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Home My WebLink AboutRES NO 051-2022RESOLUTION NO.0 5 1- 2 0 2 2 RESOLUTION DETERMINING THAT PARTS AND SERVICES REQUIRED FOR THE INFLUENT PUMP MONITORING SYSTEM FOR WASTEWATER TREATMENT PLANT NO. 3 CANNOT BE REASONABLY OBTAINED THROUGH THE USUAL BIDDING PROCEDURES AND AUTHORIZING THE FINANCE DIRECTOR TO DISPENSE WITH BIDDING THEREFOR, NOT TO EXCEED $150,000. WHEREAS, Wastewater Treatment Plant No. 3 (WWTP 3) has five influent pumps which are connected to a monitoring system; and WHEREAS, replacement parts for the Flygt monitoring system are only available from Xylem Water Solutions USA, Inc. - Flygt Products (Xylem), as stated in the sole source letter attached hereto as Exhibit A and incorporated by reference herein; and WHEREAS, WWTP 3 is in need of replacing components of the monitoring system that are obsolete and no longer supported, for which Xylem has submitted a quote for parts and services, attached hereto as Exhibit B and Exhibit C and incorporated by reference herein; and WHEREAS, the Public Works Director recommends the Council find the purchase of replacement parts and services required for WWTP 3 can only be reasonably obtained from Xylem, because Xylem is the sole distributor of the required parts and services for the City's geographical area, and recommend the Council dispense with bidding requirements, in accordance with subsection D.2 of Section 3.20.060 of the Bakersfield Municipal Code. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield as follows: The above -recitals are true and correct and incorporated herein by reference. 2. Based on the facts included in the above recitals, the purchase of the required parts and services can only be reasonably obtained from Xylem, because Xylem is the sole distributor of the required parts for the City's geographical area. 3. The expenditure of funds for required parts and services shall not exceed One Hundred Fifty Thousand Dollars ($150,000). --Page 1 of 2 Pages— �PKE9 o� s� > m `36o R!GNN S:Trojects\E I K303 Influent Pump Rehab-RepiTlant Mylem\Resolution.docx 4. The Finance Director is authorized to dispense with bidding in accordance with Section 3.20.060 of the Bakersfield Municipal Code I HEREBY CERTIFY that the foregoing Resolution was passed and adopted, by the Council ��'go t City of Bakersfield at a regular meeting thereof held on A1 21 by the following vote: &_1 ✓ ✓ ,_ ,_ AYES COUNCILMEMBER ARIAS, GONZALES, WEIR, SMITH, FREfNb4# GRAY, PARLIER OES: COUNCILMEMBER ARSTAIN: COUNCILMEMBER ABSENT: COLINCILMEMBER Fio(r o_n J LIE DRIMAKIS, MMC CITY CLERK and Ex Officio Clerk of the Council of the City of Bakersfield APPROVED: APR 10 2011 By — 4 V KAREN GOH Mayor APPROVED AS TO FORM: VIRGINIA GENNARO City Attorney 4Y7-/-� /,? - 0" J SHUA RUDNICK eputy City Attorney II --Page 2 of 2 Pages— > rn `ORIGINAL S:\Projects\E I K303 Influent Pump Rehab-RepITIant 3V{ylem\Reso1ution.docx xylem March 41h, 2022 Andrew O'Brien Electrical & Instrumentation Public Works Department City of Bakersfield A Xylem Water Solutions USA, Inc Flygt Products 11161 Harrel St. Mira Loma, CA 91752 Te1951-790-3398 Fax 951-332-3679 Derek.dusome@xyleminc.com Subject: Factory Authorized Municipal Representative for Flygt, Flygt/AC Products & Service in Southern California Dear Andrew O'Brien, This letter is to inform you that: Xylem Water Solutions USA, Inc. - Flygt Products n16i Harrel St Mira Loma, CA 91752 Phone (951) 332-3669 Fax: (951) 332-3679 Is the exclusive supplier of Flygt Pumps, Mixers, Parts & Service for the Municipal market in the State of California for all southern counties including Ventura, Santa Barbara, Kern, San Luis Obispo, Los Angeles, San Bernardino, Orange, Riverside, San Diego and Imperial. Flygt is a fully owned Xylem Inc. brand. Xylem Inc. Flygt is confident that our Southern California Branch offices will be able to provide expert advice and service in a professional manner for any of your pumping needs. Thank you for your interest in Flygt Products. Sincerely, 7 I Paul Forsthoefel Western Regional Sales Manager FLYGT xylem brand rn 3aRIGINAL xylem March 4, 2022 CITY OF BAKERSFIELD 1501 TRUXTUN AVE BAKERSFIELD CA 93301-5201 Quote # 2022-LAB-0032 Alternate 1, Version 3 Project Name: City orf Bakersfield Job Name: MAS711 to MAS801 Xylem Water Solutions USA, Inc. Flygt Products 11161 Harrel Street Mira Loma, CA 91752 Tel (951) 332-3668 Fax (951) 332-3679 Xylem Water Solutions USA, Inc. is pleased to provide a quote for the following Flygt equipment. A Flygt Preventive Maintenance Contract is available for this order. Please contact your Xylem Service Center for more information. MAS711 to MAS801 Retrofit Qty Part Number Description 5 14-50 01 68 KIT,RETROFIT MAS801 KIT1 5 823 06 01 MONITOR,PUMP MAS800 BU812 1 823 07 00 MONITOR,PUMP MAS800 CU 1 822 48 03 PANEL,OPERATOR 43215" 10 820017 SCREW,ALLEN M6 X 25 SS 5 823013 SPRING,WAVE STEEL 10 83 42 65 TERMINAL BLOCK 5 777 04 00 PLATE,TERMINAL ALUM 20 83 45 60 TIE,CABLE NYLON 20 94 05 86 HOSE,INSULATING 12MM 20 Ins. Butt Conn Vinyl Step -Down Butt Connector Nema 12 Enclosure 36"x36" Qty Part Number Description 1 Control Panel MAS 801 Enclosure - Nema 12 - Mild Steel Installed Componets : Qty: 5 MAS 811 Units Qty: 1 801 CU Qty: 1 10" FOP412 Screen FLYGT a xylem brand Extended Price $ 65,810.40 Extended Price $10,100.00 Total Price $ 75,910.40 Freight Charge $ 3,325.00 Total Price $ 79,235.40 Page 1 of 3 �gAKFgs > m o `ORIGINAL xylem Xylem Water Solutions USA, Inc. Flygt Products Customer Acceptance This order is subject to the Standard Terms and Conditions of Sale — Xylem Americas effective on the date the order is accepted which terms are available at hffp://www.xvleminc.com/en-us/Pages/terms-conditions-of-sale.aspx and incorporated herein by reference and made a part of the agreement between the parties. A signed copy of this Quote is acceptable as a binding contract. Purchase Orders: Please make purchase orders out to: Xylem Water Solutions USA, Inc. Quote #: 2022-LAB-0032 Alternate 1, Version 3 Customer Name: CITY OF BAKERSFIELD Job Name: MAS711 to MAS801 Total Amount: $ 75,910.40 (excluding freight) Signature: Company/Utility: Name: (PLEASE PRINT) PO: Date: Phone: Email: Page 3 of 3 FLYGT a xylem brand >- m h- r `ORIGINAL xylem March 4, 2022 CITY OF BAKERSFIELD 1501 TRUXTUN AVE BAKERSFIELD CA 93301-5201 Quote # 2022-LAB-0128 Project Name: City of Bakersfield Job Name: MAS711 to MAS801 Labor C Xylem Water Solutions USA, Inc. Flygt Products 11161 Harrel Street Mira Loma, CA 91752 Tel (951) 332-3668 Fax (951) 332-3679 Xylem Water Solutions USA, Inc. is pleased to provide a quote for the following Flygt equipment. A Flygt Preventive Maintenance Contract is available for this order. Please contact Clinton Epp for more information. MAS711 to MAS801 Retrofit Labor / Installation Qty Part Number Description Extended Price 240 14-69 00 04A LABOR,MOBILE FLYGT,NOTAX Z1-TP MODELS: $ 45,840.00 3000,7000,8000 Total Price $ 45,840.00 Terms & Conditions This order is subject to the Standard Terms and Conditions of Sale — Xylem Americas effective on the date the order is accepted which terms are available at http://www.xyleminc.com/en-us/Pages/terms-conditions-of-sale.aspx and incorporated herein by reference and made a part of the agreement between the parties. Purchase Orders: Please make purchase orders out to: Xylem Water Solutions USA, Inc. Freight Terms: 3 DAP - Delivered At Place 08 - Jobsite (per IncoTerms 2020) See Freight Payment (Delivery Terms) below. Taxes: State, local and other applicable taxes are not included in this quotation. Back Charges: Buyer shall not make purchases nor shall Buyer incur any labor that would result in a back charge to Seller without prior written consent of an authorized employee of Seller. Shortages: Xylem will not be responsible for apparent shipment shortages or damages incurred in shipment that are not reported within two weeks from delivery to the jobsite. Damages should be noted on the receiving slip and the truck driver advised of the damages. Please contact our office as soon as possible to report damages or shortages so that replacement items can be shipped and the appropriate claims made. Terms of Delivery: PP/Add Order Position Terms of Payment: 100% N30 after invoice date. Xylem's payment shall not be dependent upon Purchaser being paid by any third party unless Owner denies payment due to reasons solely attributable to items related to the equipment being provided by FLYGT. Validity: This Quote is valid for thirty (30) days. Page 1 of 3 FLYGT o�0AKF9�,�, a xylem brand 'ORIG!NO xylem Xylem Water Solutions USA, Inc. Flygt Products Customer Acceptance This order is subject to the Standard Terms and Conditions of Sale — Xylem Americas effective on the date the order is accepted which terms are available at http://www.xyleminc.com/en-us/Pages/terms-conditions-of-sale.asox and incorporated herein by reference and made a part of the agreement between the parties. A signed copy of this Quote is acceptable as a binding contract. Purchase Orders: Please make purchase orders out to: Xylem Water Solutions USA, Inc. Quote #: 2022-LAB-0128 Customer Name: CITY OF BAKERSFIELD Job Name: MAS711 to MAS801 Labor Total Amount: $ 45,840.00 (excluding freight) Signature: Company/Utility: Address: (PLEASE PRINT) PO: Phone: Email: Fax: FLYGT a xylem brand Page 3 of 3 ��AKF,9 rn F- r `ORIGINAL