HomeMy WebLinkAboutRES NO 12-96(10)RESOLUTION NO. I 2 - 9 6 l l0)
AMENDMENT NO. 10 TO RESOLUTION NO. 12-96
APPROVING MEMORANDUM OF UNDERSTANDING
FOR EMPLOYEES OF THE BLUE AND WHITE
COLLAR UNITS AND ADOPTING SALARY SCHEDULE
AND RELATED BENEFITS.
WHEREAS, Resolution No. 12-96 sets salaries and related benefits for
employees of the White Collar Unit.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield
that effective immediately, the Salary Schedule, a part of Resolution No. 12-96, is hereby
amended as follows:
1. Resolution No. 12-96 is hereby amended by deleting the following
class titles from the White Collar Unit:
25080
Data Processing Operator
13,015 13.669 14.354 15.073 15.826
26350 A Deputy Clerk
12.824 13.467 14.142 14.846 15.585
2. Resolution No. 12-96 is hereby amended by adding the following class
titles to the White Collar Unit:
26350
Deputy City Clerk
12.824 13.467 14.142 14.846 15.585
25080 A
13.015
Office Systems Support Assistant
13.669 14.354 15.073 15.826
.......... o0o ..........
by
I HEREBY CERTIFY that the foregoing Resolution was passed and adopted
the Council of the City of Bakersfield at a regular meeting thereof held on
MAY 26 1999 , by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
COUNCILMEMBER CARSON,DEMOND,MAGGARD,COUCH,ROWLES,SULLIVAN,BALVAGGIO
COUNCILMEMBER o;~t",
COUNCILMEMBER fi¢,
COUNCILMEMBER tlt, r~:L
the Council of the City of Bakersfield
APPROVED MAY g6 t999
BOB PRIC ,
MAYOR of the City of Bakersfield
APPROVED as to form:
.......... /' , .~ ........ -~::,
. /'/ ,, - / / ,
CITY ATTORNEY of the City of Bakersfield
S :\Resolution\B&W. DeputyClerk.wpd
05/04/99
2
CITY OF BAKERSFIELD
CLASS SPECIFICATION:
UNIT:
EE04:
26350
WHITE COLLAR
PARA-PROFESSIONALS
CLASS TITLE:
DEPUTY CITY CLERK
CLASS SUMMARY:
Under general direction, provides complex administrative and clerical support for the City Council and City Clerk;
independently organizes and completes assigned tasks; handles community relations; assists in the preparation,
custody and preservation of official documents and records in the City C!erk's Office; and performs related work
as required.
REPRESENTATIVE DUTIES:
The following typical tasks and responsibilities are representative of the position's essential duties. They are
descriptive, not limiting.
Essential Duties: Conducts research as required relating to requests and subpoenas for information on current and
archival records; provides backup administrative and clerical support for City Council meetings; transcribes from
tape or dictation including minutes, correspondence, memoranda, reports and agendas; composes agendas and
prepares minutes; assists Council members, Mayor, Commissioners and City employees in filing of Statements of
Economic Interest and Campaign Statements; operates office and document imaging equipment; implements records
and retention schedules; provides information, training and assistance regarding record management policy and
procedures to City employees and the public; files, scans, stores and destroys records according to policies and
procedures; drafts and prepares routine correspondence; contacts officials of other public agencies, citizens, and
civic organizations regarding scheduled meetings; certifies copies of records and documents; administers oaths of
office; acts as a lead worker when needed.
DISTINGUISHING CHARACTERISTICS:
This class is distinguished from Secretary l/II positions in that it performs duties of a technical nature in the City
Clerk' s field including computer processing of City Council referrals, optical imaging, records management and
related research. It is distinguished from the Assistant City Clerk position in that it is supervised by the later and
has no supervisorial responsibilities.
MINIMUM QUALIFICATIONS:
Knowledge off Municipal organization, policies, functions, and procedures; requirements of the Brown Act; City
Charter, ordinances and related State laws applicable to City Clerk responsibilities and City government; records
management practices, and procedures, modern office practices, procedures and equipment; business English usage;
and personal computer applications related to work.
Ability to: Compose correspondence; provide backup administrative and clerical support for City Council meetings;
work occasional evenings and weekends when needed for Council meetings, elections and the annual destruction
of records; provide quality customer service to the public; interact with Councilmembers and provide administrative
assistance as required; keep complex records; respond to a variety of requests for information; and possess the
ability to make decisions in accordance with various laws, rules and regulations.
Training and Experience: Graduation from High School or attainment of a satisfactory score on a GED test and
three years of progressively responsible experience in administrative support work. Desirable: previous experience
in a City Clerk's Office, experience with and/or knowledge of an automated records management system, and
college course work in business, public administration, or related field.
Physical Conditions or Special Working Conditions:
Standard office environment and working conditions, including lifting boxes up to 25 pounds and climbing ladders
for document storage and records maintenance.
Approved by the Miscellaneous Civil Service Board:
Approved by the City Council:
S:XJOBSPECS\DEPUTYCITYCLERK.wpd
OLD JOB SPECIFICATION
CLASS TITLE: DEPUTY CLERK
635
CLASS CHARACTERISTICS:
Under direction, assists in the preparation, custody and
preservation of official documents and records in the City'
Clerk's Office; is responsible for a variety of secretarial
and technical tasks; and performs related work as required.
EXAMPLES OF DUTIES:
Attends City Council Meetings, and as required, transc~ibes
minutes; aids in preparation of City Council agendas;
assists in coordinating annexation procedures; maintains
cross-index for minute actis.s; indexes and files deeds,
easements, ordinances, resolutions, contracts and
agreements; certifies copies of records and papers; admini-
sters oaths; performs secretarial work for Councilmen, City
Clerk and Mayor; answers citizen and employee inquiries by
phone or in person; assists in various election preparation
tasks; registers voters; prepares legal notices; and assists
Councilmen, Mayor, Commissioners and employees in filing of
Statements of Economic Interest and Campaign Statements.
DESIRABLE MINIMUM QUALIFICATIONS:
Training and Experience: Graduation from high school or
attainment of a satisfactory score on a G.E.D. test, includ-
ing or supplemented by course work in business practices,
and stenography, and three years of progressively responsi-
ble experience in clerical work or any equivalent combina-
tion of training and experience which would provide the
required knowledge and abilities.
Knowledge, Abilities, and Skills: Knowledge of modern
office practices, procedures and equipment; knowledge of
good business English, including vocabulary, grammar, and
spelling; ability to learn City government organization,
functions and policies, ability to establish and maintain
detailed filing systems; ability to transcribe dictation
from tapes; and ability to type at a speed of not less than
50 words per minute.
Ability to make a variety of mathematical computations and
tabulations rapidly and accurately; ability to keep complex
records, to assemble and organize data, and prepare reports
from such records; ability to anticipate official require-
ments and to prepare and assemble materials and alternative
actions relating to general operating problems; ability to
supervise clerical work and to make decisions in accordance
with laws, rules, and regulations in the assigned area.
Skill in the operation and care of standard office appli-
ances and machines.
6/88
ADDroved by the C'2ty Council: 08-1C-88
ADDrCveC ~v the Miscellaneous .2ivil ~Tervice !~card:
CITY OF BAKERSFIELD
CLASS SPECIFICATION: 25080
tINIT: WHITE COLLAR
EE04: PA RAPROFE S SIONAL
CLASS TITLE:
OFFICE SYSTEMS SUPPORT ASSISTANT
CLASS SUMMARY:
Under general supervision, provides "computerized help desk system" support, operates
computers (both personal computers and mainframes) and related peripheral equipment, and
performs other work as required.
REPRESENTATIVE DUTIES:
The following typical tasks and responsibilities are representative of the position's essential
duties. They are descriptive, not limiting.
Essential Duties:
Responds to user requests for hardware and software assistance by operating a computerized "help
desk" system; maintains a current inventory of all computer hardware and software that is
supported by the Management Information Services Division; tracks incoming hardware and
software; assists with budget tracking; coordinates, handles and processes centralized computer
printouts for dissemination to user departments: maintains stock level of paper for the central
computer system printing functions; maintains and executes backups of designated computer
systems; performs other duties as required.
DISTINGUISHING CHARACTERISTICS:
This class is distinguished from the Office Systems Technician class in that it does not require the
ability to perform basic PC hardware and software maintenance. It is distinguished from the
clerical series in that it requires knowledge of standard Windows program constructs and of basic
network operating system functions.
MINIMUM QUALIFICATIONS:
Knowledge of.' Computer hardware and software to determine the best course of action for "help
desk" calls; use of City standard software applications (i.e. Windows, Corel Office Suite, etc.);
nature and interrelated uses of various computer equipment including paper handling equipment
(e.g. bursters & decollators).
Ability to: Diagnose routine problems with office computer systems and questions regarding
basic functions of word processing, spreadsheet and database software; maintain equipment
inventories; establish and maintain satisfactory working relationships with vendors, departmental
officials, coworkers, City staff, etc; organize work effectively.
Training and Experience: Graduation from high school or GED equivalent and three years of
experience in the operation of a computer console (or other related computer equipment) or use of
office applications software in a Windows environment; or an equivalent combination of training
and experience which provides the capabilities to perform the described duties.
Physical Conditions or Special Working Conditions:
Standard office environment and working conditions.
Approved by the Miscellaneous Civil Service ;Board:
Approved by the City Council:
S:XJOBSPECS\OfficeSystemsSupportAsst.wpd
OLD JOB SPECIFICATION
CLASS TITLE: DATA PROCESSING OPERATOR
508
CLASS ~IARACTERISTICS:
Under general supervision, is responsible for performing duties of average difficulty
in the operation of a computer console and related peripheral equipment; coordinates
and processes computer input and output data; and performs other work as required.
EXAMPLES OF DUTIES:
Coordinates, handles, and processes computer input data from user departments,
establishing priorities according to prescheduled tasks, workload, processing time
involved and availability of required data; operates computer console and related
peripheral equipment; processes input data by sorting into desired sequence out-
,,~ ..... :~:~lined in procedures, program selection, and special forms alignment; produces
i special reports for quarterly, semi-annual, annual or other special periods, or as
requested by user departments; maintains and'updates master files; maintains stock
level of blank card stock and paper.
DESIRABLE MINIMUM QUALIFICATIONS:
Training and Experience: Graduation from high school or attainment of a satisfac-
tory score on a G.E.D. test, including or supplemented by some courses in finance.,
accounting, or electronic data processing equipmeut, and one year' of experience in
operating a computer console unit and other data processing equipment, or an equiv-
alent combination of training and experience which provides the capabilities to
perform the described duties.
Knowledge, Abilities, and Skills: Good knowledge of stored program computer sys-
tems, techniques, and procedures; good knowledge of the nature and interrelated
uses of various data processing equipment; some knowledge of organization and
management principles.
Ability to gather and analyze facts and prepare concise reports; ability to estab-
lish and maintain satisfactory .working relationships with departments served and
other employees.
7/74
Salary:
Approved by the City Council:
July 22, 1974