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Home My WebLink AboutRES NO 022-2023RESOLUTION NO. U 2 2— 2 0 2 3 RESOLUTION DETERMINING PARTS FOR MORBARK GRINDER CANNOT BE REASONABLY OBTAINED THROUGH THE USUAL BIDDING PROCEDURES, AND AUTHORIZING THE FINANCE DIRECTOR TO DISPENSE WITH BIDDING DUE TO RESTRICTED AVAILABILITY OF PARTS AND URGENT NECESSITY FOR REPAIRS, NOT TO EXCEED $65,000. WHEREAS, on October 28, 2022, a 2019 Morbark Grinder, equipment number 3625, was reported by the using department as not functioning properly; and WHEREAS, after inspection it was determined that the Grinder needed repairs due to wear and tear; and WHEREAS, a parts invoice was submitted by PAPE Machinery, detailing the parts required to bring the equipment back into proper working order, attached hereto and incorporated by reference herein as Exhibit A; and WHEREAS, the repairs were determined to be of urgent necessity as the Grinder is essential for City operations to process the inbound residential curbside material collections; and WHEREAS, to remedy this emergency, PAPE Machinery was authorized by the Public Works Director to proceed with the necessary repairs; and WHEREAS, the Public Works Director recommends the Council to dispense with bidding requirements, in accordance with subsections D.2 and D.4 of Section 3.20.060 of the Bakersfield Municipal Code. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield as follows: 1. The above recitals are true and correct and incorporated herein by reference. 2. Based on the facts included in the above recitals, the supplies, materials, and urgent necessity to successfully repair the Morbark Grinder to function properly can only be provided by the manufacturer authorized dealer, PAPE Machinery. 3. The Finance Director is authorized to dispense with bidding in accordance with subsections D.2 and D.4 of Section 3.20.060 of the Bakersfield Municipal Code. �ePKF) p S `ORIGINAL 4. The expenditure of funds for said parts shall not exceed Sixty -Five Thousand Dollars ($65,000). 5. The City Clerk shall attest and certify to the passage and adoption of this Resolution and it shall become effective immediately upon its approval. .OI0 HEREBY CERTIFY that the foregoing Resolution was passed and adopted, by the Council of the City of Bakersfield at a regular meeting thereof held on FEB 2 2 2023 by the following vote: AYES: NOES: ABSTAIN'. ABSENT: ✓ ✓ ✓ ✓ ✓ COUNCILMFMBER ARIAS. GONZALES, WEIR, SMITH, FREEMAN. GRAY, KAUR COUNCILMEMBER APPROVED: FEB 2 2 2023 By KAREN GOH Mayor APPROVED AS TO FORM: VIRGINIA GENNARO, CITY ATTORNEY By/ ASHLEY MBRANO Deputy City Attorney J LIE DRIMAKIS, M CITY CLERK and Ex Officio Clerk of the Council of the City of Bakersfield 9a KF,, Page 1 of 2 of 's,, � m `ORIGINAL EXHIBIT A I I.I MACHINERY DATE BRANCH NUMBER 01/17/23 NC 14069830 13:17:33 *** BILL COMPLETE/SHIP COMPLETE *** *** BACK ORDER FILL COMPLETE *** ORIG DOC #: 14069830 SOLD TO: PAGE SHIP TO: CITY OF BAKERSFIELD 4 CITY OF BAKERSFIELD 1501 TRUXTUN AVE TERMS FLEET CHARGE 2601 SOUTH MOUNT VERNON BAKERSFIELD CA 93301 CUSTER BAKERSFIELD CA 93307 SLSM P 0 NUM MR MODEL SERIAL NO EQUIP NO METER 1304 134166 ME 7600 185-1083 0 ORDER SHIP SO PART NUMBER / DESCRIPTION LOCATION UNIT EXTENSION MFG 8 8 # 21161-049 NASHER,FLAT, IAGG4 .92 7.36 46 4 4 # 21733-413 NUT,LOCK,1-8 NON-STOC 12.80 51.20 46 2 2 # 40174-901 DUSTER BOLT NON-STOC .00 .00 46 1 1 # 40543-185 7600B INFEED NON-STOC 8,803.73 8,803.73 46 3 3 # 24214-615 LOCK ASSY,B, NON-STOC 534.00 1,602.00 46 1 1 # 30256-191 SEAL -DIRECT NON-STOC 330.18 330.18 46 1 1 # 23921-731 PILOTED FLAN NON-STOC 1,279.28 1,279.28 46 4 4 # 21624-251 BOLT,GRADE 8 NON-STOC 1.37 5.48 46 8 8 # 21612-975 IIN X 11N ST IA6L4 52,72 422.76 46 8 8 # 21612-018 BOLT, HEX HE NON-STOC 10.08 .80.64 46 4 4 # 21161-044 NASHER,FLAT, 1A6G4 .27 1.08 46 3 3 # 40679-165 HAMMER, FONG NON-STOC 429.30 1,287.90 46 *** PICK TICKET IS CONTINUED ON NEXT PAGE *** ---- CUSTOMER COPY ---- TAh aMelt rv0l�wPape'a Team and CondMbua el9ele s4eElle•on meMeAxao/, whbh•n b•apxehdbluh syWe nronntt iM Q�KC', Tama enQ Cand41we d4dh meveNeMe ei•-+---Q'�'eam:, and xiPeho Ae eenl Ey�nM xein•u rowepwehxxnpm npurot OF N^ VORIGINAI o MACHINERY JOHNDEERE DATE BRANCH NUMBER 01/17/23 NC 14069830 13:17:33 *** BILL COMPLETE/SHIP COMPLETE *** *** BACK ORDER FILL COMPLETE *** ORIG DOC #: 14069830 - SOLD TO: PAGE SHIP TO: CITY OF BAKERSFIELD 3 CITY OF BAKERSFIELD 1501 TRUXTUN AVE TERMS FLEET BAKERSFIELD CA 93301 CHARGE 2601 SOUTH MOUNT VERNON CUST <ERAFTPkpA SLSM P 0 NUM ME MODEL SERIAL NO EQUIP NO METER 1304 134166 ME 7600 185-1083 0 ORDER SHIP SO PART NUMBER / DESCRIPTION LOCATION UNIT EXTENSION MFG 1 1 # 40576-185S 7600 DOOR AS NON-STOC 456.53 .00 46 1 1 # 32144-185 SHAFT, DRIVE .NON-STOC 967.87 .00 46 E,Q#3625%T26'S75` ./1 1 # 40553-185S ROTOR DEFLEC NON-STOC 3,355.99 3,355.99 46 ✓1 1 # 40554-185S ROTOR DEFLEC NON-STOC 3,355.99 3,355.99 46 2 2 # 31610-185 INSIDE MILL NON-STOC $43.51 1,287.02 46 2 2 # 31624-185 INSIDE TOP G NON-STOC 942.69 1,885.38 46 2 2 # 31613-185 BOTTOM INSID NON-STOC 1,802.71 3,605.42 46 4 4 # 40531-901 CHAIN ASSY-4 NON-STOC 3,313.57 13,254.28 46 1 1 # 40530-901 CHAIN ASSY-4 NON-STOC 3,313.57 - 3,313.57 46 1 1 # 40572-1859 7600 ANVIL NON-STOC 1,509.60 1,509.60 46 4 4 # 21624-519 BOLT,GRADE 8 NON-STOC 28.11 112,44 46 *** PICK TICKET.IS CONTINUED ON NEXT PAGE *** ---- CUSTOMER COPY ---- gAKF9 ru.unie.ugm!rovyvarxmreMcmwnmu ws.m.rccwen m.em.nmw(*n*n.m mn!pemwmpaiermu nrommn m. o`` `r.,1 nm.meceenu�. xawx.,.w.ean p�.,,.al.u.�,ew.m!rgmww..m.prou.axw.w.p,nrorvsn. �- I MACHINERY JOHNDEERE DATE BRANCH NUMBER O1/17/23 NO 14069830 13:17:33 *** BILL COMPLETE/SHIP COMPLETE *** *** BACK ORDER FILL COMPLETE.*** ORIG DOC #: 14069830 SOLD TOt PAGE SHIP TO: CITY OF BAKERSFIELD 2 CITY OF BAKERSFIELD 1501 TRUXTUN AVE TERMS FLEET CHARGE 2601 SOUTH MOUNT VE'. SLSM P 0 BUM MR MODEL SERIAL NO EQUIP NO METEOR 1304 134166 MB 7600 185-1083 ORDER SHIP SO PART NUMBER / DESCRIPTION LOCATION UNIT EXTENSION MFG 1 i # 40543-185 7600B INFEED NON-STOC 8,803.73 .00 46 3 3 # 24114-615 LOCK ASSY,B, NON-STOC 534.00 .00 46 1 1 # 30256-191 SEAL -DIRECT NON-STOC 330.18 .00 46 1 1 # 23921-731 PILOTED FLAN NON-STOC 1,279.28 .00 46 4 4 # 21624-251 SOLT,GRADE 8 NON-STOC 1.37 .00 46 S 8 # 21612-975 IIN X IIN ST 1A6L4 52.72 .00 46 8 8 # 21612-018 BOLT, HE% HE NON-STOC 10.08 .00 46 4 4 # 21161-044 WASHER,FLAT, 1AGG4 .27 .00 46 3 3 # 40679-185 HAMMER, FORG NON-STOC 429.30 .00 46 3 3 # 40723-165 RAKER, FORGE NON-STOC 549.64 .00 46 5 5 # 40678-185S REPLACABLE W NON-STOC 682.02 .00 46 35 35 # 21451-356 FHCS,1/2-13 NON-STOC 1.53 .00 46 *** PICK TICKET IS CONTINUED ON NEXT PAGE *** ---- CUSTOMER COPY ---- lemta and Co dMlana d el....Pame 1vne oe .and W#lb. M*MµfEY mW.sma at. pnaAawopm rtquul. gAK� F _ MACHINERY JOHN DEERE DATE BRANCH NUMBER . 01/17/23 NC 14069830 13:17:33 *** BILL COMPLETE/SHIP COMPLETE *** BACK ORDER FILL COMPLETE *** ORIG DOC #: 14069830 SOLD TO: PAGE SHIP TO: CITY OF BAKERSFIELD 1 CITY OF BAKERSFIELD 1501 TRUXTUN AVE TERMS FLEET CHARGE 2601 SOUTH MOUNT VERNON BAKERSFIELD CA 93301 CUSTMR BAKERSFIELD CA 93307 - 1122768 SLSM P 0 NUM ME MODEL SERIAL NO EQUIP NO METER 1304 134166 MS 7600 185-1083 0 ORDER SHIP HO PART NUMBER / DESCRIPTION LOCATION UNIT EXTENSION MFG 1 1 # 40553-1855 ROTOR DEFLEC NON-STOC 3,355.99 .00 46 1 1 # 40554-1855 'ROTOR DEFLEC NON-STOC 3,355.99 .00 46 2 2 # 31610-285. INSIDE MILL NON-STOC 643.51 .00 46 ,2 #. 31614-185• INSIDE TOP G NON-STOC 942.69 ,00 96 ei v 2 2 # 31613-185- BOTTOM INSID NON-STOC 1,802.11 .00 46 4 4 # 40531-901• CHAIN ASSY-4 NON-STOC 3,313.57 46 .00 1 1 # 40530-901 CHAIN ASSY-4 NON-STOC 3,313.57 .00 46 1 1 # 40572-1858 7600 ANVIL NON-STOC 1,509.60 46 N .00 4 4 # 21624-519 •HOLT,GRADE 8 NON-STOC 28.11 .00 46 8 8 # 21161-049.'NASHER,FLAT, 1A6G4 .92 .00 46 4 4'# 21733-413• NUT,LOCK,1-8 NON-STOC 12.80 .00 46 2 2 # 40174-901 DUSTER BOLT NON-STOC .00 .00 46 *** PICK TICKET IS CONTINUED ON NEXT PAGE *** ---- CUSTOMER COPY ---- I oaq•.uo dbr•,marecmrmr• rsm•.meJm•ffl om l*nim..Mroroa ermnw Sp mn nnn*pm• TM1ns rCCrtlWOM✓Sah aae aV•peNetl GMYmee[bM•,mx, mE w01 Wo0la.nl bymm'Ir smellb meptlrtM1rw upm nprYL H U p MACHINERY JOHN DEERE DATE BRANCH NUMBER O1/17123 NC 14069830 13:17:33 *** BILL COMPLETE/SHIP COMPLETE *** *** RACE ORDER FILL COMPLETE *** ORIG DOC,#: 1406983Q SOLD TO: PAGE SHIP TO: CITY OF BAKERSFIELD 5 CITY OF BAKERSFIELD 1501 TRUXTUN AVE TERMS FLEET CHARGE 2601 SOUTH,MOUNT VERNON CA 93307 SAKERSFIELD CA 93301 CUSTMR SAKERSFIEDP.— SLSM@@,P,r,O-.M-�jc�� MH MODEL SERIAL NO EQUIP NO METER 1304'�V A•166 Nffi 7600 185-1083 ORDER SHIP SO PART NUMBER / DESCRIPTION LOCATION UNIT EXTENSION MFG 3 3 # 40723-185 BAKER, FORGE NON-STOC 549.64 1,648.92 46 5 5 # 40678-1855 REPLACABLE N NON-STOC 682.02 3,410.10 46 35 35 # 21451-356 FHCS,1/2-13 NON-STOC 1.53 53.55 46 1 1 # 40576-185$ 7600 DOOR AS NON-STOC 456.53 456.53 46 1 1 # 32144-185 SHAFT, DRIVE NON-STOC 967.87 597.87 46 1 1 # 0068 INBOUND FREIGHT 5,965.21 5,965.21 BACK ORDER FILL COMPLETE FLEET SERVICES DIV. Rf9, 13254'A Ug13gli( Equipment# 3C2s , _ !.- work order# 1 S 7 S _ NS �. d'y� Date Out c" .;° j'9 � 3 j j=;,,l a Date Back Acct. 511-4053-562• Approved * NON RETURNABLE -SHIP VIA- CONTACT PHONE AUNT 661-326-3114 TOTAL PARTS 52,087.27 MI9C. 5,965.21 PAPEMACHINERY APPRECIATES YOUR BUSINESS STATE/LOCAL TAX 9,789.39 QUESTIONS?- CALL: (559) 834-4779 RETURNABLE PARTS SUBJECT TO A RETURN CHARGE TOTAL 62,841.82 CUSTOMER COPY - 1NeeelelseuEfgroPepW tonne entl Contl@m�o�.SwenwuwmMeGeu Fuel, wlNtl, en boamo/eMtlh MI6YA'anN,nnea lM BPkF9 rumseml CantlOkrool Beleen�va9eMtl .entln@oleo!esenlgmellw*mellro@e@imMselppMnTyeel. ST