HomeMy WebLinkAbout0214 REIMBURSEMENT OF CERTAIN EXPENDITURES - UPDATED CITY OF BAKERSFIELD
COUNCIL POLICY STATEMENT
CP No. 2.14
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SUBJECT: REIMBURSEMENT OF CERTAIN EXPENDITURES AND THE
REQUIREMENT FOR ETHICS TRAINING
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SECTION: CHAPTER TWO f
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POLICY: REIMBURSEMENT OF CERTAIN EXPENDITURES FOR CITY
LEGISLATIVE MEMBERS
STATEMENT: Amendment No. 2 to Resolution No. 173-06 which established
a written policy for reimbursement of certain expenditures for
City legislative members.
ADOPTION:
Agenda Item No./Date 7.k.; April 12, 2023
Approved by City Council Res. No. 173-06(2)
Amended by City Council April 12, 2023
Prior Resolutions Res No. 173-06; Res No. 173-060) j
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SACouncil\POLICIES\STATM ENT\FORM.CPS
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RESOLUTION NO. 173-06(2)
AMENDMENT NO. 2 TO RESOLUTION NO. 173-06 WHICH
ESTABLISHED A WRITTEN POLICY FOR REIMBURSEMENT OF
CERTAIN EXPENDITURES FOR CITY LEGISLATIVE MEMBERS
WHEREAS, on June 21, 2006, the City Council adopted Resolution No. 173-
06 which established a written policy for reimbursement of certain expenditures
for members of the City Council and all City Commissions, and created a new
ethics training requirement for local public officials; and
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WHEREAS, Exhibit "A" to Resolution No. 173-06 provided a list of events for
which the Mayor and members of the City Council may be reimbursed, in
advance, for actual and necessary expenses; and
WHEREAS, on June 29, 2016, the City Council amended Resolution No. 173-
06 to amend and substitute Exhibit "A" to add the Kern Economic Development
Corporation's Kern County Economic Summit as reimbursable; and f
WHEREAS, for any events not listed on Exhibit "A" the Mayor and City
Council members must seek Council approval before any expenses are
reimbursed; and
WHEREAS, the City Council finds that there are additional conferences and
events that are beneficial to the performance of official duties for which the City
Council and Mayor should be reimbursed in advance; and
WHEREAS, Government Code section 53232.1 authorizes the City Council
to adopt a written policy describing types of occasions that constitute the
performance of official duties for which a member of the legislative body may
receive payment; and
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WHEREAS, to encourage open and active engagement of the Council
and Mayor in activities that further performance of official duties, the Council
further desires to broaden the category of events that qualify for reimbursement.
NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Bakersfield
as follows: j
1. The above recitals are true and correct and incorporated herein by
reference.
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--Page 1 of 5 Pages-- _
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2. Section 2 of Resolution No. 173-06, titled "Direction" is hereby
amended to read as follows:
SECTION 2
DIRECTION
The City Council hereby adopts the following Reimbursement and Ethics
Training Policy for members of the City Council and all City Commissions:
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A. ADVANCE REIMBURSEMENT. Subject to the submission of an expense
report as set forth in paragraph "Y below, the Mayor and members
of City Council may be reimbursed, in advance, for actual and
necessary expenses in connection with:
(i) events listed in Exhibit "A", attached hereto, and incorporated by
reference herein; or
(ii) educational seminars, conferences, and events not listed in
Exhibit "A", subject to acknowledgment of available funds and prior
approval of the City Manager, that are designed to improve City
Council members' skill and knowledge in the performance of their
official duties for the City of Bakersfield, consistent with adopted City
Council Goals, including regional, state and national organizations
whose activities affect the City's interests.
The reimbursement of expenses is limited in the following manner:
1 . LODGING. Lodging costs in conjunction with a
conference or other official activity may not exceed the
maximum group rate published by the conference or activity
sponsor, if lodging at the group rate is available at the time of
booking. If not, the member shall be reimbursed for lodging at
comparable rates, or rates established by the Internal
Revenue Service.
2. MEALS. Meals may be reimbursed at standard
rates established by the Internal Revenue Service.
3. TRAVEL. Members shall use government or group
rates for travel, when available. If not available, members
may be reimbursed according to the standard rates
established by the Internal Revenue Service.
--Page 2 of 5 Pages--
4. INCIDENTAL EXPENSES. Incidental expenses, including
but not limited to tips and business telephone calls may be
reimbursed at the rates established in Internal Revenue
Service Publication 463 and as amended from time to time.
Any additional expenses that fall outside the scope of this
policy may be reimbursed only if approved by the City
Council, at a public meeting, before the expenses are C
incurred.
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B. SUBSEQUENT REIMBURSEMENT. For events not authorized in
advance, the Mayor and City Councilmembers must seek Council
approval before any expenses are reimbursed.
C. OTHER LEGISLATIVE MEMBERS. For all City of Bakersfield legislative
members, except the Mayor and City Council, Exhibit "A" does not
apply and expenses shall be reimbursed at the discretion of the City
Manager's Office and approved by the City Council at a public
meeting, either in advance or subsequent to the event. In either
case, expenses shall be limited as set forth in paragraph "A",
subsections 1 - 4 above. f
D. EXPENSE REPORTS. Members of all City legislative bodies seeking
reimbursement of expenses must submit such requests on City
approved expense reports. Such reports are public records subject
to disclosure. In addition, all City legislative members must provide
brief reports on any outside meetings attended at the expense of
the City at the next regular meeting of the legislative body, or as
soon thereafter is reasonable.
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E. ETHICS TRAINING. All members of City legislative bodies shall receive
at least two hours of ethics training in general ethics principles and
ethics laws relevant to his or her public service every two years. New
members must receive this training within their first year of service on
a legislative body. An individual who serves on multiple legislative
bodies need only receive two hours of ethics training every two
years to satisfy this requirement for all applicable public service
positions. The City Clerk will be required to keep ethics training
records for at least five years to document and prove that these
continuing education requirements have been satisfied. The City
may develop its own ethics training course or use an outside
provider. If the City develops its own ethics training, the City must
consult with the Fair Political Practices Commission and the State
Attorney General.
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3. Except as amended herein, all other provisions of Resolution No. 173-
06 shall remain in full force and effect.
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HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the
Council o t{ Ity of Bakersfield at a regular meeting thereof held on
A�`` ? LaL by the following vote: i
✓ ✓ ✓ ✓ �UR
AYE : COUNCIL MEMBER ARIAS,GONZALES,WEIR,SMITH,FREEMAN,-6R",KAUR
NOES: COUNCIL MEMBER
ABSTAIN: COUNCIL MEMBER
fC COUNCIL MEMBER
JLIKIE DRIMAKIS, CPMC, MMC
CITY CLERK and EX OFFICIO CLERK of
the Council of the City of Bakersfield
APPROVED AFQ 12 2023
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By I
KAREN GO
Mayor
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APPROVED AS TO FORM:
VIRGINIA GENNARO
City Attorney
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By
ASHLE AMBRANO
Deputy City Attorney
A EZ/vlg
S:\COUNCIL\Resos\22-23\ReimbLegisMember173-06Amend2-Reso(Final).docx
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EXHIBIT "A"
Central Valley Mayor's Conference (Mayor)
Chamber of Commerce
Kern Council of Governments (KernCOG)
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Kern County Association of Cities
Kern Economic Development Corporation f
Kern Transportation Foundation
League of California Cities
National League of Cities
San Joaquin Valley Rail Committee (Mayor)
Sister City
So Cal Water Association
U.S. Conference of Mayors (Mayor)
Water Association of Kern County
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