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Home My WebLink AboutRES NO 040-2024RESOLUTION NO. 0 4 0— 2 0 2 4 A RESOLUTION DETERMINING THAT REPAIRS TO FIRE DEPARTMENT'S LADDER TRUCK CANNOT BE REASONABLY OBTAINED THROUGH THE USUAL BIDDING PROCEDURES AND AUTHORIZING THE FINANCE DIRECTOR TO DISPENSE WITH BIDDING DUE TO RESTRICTED AVAILABILITY OF PARTS AND SERVICE, NOT TO EXCEED $65,000. WHEREAS, on January 24, 2024, a 2021 ladder truck, equipment number 6441, was involved in an accident; and WHEREAS, after inspection by the vendor it was determined that the ladder truck needed major repairs; and WHEREAS, a work order estimate was submitted by South Coast Emergency Vehicle Service, detailing the parts and labor needed to bring the equipment back into proper working order, attached hereto and incorporated by reference herein as Exhibit A; and WHEREAS, the repairs can only be reasonably obtained from one vendor because of restricted availability of such work, supplies, equipment or materials, or because of the necessity to successfully integrate the original equipment on the City's fire ladder truck; and WHEREAS, the Public Works Director recommends the Council to dispense with bidding requirements, in accordance with subsection D.2 of Section 3.20.060 of the Bakersfield Municipal Code. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield as follows: 1. The above recitals are true and correct and incorporated herein by reference. 2. Based on the facts included in the above recitals, the work, supplies, equipment, materials, and service are only available from one vendor to successfully integrate parts and repair the ladder truck. 3. The Finance Director is authorized to dispense with bidding in accordance with subsection D.2 of Section 3.20.060 of the Bakersfield Municipal Code. uAh Page 1 r- m CRIGINAL� 4. The expenditure of funds for said work and equipment shall not exceed Sixty -Five Thousand Dollars ($65,000). 5. The City Clerk shall attest and certify to the passage and adoption of this Resolution and it shall become effective immediately upon its approval. HEREBY CERTIFY that the foregoing Resolution was pgssed and adopted, by the Council of the City of Bakersfield at a regular meeting thereof held on APR 10 2024 by the following vote: AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAIN: COUNCILMEMBER ABSENT: COUNCILMEMBER APPROVED: APR 10 2024 By KAREN GOH Mayor APPROVED AS TO FORM: v ✓ V V ✓ ARIAS, GONZALES, WEIR, SMITH, FREEMAN, GRAY, KAUR VIRGINIA GENNARO, CITY ATTORNEY By ASHLEYJAiABRANO Deputy City Attorney J IE DRIMAKIS, CMC CITY CLERK and Ex Officio Clerk of the Council of the City of Bakersfield Page 2 OORIGINAL� EXHIBIT A Page: 1 of 3 South Coast EVS - Ontario 2020 SOUTH BAKER AVE Ontario, CA 91761 ap@southcoastevs.net 909-930-2278 Bill To CITY OF BAKERSFIELD 4101 Truxtun Avenue Bakersfield, CA 93309 P: 661-326-3741 SOUTH b COAST Estimate SO-1537 r�rwsrwcrrxwu wrwncw Date: 3/7/2024 ACCIDENT REPAIRS TO CAB, LEFT SIDE FRONT Description: CAB DOOR & WHEEL WELL ASSEMBLY Remit Payment To South Coast Emergency Vehicle Service 2020 SOUTH BAKER AVE Ontario, CA 91761 Service Order Purchase Order Authorizer SO-1537 Item Description Quantity Rate Amount Labor ACCIDENT REPAIRS TO CAB, LEFT SIDE FRONT CAB DOOR & WHEEL 117.00000 $170.00 $19,890.00 WELL ASSEMBLY. MUST REMOVE FRONT CAB DOOR AND FRONT LEFT WHEEL ASSEMBLY. SECTION OUT DAMAGED FENDER WELL STRUCTURE & SECTION OUT WELDED STEP ASSEMBLY INCLUDING THE STEP BOX ASSEMBLY. SECTION OUT THE FRONT DAMAGED LEFT LOWER CAB SKIN.WELD NEW STEP ASSY, FENDER WELL & STEP BOX ASSY.MASK, BODYWORK & SPRAY TO MATCH EXISTING ORIGINAL FACTORY PAINT FINISH WITH SIKKENS PRODUCTS. INSTALL NEW DOOR ASSY, INSTALL NEW ALCOA WHEEL & TIRE. INSTALL NEW BUMPER DECK PLATE,NEW MASTER STEER BOX, Parts MASTER STEER GEAR BOX 1 $2,944.99223 $2,944.99 Parts CORE (MASTER STEER GEAR BOX) 1 $1,000.00 $1,000.00 Parts STEP, LOWER,FRONT,WLDMT - 2735994 1 $556.4278 $556.43 Parts FORGED,PITMAN ARM,MASTER 1 $513.16026 $513.16 Parts TOE,CONTROL,LINK 2 $334.17335 $668.35 Parts SCREW, 10-24,TORX,PN HD,TAP,SS 20 $1.36669 $27.33 Parts DECKPLATE,STD,0.13.94.75,1PC,BMP, N/CUTOUTS 1 $988.73644 $988.74 Parts CYLINDER,CAB LIFT,1.96X17.32 1 $708.06416 $708.06 Parts WASHER, FLAT, NYLON, MOLD ED,BLK 15 $0.08334 $1.25 Parts FENDER,CROWN,28.44R,SS 1 $520.62708 $520.63 Parts LINER,WHEELWELL,LH,AL 1 $649.97967 $649.98 Parts BUMPER,SUPPORT,WLDMT 2 $331.4233 $662.85 u � m � r ORIGINAL Page: 2 of 3 Item Description Quantity Rate Amount Parts HINGE,CAB DR,FRT Parts WELTING,FENDER CROWN,120" Parts CTY,LOGO/TRUCK,LOGO, FRT,DOOR Parts STOP,UPPER STAY,ARM Parts SEAL,CR,LOWER, PRIMARY Parts LIGHT,CODE-3,PRIZM 4612 Parts CSQ,COMPLETE,DRIVER, DOOR Parts PAINT &,MATERIALS,SIKKENS Parts MICHELIN,TIRE 385/65R22.5 X,MULTI WAY Parts ALCOA,ALUMINUM,WHEEL,POLISHED 22.5X12.25 Parts LUG,COVERS Parts S,S,SCUFF GUARD,FRT,DOOR,LS Parts 10",WHITE,REFLECTIVE Parts STEP, LED,LIGHT,12" Parts WHITERIN STRIPING,CUSTOM Parts FRT,CHROME,BUMPER,W/CUTOUTS CRATE/SHIPPING CHARGES Shop Supplies Unit: 35592 (T1) VIN: 4P1 BCAGF6MA023032 Fleet #: T1 2021 PierceAerial Chassis: 20,521 Miles 1 $315.0063 $315.01 1 $138.2861 $138.29 1 $2,097.45862 $2,097.46 1 $497.22661 $497.23 120 $0.50001 $60.00 2 $337.84009 $675.68 1 $7,925.1585 $7,925.16 1 $1,785.65 $1,785.65 1 $2,005.34011 $2,005.34 1 $1,148.3563 $1,148.36 6 $9.08352 $54.50 1 $641.6795 $641.68 15 $22.28378 $334.26 1 $209.58753 $209.59 15 $2.91673 $43.75 1 $3,330.48328 $3,330.48 1.00 $3,000.00 $3,000.00 $200.00 Subtotal $53,594.21 CA 8.25% (8.25% of $2,533.10 $30,704.21) Total $56,127.31 ': Core charges not included in total. You will be charged for any core that is not in returnable condition. This charge may be applied on a separate invoice. TERMS AND CONDITIONS: The details and the estimate for the repairs provided above are based on our first inspection and do not constitute a guarantee that no further work or parts will be required. The estimate is not a guarantee of the final price of the repairs. The total bill of work and final price will be as per the details available on completion of the repairs. In the event additional issues are identified that are not covered by this estimate, a separate invoice may be issued. Other terms and conditions as applicable. If you authorize us to perform the above repairs, either verbally or in writing, you agree to pay in full for the work performed and parts required. Pickup and delivery of apparatus is not included unless specifically designated in writing. Fuel is the customer's responsibility. Any fuel needed in order to complete the authorized repairs is not included on this estimate and will be added to the final invoice. Frieght charges, if quoted, are only an estimate. The actual incurred freight charges will be added to the final invoice. Any warranties on parts and accessories sold hereby are made by the manufacturer of those components. South Coast EVS guarantees the quality of work performed for a period of 90 days following completion of � m r OORIGINAIO Page: 3 of 3 the unit. This guarantee is for workmanship only. You understand and agree that South Coast EVS makes no additional warranties of any kind unless expressed in writing. You hereby authorize us to perform the repair work herein set forth and to purchase the necessary material and parts to perform such repair work. You agree that we are not responsible for loss or damage to your vehicle or articles left in your vehicle in case of fire, theft, or any other cause beyond our control or for any delays caused by unavailability of parts or delays in part shipments by the supplier or transporter. You hereby grant our employees permission to operate your vehicle on streets, highways, or elsewhere for the purpose of testing and/or inspection. You acknowledge and agree that an express mechanic's lien on your vehicle is granted to secure payment of this invoice for the repair work detailed in this invoice. Payment terms are NET 30 days. That means payment MUST BE RECEIVED by South Coast EVS no later than the thirtieth day. Any unpaid balance after thirty days is subject to an interest charge of 1.5%/ month (18% annually). Any unpaid balance after ninety days will be forwarded to a collection agency. Customer agrees to pay reasonable attorney's fees and all other costs of collection after 90 days. All orders received "as ordered" and returned are subject to a 25% restocking fee. No returns are allowed without prior written approval from South Coast EVS. All fabricated or custom order parts are non -returnable except in cases of damage or if the incorrect part is received. No cash refunds will be given; any refund owed to a customer will be applied as a credit to their account. Invoices paid by credit card are subject to a 5% credit card convenience fee, NO EXCEPTIONS. WARRANTY STATEMENT: While we make every effort to have repairs covered under warranty, there will times repairs are not covered. If a repair is not covered under warranty, the customer will be provided with an estimate of the repair costs. The customer must approve the cost estimate before any non -warranty repairs are initiated or any parts are ordered. In the event the manufacturer covers a portion of the warranty repairs, the customer is responsible for any unpaid balance. Payment for non -warranty repairs is the customer's responsibility. If, after a repair is deemed non -warrantable and the customer approves the estimate, the customer believes the repair should be covered by warranty, the customer is responsible for the full invoice amount. In these cases, the customer may attempt to collect reimbursement from the manufacturer. At no time will South Coast EVS be held fiscally responsible for a warranty dispute. SUBLET STATEMENT: All sublet work performed by a vendor on behalf of a customer is subject to standard markup if South Coast EVS coordinates the work and pays the invoice on behalf of the customer. Customer Signature: Printed Name: Date: O�gpKFu i- m OORIGINAL�