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Home My WebLink About08/19/22 YOUTH COMMISSION AGENDA SPECIALYOUTH COMMISSION AGENDA AK RSFIELD 7MEETING OF August 19, 2022 1$ SOUNDOF�uUUrN��e1(et City Hall North-1600 Truxtun Avenue, First Floor, Conference Room A Special Meeting- 4:30 p.m. www.bakersfieldcity.us AGENDA 1. ROLL CALL 2. PUBLIC STATEMENTS 3. SUMMARY REPORT a. Adoption of the June 27, 2022 Youth Commission minutes Staff recommends adoption of the June 27, 2022 Youth Commission minutes 4. NEW BUSINESS a. Overview by Nathan Gutierrez, Management Assistant, and staff liaison to the City of Bakersfield Youth Commission regarding the City of Bakersfield Youth Commission and introduction of City staff b. Youth,Commission introductions C. Presentation by Ashley Zambrano, Deputy City Attorney 11, and Elizabeth Villanueva, Associate Attorney regarding the Ralph M. Brown Act Staff recommends the Youth Commission receive and file the presentation d. Adoption of the FY 2022-2023 revised Youth Commission regular meeting calendar Staff recommends adoption of the FY 2022-2023 revised Youth Commission meeting calendar 5. STAFF COMMENTS 6. COMMISSION COMMENTS 7. ADJOURNMENT 19 wa RV BAKERSFIELD THE SOUND QP,""."Wwwl MEETING DATE: 8/19/2022 3. a. TO: Bakersfield Youth Commission FROM: Nathan Gutierrez, Management Assistant CREATED BY: Nathan Gutierrez, Management Assistant DAT E: 8/17/2022 WARD: SUBJECT: Adoption of the June 27, 2022 Youth Commission minutes STAFF RECOMMENDATION: Staff recommends adoption of the June 27, 2022 Youth Commission minutes BACKGROUND: ATTACHMENTS: Description Type D Youth Commission Minutes June 27, 2022 Backup Material 2. 3. doftt YOUTH COMMISSION IR KERSFIELD MINUTES THE SOUND OFzaa(e(Ljof�...p.i(rr MEETING OF JUNE 27,2022 City Hall North -1600 Truxtun Avenue First Floor, Conference Room A Regular Meeting - 4:00 P.M. www.bakersfieldcity.us ROLL CALL Members Present: Chair Bell, Commissioners Taft, Burrow Members Absent: Commissioners Vargas, Garcia, Resolme, Toler, Mizar, Beardsley, Morgan, Kakarla PUBLIC STATEMENTS Jeannie Young, President of the Assistance League thanked the Youth Commissioners for their work putting together the donation drive held June 4, 2022. She stated they had a good turn -out and thanked the Commissioners again. SUMMARY REPORT a. Adoption of the May 23, 2022 Youth Commission Minutes. Staff recommends adoption of the May 23, 2022 Youth Commission Minutes. Due to lack of quorum, no action taken. 4. NEW BUSINESS a: Presentation by Mayor Karen Goh recognizing Commissioners Braeden Burrow (Ward 3) and Isaac Morgan (Ward 5) for their service to the City of Bakersfield Youth Commission. b. Presentation by Walter Villa, Administrative Analyst in the Recreation and Parks Department regarding the City of Bakersfield Parks Master Plan survey. Staff recommends receive and file of the presentation. Administrative Analyst Villa made staff comments and gave a PowerPoint presentation. Due to lack of quorum, no action taken. C. Report on the outcome of the Youth Commission Donation Drive in collaboration with the Assistance League of Bakersfield for FY 2021-2022. Staff recommends receive and file the report. Bakersfield, California, June 27, 2022 - Page 2 Chair Bell stated that the donation drive was successful; they received a lot of donations. She thanked the Assistance League for their collaboration on this event. Assistant League President Young stated the League appreciated how helpful and professional the Commissioners were during the drive. She asked the Commissioners to spread the word regarding the Assistant League's Bargain Box. Management Assistant Gutierrez asked the Assistance League to get back to him on how many items were donated. Jeannie Young stated she would provide that information to the Commissioners at a later date. Due to lack of quorum, no action taken. 5. STAFF COMMENTS Management Assistant Gutierrez thanked the Commissioners for their hard work. He also congratulated the Commissioners on a successful donation drive. He thanked Commissioner Burrow for his service and Mayor Goh for recognizing him. He reminded the Commissioners that the next meeting will be in August. He informed of a possible meeting with new members to go over the Brown Act.. Management Assistant Gutierrez thanked Mayor Goh, Public Information Officer Conroy and Communications Coordinator Galvan, who were in attendance, for the support and assistance they provided to the Commissioners. 6. COMMISSION COMMENTS Chair Bell thanked the Commissioners for their hard work and all the staff that helped the Commission with their event. She enjoyed being able to interact with the community again and is looking forward to next year. Commissioner Burrow thanked the staff for dedicating their time and attention to the Commission and for the opportunity to experience City Government. Commissioner Taft also thanked the staff for all their help this past year. He appreciated the opportunity to learn how the city operates and is looking forward to next year. ADJOURNMENT The meeting was adjourned at 4:29 p.m. BA,KERSFI LD 7HE SOUND OFFjen7P(lnry�'!ei(er l r • MEETING DATE: 8/19/2022 4. a. TO: Bakersfield Youth Commission FROM: Nathan Gutierrez, Management Assistant CREATED BY: Nathan Gutierrez, Management Assistant DAT E: 8/17/2022 WARD: SUBJECT: Overview by Nathan Gutierrez, Management Assistant, and staff liaison to the City of Bakersfield Youth Commission regarding the City of Bakersfield Youth Commission and introduction of City staff STAFF RECOMMENDATION: BACKGROUND: The City of Bakersfield welcomes seven returning commissioners from last year and five newly appointed commissioners to the Youth Commission for FY 2022-2023. The City continues to recruit in the following wards: Ward 3 Regular and Alternate Ward 4- Alternate Ward 6- Alternate Before the Youth Commission can begin discussing new business, City staff will ensure all incoming commissioners have taken the oath of office Additionally, all commissioners will have an opportunity to introduce themselves and meet their peers. BAKERSFIELD TFE SOUND OF,`jw' aoan MEETING DATE: 8/19/2022 4. b. TO: Bakersfield Youth Commission FROM: CREATED BY: Nathan Gutierrez, Management Assistant DATE: 8/17/2022 WARD: SUBJECT: Youth Commission introductions STAFF RECOMMENDATION: BACKGROUND: Returning and incoming youth commissioners will have an opportunity to introduce themselves and discuss what they hope to achieve as commissioners for this fiscal year. AKERSFIELD TFE SOUND OF Mfd1(1V9!4a MEETING DATE: 8/19/2022 4. c. TO: Bakersfield Youth Commission FROM: Nathan Gutierrez, Management Assistant CREATED BY: Nathan Gutierrez, Management Assistant DATE: 8/17/2022 NX—AZUR SUBJECT: Presentation by Ashley Zambrano, Deputy City Attorney 11, and Elizabeth Villanueva, Associate Attorney regarding the Ralph M. Brown Act STAFF RECOMMENDATION: Staff recommends the Youth Commission receive and file the presentation BACKGROUND: In accordance with Section 2.60.070 (B) of the City of Bakersfield Municipal Code, which states "[Youth] Commission meetings shall be subject to the Ralph M. Brown Act", and California Government Code sections 54950 et seq. The City Attorney's Office shall provide a brief introduction and overview of the Ralph M. Brown Act, commonly referred to as the "Brown Act" to ensure the Youth Commission understands and complies with, as required by the California Government Code. 8/19/2022 RECEIVED AND PLACED ON FILE AT YOUTH COMMISSION MTG 1 Definition: All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting, except where the Brown Act authorizes. • Broad Coverage Elected — Appointed — Decision -making — Advisory (ie. Youth Commission) z 8/19/2022 • Public Participation —Agenda posted in advance Right to attend, record, broadcast and participate • Exemptions — Closed Session — Social, ceremonial, or educational gatherings 3 • A meeting occurs whenever a majority of members gather (YC quorum = 5) to discuss business within their charge. —WARNING: Members may NOT e-mail or text each other as a group, or to coordinate majority consensus, on matters within purview of Youth Commission. Even text and email can become a meeting that violates the Brown Act! 4 I7 8/19/2022 Gives Notice about a public meeting — Includes meeting time and location — Is publicly accessible and is posted 72 hours (regular meeting) or 24 hours (special meeting) in advance of the meeting — Include all action items on the agenda with a brief description • Discussion is limited to items on the Agenda — Ensures public is aware of all debate and discussion on items — Comments & questions can be asked about non -agenda items, but members must not discuss, deliberate or take action on non - agenda items 5 • A motion is required whenever the members are taking action (i.e., voting on an item) — EXCEPTION: "Informational Only" items • Chairperson calls for a motion and any member can make such motion • Second to the motion made by another member • All members approve/disapprove • A quorum is needed in order to take action (For YC, quorum is 5) 0 3 8/19/2022 • New Business Item 4d. Adoption of the FY 2022- 2023 revised Youth Commission regular meeting calendar — Staff recommends adoption of the FY 2022-2023 revised Youth Commission regular meeting calendar — Chair: "Do I have a motion?" — Commissioner 1: 1 move to adopt the proposed FY 2022-2023 revised YC regular meeting calendar." — Commissioner 2: 1 second the motion." — Clerk: "Al I in favor say Aye..." 7 I M ■ lU W BAKERSFIELD TIC SOUND OF ;5Wl W(V i(tr ADMINISTRATIVE REPORT MEETING DATE: 8/19/2022 4. d. TO: Bakersfield Youth Commission FROM: Nathan Gutierrez, Management Assistant CREATED BY: Nathan Gutierrez, Management Assistant DAT E: 8/18/2022 MacD SUBJECT: Adoption of the FY2022-2023 revised Youth Commission regular meeting calendar STAFF RECOMMENDATION: Staff recommends adoption of the FY 2022-2023 revised Youth Commission meeting calendar BACKGROUND: The Youth Commission holds regular monthly meetings on the fourth Monday of each month generally between August and June which corresponds with the Kern High School district calendar year, with the exception of holiday closures. Current regular meetings are held in City Hall North, Conference Room A: however, past Youth Commission meetings have also been held in City Council Chambers, pursuant to the Bylaws. Specifically, ARTICLE III, Section 1 states, "Bakersfield Youth Commission shall hold its regular meetings at a date and time that is mutually agreeable to the Youth Commission and City at City Council Chambers." During the first meeting of the new Youth Commission, commissioners review meeting dates which had been adopted by the commission from the previous year and make any changes as necessary to accommodate schedules. Additionally, the new commission discusses and reviews dates between January and June of the next calendar year and adopts the entire calendar. Due to later start and dismissal times implemented by the Kern High School District, youth commissioners would not longer be able to arrive to meetings on -time with the current 4:00 p.m. call to order. Since the current schedule is no longer feasible, staff is bringing forward a new draft calendar for consideration and adoption which includes Youth Commission meetings from August 2022 through June 2023 with a proposed call to order at 4:30 p.m. The revised calendar still proposes that regular meetings occur in Conference Room A, but the Youth Commission may direct staff to change the regular meeting place to Council Chambers, if desired. ATTACHMENTS: Description Type RECEIVED AND PLACED ONFILE AT YOVTH COMMISSION MTG. |/`"` YJ Youth Commission ��ee6�� -M�� September 2O22Through June 2O28 ------------- A||mesdingswi||behe|do1CityHo||North'FiutF|oor'ConferenceRoonn/\on|esso1hen*isenuted REVISED- DRAFT =YouthCommission Meeting 4:3Op.m. =Holidays - City Hall Closed SEPTEMBER DECEMBER MARCH JUNE =CKvCouncil Meetings 3:30 Closed Session 5: 15 p.m. Public Session OCTOBER JANUARY APRIL DECEMBER MARCH JUNE =CKvCouncil Meetings 3:30 Closed Session 5: 15 p.m. Public Session OCTOBER JANUARY APRIL MARCH JUNE =CKvCouncil Meetings 3:30 Closed Session 5: 15 p.m. Public Session OCTOBER JANUARY APRIL JUNE =CKvCouncil Meetings 3:30 Closed Session 5: 15 p.m. Public Session OCTOBER JANUARY APRIL =CKvCouncil Meetings 3:30 Closed Session 5: 15 p.m. Public Session OCTOBER JANUARY APRIL JANUARY APRIL APRIL r2' 3 4 5 6 7 8 30 NOVEMBER FEBRUARY MAY FEBRUARY MAY MAY Your Selections I Bakersfield, CA Page 1 of 4 W � m Chapter 2.60 < m m BAKERSFIELD YOUTH COMMISSION -moo z 0o Sections: J �„ n 2.60.010 Creation and purpose. 0 0 2.60.020 Application process. z p z 2.60.030 Appointment of members and alternates. T m 2.60.040 Qualifications of commission members. D 2.60.050 Term of office. __— 2.60.060 Duties. 2.60.070 Meetings. 2.60.080 Compensation/funding. 2.60.010 Creation and purpose. The city council creates an eight -member Bakersfield youth commission ("commission"). The city council also appoints the city manager, or designee, as the committee coordinator of the commission. The purpose of the commission is to engage and empower local youth in having a voice on relevant issues pertaining to municipal policies, programs, and projects. (Ord. 4833 § 1, 2016) 2.60.020 Application process. Applications for the commission are available at the city clerk's office and require one letter of recommendation from a teacher, advisor, counselor, or coach. (Ord. 4833 § 1, 2016) 2.60.030 Appointment of members and alternates. The commission shall consist of eight members and eight alternates. A. During the August meeting of the calendar year, each city councilmember and the mayor shall appoint two members to the commission; the mayor's appointments shall be from the city at -large. One appointment will be the voting member and the second appointment will be the alternate member. B. Alternate members may only have voting rights in the event that the regular members are absent from a commission vote. 1. A majority shall constitute a quorum at any regular or special meeting of the commission. For this commission, a quorum is defined as five members. The Bakersfield Municipal Code is current through Ordinance 5095, passed May 18, 2022. Your Selections I Bakersfield, CA Page 2 of 4 2. Immediate family members of city councilmembers and mayor shall not be eligible for appointment, ` C. If the voting member resigns, the alternate shall assume the position for the remainder of the term. (Ord. 4993 § 1, 2019; Ord. 4914 § 1, 2017; Ord. 4833 § 1, 2016) 2.60.040 Qualifications of commission members. A. Members and alternates must be current high school students at the time of appointment. B. Members and alternates must reside in the ward they represent or in the ward their school is located. C. Members and alternates must have and maintain as close to a 3.0 grade point average as possible during their tenure on the commission. (Ord. 4856 § 1, 2016; Ord. 4833 § 1, 2016) 2.60.050 Term of office. A. Members and alternates are appointed to a two-year term with the possibility of a one-year reappointment. B. Each city councilmember and the mayor have the discretion to extend or terminate the terms for their appointed members and alternatives. C. During the August meeting of the calendar year, the commission shall elect a chair and co-chair among its appointed members for a term of one year. D. Any member and alternate may removed from the commission as a result of any of the following: 1. Continued absences from meetings or unexcused absences from three consecutive meetings. The city council may waive such removal forjust cause; 2. By the city councilmember or mayor that appointed them. (Ord. 4993 § 1, 2019; Ord. 4833 § 1, 2016) 2.60.060 Duties. Generally, to identify the concerns and needs of local youth, including matters related to: recreational opportunities, park amenities, student safety, and volunteer opportunities with the city, and to: A. Develop and propose plans that support or improve such programs; B. Provide recommendations to the mayor and city council; C. Educate and inspire local youth involvement in relevant issues; D. Respond to requests on matters referred by the mayor and city council; E. Report to the mayor and city council, as requested; The Bakersfield Municipal Code is current through Ordinance 5095, passed May 18, 2022, Your Selections I Bakersfield, CA Page 3 of 4 F. Identify outside funding sources, including grant opportunities, to achieve the commission's goals and objectives; G. Host an annual youth conference to identify local youth concerns and needs; H. Play an active role in Teen Government Day; I. Other appropriate actions to further the purpose of the commission. (Ord. 4833 § 1, 2016) 2.60.070 Meetings. A. The commission shall meet monthly. Members and alternates are required to attend every scheduled and special meeting. B. Commission meetings shall be subject to the Ralph M. Brown Act. C. Agendas and minutes of the commission shall be prepared by the city clerk, or designee, and filed with the city clerk. D. Members and alternates shall communicate with the mayor and city council by: 1. Directly contacting their appointed councilmember; 2. Directly presenting at a city council meeting, as requested; 3. Indirect contact through the youth commission meeting minutes; 4. Providing an annual report to city council. E. The city manager shall designate city staff to assist the youth commission with achieving its goals and objectives. (Ord. 4833 § 1, 2016) 2.60.080 Compensation/funding. There is no monetary compensation for serving on the commission; however, members and alternates widely benefit by participating in active leadership roles, networking amongst civil leaders, making a difference in the community, and developing critical skills to solve real -world problems. The commission will be funded by city council as is reasonably necessary to implement the goals and objectives of engaging and empowering local youth. (Ord. 4833 § 1, 2016) The Bakersfield Municipal Code is current through Ordinance 5095, passed May 18, 2022. Your Selections I Bakersfield, CA Page 4 of 4 This site does not support Internet Explorer. To view this site, Code Publishing Company recommends 9 using one of the following browsers: Google Chrome, Firefox or Safari. The Bakersfield Municipal Code is current through Ordinance 5095, passed May 18, 2022. Disclaimer: The city clerk has the official version of the Bakersfield Municipal Code. Users should contact the city clerk for ordinances passed subsequent to the ordinance cited above. City Website: www bakersfieldcity us City Telephone: (661) 326-3000 Code Publishing Company the Bakersfield Municipal Code is current through Ordinance 5095, passed May 18, 2022. DocuSign Envelope ID: D9CBCEE6-7A2E-4960-8BD1-5E5B224C1916 RECEIVED AND PLACED ON FILE AT YOUTj-{i 0EMISSION MTG. BYLAWS OF THE BAKERSFIELD YOUTH COMMISSION ARTICLE I - THE COMMITTEE Section 1. Name of Committee This Committee shall be called the Bakersfield Youth Commission. Section 2. Mission Statement The Bakersfield Youth Commission serves to engage and empower local youth in having a voice on relevant issues pertaining to municipal policies, programs and projects. Section 3. Business Office This Committee's business office shall be located at the City of Bakersfield, City Clerk's Office, 1600 Truxtun Avenue, Bakersfield, California 93301. Section 4. Powers and Duties The Committee is formed to recommend to the City Council, policies and specific programs which promote the mission statement of the Bakersfield Youth Commission as reflected above, and to actively participate in the discussion of various programs and projects to achieve the Bakersfield Youth Commission's mission statement. Section S. Committee Members This Committee shall consist of eight (8) voting Committee Members, eight (8) Alternate Committee Members (having voting rights only in the event that their respective Committee Members are absent from a Bakersfield Youth Commission vote), and a non -voting Committee Coordinator. The Committee Coordinator, Committee Members and Alternate Committee Members shall be appointed and serve terms as set forth in Bakersfield Municipal Code Chapter 2.60. — Page 1 of 5 Pages - DocuSign Envelope ID; D9CBCEE6-7A2E-4960-8BD1-5E5B224C1916 ARTICLE 11 OFFICERS Section 1. Chairperson and Vice -Chairperson This Committee shall elect, from its members, a chairperson and vice -chairperson to serve a one-year term. The Committee shall hold the election during the August meeting of the calendar year, which will coincide with the start of the school year. If the position of chairperson or vice -chairperson becomes vacant during the course of the year, the committee members shall elect a replacement to serve for the balance of the:year. Section 2. Duties of Chairperson The chairperson shall preside at all meetings of the Committee and perform the duties necessary or incidental to the office. This includes calling special meetings and signing documents or instruments on, behalf, of the Bakersfield Youth Commission. Section 3. Duties of Vice -Chairperson The vice -chairperson, in the absence of the chairperson, or when the chairperson is unable to act, shall perform the duties of the chairperson. Section 4. Temporary Chairperson If both the chairperson and vice -chairperson are absent or unable to act, the Committee shall elect one of its members to act as temporary chairperson to serve until a replacement is elected, if necessary. Section 5. Secretary and Administrative Staff The City Clerk, or its designee, shall serve as secretary to the Bakersfield Youth Commission. The secretary shall keep minutes of each meeting, record the official actions taken, record the vote of all official actions, certify each official act and resolution of the Bakersfield Youth Commission, maintain records of the operations and perform such other duties as the Bakersfield Youth Commission or Committee Coordinator assigns. Section 6. Committees/Task Forces Committees and/or Task Forces shall perform such duties as shall be prescribed at the time of creation or from time to time by the Board or the Chairperson. - Page 2 of 5 Pages — DocuSign Envelope ID: D9CBCEE6-7A2E-4960-BBD1-5E5B224C1916 ARTICLE 111- MEETINGS Section 1. Regular Meetings Bakersfield Youth Commission shall hold its regular meetings at a date and time that is mutually agreeable to the Youth Commission and City at City Council Chambers. The Committee may hold its meetings at another place within the City upon recommendation from the Committee Coordinator and approval by the Committee Chairperson. Section 2. Quorum Five (5) Committee Members constitutes a quorum. Alternate Committee Members may only vote in the event that their respective Committee Members are absent from a Bakersfield Youth Commission vote. Section 3. Notice/Conduct of Meetings All meetings of the Board shall be called, noticed, held and conducted subject to the provisions of the Ralph M. Brown Act [Chapter 9] (commencing with Section 54950) of Part I of Division 2 of Title 5 of the Government Code of the State of California. Section 4. Order of Business In the absence of approval of an agenda to the contrary, Bakersfield Youth Commission shall pursue the following order of business: A. Roll Call B. Public Statements C. Approval of Minutes D. Deferred Business E. New Business, including Standing Subcommittee Reports F. Committee Member Statements G. Adjournment Section 5. Public Statements At regular meetings, the chairperson shall allow any member of the public to address the Committee on items within the jurisdiction of the Bakersfield Youth Commission. No individual speaker shall speak for more than two (2) minutes. The chairperson, in his or her discretion, may, for good cause, increase the time allowed for public statements. -- Page 3 of 5 Pages -- DocuSign Envelope ID; D9CBCEE6-7A2E-4960-SBD1-5E5B224C1916 Section b. Cancellation of Meetings If the Bakersfield Youth Commission has no business, or if the secretary determines a quorum is not available, the chairperson may cancel a regular meeting. The secretary shall make reasonable efforts to give timely notice of cancellation to all members and to all other persons to whom the secretary normally gives notices of meetings. Section 7. Public Holidays If a regular meeting falls on a public holiday, the Bakersfield Youth Commission shall not meet on that date. The chairperson may reschedule or cancel the meeting and the secretary shall arrange for delivery of proper notice. Section 8. Adiourned Meetings The Bakersfield Youth Commission may adjourn a meeting to another date, time and place. Section 9. Special Meetings The chairperson may call a special meeting of the Bakersfield Youth Commission. The secretary shall give notice of a special meeting, as required by law. In a special meeting, the Bakersfield Youth Commission may only deal with matters recited in the notice. ARTICLE IV -.AMENDMENTS TO BYLAWS Section 1. Procedure to Amend These bylaws may be amended by an affirmative vote of at least five (5) BYC members at a regularly scheduled meeting. -- Page 4 of 5 Pages -- DocuSgn Envelope ID: D9CBCEE6-7A2E-4960-8BD1-5E5B224C1916 I HEREBY CERTIFY that the foregoing Bylaws were passed and adopted by the Bakersfield Youth Commission of the City of Bakersfield at the regular meeting held on January 25, 2021, by a majority vote: AYES : DEWEY, BALDOVINOS, YUM, MORGAN & ALTERNATES BELL, CALLEY, MIZAR, KAKARLA. NOES ABSTAINING ABSENT : DISON, BURROW �DocuSfgned by: JULIE DRIMAKIS, CMC CITY CLERK and EX OFFICIO CLERK of the Council of the City of Bakersfield c APPROVED EDocuSIgnad by: aw VILA R6oRn6n5RnglArn CHAIRPERSON, Bakersfield Youth Commission DocuSlgned by: GaF nAnRrnAAAF; NATHAN GUTIERREZ, Management Assistant CITY MANAGER o�a�a 6- wo/l' CHRISTINA J. OL ON GENERAL COUNSEL Bakersfield Youth Commission CJO/og SNCOUNCIL\Youth Commisston\YouthCommissionBylaws-Amendment.docx — Page 5 of 5 Pages --