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Home My WebLink About08/28/23 YOUTH COMMISSION SPECIAL00 YOUTH COMMISSION AGENDA BAKERSFIELD THE SOUND OF )nn4e( W� 6eg0 M E ET I N G OF August 28, 2023 City Hall North- 1600 Truxtun Avenue, First Floor, Conference Room A Special Meeting- 4:30 p.m. www.bakersfieldcity.us AGENDA 1. ROLL CALL 2. PUBLIC STATEMENTS a. Agenda Item Public Statements b. Non -Agenda Item Public Statements 3. SUMMARY REPORT c. Adoption of the June 19, 2023 Special Youth Commission meeting minutes Staff recommends adoption of the June 19, 2023 Youth Commission meeting minutes d. Adoption of the March 27, 2023 Youth Commission meeting minutes Staff recommends adoption of the March 27, 2023 Youth Commission meeting minutes _►,ML'I=17A1[ 1_ 4:1 a. Presentation regarding the Ralph M. Brown Act and review of the Youth Commission Bylaws, by Deputy City Attorney Elizabeth Villanueva Staff recommends receive and file of the presentation b. Election of the Chair and Co -Chair of the Bakersfield Youth Commission for FY 2023-2024 Staff recommends election of the Chair and Co -Chair of the Bakersfield Youth Commission for FY 2023-2024 5. STAFF COMMENTS 6. COMMISSION COMMENTS 7. ADJOURNMENT (03 BAKERSFIELD THE SOUND OF �'7eMR;(rylMt�'j)'e%fe.Y ADMINISTRATIVE REPORT MEETING DATE: 8/28/2023 2. a. TO: Bakersfield Youth Commission FROM: CREATED BY: DATE: WARD: SUBJECT: Agenda Item Public Statements STAFF RECOMMENDATION: BACKGROUND: (03 BAKERSFIELD THE SOUND OF �'7eMR;(rylMt�'j)'e%fe.Y ADMINISTRATIVE REPORT MEETING DATE: 8/28/2023 2. b. TO: Bakersfield Youth Commission FROM: CREATED BY: DATE: WARD: SUBJECT: Non -Agenda Item Public Statements STAFF RECOMMENDATION: BACKGROUND: %a 17777", ADMINISTRATIVE REPORT MEETING DATE: 8/28/2023 3. c. TO: FROM: CREATED BY: DATE: WARD: SUBJECT: Bakersfield Youth Commission Nathan Gutierrez, Management Assistant Nathan Gutierrez, Management Assistant 8/25/2023 Adoption of the June 19, 2023 Special Youth Commission meeting minutes STAFF RECOMMENDATION: Staff recommends adoption of the June 19, 2023 Youth Commission meeting minutes BACKGROUND: ATTACHMENTS: Description Type I' iii�u.�te19, r»t��r�3 Special You.ai�tlh Coiniryulisslioire II' e e�tlin 13adku. p Material 1. 2. 3 (03 YOUTH COMMISSION BAKERSFIELD MINUTES THE SOUND OF,5W( //b� P40 MEETING OF June 19, 202 3 City Hall North- 1600 Truxtun Avenue, First Floor, Conference Room A Special Meeting- 4:30 p.m. www. ba kersfield city. us ROLL CALL Commissioners Present: Commissioners Absent PUBLIC STATEMENTS Bell, Vargas (A) (seated at 4:41 p.m.), Tarango, Simpson, Pursel (A), Kakarla, Brar (A), Webster, Resolme, Beardsley, Nahama (A), Batth, Tran (A) a. Agenda Item Public Statements None. b. Non -Agenda Item Public Statements None. SUMMARY REPORT a. Adoption of the May 22, 2023, Youth Commission meeting minutes. Motion by Commissioner Tarango to approve the minutes of the May 22, 2023, meeting, seconded by Webster. Motion unanimously approved. b. Adoption of the April 24, 2023, Youth Commission meeting minutes. Motion by commissioner Webster to approve the minutes from the April 24, 2023, meeting, seconded by Kakarla. Motion unanimously approved. 4. NEW BUSINESS a. Complete Youth Commission recruitment video to be used on the City of Bakersfield's social media platforms. 5. STAFF COMMENTS Management Assistant Gutierrez reminded the Commissioners who are seniors or who are not planning to serve on the Commission next year to turn in their resignation letters. Deputy City Attorney Villanueva thanked the Commissioners for their participation. 6. COMMISSION COMMENTS Commissioner Bell thanked everyone for their participation in making the recruitment video. 7. ADJOURNMENT The meeting adjourned at 5:42 p.m. %a 17777", ADMINISTRATIVE REPORT MEETING DATE: 8/28/2023 3. d. TO: Bakersfield Youth Commission FROM: Nathan Gutierrez, Management Assistant CREATED BY: Nathan Gutierrez, Management Assistant DATE: 8/25/2023 WARD: SUBJECT: Adoption of the March 27, 2023 Youth Commission meeting minutes STAFF RECOMMENDATION: Staff recommends adoption of the March 27, 2023 Youth Commission meeting minutes BACKGROUND: ATTACHMENTS: Description Type D Mairch 27, 2023 `,ou the t: oiryur lisslk)n irruliiru t(...� s Backup Material 00 YOUTH COMMISSION BAKERSFIELD MINUTES THE SOUND °FMEETING OF March 27, 2023 City Hall North - 1600 Truxtun Avenue, First Floor, Conference Room A Regular Meeting - 4:30 p.m. www,bakersfieldcif us 2. 3. ROLL CALL Commissioners Present: Bell, Tarango (seated at 4:44 p.m.), Resolme, Simpson, Pursel (A), Beardsley, Webster, Batth, Tran (A) (seated at 4:39 p.m.), Commissioners Absent: Vargas (A), Taft (A), Kakarla, H. Brar (A), Nahama (A) PUBLIC STATEMENTS a. Agenda Item Public Statements None. b. Non -Agenda Item Public Statements None. SUMMARY REPORT a. Adoption of the February 27, 2023 Youth Commission minutes Motion to adopt the minutes from the February 27 Youth Commission Meeting by Commissioner Beardsley, seconded by Commissioner Webster. Motion passed unanimously. b. Adoption of the January 30, 2023 Special Youth Commission minutes Motion to adopt the minutes from the January 30 Special Youth Commission Meeting by Commissioner Resolme, seconded by Commissioner Batth. Motion passed unanimously. 4. NEW BUSINESS a. Presentation by Ray Scott of the Keep Bakersfield Beautiful Committee regarding the 2023 Great American Cleanup, including the Mayor's High School Challenge on Saturday, April 22, 2023 4. NEW BUSINESS continued Ray Scott gave a presentation on the Great American Cleanup and the Mayor's High School Challenge and invited the Commissioners to participate, and to get the word out to their high schools. He also gave a presentation on Keep California Beautiful. He invited the Commissioners to volunteer for their watershed stewardship -citizen science project. a. Recap of the 2023 Youth Commission donation drive at the Haggin Oaks Farmers Market in collaboration with the Applecore Project, Inc. Commissioner Pursel gave a report of the 2023 Youth Commission donation drive. She said that Jaclyn Allen from Applecore invited the Commissioners to help hand out the items collected from the donation drive. Motion to receive and file report by Commissioner Beardsley seconded by Commissioner Tran. Motion passed unanimously. b. Discussion regarding the development of a video to promote youth engagement in the community and recruit interested high school students to serve on the Youth Commission for the 2023-2024 school year. Commissioner Bell asked that this item be included on the agenda for discussion at the next meeting. 5. STAFF COMMENTS Management Assistant Gutierrez made staff comments. Deputy City Attorney Villanueva made staff comments. 6. COMMISSION COMMENTS Commissioner Bell asked to agendize the Keep California Beautiful project for discussion at the next meeting. 7. ADJOURNMENT The meeting adjourned at 5:14 p.m. %a 17777", ADMINISTRATIVE REPORT MEETING DATE: 8/28/2023 4. a. TO: FROM: CREATED BY: DATE: WARD: SUBJECT: Bakersfield Youth Commission Nathan Gutierrez, Management Assistant Nathan Gutierrez, Management Assistant 8/25/2023 Presentation regarding the Ralph M. Brown Act and review of the Youth Commission Bylaws, by Deputy City Attorney Elizabeth Villanueva STAFF RECOMMENDATION: Staff recommends receive and file of the presentation BACKGROUND: At the beginning of each school year, City staff provides an overview of the purpose of the Bakersfield Youth Commission, under Section 2.60.010 of the Bakersfield Municipal Code and a presentation of the Ralph M. Brown Act, which governs the rules by which the commission operates (Section 2.60.070 (B)). %a 17777", ADMINISTRATIVE REPORT MEETING DATE: 8/28/2023 4. b. TO: Bakersfield Youth Commission FROM: Nathan Gutierrez, Management Assistant CREATED BY: Nathan Gutierrez, Management Assistant DATE: 8/25/2023 WARD: SUBJECT: Election of the Chair and Co -Chair of the Bakersfield Youth Commission for FY 2023-2024 STAFF RECOMMENDATION: Staff recommends election of the Chair and Co -Chair of the Bakersfield Youth Commission for FY 2023-2024 BACKGROUND: Two regular appointed members of the Bakersfield Youth Commission are voted by their peers (regular voting members) by ballot during the August meeting each year, the Chair and Co -Chair, respectively. The Chair serves as the head of the Youth Commission, facilitating meeting protocols and leading discussions between all members. They provide feedback, and make requests to City staff on behalf of the Youth Commission. The Co -Chair serves as second -in -charge of the Youth Commission, assuming all meeting responsibilities of the Chair when the Chair is absent or unable to fulfill their duties. The Chair and Co -Chair serve a single term following the school calendar which generally begins in August and runs through June 30 of the following calendar year. RECEIVED AND PLACED ON FILE AT YO TH CO ISSION MTG. d�. y' ?3 8/28/2023 BY:(i�QIP� 1 Definition: All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting, except where the Brown Act authorizes. • Broad Coverage — Elected — Appointed — Decision -making — Advisory (ie. Youth Commission) 2 1 8/28/2023 • Public Participation —Agenda posted in advance — Right to attend, record, broadcast and participate • Exemptions — Closed Session — Social, ceremonial, or educational gatherings 3 • A meeting occurs whenever a majority of members gather (YC quorum = 5) to discuss business within their charge. — WARNING: Members may NOT e-mail or text each other as a group, or to coordinate majority consensus, on matters within purview of Youth Commission. Even text and email can become a meeting that violates the Brown Act! 4 2 8/28/2023 • Gives Notice about a public meeting — Includes meeting time and location — Is publicly accessible and is posted 72 hours (regular meeting) or 24 hours (special meeting) in advance of the meeting — Include all action items on the agenda with a brief description • Discussion is limited to items on the Agenda — Ensures public is aware of all debate and discussion on items — Comments & questions can be asked about non -agenda items, but members must not discuss. deliberate or take action on non - agenda items 5 R. • A motion is required whenever the members are taking action (i.e., voting on an item) — EXCEPTION: "Informational Only" items • Chairperson calls for a motion and any member can make such motion • Second to the motion made by another member • All members approve/disapprove • A quorum is needed in order to take action (For YC, quorum is 5) M. 3 8/28/2023 • New Business Item 4a. Adoption of the FY 2023- 2024 Youth Commission regular meeting calendar — Staff recommends adoption of the FY 2023-2024 Youth Commission regular meeting calendar — Chair: "Do I have a motion?" — Commissioner 1: "I move to adopt the proposed FY 2023-2024 revised YC regular meeting calendar." — Commissioner 2: 1 second the motion." — Clerk: "All in favor say Aye..." 0 0 -- - - .--- v i ILL mI YOUTH CO MISSI M G. •�` Y 43 Your Selections I Bakersfield, CA BY-/fiQ.( Chapter 2.60 BAKERSFIELD YOUTH COMMISSION Sections: 2.60.010 Creation and purpose. 2.60.020 Application process. 2.60.030 Appointment of members and alternates. 2.60.040 Qualifications of commission members. 2.60.050 Term of office. 2.60.060 Duties. 2.60.070 Meetings. 2.60.080 Compensation/funding. 2.60.010 Creation and purpose. Pate 1 of 4 The city council creates an eight -member Bakersfield youth commission ("commission"). The city council also appoints the city manager, or designee, as the committee coordinator of the commission. The purpose of the commission is to engage and empower local youth in having a voice on relevant issues pertaining to municipal policies, programs, and projects. (Ord. 4833 § 1, 2016) 2.60.020 Application process. Applications for the commission are available at the city clerk's office and require one letter of recommendation from a teacher, advisor, counselor, or coach. (Ord. 4833 § 1, 2016) 2.60.030 Appointment of members and alternates. The commission shall consist of eight members and eight alternates A. During the August meeting of the calendar year, each city councilmember and the mayor shall appoint two members to the commission; the mayor's appointments shall be from the city at -large. One appointment will be the voting member and the second appointment will be the alternate member. B. Alternate members may only have voting rights in the event that the regular members are absent from a commission vote. 1. A majority shall constitute a quorum at any regular or special meeting of the commission. For this commission, a quorum is defined as five members. The Bakersfield Municipal Code is current through Ordinance 5095, passed May 18, 2022. 1W Your Selections I Bakersfield, CA 2 of 4 2. Immediate family members of city councilmembers and mayor shall not be eligible for appointment. C. If the voting member resigns, the alternate shall assume the position for the remainder of the term. (Ord. 4993 § 1, 2019; Ord. 4914 § 1, 2017; Ord. 4833 § 1, 2016) 2.60.040 Qualifications of commission members. A. Members and alternates must be current high school students at the time of appointment. B. Members and alternates must reside in the ward they represent or in the ward their school is located. C. Members and alternates must have and maintain as close to a 3.0 grade point average as possible during their tenure on the commission. (Ord. 4856 § 1, 2016; Ord. 4833 § 1, 2016) 2.60.050 Term of office. A. Members and alternates are appointed to a two-year term with the possibility of a one-year reappointment. B. Each city councilmember and the mayor have the discretion to extend or terminate the terms for their appointed members and alternatives. C. During the August meeting of the calendar year, the commission shall elect a chair and co-chair among its appointed members for a term of one year. D. Any member and alternate maybe removed from the commission as a result of any of the following: 1. Continued absences from meetings or unexcused absences from three consecutive meetings. The city council may waive such removal forjust cause; 2. By the city councilmember or mayor that appointed them. (Ord. 4993 § 1, 2019; Ord. 4833 § 1, 2016) 2.60.060 Duties. Generally, to identify the concerns and needs of local youth, including matters related to: recreational opportunities, park amenities, student safety, and volunteer opportunities with the city, and to: A. Develop and propose plans that support or improve such programs; B. Provide recommendations to the mayor and city council; C. Educate and inspire local youth involvement in relevant issues; D. Respond to requests on matters referred by the mayor and city council; E. Report to the mayor and city council, as requested; The Bakersfield Municipal Code is current through Ordinance 5095, passed May 18, 2022. 4K �. Your Selections I Bakersfield, CA i Page 3 of 4 F. Identify outside funding sources, including grant opportunities, to achieve the commission's goals and objectives; G. Host an annual youth conference to identify local youth concerns and needs; H. Play an active role in Teen Government Day; I. Other appropriate actions to further the purpose of the commission. (Ord. 4833 § 1, 2016) 2.60.070 Meetings. A. The commission shall meet monthly. Members and alternates are required to attend every scheduled and special meeting. B. Commission meetings shall be subject to the Ralph M. Brown Act. C. Agendas and minutes of the commission shall be prepared by the city clerk, or designee, and filed with the city clerk. D. Members and alternates shall communicate with the mayor and city council by: 1. Directly contacting their appointed councilmember; 2. Directly presenting at a city council meeting, as requested; 3. Indirect contact through the youth commission meeting minutes; 4. Providing an annual report to city council. E. The city manager shall designate city staff to assist the youth commission with achieving its goals and objectives. (Ord. 4833 § 1, 2016) 2.60.080 Compensation/funding. There is no monetary compensation for serving on the commission; however, members and alternates widely benefit by participating in active leadership roles, networking amongst civil leaders, making a difference in the community, and developing critical skills to solve real -world problems. The commission will be funded by city council as is reasonably necessary to implement the goals and objectives of engaging and empowering local youth. (Ord. 4833 § 1, 2016) The Bakersfield Municipal Code is current through Ordinance 5095, passed May 18, 2022. Your Selections I Bakersfield, CA Page 4 of 4 This site does not support Internet Explorer. To view this site, Code Publishing Company recommends using one of the following browsers: Google Chrome, Firefox, or Safari. The Bakersfield Municipal Code is current through Ordinance 5095, passed May 18, 2022. Disclaimer: The city clerk has the official version of the Bakersfield Municipal Code. Users should contact the city clerk for ordinances passed subsequent to the ordinance cited above. City Website: www.bakersfieldcity.us City Telephone: (661) 326-3000 Code Publishing Company The Bakersfield Municipal Code is current through Ordinance 5095, passed May 18, 2022. I^ocuSign Envelope ID: D9CBCEE6-7A2E-4960-8BD1-5E5B224C1916 BYLAWS OF THE BAKERSFIELD YOUTH COMMISSION ARTICLE I - THE COMMITTEE Section 1. Name of Committee This Committee shall be called the Bakersfield Youth Commission. Section 2. Mission Statement The Bakersfield Youth Commission serves to engage and empower local youth in having a voice on relevant issues pertaining to municipal policies, programs and projects. Section 3. Business Office This Committee's business office shall be located at the City of Bakersfield, City Clerk's Office, 1600 Truxtun Avenue, Bakersfield, California 93301. Section 4. Powers and Duties The Committee is formed to recommend to the City Council, policies and specific programs which promote the mission statement of the Bakersfield Youth Commission as reflected above, and to actively participate in the discussion of various programs and projects to achieve the Bakersfield Youth Commission's mission statement. Section 5. Committee Members This Committee shall consist of eight (8) voting Committee Members, eight (8) Alternate Committee Members (having voting rights only in the event that their respective Committee Members are absent from a Bakersfield Youth Commission vote), and a non -voting Committee Coordinator. The Committee Coordinator, Committee Members and Alternate Committee Members shall be appointed and serve terms as set forth in Bakersfield Municipal Code Chapter 2.60. -- Page 1 of 5 Pages — DocuSign Envelope ID: D9CBCEE5-7A2E-4960-8BD1-5E5B224C1916 ARTICLE II - OFFICERS Section 1. Chairperson and Vice -Chairperson This Committee shall elect, from its members, a chairperson and vice -chairperson to serve a one-year term. The Committee shall hold the election during the August meeting of the calendar year, which will coincide with the start of the school year. If the position of chairperson or vice -chairperson becomes vacant during the course of the year, the committee members shall elect a replacement to serve for the balance of the year. Section 2. Duties of Chairperson The chairperson shall preside at all meetings of the Committee and perform the duties necessary or incidental to the office. This includes calling special meetings and signing documents or instruments on, behalf. of the Bakersfield Youth Commission. Section 3. Duties of Vice -Chairperson The vice -chairperson, in the absence of the chairperson, or when the chairperson is unable to act, shall perform the duties of the chairperson. Section 4. Temporary Chairperson If both the chairperson and vice -chairperson are absent or unable to act, the Committee shall elect one of its members to act as temporary chairperson to serve until a replacement is elected, if necessary. Section 5. Secretary and Administrative Staff The City Clerk, or its designee, shall serve as secretary to the Bakersfield Youth Commission. The secretary shall keep minutes of each meeting, record the official actions taken, record the vote of all official actions, certify each official act and resolution of the Bakersfield Youth Commission, maintain records of the operations and perform such other duties as the Bakersfield Youth Commission or Committee Coordinator assigns. Section 6. Committees/Task Forces Committees and/or Task Forces shall perform such duties as shall be prescribed at the time of creation or from time to time by the Board or the Chairperson. -- Page 2 of 5 Pages — APocuSign Envelope ID: D9CBCEE6-7A2E-4960-8BD1-5E5B224C1916 ARTICLE III — MEETINGS Section 1. Regular Meetings Bakersfield Youth Commission shall hold its regular meetings at a date and time that is mutually agreeable to the Youth Commission and City at City Council Chambers. The Committee may hold its meetings at another place within the City upon recommendation from the Committee Coordinator and approval by the Committee Chairperson. Section 2. Quorum Five (5) Committee Members constitutes a quorum. Alternate Committee Members may only vote in the event that their respective Committee Members are absent from a Bakersfield Youth Commission vote. Section 3. Notice/Conduct of Meetings All meetings of the Board shall be called, noticed, held and conducted subject to the provisions of the Ralph M. Brown Act [Chapter 9] (commencing with Section 54950) of Part I of Division 2 of Title 5 of the Government Code of the State of California. Section 4. Order of Business In the absence of approval of an agenda to the contrary, Bakersfield Youth Commission shall pursue the following order of business: A. Roll Call B. Public Statements C. Approval of Minutes D. Deferred Business E. New Business, including Standing Subcommittee Reports F. Committee Member Statements G. Adjournment Section 5. Public Statements At regular meetings, the chairperson shall allow any member of the public to address the Committee on items within the jurisdiction of the Bakersfield Youth Commission. No individual speaker shall speak for more than two (2) minutes. The chairperson, in his or her discretion, may, for good cause, increase the time allowed for public statements. -- Page 3 of 5 Pages -- DocuSign Envelope ID; D9CBCEE6-7A2E-4960-8BD1-5E5B224C1916 • Section 6. Cancellation of Meetings If the Bakersfield Youth Commission has no business, or if the secretary determines a quorum is not available, the chairperson may cancel a regular meeting. The secretary shall make reasonable efforts to give timely notice of cancellation to all members and to all other persons to whom the secretary normally gives notices of meetings. Section 7. Public Holidays If a regular meeting falls on a public holiday, the Bakersfield Youth Commission shall not meet on that date. The chairperson may reschedule or cancel the meeting and the secretary shall arrange for delivery of proper notice. Section 8. Adjourned Meetings The Bakersfield Youth Commission may adjourn a meeting to another date, time and place. Section 9. Special Meetings The chairperson may call a special meeting of the Bakersfield Youth Commission. The secretary shall give notice of a special meeting, as required by law. In a special meeting, the Bakersfield Youth Commission may only deal with matters recited in the notice. ARTICLE IV - AMENDMENTS TO BYLAWS Section 1. Procedure to Amend These bylaws may be amended by an affirmative vote of at least five (5) BYC members at a regularly scheduled meeting. ..00 — Page 4 of 5 Pages -- QocuSign Envelope ID: D9CBCEE6-7A2E-4960-BBD1-5E5B224C1916 HEREBY CERTIFY that the foregoing Bylaws were passed and adopted by the Bakersfield Youth Commission of the City of Bakersfield at the regular meeting held on January 25, 2021, by a majority vote: AYES NOES ABSTAINING ABSENT : DEWEY, BALDOVINOS, YUM, MORGAN & ALTERNATES BELL, CALLEY, MIZAR, KAKARLA. DISON, BURROW Signed by: JULIE DRIMAKIS, CMC CITY CLERK and EX OFFICIO CLERK of the Council of the City of Bakersfield APPROVED DoeuSigned by: ncoFnensn CHAIRPERSON, Bakersfield Youth Commission CDo uSigned hy: ccFsanenarnenaF NATHAN GUTIERREZ, Management Assistant CITY MANAGER ow to, 01 15-fwm CHRISTINA J. OLESON GENERAL COUNSEL Bakersfield Youth Commission CJO/ag S:\COUNCIL\Youth Commission\YouthCommissionBylaws-Amendment.docx — Page 5 of 5 Pages -- Ho"saa vam( �Iha+t� wary. 5 C'[Anv i -��apau�� C� 1 Xr I o,5 Ii-(,m LA b Nwy- J bot /10 f vv. t'9 5 (®Yl fit/ gv^ot V' (�nl;icllel- 6at�h J t CA t W oak q �o-E-t UbhC6(l < < s� vrot(A -elai,l�,!) 1tuAyb- -��vi warA5 COM)i s to -o�r 1�vjo` Ou ;M 0 0 0 U N J z U Q W 0 W } U W cf } [o Tam a j�cah