The URL can be used to link to this page

Home My WebLink AboutRES NO 192-2023192-2023 RESOLUTION NO. RESOLUTION DETERMINING THAT PARTS AND SERVICES REQUIRED FOR THE TURBLEX BLOWERS LOCATED AT WASTEWATER TREATMENT PLANT NO. 3 CANNOT BE REASONABLY OBTAINED THROUGH THE USUAL BIDDING PROCEDURES AND AUTHORIZING THE FINANCE DIRECTOR TO DISPENSE WITH BIDDING THEREFOR, NOT TO EXCEED $140,000. WHEREAS, Wastewater Treatment Plant No. 3 (WWTP 3) has five Turblex blowers for the biological treatment of wastewater; and WHEREAS, the Turblex blowers require regular repair and maintenance services; and WHEREAS, Howden USA Company (Howden) is the only factory -authorized provider of services and parts for Turblex blowers in North America, as stated in the sole source letter attached hereto as Exhibit A and incorporated by reference herein; and WHERAS, Goble Sampson and Associates is the only authorized agent for the sale of Howden equipment and services in the state of California for the municipal wastewater market, as stated in Exhibit A; and WHEREAS, Howden has submitted a three-year service agreement proposal, attached hereto as Exhibit B and incorporated by reference herein; and WHEREAS, the Public Works Director recommends the Council find the purchase of replacement parts and services required to repair and maintain the Turblex blowers located at WWTP 3 can only be reasonably obtained from Howden, because Howden is the sole provider of required parts and services for the City's geographical area, and recommend the Council dispense with bidding requirements, in accordance with subsection D.2 of Section 3.20.060 of the Bakersfield Municipal Code. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield as follows: 1. The above -recitals are true and correct and incorporated herein by reference. 2. Based on the facts included in the above recitals, the services and parts can only be reasonably obtained from Howden because Howden is the sole provider of the required parts and services for the City's geographical area. --Page 1 of 2 Pages— SAPlant 3\Contracts\Howden Roots\2023\Resolution - Howden.docx 0�0AK�ac, �- m OORIGINALr 3. The expenditure of funds for required parts and services shall not exceed One Hundred Forty Thousand Dollars ($140,000). 4. The Finance Director is authorized to dispense with bidding in accordance with Section 3.20.060 of the Bakersfield Municipal Code. I HEREBY CERTIFY that the foregoing Resolution was passed and adopted, by the Council of the City of Bakersfield at a regular meeting thereof held on DEC 13 2023 by the following vote: YE : COUNCILMEMBER ARIAS, GONZALES, WEIR, SMITH, FREEMAN, GRAY, KAUR NOES: COUNCILMEMBER ABSTAIN: COUNCILMEMBER ABSENT: COUNCILMEMBER LIE DRIMAKIS, CMC ITY CLERK and Ex Officio Clerk of the Council of the City of Bakersfield APPROVED: DEC 13 2023 By KAREN GOH Mayor APPROVED AS TO FORM: VIRGINIA GENNARO City Attorney By JOSHUA RUDNICK Deputy City Attorney II F 9AkF --Page 2 of 2 Pages— o J � S:\Plant 3\Contracts\Howden Roots\2023\Resolution - Howden.docx ORIGINAL Exhibit A November 1, 2023 Subject: Factory Authorized Service Dear Yvette Roldan, W HiYmahem USA Amy 24P75 U&W HW. mow, mlaw'ya* 114m" USA Howden USA Company has been in business since 1854. Howden manufactures parts, performs repairs, and provides field services for Single Stage Blowers, Steam Turbines, and Compressors. Services are available for new and legacy OEM equipment brands including: Steam turbines - Howden, Siemens Blowers and compressors - HV-Turbo, Cord -Turbo, Siemens Energy, Inc., Turblex, Kuhnle, Kopp & Kausch, Spencer Powermizer, Spencer Gas Boosters Fans - Schiele Howden is the sole source provider for factory -authorized service and OEM components in North America for these machines. Our commitment to exemplary operating installations is demonstrated by the Company's investment in the Customer Service/Parts Department. This highly trained group of professionals includes in-house technical and parts departments, as well as mechanical and instrumentation field services personnel. The Howden field service group is supported by a staff of mechanical, electrical and instrumentation engineers from our engineering centers. Goble Sampson and Associates is the only authorized Agent for the sale of Howden equipment, service and parts in the State of California for the municipal waste water market. For technical support and/or spare parts for your Howden equipment, contact us at +1 417 864-5599. Purchase orders should be addressed to: Howden USA Company 2475 George Urban Blvd. Depew, New York 14043 USA. Should you have any problems or additional needs, please do not hesitate to contact us. Matt Mosier Sales Manager (Environmental) n , +1 (417) 425 9064 e. matt.mosierCaD-howden.com O� ® A K,6 c, vORIGINALr-7 Exhibit B 40 Howdlm A Chart Industries Cnmpam Web: rriti�� From: Calvin Kelly Direct Tel: +14173805699 Email: Calvin. Kelly@howden.com Your Sales Contact: Matthew Mosier - matt.mosier@howden.com To: Matthew Bentley Company: Goble Sampson Ref: City of Bakersfield Wastewater Treatment Plant 3 Quote No: HUSAJYM.AFM.000782/A Regarding: S347 KA22SV-GL225 SN 7722-7726 AND 9387 Thank you for your enquiry submitted to Howden Aftermarket. We are happy to present below quotation for Howden Service & Supervision: Howden COVID disclaimer: Date: 05/30/2023 Page No: Page 1 of 5 Any delays or additional cost, including but not limited to COVID site specific requirements, testing, travel circumstances, or delays caused by overall Supply Chain challenges, are not included. Additional charges related to Service & Supervision will be invoiced at the rates indicated on the rate sheet. !!! Please carefully review PAYMENT & DELIVERY TERMS that apply to this proposal. As we look forward to receiving and shipping your order, agreement on terms is important to secure quick and timely processing of your order. Line Product Description 1 HOWDEN TO PROVIDE 3 YEAR LTSA ON (5) KA22SV-GL225 BLOWERS SN 7722-7726 AND 9387 2 PARTS QUOTED SEPERATE BELOW H U SAALM.AF M.000264-A Unit Price Total Item USD USD 116, 846.00 116, 846.00 BSF 70.03 CRM Ga&r a tip' Revolving Around You Effective August 8, 2022 Rev 11 HUSAJYM.AFAA.000782 0 Approved By: D. Hatter i qe 1 of 5 m ORIGINAL 1. Introduction This proposal is for a three year service agreement for the Howden (Turblex) compressors installed at Bakersfield VWVfP. We look forward to our continued relationship and are pleased to offer this proposal for your consideration. 2. Technical specification 2.1. Scope of supply/equipment description ❑ Three year service agreement for the five (5) compressors (Model KA22SV-GL255, S/N: 7722-26) installed at Bakersfield WVVTP. ❑ The factory service program will consist of three visits (performed annually) to the jobsite by a factory representative who will provide annual inspections and Class I services. ❑ A total of one (1) Class I service will be performed on each of the five (5) compressors in conjunction with one or more of the three plant visits. ❑ One eight (8) hour day for maintenance and operations training ❑ Typical replacement parts for the Class I services are included. Any other replacement parts and labor are not included in this program. Description of Annual Inspections and Class I services are attached. 2.2. Notes ❑ Proposal assumes the site will provide at least one qualified helper to assist the Howden technician. This pricing also assumes that proper certified lifting will be available and the inlet filter/transition piece, and sound enclosures will be removed (if applicable) for access to perform above listed services. Does not include craft labor and special tools to support the work. ❑ This proposal includes typical replacement parts for above listed services. Any significant wear or abnormalities identified requiring extra labor and / or parts shall be billed per Howden's standard Service Rate Schedule or Price lists. Howden will provide an estimate of additional time and/or materials required. Typical replacement parts are non -returnable. ❑ Howden LTSA members will receive 24 hour technician mobilization if emergency services are required; in case emergency service is required it will be billed at the current published rates in attached rate schedule. ❑ Howden LTSA members will have access to remote troubleshooting services available upon request; these services if required will be billed at the current published rates in attached rate schedule. 2.3. Parts list Class I: KA22SV-GL225 5 SEALING RING 9332260869 H503 5 O-RING 9332253500 D119 5 O-RING 89027262 H110 10 O-RING 89027296 H111 5 O-RING 89412415 T231 5 O-RING N17V3185 T246 Cleaning Kits 1 Cleaning Kit A 300031 3 Cleaning Kit B 300032 2.4. Pricing Service Agreement LABOR $116,846.00 PARTS $5,877.50 BSF 70.03 CRM Gener 4PAwdilvin g ATewd You Effective August 8, 2022 Rev 11 HUSAJYM.AFM.000082 -� Approved By: D. Hatter Pag4of 5 f11 r ORIGINAL Total Price (USD) $122,723.50 2.5. Terms This service agreement can be procured by a onetime lump sum payment at the above price and will lock in cost for the contracts entirety. If yearly payments are requested, annual purchase orders will be accepted with prior approval. Howden reserves the right to adjust cost due to market fluctuations with a paid yearly contract. This proposal is based on our Howden Roots, LLC Standard Terms of Sale of Goods. All provisions of this offer are subject to negotiation and final approval by Howden. Any estimates of delivery dates are based on our current backlog of orders and may therefore differ from the achievable delivery dates at the time of the actual order being placed. Howden will seek to consolidate shipments as much as possible. We ask that you clearly state on your Purchase order, if and when partial delivery is desired. BSF 70.03 Rmolvmg Around YOU Effective August 8, 2022 Rev 11 Approved By: D. Halter > m !— r ORIGINAL CRM Generated HUSAJYM.AFM.000782 Page 3 of 5 Price and estimated delivery schedule is based upon material price and availability and factory loading at the time of the proposal, and may be subject to adjustment at the time of order placement and acknowledgement. For any Service & Supervision offered, an estimation was calculated using current rate sheet as a guide. Cost is approximate and a final invoiced amount will present actual cost based on actual hours as required/requested by site personnel. Typically, our service advisors will travel with diagnostic equipment only and will advise a mechanic/millwright with tools. Howden standard inspection, packaging and documentation apply to content of this proposal, unless specified above. Additional requirements will be quoted upon request. For Service & Supervision — additional Labor charge may apply to base rate, overtime rate and double time rate depending on actual hours on workday(s), weekend(s) and Howden locally observed holiday(s). Howden will supply equipment from Howden workshops/manufacturing sites and via Howden Supply chain approved suppliers sourced worldwide, optimized to give our customers the best value option. Non Inventory parts are non returnable; returned inventory parts are subject to restocking fee, and will not be accepted without agreement with Howden. In the event an account has an overdue balance with Howden, Howden reserves the right to hold shipment until payments are received, and the account is current. Terms and Conditions: This offer is made expressly subject to and conditioned upon acceptance of Seller's Standard Terms for Sale of Goods (available at: www.Howden.Com/Terms ). Unless otherwise negotiated and agreed to by Seller in writing, no other terms shall apply regardless of any statement on Buyer's documents to the contrary. Purchase Order Submission: A purchase order or a letter of acceptance is required as written notification of acceptance of this Proposal. Please ensure that your purchase order clearly states the Proposal number and is issued to: Howden USA Company Emailed to: Orderdesk.USA@Howden.com Howden minimum order value is $500. For any failure to pick up or direct shipment of goods within 10 Business days after written notice of availability, Howden will invoice a storage fee of $500 per week for the duration of the storage. For Prepay and Charge Orders, there will be a 10% charge of the net selling price applied to the order to cover the standard transportation and handling expenses to the first North American or Canadian destination. This will be added as s separate item or an invoice will be issued separately to the Buyer. This does not apply to overseas or expedited shipments. In addition, any expenses incurred by Seller because of special delivery arrangements requested by Buyer shall be billed to Buyer. Howden does not provide copies of freight invoices. For Credit Card Payments a 2% surcharge will be added onto orders over $3,000 when a credit card is the method of payment. The order value, including the surcharge, will be payable at the - time of order placement and shall not be accepted at any point hereafter. Please note that your ry purchase order is still required as part of the new policy. ORIGINAL BSF 70.03 CRM Generated Revolving Around You Effective August 8, 2022 Rev 11 HUSAJYM.AFM.000782 Approved By: D. Hatter Page 4 of 5 Delivery Terms: INCOTERMS 2020 EX Works - Origin Seller is responsible for having the goods packed and made available at the Sellers's premises. The Buyer bears the full risk and cost from there to the destination, including the loading of the cargo. Payment Terms: Payment Terms are Net 30 days from invoice date: Invoice will be issued for the full amount upon receipt of Order. Credit Card Payments: A 2% surcharge will be added to orders over $3,000 when a credit card is the method of payment. The order value, including the surcharge, will be payable at the time of order placement and shall not be accepted at any point thereafter. Please note that your purchase order is still required as part of the new policy. Warranty: Twelve (12) months from installation or eighteen (18) months after date of shipment, which ever occurs first. Price Validity: This proposal expires in 15 days General: This Proposal and acceptance of any Purchase Order is subject to credit approval from Coface. Pricing does not include Federal, State or Export taxes or duties. In order to schedule a Service or Supervision to your site, your acknowledgement requesting the dispatch of a Service or Supervision technician and a copy of an approved purchase order is required. Please note that in case the Steel Price Index changes more than +/- 3% from the time of the proposal to the time of receiving the Purchase Order from Buyer, Howden reserves the right to adjust the price accordingly. Upon submittal of orders to Howden, Buyer acknowledges its name will be added to a confidential list of customers that purchased Howden product(s), and agrees that from time to time, Seller, in its discretion, may provide its name as a reference for these products to new customers or to contractors to demonstrate where these products have been sold. Howden is ISO 9001:2015 Certified. Regards, Calvin Kelly Howden Aftermarket upUMO See how Howden can help you minimise unplanned downtime and maximise a efficiencies in your equipment through our Uptime solution. Tap into remote assistance: Augmented Reality live annotation technology with real-time communications to connect remote product experts to on -site field technicians. BSF 70.03 CRM Genei� Revolving Around You' Effective August 8, 2022 Rev 11 HUSAJYM.AFM.090782 Approved By: D. Hatter Pag"of 5 ORIGINAL Howden USA Company Field Service Rates Hoviden HRO-S —US dollars (USD) A cbw? lndw,in cmj,wl, 'All intellectual property rights are reserved to HUSA and/or the respective owner(s) (it different). Services Provided: ❑ Inspections ❑ Maintenance ❑ Field Repairs ❑ Balancing ❑ Site Supervision ❑ Project Management ❑ Start Up ❑ Installation Supervision A. Rates for service in Continental North America U.S. Dollars (USD): Monday thru Saturday (except holidays) First 40 Hours ........ $183/hour __..... __...._..................... i First 40 Hours .............. $270/hour _........ Over 40 Hours $275/hour Over 40 Hours $405/hour ... .__......... ...... Y.... ......... y .....9 ........ y........... ......................... Sunday, and local) recognized holidays All Hours ......... ......... ......... ........ ......... ......... .. .............................................. $366/hour ........ ............... ...._._.. . All Hours ._......... _ ..............._....-----.................................. $540/hour ._._ _............................... __.... B. Rates for service outside Continental North America U.S. Dollars (USD): Days Field Service Technician Engineering Personnel Monday thru Saturday (except holidays) First40 Hours .. $220/hour .. ......... ......... First 40 Hours ......... ........_ $280/hour ........... ...... ............................................. Over 40 Hours $330/hour Over 40 Hours .................................................. $420/hour ............ .._................................................ .... ........................................ ... Sunday, and locally recognized holidays. All Hours ...... ......... _........................... ........ ......... ....._._ $440/hour ._...._.............. ._....... All Hours ......... ........_ $560/hour ....................... ....... _......... _. C. Service and Travel Standards (USD) 1. The minimum time off for a person during any 24-hour period must be ten (10) consecutive hours. 2. Travel time, whether during first 40 hours or over 40 hours, will be invoiced at the Monday through Saturday Field Service Technician rates in Tables "A" & "B". Travel in Continental North America is invoiced actual travel time. Travel outside Continental North America is invoiced actual travel time. Actual travel time on holidays or tothe jobsite on Sundays will be at the Field Service Technician Sunday and Holiday rate in Tables "A" & "B" 3. Standby time at job site, locally on call, training, or meetings will be invoiced as time worked and be based on Tables "A" & "B". Weekend waiting rate will be 8 hours per day invoiced at the Field Service Technician first 40-hour rate in Tables "A" & "B". 4. Rates apply from time and date of departure home base to time and date of return home base. 5. Minimum daily charge is eight (8) hours at "First 40 Hours" rate listed above is sections A and B. 6. When a project is expected to exceed 5 continuous weeks, then after 3 weeks the Buyer will allow an extended weekend leaveor rotation of personnel. Travel fees shall be by Buyer. 7. Air travel on flight segments exceeding 12 hours will be business class and shall be paid by Buyer. Air travel on flight segmentsexceeding 4 hours will be premium economy and shall be paid by Buyer. 8. Payments shall be in U.S. funds unless otherwise agreed in writing 9. Rates quoted are subject to adjustment without notice to conform to Seller's published rates in effect at the time service is performed. 10. Howden may offer a priority service when the relevant Howden personnel are available, for emergency or breakdown callouts. An additional 30% of the applicable labor rate will be charged where Howden personnel are requested and able to be mobilized within 24 hours of the request being received. D. Expenses (USD) 1. Meals will be $90/day per diem to be charged from the day of travel start to the day of travel end. 2. Lodging, incidental expenses, transportation to and from the city nearest the jobsite, plus local transportation will be invoiced at cost plus 20% administrative fee. Receipt(s) to be provided when any expense exceeds $60.00. 3. Transportation to and from the city nearest the jobsite, plus local transportation will be charged at cost plus 20% administrative fee. The mileage allowance for personal car use will be current U.S. government rate per mile. 4. Tool usage, when required, will be charged at a rate of $350 per trip. 5. Expenses for Airline travel shall be charged at cost Plus a 20% administrative fee (Administrative fee shall not exceed $500). E. Terms and Conditions The sale of services by Howden Roots LLC ("Seller") is subject to Seller's Terms for Sale of Goods and if such terms differ in any way from Buyer's order, or if such terms are construed as an acceptance or confirmation acting as an acceptance, then Seller's acceptance is expressly made conditional on Buyer's assent to any terms or conditions contained in Seller's terms that are different from or additional to those contained in Buyer's writing. Further, this quote shall be deemed notice of objection to such terms and conditions of lady , jf^ this quote is construed as the offer, acceptance of same is expressly limited to the terms and conditions contained herein. In: ny events, Buyer's order of the services shall constitute and manifest Buyer's assent to Seller's Terms for Sale of Goods. '�nRIGINAL Howden, A Chart Industries Company 2475 George Urban Blvd., Depew, NY 14043 Tel: +1 716 817 6900 — Fax: +1 866 736 0506 FS-HRO-S, 01-Jan-2023 Howden USA Company Field Service Rates HRO-S —US dollars (USD) `All intellectual property rights are reserved to HUSA and/or the respective owner(s) (if different). Services Provided: o Inspections ❑ Maintenance ❑ Field Repairs ❑ Balancing ❑ Site Supervision o Project Management ❑ Start Up o Installation Supervision In order to schedule a Field Service representative to your site, your acknowledgement requesting the dispatch of a representative and a copy of an approved purchase order/credit card order is required. Please sign and date below to indicate that you are requesting and authorizing the dispatch of a Field Service representative to provide technical assistance and that you accept the above Field Service Rates and the Agreement. Please return an original of this signed acknowledgement and a copy of the purchase order/credit card order to HUSA (first by fax, followed by mail, to the number and address listed below). Accepted by: Print Name/Title: Bill To Information: (Authorized Signature) (Print Full Name and Title/Capacity) on behalf of (Customer) (Print Full Legal Name of Customer - Company/Entity) Date: (Street Address) (City) Purchasing Contact: (Name) (Phone No.) P.O. No.: (For Record/invoicing Ref. Only) (State/Province) (Zip Code) (Email Address) Howden, A Chart Industries Company 2475 George Urban Blvd., Depew, NY 14043 Tel: +1 716 817 6900 — Fax: +1 866 736 0506 FS-HRO-S, 01-Jan-2023 �OAkf,4., r— to vORIGINAL� Aftermarket Proposal From: April Montgomery Direct Tel: +14173805676 Email: April. Montgomery@howden.com Your Sales Contact: Matthew Mosier - matt.mosier@howden.com 40 Howckmi A Chart Industries C rnpam' To: David Weatherly Date: 05/24/2023 Company: City of Bakersfield Wastewater Treatment Plant 3 Page No: Page 1 of 4 Ref: City of Bakersfield Wastewater Treatment Plant 3 Quote No: HUSAALM.AFM.000264/A Regarding: S347 Bakersfield Parts for Classl (SN 7722, 7724, 7725, 7726, 9387) Thank you for your enquiry submitted to Howden Aftermarket. We are happy to present below quoted parts, prices and estimated delivery schedules: Howden COVID disclaimer: Any delays or additional cost, including but not limited to COVID site specific requirements, testing, travel circumstances, or delays caused by overall Supply Chain challenges, are not included. Additional charges related to Service & Supervision will be invoiced at the rates indicated on the rate sheet. !!! Please carefully review PAYMENT & DELIVERY TERMS that apply to this proposal. As we look forward to receiving and shipping your order, agreement on terms is important to secure quick and timely processing of your order. Line Part No. Product Description Delivery Qty Unit Price Total Item time USD USD 1 9332260869 Sealing Ring Dimension: 0387, 12X15 2 Week(s) 5.00 57.00 285.00 Drw.ltem H503 2 9332253500 O-ring Dimension: O744X10 2 Week(s) 5.00 458.00 2,290.00 Drw. Item D119 3 N17A35507UZ Oil Seal / Gasket Dimension: 050/035 X 7 2 Week(s) 5.00 27.00 135.00 Drw. Item D241 4 89027262UZ O-ring Dimension: 29,2 X 3 2 Week(s) 5.00 1.75 8.75 Drw. Item H110 5 89027296UZ O-ring Dimension: 34,2 X 3 2 Week(s) 10.00 2.50 25.00 E f BSF 70.03 CRM Genera m pg Aremul You" Effective August 8, 2022 Rev 11 HUSAALM.AFM.000 m Approved By: D. Hatter Page 1 c93 r' "ORIGINAL Drw. Item H111 6 89412415UZ O-ring Dimension: 59,5 X 3 0 Week(s) 5.00 1.75 8.75 Drw.ltem T231 7 N17V3185UZ O-ring Dimension: 184,5 X 3 2 Week(s) 5.00 53.00 265.00 Drw. Item 7246 8 N61TO6045UZ Hexagon socket head cap screw 10 Week(s) 95.00 2.00 190.00 Drw.ltem D118 9 300031 Cleaning Kit 0 Week(s) 1.00 1,035.00 1,035.00 10 300032 Cleaning Kit B 0 Week(s) 3.00 545.00 1,635.00 Total 5,877.50 Any estimates of delivery dates are based on our current backlog of orders and may therefore differ from the achievable delivery dates at the time of the actual order being placed. Howden will seek to consolidate shipments as much as possible. We ask that you clearly state on your Purchase order, if and when partial delivery is desired. BSF 70.03 CRM Gener4llaa U^ Revohftg Around You Effective August 8, 2022 Rev 11 HUSAALM.AFM.0@64 in Approved By: D. Hatter Page @:544 O OORIGINP,L