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HomeMy WebLinkAboutRES NO 004-2024RESOLUTION NO. 0 0 4- 2 0 2 4 RESOLUTION DETERMINING THAT URGENT REPAIRS TO STREETS DIVISION ASPHALT PAVER CANNOT BE REASONABLY OBTAINED THROUGH THE USUAL BIDDING PROCEDURES AND AUTHORIZING THE FINANCE DIRECTOR TO DISPENSE WITH BIDDING BECAUSE OF NECESSITY TO INTEGRATE WITH EXISTING EQUIPMENT, NOT TO EXCEED $45,000. WHEREAS, on April 25, 2023, a 2012 Streets Division asphalt paver, equipment number 4287, was reported to be inoperable resulting in the need for major repairs to the generator, screed heaters, and burners; and WHEREAS, the paver was sent to Quinn CAT for troubleshooting and diagnosis as it is the factory authorized dealer and repair center; and WHEREAS, an invoice has been submitted by Quinn CAT attached hereto and incorporated by reference herein as Exhibit A for approximately $41,920 based on the work completed on the paver; and WHEREAS, the repairs could only be reasonably obtained from one vendor because of the necessity to successfully integrate the repairs, parts, and equipment into the vehicle by the factory authorized vendor; and WHEREAS, the repairs have been determined to be necessary as the unit is integral to providing vital paving and repair services to the City's streets; and WHEREAS, the Public Works Director recommends the Council to dispense with bidding requirements, in accordance with subsection D.2 of Section 3.20.060 of the Bakersfield Municipal Code. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield as follows: 1. The above recitals are true and correct and incorporated herein by reference. 2. Based on the facts included in the above recitals, the work, supplies, equipment, and materials and the necessity to successfully repair the loader, as a whole, to function properly can only be provided by the factory authorized repair facility, Quinn CAT. 3. The Finance Director is authorized to dispense with bidding in accordance with subsection D.2 of Section 3.20.060 of the Bakersfield Municipal Code. $AKF9 Page 1 0, iT m 1- r `ORIGINAL' 4. The expenditure of funds for said work and equipment shall not exceed Forty -Five Thousand Dollars ($45,000). 5. The City Clerk shall attest and certify to the passage and adoption of this Resolution and it shall become effective immediately upon its approval. HEREBY CERTIFY that the foregoing Resolution was passed and adopted, by the Council of the City of Bakersfield at a regular meeting thereof held on JAN 1 0 2024 by the following vote: AY : COUNCILMEMBER NOES: COUNCILMEMBER ABSTAIN: COUNCILMEMBER ABSENT: COUNCILMEMBER APPROVED: JAN 10 2024 By f000e KA N GOH Mayor v ✓ ✓ ✓ v ✓ ✓ ARIAS, GONZALES, WEIR, SMITH, FREEMAN, GRAY, KAUR APPROVED AS TO FORM: VIRGINIA GENNARO, CITY ATTORNEY By 6�,�Aw& 10 ASHLEY BRANO Deputy City Attorney V�t J LIE DRIMAKIS, CMC CITY CLERK and Ex Officio Clerk of the Council of the City of Bakersfield Page 2 F SAKe r ORIGINAL 4 GUINN C3 10006 ROSE HILLS RD., CITY OF INDUSTRY, CA EXHIBIT A 90601 / (562) 463-4000 SOLD TO CITY OF BAKERSFIELD P 0 E 6555 1501 TRUXTUN AVE BAKERSFIELD CA 93301-5201 WORK ORDER INVOICE PLEASE MAKE REMITTANCE QUINN COMPANY P.O. BOX 849665 LOS ANGELES, CA 90084 9565 SHIP TO INVOICE NUMBER N b h INVOICE DATE CUSTOMER NO. CUSTOMER ORDER NUMBER STORE DIV SALESMAN TERMS PAGE BE87091 10-31-23 046100 08 G 505 2 - WORK ORDER DOC. DATE PC LC MC SHIP VIA INV SEO NO BE870 1 04-25-23 10 110 10 MAKE MODEL SERIAL NUMBER EQUIPMENT NUMBER METER READING MACH ID NO. AA AP-500E CATAP500PJWK00192* 14287 6741.0 INCO000574 _ OTy. PART NUMBER NIR DESCRIPTION UNIT PRICE EXTENSION * * * PROFORMA INVOICE CUSTOMER AGENT: KEVIN INSPECT & REPAIR SCREED SCREED HEATERS NOT WORKING CUSTOMER COMPLAINT: SCREED HAS NO POWER AT OUTLET BOX AND SCREED WOULD NOT HEAT UP CAUSE OF FAILURE: GENERATOR INTERNALLY HM FAILED' RESULTANT DAMAGE: SCREED WILL NOT HEAT UP AND NO POWER IN OUTLET BOX REPAIR PROCESS COMMENTS: ANOTHER TECH HAD PREVIOUSLY DIAGNOSED GENERATOR AS CULPRIT OF FAILURE AT SCREED. JUMP STARTED MACHINE AND TOOK OUT TO WASH RACK AND STEAM CLEANED FROM PAVING MATERIAL. REMOVED SCREED FROM MACHINE. PARKED IN SHOP. QUOTED EXTRA PARTS FOR REBUILD. DRAINED HYDRAULIC OIL AND COOLANT. REMOVED ALL PLATFORM COVERS. REMOVED ENGINE BAY COVERS. DISCONNECTED RADIATOR PACKAGE HOSES. REMOVED RADIATOR PACKAGE. REMOVED ALL ELECTRICAL CONNECTIONS FROM OPERATOR STATION. REMOVED AIR DUCTING AND EXHAUST. REMOVED OPERATOR STATION. JACKED UP MACHINE AND REMOVED RIGHT WHEEL. N/R - NON RETURNABLE CONT'D E 'ERMS ARE CASH UNLESS CREDIT IS APPROVED Wih CREDIT APPROVAL � . t , terms are. et y t e 10ih of the month following purchase. A FINANCE CHARGE OF 1 -1 2 °, per month (18% PER ANNUM 1 Fy jkk will be charged on the past due balance. The past due balance represents all charges remaining unpaid on the closing date of the month following invoice date. In the event, of default in the lkmment o amount due, and if the account is placed in the hands of any agency or attorney for collection or legal action, the purchaser agrees to pay finance charges and charges equal to the cos coeection fa permitted by laws governing Utese transacuons). Acceptance by customer of the parts, service or equipment, listed above is the Customer's agreement to be bound by the credit and coilm octi�fterms set forth above. r INVOICE COPY 90RIGINAL' -IM GUINN 10006 ROSE HILLS RD., CITY OF INDUSTRY, CA 90601 / (562) 463-4000 SOLD TO CITY OF BAKERSFIELD P 0 E 6555 1501 TRUXTUN AVE BAKERSFIELD CA 93301-5201 WORK ORDER INVOICE PLEASE MAKE REMITTANCE TO: QUINN COMPANY P.O. BOX 849665 LOS ANGELES, CA 90084.9665 SHIP TO (.INVOICE NUMBER.' INVOICE DATE CUSTOMER NO, CUSTOMER ORDER NUMBER STORE DIY - SALESMAN TERMS PAGE BE87091 10-31-23 046100 08 G 505 2 - WORK ORDER ' DOC. DATE;.. PC I LC MC ; SHIP:VIA INV SEG NO BE87091 04-25-23 1 10 110 10 MAKE MODEL SERIAL NUMBER EQUIPMENT NUMBER. METER :READING MACH ID NO.. AA AP-500E CATAP500PJWK00192* 14287 6741.0 INCO000574 OTY. PART NUMBER NIR . DESCRIPTION -: UNdr PRICE EXTENSION * * * PROFORMA INVOICE DISCONNECTED AND REMOVED GENERATOR. USED INSTRUCTION M0092065 FOR REMOVAL AND INSTALL. CLEANED UP GENERATOR AREA <;_REWIRED_ GENERATOR- INSTRUCTED. INSTALLED GENERAT.©R AS....INSTRUCTEM4 INSTALLED NEW ELECTRICAL HARNESSES FOR ENERi'R .INSTALLED NEW HYDRAULIC HOSES ON ;RIGHT SIDE OF MACHINE BEHIND TIRE INSTALLED TIRE AND REMOVED FROM JACK. STEAM WASHED OPERATOR PLATFORM FROM PAVING MATERIAL. STEAM WASHED RADIATOR PACKAGE. ORDERED NEW EXHAUST FAN::HOUSING:,.: HOUSING 2 WEEKS, OUT. INSTALLED HOUSING 'INSTALLEp PLATFORM AND CONNECTED ALL WIRES AND HOSES INSTALLED RADIATOR PACKAGE. INSTALLED ALL :WIRES AND CQOLING HOSES;. INSTALLED EXHAUST AND HOSES REFILLED WITH COOLANT AND HYDRAULIC OIL. REMOVED ALL GUARD PLATES IN CONVEYOR GROUP AND INSTALLED NEW PLATES. STARTED PAVER AND CHECKED FOR LEAKS. COOLANT LEAK DEVELOPED. FOUND COOLANT HOSE RIPPED AT CONNECTION. ORDERED NEW HOUSE. HOSE 2 WEEKS OUT. INSTALLED SCREED. INSTALLED ALL COVERS. INSTALLED NEW HOSE. TEST RAN MACHINE. NO LEAKS PRESENT. REFILLED HYDRAULIC AND COOLANT. TESTED SCREED. POWER PRESENT IN OUTLET BOX. SCREED NOW HEATING. F/R LBR 846.00''All SEGMENT 01 TOTAL 846.00' N/R = NON RETURNABLE CONT'D TERMS ARE CASH UNLESS CREDIT IS APPROVED. With CREDIT APPROVAL, terms are: Net by the 10th of the month following purchase. A FINANCE CHARGE OF 1-1/2 % per month 118% PER ANNUM I OTC ^% will be charged on the past due balance. The past due balance represents all charges remaining unpaid on the closing date of the month following invoice date. In the event, of default in the Juvol nt of any 1, amount due, and if the account is placed In the hands of any agency or attorney for collection or legal action, the purchaser agrees to pay finance charges and charges equal to the cost b6collection las M permitted by laws governing these transactions), Acceptance by customer of the parts, service or equipment, listed above is the customer's agreement to be bound by the credit and collectior�rms set forth r'— above. INVOICE COPY ORIGINAL WORK ORDER INVOICE GUINN C3 PLEASE MAKE REMITTANCE T0: QUINN COMPANY 10006 ROSE HILLS RD., CITY OF INDUSTRY, CA 90601 / (562) 463-4000 P.O. BOX 849665 LOS ANGELES, CA 90084-9665 SOLD TO SHIP TO CITY OF BAKERSFIELD P 0 E 6555 1501 TRUXTUN AVE BAKERSFIELD CA 93301-5201 INVOICENUMBER i INVOICE DATE CUSTOMER NO. CUSTOMER ORDER NUMBER STORE DIV SALESMAN. TERMS PAGE BE87091 10-31-231 046100 1 08 G 505 2 WORK ORDER OOC. DATE PC LC MC I SHIP VIA MV SEQ NO BE87091 04-25-23 10 110 MAKE '. M06EL SERIAL . NUMBER EQUIPMENT . NUMBER METER READING MACH ID NO. AA AP-500E CATAP500PJWK00192* 14287 1 6741.0 INCO000574 '> OTY,. S; PART NUMBER N/RI' DESCRIPTION UNIT PRICE EXTENSION * * * PROFORMA INVOICE REPLACE BATTERY BATTERIES WILL NOT HOLD,"A CHARGE CUSTOMER COMPLAINT: REPLACE BATTERIES CAUSE OF FAILURE: BATTERIES NOT HOLDING A CHARGE RESULTANT DAMAGE: MACHINE WILL NOT START:'_ REPAIR PROCESS COMMENTS: REMOVED AND INSTALLED NEW BATTERIES. 2 115-2422 BATTERY S.", 253.67 DISCOUNT 20.00% 50.73- 405.88 TOTAL PARTS SEG. 02 405.88 F/R LBR 169.>'00 SEGMENT 02 TOTAL 574.88 ------------------------------------------------------------------------------- REPLACE GENERATOR 1 1H-3338 LOCK WASHER S .15 .15 2 2P-1293 LOCKNUT S 18.66 DISCOUNT 20.00% 3.73- 29.86_ N/R = NON RETURNABLE • CONT'D TERMS ARE CASH UNLESS CREDIT IS APPROVED. With CREDIT APPROVAL, terms are: Net by the 10th of the month following purchase. A FINANCE CHARGE OF 1-1/2% per month (18% PER ANNUM ) will be charged on the past due balance. The past due balance represents all charges remaining unpaid on the closing date of the month following invoice date. In the event, of default in the pay �� �,q amount due, and if the account is placed in the hands of any agency or attorney for collection or legal action, the purchaser agrees to pay finance charges and charges equal to the cost of lection y7,y permitted by laws governing these transactions). Acceptance by customer of the parts, service or equipment, listed above is the customer's agreement to be bound by the credit and collections set forth V-Yl above. INVOICE COPY UORIGINAL GUINN EB 10006 ROSE HILLS RD., CITY OF INDUSTRY, CA 90601 / (562) 463-4000 SOLD TO CITY OF BAKERSFIELD P 0 E 6555 1501 TRUXTUN AVE BAKERSFIELD CA 93301-5201 WORK ORDER INVOICE PLEASE MAKE REMITTANCE TO: QUINN COMPANY P.O. BOX 849665 LOS ANGELES, CA 90084-9665 SHIP TO INVOICE NUMBER INVOICE DATE CUSTOMER NO. CUSTOMER ORDER NUMBER STORE 61V SALESMAN TERMS PAGE BE87091 10-31-23 046100 08 G 505 2 WORK ORDER DOC- DATE , PC I LC I MC SHIP VIA INV SIMNO BE87091 04-25-23 110 i10 110 MAKE MODEL SERIAL NUMBER EQUIPMENT NUMBER - ,.METER READING- MAC" :W AD - AA AP-500E CATAP500PJWK00192* 14287 6741.0 INCO000574 OTV. - PART NUMBER N1R DESCRIPTION UNIT PRICE EXTENSION * * * PROFORMA INVOICE 2 3J-1907 0-RING BOSS -6 S 1.36 2.72 1 3J-4818 LOCK WASHER S .21 .21 23 3S-2093 TIE S 26 5.98 4 4D-1326 TOCKWASHER S .20 .80 4 5C-2874 NUT:;. S 17 .68 2 5C-7261 NUT .. S 27 .54' 2 5K-9090 ORFS ORING -16 S 1.67 3.34 2 5P-7211 M-SEAL STK S 42.83 85.66 2 6V-8801 NUT 3/8-16 S .37 .7 4. 2 7H-3937 ZIOCK>;WASHER ;:- N 15 .30 2 7V-5628 PLATE ;: S 3.64 7.28' 4 7V-6089 CLAMP S 6.44 25:76 1 7X-2537 $OLT S1.'> .70 .:70 4 8C-8451 HOLT S'> 49 1:96 2 8C-8493 UNION N 27.19 DISCOUNT 20.00% 5.44- 43.50 2 8F-7242 WASHER S .32 .64 4 8T-4121 WASHER -HARD S .64 2.56 1 8T-4138 BOLT S .27 .27. 1 8T-4191 BOLT S .53 .53 4 8T-4195 BOLT S .88 3.52 2 8T-4205 WASHER S .35 .70 3 8T-4224 WASHER S .45 1.35 6 8T-4896 WASHER S .47 2.82 3 8T-4908 BOLT S .55 1.65 2 8T-6703 CLAMP S 17.96 35.92 1 8X-5802 STRAP A N 35.02 35.02 N/R = NON RETURNABLE • CONT'D a 'DDM4 ADO CADW I IYI Gee -.1 1C n __. 10th of the month following purchase A FINANCE CHARGE OF 1.1129. per month (189. PER ANNUM 1 will be charged on the past due balance. The past due balance represents all charges remaining unpaid on the closing date of the month following invoice date. In the event, of default in the pent of anyy Is amount due, and if the account is placed in the hands of any agency or attorney for collection or legal action, the purchaser agrees to pay finance charges and charges equal to the cost llection (as permitted by laws governing these transactions). Acceptance by customer of the parts, service or equipment, listed above is the customer's agreement to be bound by the credit and collection��Frms set forth m above. INVOICE COPY " o ORIGINAL N/R = NON RETURNABLE CONT'D GUINN C3 10006 ROSE HILLS RD., CITY OF INDUSTRY, CA 90601 / (562) 463-4000 SOLD TO CITY OF BAKERSFIELD P 0 E 6555 1501 TRUXTUN AVE BAKERSFIELD CA 93301-5201 WORK ORDER INVOICE PLEASE MAKE REMITTANCE TO: QUINN COMPANY P.O. BOX 849665 LOS ANGELES, CA 90084-9665 SHIP TO INVOICE NUMBER I'' INVOICE DATE CUSTOMER NO. CUSTOMER ORDER NUMBER - STORE DIV SALESMAN TERMS. PAGE BE87091 10-31-23 046100 08 G 505 2 WORK ORDER DOC. DATE'.. PC i;;LC. MC SHIP :VIA -. .. '.. INV SEG NO BE87091 4-25-23 110 110.1 110 -.MAKE '-'MODEL SEMAL:;.NUMBER. EQUIPMENT::NUMBER: METER -READING MACH ID.NO. AA AP-500E CATAP500PJWK00192* 14287 1 6741.0 INCO00057 OTY.PART NUMBER NIR DESCRIPTION UNIT PRICE - EXTENSION * * * PROFORMA INVOICE REPLACE CONVEYOR DRIVE F/R LBR 1859.00 +' .::,...SEGMENT.:* 05 TOTAU 1859.00 :1 --————————————— — — — — —— — —---- W»�---4Y---------------------------——————— — — — — — - INSPECT & REPAIR SCREED BLOWER FUMES BLOWER IS BROKE:' 1 580-2301 >* BLOWER GP N 316.35 316.35 TOTAL PARTS SEG. 06 316.35 1 F/R LBR 1014.00 4 SEGMENT 06 TOTAL 1330.35 1 ------------------------------------------------------------------------------ APPLY MARKETING INFO / PROGRAM NAT—MLP-3957/15% 1.00— NAT—MLP-3957/15% 2175.63— TOTAL MISC CHGS SEG. 08 2175.63-A N/R = NON RETURNABLE a CONT'D a TERMS ARE CASH UNLESS CREDIT IS APPROVED. With CREDIT APPROVAL, terms are: Net by the 1 Oth of the month following purchase. A FINANCE CHARGE OF 1-1l2% per month 08% PER ANNUM ) will be charged on the past due balance. The past due balance represents all charges remaining unpaid on the closing date of the month following invoice date. In the event, of default In the payment of any amount due, and if the account is placed In the hands of any agency or attorney for collection or legal action, the purchaser agrees to pay finance charges and charges equal to theccgg[Ai�QNeclion (as permitted by laws governing these transactions). Acceptance by customer of the parts, service or equipment, listed above is the customer's agreement to be bound by the credit and co t n ter nia forth above. INVOICE COPY _� m `50RIGINALr -M GUIIVN 10006 ROSE HILLS RD., CITY OF INDUSTRY, CA 90601 / (562) 463-4000 SOLD TO CITY OF BAKERSFIELD P 0 E 6555 1501 TRUXTUN AVE BAKERSFIELD CA 93301-5201 WORK ORDER INVOICE PLEASE MAKE REMITTANCE T0: QUINN COMPANY P.O. BOX 849665 LOS ANGELES, CA 90084-9665 INVOICE NUMBER INVOICE DATE CUSTOMER NO. I CUSTOMER ORDER NL BE87091 10-31-231 046100 S WORKORDER - DOC. DATE I PC I LC MC BE87091 1 04-25-23 110 110 10 MAKE - MODEL- SERIAL .NUMBER EOUII AA AP-500E CATAP500PJWK00192* 4287 OTY. PART NUMBER N1R DESCRIPTION * * * PROFORMA INVOICE SEGMENT 08 TOTAL SHIP TO STORE DIV SALESMAN TONS PAGE.: 08 G 505 2 IN BED NO * * * METER READING I I MACH ID . NO,, ' 6741.0 NC000057 UNIT PRICE 'EXTENSION 2175 .63 ---------------------!R?!!�>.!!'T--- .M�Mi+!.tom - - - ---------- - - - - -- -- - --- - -- - -- TOTAL PART$ ) ISCOUNT 2 51 .2 8 - ENV/RECYC`LE FEE 75.00 ' MISC. SUPPLIES 7540:' STATE SALES TAX 7.25 1651.56 ' COUNTY TAX .00 ' BAKRSFIELD CITY .% 227.80 ' THANK YOU FOR YOUR BUSINESS" HOW DID WE DO? YOUR COMPLETE SATISFACTION IS VERY IMPORTANT TO US. IF THERE IS ANYTHING WE COULD HAVE DONE BETTER, PLEASE LET US KNOW AS SOON AS POSSIBLE! SHOULD YOU HAVE ANY QUESTIONS REGARDING THIS INVOICE, PLEASE CONTACT MIKE FORD, BAKERSFIELD BRANCH MANAGER, AT (661) 391-3515. N/R = NONRETURNABLE USE) • 41919.82 TERMS ARE CASH UNLESS CREDIT IS APPROVED. With CREDIT APPROVAL, terms are: Net by the Hill 1 Oth of the month following purchase. A FINANCE CHARGE OF 1-1 /2% per month (18% PER ANNUM) will be charged on the past due balance. The past due balance represents all charges remaining unpaid on the closing date of the month following invoice date. In the event, of default in the payme'���(^y�'� any , V� amount due, and if the account is placed in the hands of any agency or attorney for collection or legal action, the purchaser agrees to pay finance charges and charges equal to the cost 0f Coll!Lttt"on (as permitted by laws governing these transactions). Acceptance by customer of the parts, service or equipment, listed above is the customer's agreement to be bound by the credit and collection tarmsFsat forth M above. INVOICE COPY 30RIGINAL�