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HomeMy WebLinkAbout09/25/23 BUDGET & FINANCECITY OF BAKERSFIELD SEr'222023 BAKERSFIELD CITY CLERK'S OFFICE THE SOUND OF5iv44�k� 13e*� Staff: Christian Clegg, City Manager Gary Hallen, Assistant City Manager Mario Orosco, Budget Officer POSTED ON ZZ 'ri2j by City Clerk's Office City of Bake field by Committee Members: Councilmember, Andrae Gonzales- Chair Councilmember, Ken Weir Councilmember, Eric Arias Regular Meeting of the Budget, Finance and Economic Development Committee of the City Council - City of Bakersfield Monday, September 25,2023 12:00 p.m. City Hall North, First Floor, Conference Room A 1600 Truxtun Avenue, Bakersfield CA 93301 AGENDA ROLL CALL 2. PUBLIC STATEMENTS a. Agenda Item Public Statements b. Non -Agenda Item Public Statements 3. ADOPTION OF THE JUNE 26, 2023, AGENDA SUMMARY REPORT 4. NEW BUSINESS a. City's Procurement policy update (Staff Recommends Committee direction on future modifications to the policy.) 5. COMMITTEE COMMENTS 6. ADJOURNMENT BAKERSFIELD THE SOUND OF 5WY&1*kf Veot Staff: Christian Clegg, City Manager Gary Hallen, Assistant City Manager Mario Orosco, Budget Officer Committee Members: Councilmember, Andrae Gonzales - Chair Councilmember, Ken Weir Councilmember, Eric Arias Regular Meeting of the Budget, Finance and Economic Development Committee of the City Council - City of Bakersfield Monday, June 26, 2023 12:00 p.m. City Hall North, First Floor, Conference Room A 1600 Truxtun Avenue, Bakersfield CA 93301 AGENDA SUMMARY REPORT Meeting called to order at 12:02 p.m. 1. ROLL CALL Committee Members Present: City Staff Present: Councilmember Andrae Gonzales - Chair Councilmember Eric Arias Councilmember Ken Weir Christian Clegg, City Manager Gary Hallen, Assistant City Manager Josh Rudnick, Deputy City Attorney Scott Andrews, Assistant City Manager Jennifer Byers, Acting Economic Development Director Monica Medve, ECD Planner II Mario Orosco, Budget Officer Sara Ortega, Deputy City Clerk Additional Attendees: Members of the Public and other City Staff 2. PUBLIC STATEMENTS a. Agenda Item Public Statements None b. Non -Agenda Item Public Statements None 3. ADOPTION OF THE MAY 22, 2023, AGENDA SUMMARY REPORT Motion to adopt the MAY 22, 2023, Agenda Summary Report by Committee Member Gonzales. Motion unanimously approved. 4. NEW BUSINESS a. Presentation on Affordable Housing Trust Fund -Notice of Funding Award (Staff recommends receive and file presentation) Acting Director Byers gave a presentation on Affordable Housing Trust Fund - Notice and Funding Award. Motion by Committee Member Arias to receive and file. Motion unanimously approved. b. Economic Opportunity Area Program Review and update program guidelines (Staff recommends adopting revised EOA Program guidelines) Acting Director Byers gave a presentation on Economic Opportunity Area Program Review and update program guidelines. Motion by Committee Member Weir to receive and file. Motion unanimously approved. 5. COMMITTEE COMMENTS Councilmember Arias requested an update on the business grant safety program. 6. ADJOURNMENT Meeting was adjourned at 1:05 p.m. Budget, Finance and Economic Development Committee Regular Meeting June 26, 2023, Agenda Page 2 ANDRAE GONZALES, CHAIR BUDGET AND FINANCE COMMITTEE ATTEST: JULIE DRIMAKIS, MMC CITY CLERK and Ex Officio Clerk of the Council of the City of Bakersfield Budget, Finance and Economic Development Committee Regular Meeting June 26, 2023, Agenda Page 3 BAKERSFIELD THE SOUND OF5tivte{ WI'3e & MEMORANDUM September 25, 2023 TO: BUDGET FINANCE AND ECONOMIC DEVELOPMENT COMMITTEE Andrae Gonzales, Chair Ken Weir Eric Arias FROM: Christian Clegg, City Manager SUBJECT: Procurement Policy Review BACKGROUND This report is in response to a City Council referral in 2022 to review the City procurement policies on how the City can improve and streamline processes. In 2022, staff completed a solicitation of an assessment and audit services, and City Council approved a contract with an audit firm Moss Adams to conduct these services. As part of the assessment, Moss Adams also conducted planning, document review, peer city comparisons, best practice research, and analysis in order to gain an understanding of the existing environment, identify opportunities for improvement, and provide practical recommendations. Moss Adams analyzed the procurement policies that could be improved to allow for more streamlining processes while still protecting the City authority as well as identify opportunities to support the following goals: • Create efficiencies and clarity; • Address areas of risk and concern; • Evaluate alignment with industry best practices where policies should reside (e.g., charter, municipal code, board policies). The procurement policy that will be presented in committee for consideration and will include topics such as: • Bidding Thresholds • Non-competitive bidding Staff will provide a presentation to the committee summarizing key set of facts from the review and any proposed changes to the policy or the code, and Moss Adams will be available to speak to best practices employed by others. RECOMMENDATION Approve recommended policy changes regarding procurement code amendments and direct staff to bring those to City Council for approval. Or Direct staff to revise the recommendation and be brought back for future committee consideration.