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Home My WebLink AboutRES NO 040-2023RESOLUTION NO.p, Q- 20 23 RESOLUTION DETERMINING THAT PUMPS REQUIRED FOR RAW SEWAGE PUMPING AT WASTEWATER TREATMENT PLANT NO. 3 CANNOT BE REASONABLY OBTAINED THROUGH THE USUAL BIDDING PROCEDURES AND AUTHORIZING THE FINANCE DIRECTOR TO DISPENSE WITH BIDDING THEREFOR, NOT TO EXCEED $305,000. WHEREAS, Wastewater Treatment Plant No. 3 (W WTP 3) has five submersible non - clog sewage pumps (influent pumps) for transferring raw sewage into the treatment process; and WHEREAS, the influent pumps currently in service are Flygt pumps; and WHEREAS, Flygt pumps are solely distributed by Xylem Water Solutions USA, Inc- Flygt Products (Xylem), as stated in the sole source letter attached hereto as Exhibit A and incorporated by reference herein; and WHEREAS, W WTP 3 is in need of replacing two influent pumps, for which Xylem has submitted a quote attached hereto as Exhibit B and incorporated by reference herein; and WHEREAS, the Public Works Director recommends the Council find the purchase of replacement influent pumps at WWTP 3 can only be reasonably obtained from Xylem, because Xylem is the sole distributor of the parts for the City's geographical area, and recommend the Council dispense with bidding requirements, in accordance with subsection D.2 of Section 3.20.060 of the Bakersfield Municipal Code. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield as follows: The above -recitals are true and correct and incorporated herein by reference. 2. Based on the facts included in the above recitals, the purchase of the required parts and services can only be reasonably obtained from Xylem, because Xylem is the sole distributor of the required parts for the City's geographical area. 3. The expenditure of funds for required parts and services shall not exceed Three Hundred Five Thousand Dollars ($305,000). gAKf� O --Page 1 of 2 Pages— � m ORIGINA/ S:\Pmjeets\E I K303 Influent Pump Rehab-Repl\Plan(3\Xylem\New Pumps\Resolution Influent Pumps.docx 4. The Finance Director is authorized to dispense with bidding in accordance with Section 3.20.060 of the Bakersfield Municipal Code I HEREBY CERTIFY that the foregoing Resolution was passed and adopted, by the Council of the City of Bakersfield at a regular meeting thereof held on APR 12 2023 by the following vote: ✓ �/ ✓ ✓ ✓ AY D COUNCLMEMBER ARIAS, GON&LES, WEIR, SMITH, FREEMAN,6RAY, KAUR NOES: COUNCILMEMBER ABS N: COUNCILMEMBER SE COUNCILMEMBER J LIE DRIMAKIS, MMC CITY CLERK and Fix Officio Clerk of the Council of the City of Bakersfield APPROVED: APR 12 2023 BY KAREN GOH Mayor APPROVED AS TO FORM: VIRGINIA GENNARO City Attorney By %� ✓"`t-�-actie— JOSHUA RUDNICK Deputy City Attorney II --Page 2 of 2 Pages— S:\Pmjects\EIK303 Influent Pump Rehab-Repl\Planl 3\Xylem\New Pumps\ltesolutlon Influent Pumps.docx "ORIGINAL xylem March 17`k, 2023 David Weatherly Supervisor II Public Works Department Wastewater Division City of Bakersfield EXHIBIT v Xylem Water Solutions USA, Inc Fly9t Products 11161 Harrel St. Mira Loma, CA 91752 Tel 951-799-3398 Fax 951-332-3679 D rek.dusome@xyleminc.com Subject: Factory Authorized Municipal Representative for Flygt, Flygt/AC Products & Service in Southern California Dear David Weatherly, This letter is to inform you that: Xylem Water Solutions USA, Inc. - Flygt Products m61 Harrel St Mira Loma, CA gr752 Phone (951) 332-3669 Fax:(951) 332-3679 Is the exclusive supplier of Flygt Pumps, Mixers, Parts & Service for the Municipal market in the State of California for all southern counties including Ventura, Santa Barbara, Kern, San Luis Obispo, Los Angeles, San Bernardino, Orange, Riverside, San Diego and Imperial. Flygt is a fully owned Xylem Inc. brand. Xylem Inc. Flygt is confident that our Southern California Branch offices will be able to provide expert advice and service in a professional manner for any of your pumping needs. Thank you for your interest in Flygt Products Sincerely, FL fi ' a xyl m brand Paul Paul Forsthoefel Western Regional Sales Manager OFeA�e�N, r- 'm 5ORIGINAL� xylem March 10, 2023 CITY OF BAKERSFIELD 1501 TRUXTUN AVE BAKERSFIELD CA 93301-5201 Quote # 2023-LAB-0165 Alternate 1, Version 2 Project Name: Bakersfield - C3400 Replacement Job Name: EXHIBIT i Xylem Water Solutions USA, Inc. Flygt Products 11161 Harrel Street Mira Loma, CA 91752 Tel (951) 332-3668 Fax (951) 332-3679 Xylem Water Solutions USA, Inc. is pleased to provide a quote for the following Flygt equipment. A Flygt Preventive Maintenance Contract is available for this order. Please contact Clinton Epp for more information. C3400 Replacement Pump Qty Part Number Description Extended Phoe 2 00340077500000 Flygt CT 3400, 63.1030, 545 mm $ 238,187.20 Intended for dry vertical installation, T-stand included Cast iron impeller Drive Unit: 775 10 pole, 170 hp, 460 V. Std motor Approval: FM Ex Cooling jacket for direct media cooling Large connection housing Insulated support bearing Cables Material Shaft: AISI431 Stainless steel Supervision FLS, leakage detector, in junction box FLS, leakage detector, in stator housing PT-100 in one stator winding PT-100 in lower bearing Pump memory Subcab Cable Oty Part Number Description Extended Price 50 941999 CABLE,SUBCAB S3X120+3X70/3+25(2X0.5)51 MM $6,520.00 50 941999 CABLE,SUBCAB S3XI20+3X70/3+25(2)(0.5)51 MM $6,520.00 Total Price $ 251,227.20 Freight Charge $13,755.00 Total Price $ 264,982.20 Pagele O3' dl a xylem brand r 00soot xylem Terms d Conditions This order is subject to the Standard Terms and Conditions of Sale — Xylem Americas effective on the date the order is accepted which terms are available at http�ilwww xyleminc comten-us/Pages/terms-condifons-of-sale asox and incorporated herein by reference and made a part of the agreement between the parties. Purchase Orders: Please make purchase orders out to: Xylem Water Solutions USA, Inc. Freight Terms: 3 DAP- Delivered At Place 08 - Jobsite (per InooTerms 2020) See Freight Payment (Delivery Terms) below. Taxes: State, local and other applicable taxes are not included in this quotation. Back Charges: Buyer shall not make purchases nor shall Buyer incur any labor that would result in a back charge to Seller without prior written consent of an authorized employee of Seller. Shortages: Xylem will not be responsible for apparent shipment shortages or damages incurred in shipment that are not reported within two weeks from delivery to the jobsite. Damages should be noted on the receiving slip and the truck driver advised of the damages. Please contact our office as soon as possible to report damages or shortages so that replacement items can be shipped and the appropriate claims made. Terms of Delivery: PPIAdd Order Position Terms of Payment: 100% N30 after invoice date. Xylem's payment shall not be dependent upon Purchaser being paid by any third party unless Owner denies payment due to reasons solely attributable to items related to the equipment being provided by FLYGT. Validity: Please note that this pricing is valid for 30 days and is contingent upon final approval of submittals and release for fabrication within 90 days of PO date. Schedule: Please consult your local Flygt Branch Office to get fabrication and delivery lead times. COVID 19: Our current delivery lead-times are forecasted estimates only due to the outbreak of the COVID-19 virus pandemic and its global effects on commerce, supply chain, and logistics. Xylem will, however, use all commercially reasonable efforts to minimize any delivery delay impacts. Time of Delivery: Consult factory for product lead times. Start Up: This Quote does not include any start up or training services. Warranty: Standard warranty terms apply to the items in this quotation. Exclusions: This Quote includes only the items listed specified above We thank you for your interest in Flygt equipment from Xylem Water Solutions USA, Inc.. and look forward to being of service to you in the near future. Sincerely, Clinton Epp Sales Representative Cell: 909-768-2579 cinton.epp@xylem.cem 3 a xylem brand Page of A6 o > m 30RIGINAl' xylem Xylem Water Solutions USA, Inc. Flygt Products Customer Acceptance This order is subject to the Standard Terms and Conditions of Sale —Xylem Americas effective on the date the order is accepted which terms are available at htto://www xvieminc com/en-us/Pa.Qes/terms-condifonsof-sale.aspx and incorporated herein by reference and made a part of the agreement between the parties. A signed copy of this Quote is acceptable as a binding contract. Purchase Orders: Please make purchase orders out to: Xylem Water Solutions USA, Inc. Quote #: 2023-LAB-0165 Alternate 1, Version 2 Customer Name: CITY OF BAKERSFIELD Job Name: Total Amount: $ 251,227.20 (excluding freight) Signature: Company/Utility: (PLEASE PRINT) Page 3 of 3 FLYGT a xylem brand