioners Mizar and Beardsley are work on a 15 second PSA for radio stations. Nathan reminded the commissioners to be specific in the information that are put on the flyer. Chair Bell reminded everyone to have their project completed for the next meeting and for everyone to check their emails often. 5. STAFF COMMENTS Management Assistant Gutierrez stated he thought it was a good meeting even without quorum. He asked Chair Bell to get any additions to him and he would get out the assignments and logo information for Assistance League out to everyone for Monday. He asked that everyone please be at the meeting on Monday April 25, 2022. COMMISSION COMMENTS Commissioner Garcia said she was happy to be there. Chair Bell welcomed Commissioner Garcia to the Youth Commission. She asked that everyone have their assignments completed by Monday's meeting. 7. ADJOURNMENT The meeting was adjourned at 4:58 p.m. (03 BAKERSFIELD TIC SOUND OF j".Nlm j ADMINISTRATIVE REPORT MEETING DATE: 4/25/2022 3. b. TO: Bakersfield Youth Commission FROM: Nathan Gutierrez, Management Assistant CREATED BY: Nathan Gutierrez, Management Assistant DATE: 4/21 /2022 WARD: SUBJECT: Adoption of the March 28, 2022 Youth Commission minutes STAFF RECOMMENDATION: Staff recommends adoption of the March 28, 2022 Youth Commission minutes BACKGROUND: ATTACHMENTS: Description Type ❑ Youth Commission Minutes- March 28, 2022 Backup Material YOUTH COMMISSION BAKERSFIELD MINUTES TKSouNooF5—Niewl uP, MEETING OF MARCH 28, 2022 City Hall North- 1600 Truxtun Avenue First Floor, Conference Room A Regular Meeting - 4:00 P.M. www.bakersfieldcity.us 1. ROLL CALL Present: Chair Emily Bell, Commissioners Sophia Resolme, Sanjna Mizar, Ethan Taft, Jordyn Toler, Carter Beardsley, Aditya Kakarla Absent: Commissioners Braeden Burrows, Isaac Morgan, Indiana Vargas 2. PUBLIC STATEMENTS a. Barbara Sandrini, Director of the Bakersfield Assistance League and Fran Scott, volunteer both stated they would be available to answer questions related to the planning and implementation of the donation drive. b. Joseph Conroy, City Public Information Officer, and Eric Galvan, City Communications Coordinator were in attendance and offered to provide guidance and answer questions related to public outreach, social media best practices and how to contact local media sources. 3. SUMMARY REPORT a. Adoption of the February 28, 2022, Youth Commission minutes Staff recommends adoption of the February 28, 2022, Youth Commission Minutes. Motion by Commissioner Jordyn Toler, second by Commissioner Sophia Resolme to adopt the February 28, 2022, Youth Commission meeting minutes. Motion passed. 4. NEW BUSINESS a. Continue planning the annual Youth Commission project for FY 2021- 2022 to be completed no later than June 30, 2022. Staff recommends the Youth Commission continue planning the annual project in coordination with the Assistance League of Bakersfield. Barbara Sandrini and Fran Scott from the Assistance League were in attendance to answer questions related to the planning and implementation of the donation drive. Bakersfield California, March 28, 1022, Page 2 The Commissioners have tentatively agreed to have the donation drive on June 6, at the Assistance League's Bargain Box located at 1924 Q Street, from 10 a.m. to 1 p.m. 4. NEW BUSINESS continued Public Information Officer, Conroy recommended the following: putting together a 15 second Public Service Announcement for local radio stations to read on air; design a digital flyer to post on social media (Instagram, Twitter, Facebook); contact the Bakersfield Californian regarding donated ad space, contact the local TV stations interested in doing a story on the donation drive to run a few days before the actual event. Management Assistant Gutierrez also suggested reaching out to all area high schools to request the Public Service Announcement be added to the morning announcements. The Commissioners agreed to work in teams of two, to complete the following: Commissioners Sanjna Mizar and Carter Beardsley will develop a script for the radio stations, Commissioners Jordyn Toler and Aditya Kakarla will contact the local TV stations, Chair Emily Bell, and Commissioner Sophia Resolme will develop the digital flyer to send to social media and to post at local high schools. Management Assistant Gutierrez reminded the commissioners that they need to decide how to document the evert for a presentation at the June City Council meeting. He also reminded Commissioners to start thinking about who to invite to the event either as a guest or as a volunteer. 5. STAFF COMMENTS None 6. COMMISSION COMMENTS Chair Bell reminded the Commissioners they need to check their email daily. She stated they will be meeting again before the next regular meeting time. 7. ADJOURNMENT The meeting adjourned at 5:01 p.m. A w BAKERSFIELD THE SOUND OF, eWe(d,,T � 4rf ADMINISTRATIVE REPORT MEETING DATE: 4/25/2022 4. a. TO: Bakersfield Youth Commission FROM: Nathan Gutierrez, Management Assistant CREATED BY: Nathan Gutierrez, Management Assistant DAT E: 3/14/2022 WARD: SUBJECT: Presentation by Juan Heredia, Administrative Analyst I I I on the City of Bakersfield Youth Workforce Development Program STAFF RECOMMENDATION: Staff recommends receipt and file of the presentation BACKGROUND: ATTACHMENTS: Description Type ❑ Bakersfield Youth Jobs Program Application Backup Material BAKERSFIELD THE SOUND 0F5aw1eU1uif VP.4e+ Youth J• • • •2022 Summer High School Internship Page 2 of 16 City Hall Summer Internship Program Program Overview Thank you for your interest in the City Hall Summer Internship Program! The City Hall Summer Internship Program is an eight -week, paid summer internship where high school youth will work part-time with City Departments on important projects and initiatives. As a pipeline to a career in public service, high school students will shadow an employee at participating Departments and help with administrative duties including typing material from copy or draft, receiving and routing correspondence, maintaining simple operation records, analyzing data, and assisting with program management. Youth will receive career development services from the Kern Community Foundation including regular professional workshops, travel stipends, mentorship, and field trips. Internship Requirements & Duration Internships shall take place from Monday, June 13, 2022 through Friday, August 5, 2022. Interns are expected to work 20 hours per week, Monday - Friday, from 8 AM to 5 PM PST. Schedules will be determined by Department Supervisors. Below are important program dates to consider before applying: June 13, 2022 July 4, 2022 July 5 - 8, 2022 August 5, 2022 Application Process First Day of Work & Orientation Independence Day (No Work) Mid -Summer Evaluation Last Day of Work & Closing Interview Th City Hall Summer Internship Applications opens on Friday, April 22, 2022. Applications are due on Friday, May 13, 2022, at 11:59:59 PM PST. The hiring process will include a review of the applications, 30-minute panel interviews, and 30-minute Department interviews in May 2022. The timeline below highlights key application dates. Before applying, please ensure you will be available on during those dates and times. Application Dates April 22, 2022 Application Released May 13, 2022 @ 11:59:59 PM Applications Close May 16 - 20, 2022 Application Review May 23 - May 27, 2022 May 30 - June 3, 2022 June 6 - 10, 2022 Compensation Page 3 of 16 Panel Interviews Department Interviews Decisions Mailed and Eligibility Confirmed Interns will be paid $15.00 an hour and be provided with all-inclusive fringe benefits including worker's compensation. Submission and Questions Applications are due to the Kern Community Foundation by Friday, May 131h, 2022 at 71:59:59 PM. If you have any questions, please reach out to the Kern Community Foundation at 661-325-5346 or jobs@kernfoundation.orq. Please email your application as one Microsoft Word or PDF packet to jobs@kernfoundation.ora. If you plan to mail or drop off your application, please send it to: ATTN: Youth Jobs Kern Community Foundation 5701 Truxtun Ave, Suite 110 Bakersfield, CA 93309 Page 4 of 16 1. Application Checklist The following application checklist will help guide you in submitting a completed application. Please ensure all documents (except for the Recommendation Form) are included in the application. Check -Off Items 1. Application Checklist (this form) 2. Application Form 3. Recommendation Form 4. High School Work Permit (if under 18) 5. Certification 2. Application Form Section A: Applicant Information Last Name Address Date of Birth (MM/DD/YYYY): Gender/Sex: Male Female First Name City Non -Binary Hispanic / Latino: Yes No Please indicate how you identify yourself: American Indian / Alaska Native Black or African American Native Hawaiian or Other Pacific Islander More than one race Page 5 of 16 M.I. ST ZIP Decline to State Asian White Other: Decline to State Academic Plans (Please select all that apply): College / University Trade School Other Postsecondary Program Not Sure Career Plans (Please select all that apply): Public Service / Government / Military Private Sector Non -Profit Not Sure High School Information High School: Anticipated Year of Graduation: Class Level: Favorite Subject: [ ] Freshman [ ] Sophomore [ ] Junior [ ] Senior Page 6 of 16 Extracurricular Activities: Please list up to five extracurricular or after school activities you have been involved in. This may include working another job, participation in sports, school clubs, volunteer work, etc. Please include a brief description including the name of the activity, your role, and when you performed that activity. For example: "Volunteered with the Boys and Girls Club from January 2022 to May 2022 for I hour per week." 2. 3. 4 5. Technical Skills (Please circle all that apply): Microsoft Word Microsoft Excel Microsoft PowerPoint Adobe Products Mapping Software Social Media Experience Coding Data Visualization Website Creation Non -Technical Skills (Please circle all that apply): Time Management Active Listening Organized Public Speaking Great Communicator Detail -Oriented Emergency Contact Information Name Phone Email Page 7 of 16 Section B: Question & Answer The following questions will help the City of Bakersfield learn more about you. Your responses to these questions will not have a negative impact on your application. Please answer as truthfully as possible. Have you participated in an AmeriCorps Program? Yes No Have you had difficulty finding employment? Yes No Do you have a disability? Yes No Decline to State Are you or were you ever justice -involved? Yes No Decline to State Section C: Department Preference In order of preference, please list the top 5 City Departments you are most interested in working for (1 = Most) Rank Department 1 _ 2 3 4 5 Page 8 of 16 Section D: Short Responses Personal Statement: Why are you interested in the City Hall Summer Internship Program? What qualities will you bring to the program? What do you hope to gain from this program? (500 words or less) Page 9 of 16 Policy Problem: The Mayor would like to address important issues in the community. Please identify and define a current public policy problem that you believe has an impact on the City of Bakersfield. State the issue clearly and factually, and describe any proposed policies, programs, or initiatives that will address the problem (500 words orless). Page 10 of 16 Statement of Adversity: Tell us about a time you faced adversity and how you overcame it. Please describe any challenges along the way including but not limited to your age, employment status, household income, socio-economic background, disability, or other hardships (500 words or less). Page 1 1 of 16 I Recommendation Form Student: Please fill out the first two lines of this recommendation form, and give it to a coach, mentor, or advisor to submit on your behalf. Be sure to give them enough time to submit a great recommendation and follow up to make sure they submit it before the Friday, May 13, 2022, 1 1:59:59 PM deadline. Letters cannot be from family members. Recommender: Thank you for taking the time to complete this form. Please fill out the "Requested Information" and send the completed form to lobs@kernfoundation.orq before Saturday, May 14, 2022. Please contact Aaron Falk from the Kern Community Foundation at lobs@kernfoundation.org if you have any questions. If you wish to mail the recommendation, please ensure it is post -marked by 5 PM Friday, May 13, 2022, and mailed to: ATTN: Youth Jobs Kern Community Foundation 5701 Truxtun Ave, Suite 110 Bakersfield, CA 93309 Student Information (Student Fills Out) Last Name First Name MI School Name Grade Requested Information (Recommender Fills Out) Last Name First Name MI Title Phone Finail Page 12 of 16 1. How long have you known this student and in what context? (300 words or less) 2. What are the first words that come to mind when describing this student, and why? (300 words or less) Page 13 of 16 3. The City of Bakersfield plans to place student interns in one of our Departments including Animal Care Center; City Attorney; City Clerk; City Manager's Office; Development Services; Economic & Community Development; Finance; Human Resources; Police; Public Works; Recreation & Park; Risk Management; Technology Services; and Water Resources. Where do you see this student excelling and why? (300 words or less) 4. On a scale of 1 to 7, how strongly would you recommend this student for the City Hall Summer Internship Program: 7 6 5 4 3 2 1 Strongly Recommend Neutral Do Not Recommend Page 14 of 16 S. Additional Comments: Printed Name Date Signature Date e Page 15 of 16 4. High School Work Permit If you are under the age of 18 by June 13, 2022, please attach and submit a signed High School Work Permit with your application. These can be obtained by speaking to your high school counselor, and/or reaching out to your on -campus Career Center. If you do not need a High School Work Permit, please check the appropriate box below. I have attached a completed work permit to this application. I do not need a work permit because I will be 18 years or older by 8 AM, Monday, June 13, 2022. Page 16 of 16 5. Certification I, understand that any misstatements, misrepresentations, or omissions of fact contained herein may be grounds for denial or termination of intern placement. Printed Name Date Signature Date (03 BAKERSFIELD *'£ SOUN^v OF j)wdl,; j YPNn ADMINISTRATIVE REPORT MEETING DATE: 4/25/2022 4. b. TO: Bakersfield Youth Commission FROM: Nathan Gutierrez, Management Assistant CREATED BY: Nathan Gutierrez, Management Assistant DATE: 4/21 /2022 WARD: SUBJECT: Continue planning the annual Youth Commission project for FY 2021- 2022 to be completed no later than June 30, 2022 STAFF RECOMMENDATION: Staff recommends the Youth Commission continue planning the annual project in coordination with the Assistance League of Bakersfield BACKGROUND: Each year, the Youth Commission is tasked with completing a project that provides education and awareness to an issue that directly impacts local teens in the community. For FY 2021-2022, the Youth Commission has decided to plan and implement a drive -by donation drive to collect new clothing items, shoes, toys, and hygiene supplies for children in kindergarten through eighth grade. Barbara Sandrini, Director of the Assistance League, and Fran Scott, Assistance League volunteer have offered to assist the Youth Commission with the planning of the project and have provided information regarding donation drives. City Public Information Officer Joe Conroy, and City Communications Coordinator Eric Galvan have provided information on social media outreach best practices and various ways to connect and engage with local television, radio, and print media prior to the event. Commission discussion specific to outreach strategies at several school sites within the Kern High School District, including communicating to the student body through clubs and morning announcements have continued.. Commissioners have volunteered for tasks including flyer design for social media use, television and radio scripts for public outreach, and will be contacting local news outlets to gauge story interest in the weeks leading up to the event.