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Home My WebLink AboutRES NO 140-2023RESOLUTION NO. 14 0- 2 02 3 RESOLUTION DETERMINING THAT URGENT REPAIRS TO SOLID WASTE LOADER CANNOT BE REASONABLY OBTAINED THROUGH THE USUAL BIDDING PROCEDURES AND AUTHORIZING THE FINANCE DIRECTOR TO DISPENSE WITH BIDDING BECAUSE OF NECESSITY TO INTEGRATE WITH EXISTING EQUIPMENT, NOT TO EXCEED $85,000. WHEREAS, on April 19, 2023, a 2019 Solid Waste loader, equipment number 3704, was reported to be malfunctioning resulting in the need for major engine repair; and WHEREAS, the loader was sent to Cummins Sales and Service for troubleshooting and diagnosis as it is the factory authorized dealer and repair center; and WHEREAS, a work estimate has been submitted by Cummins Sales and Service attached hereto and incorporated by reference herein as Exhibit A for approximately $71,204 based on the initial inspection of the loader; and WHEREAS, the repairs could only be reasonably obtained from one vendor because of the necessity to successfully integrate the repairs, parts, and equipment into the vehicle by the factory authorized vendor; and WHEREAS, the repairs have been determined to be necessary as the unit is integral to providing vital waste collection services to the City; and WHEREAS, the Public Works Director recommends the Council to dispense with bidding requirements, in accordance with subsection D.2 of Section 3.20.060 of the Bakersfield Municipal Code. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield as follows: 1. The above recitals are true and correct and incorporated herein by reference. 2. Based on the facts included in the above recitals, the work, supplies, equipment, and materials and the necessity to successfully repair the loader, as a whole, to function properly can only be provided by the factory authorized repair facility, Cummins Sales and Service. Page 1 ptc$ N K a 00RIG NAL 3. The Finance Director is authorized to dispense with bidding in accordance with subsection D.2 of Section 3.20.060 of the Bakersfield Municipal Code. 4. The expenditure of funds for said work and equipment shall not exceed Eighty -Five Thousand Dollars ($85,000). 5. The City Clerk shall attest and certify to the passage and adoption of this Resolution and it shall become effective immediately upon its approval. HEREBY CERTIFY that the foregoing Resolution was passed and adopted, by the Council of the City of Bakersfield at a regular meeting thereof held on SEP 2 7 2023 by the following vote: ✓ ✓ ✓ ✓ v � (ZMD COUNCILMEMBER ARIAS, GONZALES, WEIR, SMITH,fREEMftt % GRAY, KAUR NOES: COUNCILMEMBER ABSTAIN: COUNCILMEMBER COUNCILMEMBER LIE DRIMAKIS, CMC CITY CLERK and Ex Officio Clerk of the Council of the City of Bakersfield APPROVED: SEP 2 7 2023 By VMeA W_.AV KAREN GOH Mayor APPROVED AS TO FORM: VIRGINIA GENNARO, CITY ATTORNEY By 40 ASHLEY BRANO Deputy ity Attorney Page 2 � m `'ORICINF' c EXHIBIT A BAR ARID Number: ARD00293086 EPA: CAL000389789 Sales and Remit to Service Cummins Sales and Service PO Box 772639 Detroit, MI 48277-2639 BAKERSFIELD CA BRANCH 4601 EAST BRUNDAGE LANE BAKERSFIELD, CA 93307- (661)325-9404 BILL TO CITY OF BAKERSFIELD ACCOUNTS PAYABLE 1600 TRUXTUN AVE BAKERSFIELD. CA 93301-5141 DATE CUSTOMER ORDER NO. OWNER CITY OF BAKERSFIELD 1600 TRUXTUN AVE BAKERSFIELD, CA 93301-5141 ADAN CUEVAS - 661 3263794 ENGINE MODEL • • ESTIMATE 7T0,PAY ONLINE LOGON TOme rpayment.Cummm s.com PAGE 1 OF 5 "' CHARGE"' PUMP NO. EQUIPMENT MAKE 15-JUN-2023 18-JUN-2018 ISX12 G CM2180 EJ PETERBILT CUSTOMER NO. SHIP VIA FAIL DATE ENGINE SERIAL NO. CPL NO. EQUIPMENT MODEL 279600 27-APR-2023 75066933 320 REF. NO. SALESPERSON PARTS DISP. MILEAGE(HOURS PUMP CODE UNIT NO. 251227 59758/2085 3704 OSN/MSNNIN 3BPDLHOX5KF102998 COMPLAINT FREE GUARDIAN INSPECTION UNIT RECENTLY REPAIRED AND CAME BACK CAUSE CUSTOMER REQUEST LOW OIL PRESSURE METAL IN FILTER R&R ENGINE CUSTOMER REQUEST CUSTOMER REQUEST LOW OIL PRESSURE METAL IN FILTER CORRECTION TECHNICIAN ADMINISTRATIVE TIME - NON -FIELD ACTION SERVICE EVENT JOB SAFETY ASSESSMENT FREE GUARDIAN INSPECTION BATTERY R&R SAFETY LOCKOUT CAB TILT AND BRACE RADIATOR, CHARGE AIR COOLER, AIR CONDITIONER CONDENSER ASSEMBLY - REMOVE AND INSTALL (PART OF ANOTHER REPAIR) ENGINE - REMOVE AND INSTALL (WITH EGR) - STEAM CLEAN ENGINE -REMOVE: REMOVE AND INSTALL INSTALL. CONNECT ALL COMPONENTS, EXCEPT BATTERIES ELECTRONIC SERVICE TOOL - OPERATE SIGNATURE ENGINES ENGINE DIAGNOSTIC OR VERIFICATION OPERATION, EACH SIX MINUTES LUBRICATING OIL PAN - REMOVE AND INSTALL STEAM CLEAN - COMPLETE ENGINE CROSSMEMBER, FRONT CAB SUPPORT - REMOVE AND INSTALL AIR CONDITIONER SYSTEM - EVACUATE AND RECHARGE ENGINE - RUN-IN AND TEST (IN CHASSIS) THANK YOU FOR YOUR BUSINESS COVERAGE CUSTOMER BILLABLE Completion date : 28-Apr-2023 09:57AM. Estimate expires : 27-May-2023 11:02AM Billing Inquiries? Call (877)480-6970 APPENDIX A IS ATTACHED AND INCORPORATED HEREIN. IN APPENDIX A THERE ARE ADDITIONAL CONTRACT TERMS AND CONDITIONS, INCLUDING LIMITATION ON WARRANTIES AND LIABILITIES WHICH ARE EXPRESSIVELY INCORPORATED HEREIN AND WHICH PURCHASER ACKNOWLDGES HAVE BEEN READ, FULLY UNDERSTOOD AND ACCEPTED AUTHORIZED BY (print name) _ SIGNATURE ___DA �AKE� f- r- 0ORIGINAL� BAR ARID Number: ARD00293086 EPA CAL000389789 Sales and Remit to Serace Cummins Sales and Service PO Box 772639 Detroit, MI 48277.2639 0 BAKERSFIELD CA BRANCH 4601 EAST BRUNDAGE LANE BAKERSFIELD, CA 93307- (661)325-9404 BILL TO CITY OF BAKERSFIELD ACCOUNTS PAYABLE 1600 TRUXTUN AVE BAKERSFIELD. CA 93301-5141 OWNER CITY OF BAKERSFIELD 1600 TRUXTUN AVE BAKERSFIELD, CA 93301-5141 ADAN CUEVAS - 661 3263794 ESTIMATE TO PAY ONLINE LOGON TO custome rpayment.cumm ins.com PAGE 2 OF 5 "'CHARGE "' DATE CUSTOMER ORDER NO. DATE IN SERVICE ENGINE MODEL PUMP NO. EQUIPMENT MAKE 15-JUN-2023 18-JUN-2018 ISX12 G CM2180 EJ PETERBILT CUSTOMER NO. SHIP VIA FAIL DATE ENGINE SERIAL NO. CPL NO. EQUIPMENT MODEL 279600 27-APR-2023 75066933 320 REF. NO. SALESPERSON PARTS DISP. MILEAGE HOURS PUMP CODE UNIT NO. 251227 59758/2085 3704 OSN/MSNNIN 3BPDLHOX5KF102998 REMARK THANK YOU FOR USING CUMMINS SALES & SERVICE. DIAGNOSTIC CHARGE: 0.00 1 GUARDIAN INSP GUARDIAN FREE VISUAL INSPECTION PARTS: 0.00 PARTS COVERAGE CREDIT: O.00CR TOTAL PARTS: 0.00 SURCHARGE TOTAL: 0.00 LABOR: 0.00 LABOR COVERAGE CREDIT: O.00CR TOTAL LABOR: 0.00 MISC.: 0.00 MISC. COVERAGE CREDIT: O.00CR TOTAL MISC.: 0.00 1 0 DR7045RX ENG ISX 11.9 13 B 400@ 180 DRC 49,923.12 49,923.12 1 0 DR7045D ENGINE ISX CLEAN 8,775.00 8,775.00 -1 0 DR7045D ENGINE ISX DIRTY 8,775.00 - 8,775.00 12 0 C891007GA P BL 1 S GN2 15W-40 1-GA VALVOLINE 17.31 207.72 1 0 D84-1000- FAN BELT P2-NSPART3 141.92 141.92 6102375 QUOTE# 5257 GSP ROSEDALE 1 0 D84-1000- A/C BELT P2-NSPART2 102.14 102.14 9061547 QUOTE# 5257 GSP ROSEDALE 1 0 X00227 AIR RESTRICTION GAUGE P2-NSPART2 68.36 68.36 QUOTE# 5257 GSP ROSEDALE Completion date : 28-Apr-2023 09:57AM. Estimate expires : 27-May-2023 11:02AM. Billing Inquiries? Call (877)480-6970 APPENDIX A IS ATTACHED AND INCORPORATED HEREIN. IN APPENDIX A THERE ARE ADDITIONAL CONTRACT TERMS AND CONDITIONS, INCLUDING LIMITATION ON WARRANTIES AND LIABILITIES WHICH ARE EXPRESSIVELY INCORPORATED HEREIN AND WHICH PURCHASER ACKNOWLDGES HAVE BEEN READ, FULLY UNDERSTOOD AND ACCEPTED. AUTHORIZED BY (print name)_ SIGNATURE_ ZNN6, > m f— r r; 0ORIGINA+ BAR ARID Number: ARD00293086 EPA: CAL000389789 Sales and Remit to: Service Cummins Sales and Service PO Box 772639 Detroit, MI 48277-2639 O BAKERSFIELD CA BRANCH 4601 EAST BRUNDAGE LANE BAKERSFIELD, CA 93307- (661)325-9404 BILL TO CITY OF BAKERSFIELD ACCOUNTS PAYABLE 1600 TRUXTUN AVE BAKERSFIELD. CA 93301-5141 OWNER CITY OF BAKERSFIELD 1600 TRUXTUN AVE BAKERSFIELD, CA 93301-5141 ADAN CUEVAS - 661 3263794 ON • • ESTIMATE TO PAY ONLINE LOGON TO custome rpayment.cummins.com PAGE 3 OF 5 "'CHARGE "' DATE CUSTOMER ORDER NO. DATE IN SERVICE ENGINE MODEL PUMP NO. EQUIPMENT MAKE 15-JUN-2023 18-JUN-2018 ISX12 G CM2180 EJ PETERBILT CUSTOMER NO. SHIP VIA FAIL DATE ENGINE SERIAL NO. CPL NO. EQUIPMENT MODEL 279600 27-APR-2023 75066933 320 REF. NO. SALESPERSON PARTS DISP. MILEAGE!HOURS PUMP CODE UNIT NO. 251227 59758/2085 3704 OSN/MSNNIN 3BPDLHOX5KF102998 1 0 AF25454 PAC, AF FLG 141.53 141.53 1 0 FREIGHT INBOUND FREIGHT 600.00 600.00 1 0 5297400 LABEL,AUTHORIZED CHANGE CECO 13.28 13.28 2 0 3046201 SEAL,O RING CECO 2.86 5.72 2 0 NG5900 PAC, NG FLG 81.17 162.34 2 0 4932615 GASKET,CONNECTION CECO 3.53 7.06 1 0 2865048 SEAL,D RING CECO 8.13 8.13 1 0 3049221 SEAL,O RING CECO 2.81 2.81 1 0 3104230 GASKET,EXH GAS RCN VALVE CECO 36.20 36.20 1 0 3678925 SEAL,O RING CECO 6.33 6.33 1 0 3033247 SEAL,O RING CECO 11.71 11.71 1 0 3679139 SEAL,O RING CECO 4.37 4.37 1 0 3922794 SEAL,O RING CECO 3.09 3.09 1 0 3678912 SEAL,O RING CECO 10.37 10.37 1 0 3678606 SEAL,O RING CECO 4.17 4.17 1 0 4960214 SEAL,OIL CECO 17.10 17.10 1 0 3678912 SEAL,O RING CECO 10.37 10.37 2 0 4966084 SEAL,O RING CECO 3.86 7.72 1 0 4336686 DIPSTICK CECO 180.12 180.12 1 0 2864886 GASKET,COVER PLATE CECO 13.58 13.58 1 0 3104119 GASKET,COVER PLATE CECO 15.02 15.02 Completion date : 28-Apr-2023 09:57AM. Estimate expires : 27-May-2023 11:02AM Billing Inquiries? Call (877)480-6970 APPENDIX A IS ATTACHED AND INCORPORATED HEREIN. IN APPENDIX A THERE ARE ADDITIONAL CONTRACT TERMS AND CONDITIONS, INCLUDING LIMITATION ON WARRANTIES AND LIABILITIES WHICH ARE EXPRESSIVELY INCORPORATED HEREIN AND WHICH PURCHASER ACKNOWLDGES HAVE BEEN READ, FULLY UNDERSTOOD AND ACCEPTED. AUTHORIZED BY (print name) _ _ _SIGNATURE ____ _DATE > m F- r- `?ORIGINALv BAR ARID Number: ARD00293086 EPA: CAL000389789 Sales and Remit to :Cummins �� Vv��ii Cummins Sales and Service PO Box 772639 Detroit, MI 48277-2639 BAKERSFIELD CA BRANCH 4601 EAST BRUNDAGE LANE BAKERSFIELD, CA 93307- (661)325-9404 BILL TO CITY OF BAKERSFIELD ACCOUNTS PAYABLE 1600 TRUXTUN AVE BAKERSFIELD, CA 93301-5141 OWNER CITY OF BAKERSFIELD 1600 TRUXTUN AVE BAKERSFIELD, CA 93301-5141 ADAN CUEVAS - 661 3263794 • • �• ESTIMATE TO PAY ONLINE LOGON TO custome payment.cummins.com PAGE 4 OF 5 "'CHARGE "' DATE CUSTOMER ORDER NO. DATE IN SERVICE ENGINE MODEL PUMP NO. EQUIPMENT MAKE 15-JUN-2023 18-JUN-2018 ISX12 G CM2180 EJ PETERBILT CUSTOMER NO. SHIP VIA FAIL DATE ENGINE SERIAL NO. CPL NO. EQUIPMENT MODEL 279600 27-APR-2023 75066933 320 REF. NO. SALESPERSON PARTS DISP. MILEAGE�HOURS PUMP CODE UNIT NO. 251227 59758/2085 3704 OSN/MSNNIN 3BPDLHOX5KF102998 1 0 4975069 GASKET,OIL PAN CECO 204.07 204.07 1 0 4393172 SEAL,O RING CECO 4.18 4.18 1 0 3678912 SEAL,O RING CECO 10.37 10.37 2 0 3678606 SEAL,O RING CECO 4.17 8.34 2 0 3679139 SEAL,O RING DECO 4.37 8.74 1 0 3627695 SEAL,O RING CECO 7.48 7.48 1 0 3678786 SEAL,O RING CECO 3.32 3.32 1 0 3678762 SEAL,GROMMET CECO 19.03 19.03 1 0 5264569 GASKET,OIL DRAIN CECO 3.62 3.62 ORDERED ITEM 3937706 CECO 1 0 3678603 SEAL,O RING CECO 3.84 3.84 1 0 3922794 SEAL,O RING CECO 3.09 3.09 4 0 3963988 WASHER,SEALING CECO 4.09 16.36 2 0 4934279 WASHER,SEALING CECO 4.32 8.64 1 0 5320524 COVER,VALVE CECO 1,440.93 1,440.93 1 0 2899565 SEAL,GROMMET CECO 61.73 61.73 1 0 3328464 SEAL, RECTANGULAR RING CECO 9.75 9.75 1 0 MISC MISC,RAD,INCIDENTALS P2-NSPART4 1,330.00 1,330.00 PARTS: 54,847.77 PARTS COVERAGE CREDIT: O.000R TOTAL PARTS: 54,847.77 SURCHARGE TOTAL: 0.00 Completion date: 28-Apr-2023 09:57AM. Estimate expires : 27-May-2023 11:02AM Billing Inquiries? Call (877)480.6970 APPENDIX A IS ATTACHED AND INCORPORATED HEREIN. IN APPENDIX A THERE ARE ADDITIONAL CONTRACT TERMS AND CONDITIONS, INCLUDING LIMITATION ON WARRANTIES AND LIABILITIES WHICH ARE EXPRESSIVELY INCORPORATED HEREIN AND WHICH PURCHASER ACKNOWLDGES HAVE BEEN READ, FULLY UNDERSTOOD AND ACCEPTED. AUTHORIZED BY (print name) SIGNATURE DA > m 0ORiGINAI Sales and Service BAKERSFIELD CA BRANCH 4601 EAST BRUNDAGE LANE BAKERSFIELD, CA 93307- (661)325-9404 BAR ARD Number: ARD00293086 EPA: CAL000389789 Remit to: Cummins Sales and Service PO Box 772639 Detroit, MI 48277-2639 7LOGONTO ES TO PAY ONLINcustome paym BILL TO OWNER CITY OF BAKERSFIELD CITY OF BAKERSFIELD ACCOUNTS PAYABLE 1600 TRUXTUN AVE PAGE 5 OF 5 1600 TRUXTUN AVE BAKERSFIELD, CA 93301-5141 ••• CHARGE "' BAKERSFIELD. CA 93301-5141 ADAN CUEVAS - 661 3263794 DATE CUSTOMER ORDER NO. DATE IN SERVICE ENGINE MODEL PUMP NO. EQUIPMENT MAKE 15-JUN-2023 18-JUN-2018 ISX12 G CM2180 EJ PETERBILT CUSTOMER NO. SHIP VIA FAIL DATE ENGINE SERIAL NO. CPL NO. EQUIPMENT MODEL 279600 27-APR-2023 75066933 320 REF. NO. SALESPERSON PARTS DISP. MILEAGE HOURS PUMP CODE UNIT NO. 251227 59758/2085 3704 OSN/MSNNIN 3BPDLHOX5KF102998 LABOR: LABOR COVERAGE CREDIT: TOTAL LABOR: MISC.: MISC. COVERAGE CREDIT: TOTAL MISC.'. Completion date: 28-Apr-2023 09:57AM. Estimate expires : 27-May-2023 11:02AM 11,880.00 O.00CR 11,880.00 0.00 0.000R 0.00 LOCAL 1,220.57 STATE 3,254.87 Billing Inquiries? Call (877)480-6970 APPENDIX A IS ATTACHED AND INCORPORATED HEREIN IN APPENDIX A THERE ARE ADDITIONAL CONTRACT TERMS AND CONDITIONS, INCLUDING LIMITATION ON SUB TOTAL: 66,727.77 WARRANTIES AND LIABILITIES WHICH ARE EXPRESSIVELY INCORPORATED HEREIN AND TOTAL TAX: 4,475.44 WHICH PURCHASER ACKNOWLDGES HAVE BEEN READ, FULLY UNDERSTOOD AND ACCEPTED. TOTAL AMOUNT: US $ 71,203.21 AUTHORIZED BY (print name) SIGNATUR cI `ORIGINAL.