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HomeMy WebLinkAboutRES NO 044-2024 RESOLUTION NO. 044 - 2024, A RESOLUTION AUTHORIZING BUDGET AMENDMENT NO, I WITH THE STATE OF CALIFORNIA FOR THE BAKERSFIELD YOUTH JOBS PROGRAM WHEREAS, on March 20, 2022, the City of Bakersfield (CITY) entered a Standard Agreement with the State of California, California Volunteers (STATE) to implement the Youth Workforce Development Program as part of the Californians For All, Youth Jobs Corps; and WHEREAS, the Californians For All, Youth Jobs Corps used American Rescue Act Funds provided by the U.S. Treasury; and WHEREAS, on April 6, 2022, City Council entered into Agreement No. 2022- 053 with the Kern Community Foundation (KCF) to administer the local youth workforce development program, Bakersfield Youth Jobs Program, in accordance with the requirements of the Standard Agreement; and WHEREAS, on April 12, 2023, CITY and KCF amended Agreement No. 2022- 053 to hire an additional Human Resources Associate to KCF and provide a five hundred-thousand-dollar ($500,000) cash advance to meet the cashflow needs of the Bakersfield Youth Jobs Program; and WHEREAS, on November 29, 2023, CITY and KCF amended Agreement No. 2022-053 to provide a Two Hundred and Fifty-Thousand Dollars ($250,000) cash advance to meet cashflow needs of the Youth Workforce Development Program; and WHEREAS, the State of California approved an amended budget of Four Million Two Hundred and Eighty-Three Thousand and Seventy-Nine with Forty- Four Cents ($4,283,079.44) from the CITY due to changes in American Rescue Plan Act reporting deadlines, causing a reduction in the original program budget; and WHEREAS, to date the Youth Workforce Development Program has expended only 67% of the amended budget and there is ample funding left to cover the program and increased activities through the end of the amended grant term; and WHEREAS, CITY and STATE agreed to the following budget amendments: • Addition of a City Hall Apprenticeship Program; • Addition of a Non-Profit Fellow for KCF. • Addition of Two Full-time Management Assistants to work as City Council Fellows; • Addition of Economic & Community Development Planner 11 to continue administering the program; • Wage increases to all program participants due to a more competitive labor market; and • Additional administrative expenditure funds for CITY and l(CF. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Bakersfield as follows: 1. The above recitals are true and correct and incorporated herein. 2. The Council of the City of Bakersfield authorizes the City Manager, or his/her designee, to execute Amendment 1 to Agreement JP1 008 with California Volunteers, Office of the Governor. 3. The City Manager's Office is hereby authorized and empowered to execute in the name of the City of Bakersfield, all necessary contracts, payments, requests, agreements, and amendments thereto, for the purpose of securing, implementing, and carrying out the purposes of the specified grant. I HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the Council of the City of Bakersfield at a regular meeting thereof held on APR 21, 2024 by the following vote: yd- COUNCILMEMBER-A-RiAl,GONZALES,4*&R,SMITH,-9�EMANGRA*,KAUR COUNCILMEMBER 5_1 AB B SIN: COUNCILMEMBER E AB COUNCILMEMBER _ Lk) df /0 J 6TCIE DRIMAKIS, M�� City Clerk and Ex Officio Clerk of the APR 21, 2024 Council of the City of Bakersfield APPROVED- —---------- By: KAREN GOH Mayor APPROVED AS TO FORM: VIRGINIA GENNARO City Attorney S HUA H. RUDNICK erputy City Attorney 2 � 0 GI DocuSign Envelope ID: _._— ~.~�~.~ ~~.~'~~. .. ~.,~.....~^-~ SCOx^0650-Jp008-m STANDARD AGREEMENT~AMENDMENT STD 213A(Rev.4/20 20) AGREEMENT NUMBER AMENDMENTNUMBER Purchasing Authority Number [:] CHECK HERE IF ADDITIONAL PAGES ARE ATTACHED PAGES 1 JP1008 Al 1.This Agreement is entered into between the Contracting Agency and the Contractor named below: CONTRACTING AGENCY NAME 0PR/[a||fumiaVo|unteers CONTRACTOR NAME City ofBakersfield 2.The term ofthis Agreement is: START DATE m1arch3C\2D22 THROUGH END DATE September 3O,2U24 3.The maximum amount of this Agreement after this Amendment is: $4,2O3,O79.44o,Four Million,Two Hundred Eighty-Three Thousand,Seventy-Nine Dollars and 44/lOO 4.The parties mutually agree to this amendment as follows,All actions noted below are by this reference made a part of the Agreement and incorporated herein: The purpose of amendment is to extend the performance period and clecreasethe program grant award for]P100n. Al will: 1.Extend theend date of theperformance period from May 1,2024 to 5eptember3G,2024. U.Decemsethebudgetamountby$<,080,9n2.S6 from$5']63'9x3.UOto$4,3B3,079A4. EahibirA-ScopeofVVork Exhibit 8-Budget Detail and Payment Provisions Exhibit C°-General Terms and Conditions httpsi/wxmw.dgs.ca.gov/DLBResources Exhibit D-California Volunteers'Reporting Requirements,Invoicing,and Specific Requirements and Terms and Condit[ons All other terms and conditions shall remain the same. IN WITNESS WHEREOF,THIS A GREEM ENT HA S BEEN EXECUTED 8 Y THE PA R77ES HERETO. CONTMCTOR CONTRACTOR NAME(if other than an individual,state whethe r a corporation,partnership,etc.) City ofBakersfield CONTRACTOR BUSINESS ADDRESS CITY STATE �ZIP PRINTED NAME OF PERSON SIGNING TITLE Anthony Valdez Assistant City Manager CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED DocuSigned by: DocuSign Envelope ID:445FC377-4AOB:-4EEC-B6B4-BC89[)F334365 .... .. SCOID:0650-1P1008-A1 STANDARD AGREEMENT-AMENDMENT STD 213A(Rev.4/2020) A6REJIMENT NUMBER AMENDMENT NUMBER Purchasing Authority Number P E] CHECK HERE IF ADDITIONAL PAGES ARE ATTACHED PAGES JP1008 Al STATE OF CALIFORNIA CONTRACTING AGENCY NAME OPR/CaliforniaVol unteers CONTRACTING AGENCY ADDRESS CITY STA"FE 1400 10th Street Sacramento CAZ9`,5814 PRINTED NAME OF PERSON SIGNING TITLE Anthony Chavez Director of Operations CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL EXEMPTION(if Applicable) cv Page 2 of 2 City of Bakersfield DocuSign Envelope ID:445FC377-4AOE3-41�EC-B6134-BC89DF334365 JP 1008-Al Exhibit A Scope of Work Anthony Valdez Assistant to the City Manager Phone: (661 ) 326-3029 Email: ovaldez@bakersfieldcity.us Section 1: Program Goal What does your city hope to gain from this program/are there strategic goals this program can help your city meet? According to the US Census, the City of Bakersfield (City) is the seventh fastest growing city in California. In conjunction with the COVID-19 pandemic, this economic growth has presented the City with several challenges including youth unemployment, an increase in homelessness, and aging infrastructure. The Calif orniansForAll Youth Workforce Development Program will help the City address these issues by providing additional entry-level analyst and community resource positions. The City plans to recruit youth from under resourced communities and develop a pipeline for careers in public service. The program will help the City strengthen partnerships with local organizations, employ at-risk youth, and work with stakeholders to accelerate the City's COVID-19 recovery efforts. Participating in the Youth Workforce Development Program will also help the City accomplish our eight strategic goals, The eight strategic City Council goals include providing quality public safety services, addressing homelessness, maintaining fiscal solvency, enhancing quality of life and public amenities, strengthening and diversifying our economic base, enhancing infrastructure, promoting community pride, and investing in urban revitalization and downtown development. Section 2: Program Design Which focus area(s)will youth be working on (food insecurity, climate change, etc.)? If other focus areas are addressed, please describe. The City of Bakersfield's Youth Jobs Program will be broken up into four components: a City Hall Fellowship for college youth, a City Hall Internship for high school youth, a Parks Mobile Recreation Team of mixed ages, and Sub-Grantee Internships for high school and college-aged youth. All four programs will operate at 50% FTE, address food insecurity, and help accelerate the City's COVID-1 9 economic recovery. The City will support fellows and interns by hosting weekly professional development workshops, taking field trips, providing travel stipends, and hiring four full-time staff: a Program Manager, two Program Specialists, and a Human Resources Analyst. All four positions will be contracted out to the Kern Community Foundation. The Program Manager will directly supervise all staff members and serve as a liaison between community-based organizations and the City, The two Program Specialists will facilitate the weekly professional development workshops, provide mentorship services to youth, and help them secure permanent job placements. The Human Resources Analyst will process all the paperwork, onboard and off board youth, and conduct rz") DocuSign Envelope ID:445FC377-4AGB-4EEC-B6B4-BC89DF334365 periodic check-ins to ensure the program complies with oil applicable local, state, and federal laws. Prior to receiving any resources, City Department administrators and sub-grantee leadership will be required to submit a Trainee/Intern's scope of work, projects, and tasks. The City Manager's Office will ensure all assigned work directly relates to the City's COVID-I 9 economic recovery. The City Hall Fellowship will be a 52-week annual fellowship program where 16 college- aged youth will work alongside City Departments on analyst-level projects.The City plans to recruit current students from our neighboring colleges including Bakersfield College (BC) and California State University, Bakersfield. The program will have four cohorts of fellows. The City Hall Internship will be an eight-week summer internship program where 15 high school youth will work alongside City Departments on priority projects. The City plans to recruit current students from the Kern High School District that meet the age and diversity requirements of the program. The program will have five cohorts of interns. The Parks Mobile Recreation Team will be an eight-week summer program where 18 high school and college-aged youth will work alongside City staff from the Recreation and Parks Department. Youth will be supervised by full-time Parks staff, provide direct services to vulnerable communities,and help re-energize over 50 city parks.The program will have five cohorts of team members. The Sub-Grantee Internship Programs with the Kern Community Foundation (KCF) and Dream Resource Center (DRC) will vary based on the needs of each organization. KCF plans to have a semester-long internship program, three times a year, for 10 high school and college-aged youth. Interns will be assigned to work with non-profit partners that serve Bakersfield and the surrounding area. The Fall and Spring semesters will lost 15 weeks while the summer will last eight weeks. KCF will have twelve cohorts of Interns across four years.The Dream Resource Center will have on eight-week summer internship program for 10 high school and college-aged youth. Youth will work alongside Dream Center staff and their program will have five cohorts of Interns. For both CBOs, youth will work directly with the subgrantee to supply and distribute food, help with neighborhood cleanups, and provide direct services to vulnerable communities across the City. Partnering with community-based organizations (CBOs) will maximize the impact of the program, create an enjoyable experience youth, and provide long-term opportunities for community engagement beyond the program. Do you plan on sub granting with CBOs? If so, please name each organization and any prior experience they have running similar programs or the process by which you will select CBO partners. The City plans to subgronf part of our Youth Workforce Development Program's funds to the Kern Community Foundation, KCF will receive funds for a Program Manager, Human DocuSign Envelope U 445FC377-4ACB-4EEC-B6B4-BO89DF334365 Resources Analyst, and two Program Specialists. Outsourcing these critical components to an experienced CBO will ensure quality control, maximize the impact of the program, and reduce the administrative strain of the program on the City. In addition to their administrative role, City staff have also discussed intern placement with the Kern Community Foundation and local Dream Resource Center. The City has had several meetings with their leadership and discussed the details of the program. Both organizations have a long history of working with youth, share a common vision for this program, and are excited for a City-CBO Youth Jobs Partnership. The Kern Community Foundation (KCF) is a vibrant, non-profit enterprise that works on meaningful community projects. For over two decades, KCF has connected generous donors with community-based projects and partners. Their extensive network and experience with community projects will ensure we attract youth from disadvantaged communities, pair them with meaningful projects, and create a lasting impact on the community, Founded In 2007, the Dream Center is a resource center focused on finding solutions to homelessness, hunger, and the lack of education through outreach programs. Their mission is to connect at-risk youth to a community of support by offering free resources and services that address the immediate and long-term needs in the areas of poverty, addition, abuse, and mentorship for youth. Their extensive network and connections to at-risk youth will help the City extend the impact of the program, ensure the City addresses its strategic goals, and redirects resources to our most vulnerable communities. What activities will youth be working on? Please offer a brief, several sentence descriptions of each job activity youth will be undertaking and any partners that will be involved in running that opportunity. City Hall Fellows and Interns will support the City's efforts towards reducing food insecurity, addressing homelessness, and assisting with the COVID-1 9 economic recovery, On a day- to-day basis, City youth will analyze policies, work on budgets, conduct site visits, and provide additional administrative support to City initiatives, When appropriate, youth will also provide direct services to food distribution events, mobile recreation units, and disadvantaged communities. We have placed a priority on placing Fellows and Interns with the City's Economic and Community Development Department. The Parks Mobile Recreation Teams will support the work of the Recreation and Parks Department by acting as a traveling community center.This mobile recreation unit would offer games, fitness, and healthy initiative throughout our parks and communities. Each team would be assigned to a specific park or neighborhood with a focus on opportunity neighborhoods. Youth will be directly involved in the planning and execution of mobile recreation events. Subgranfee summer interns will support the work of CBOs, with economic recovery from the COVID-19 pandemic. Youth will help analyze the needs of vulnerable communities from a CBO's perspective, and provide direct services by supporting food distribution C DocuSign Envelope ID:445FC377-4AOB-4EEC-B6B4-BC89OF334365 events, mobile recreation units, and community outreach, The City has discussed this program with the Kern Community Foundation and the Dream Center. What is the proposed start date for programming? The proposed start date for the summer internships is Monday, June 6, 2022.The proposed date for the annual Fellowship and fall Internship program is Monday,September 6, 2022. This date falls after the Kern High School District and CSUB 2021-22 Academic Calendars. Section 3: Youth Recruitment/Development How will the city recruit youth? The City of Bakersfield will recruit youth through traditional job postings, communify-based outreach, and City-wide workshops and webinars. This three-pronged advertising campaign will ensure the program seeks youth from underrepresented communities, attracts a diverse pool of talent, and receives a representative sample from the City population. The organizations that will help the City recruit youth include the Kern Community Foundation, Dream Center, Boys & Girls Club, BC, and CSUB.The City will also reach out to the Kern County Superintendent of Schools, Kern High School District, and local low enforcement agencies to develop a strategy to recruit justice-involved youth. Lastly, the City will work with disability-reloted advocacy organizations to ensure we prioritize the recruitment and retention of disabled youth. If you would like to propose your own priority criteria for participants in this program for CaliforniaVolunteers approval, please do so in this section. In addition to the Calif orniaVolunteers; priorities, the City will prioritize hiring youth from underserved backgrounds including but not limited to youth of color, first-generation college students, disabled youth, and houseless youth. The City will prioritize youth that live within a disadvantaged census tract. All job applications will include a short essay question on previous adversities. What wrap around services, H any, is the city or subgrantee planning on offering to youth? The City will provide transportation stipends, weekly workshops, supplies and materials, a mentorship program, and field trips to neighboring governments and organizations. In addition, the City will provide three wrap-around support staff members through the Kern Community Foundation: a Program Manager and two Program Specialists. These positions will be subcontracted to a community-based organization with experience managing programs and working with at-risk youth. The Program Manager will coordinate the mentorship program, oversee the professional development workshops, and work serve as a liaison between the City and CBOs. Program Specialists will act as mentors to youth, facilitate the weekly professional development workshops, and schedule informal check-ins as appropriate. The description, calculation, and budgets for these services can be found on our application spreadsheet. DocuSign Envelope ID:445FC377-4AOB-4EEC-B684-BC89DF334365 What wage will youth be paid, if known? What length of time do you anticipate the youth serving? City Hall Fellows will work for 20 hours a week, for 52 weeks, and receive $23.00 per hour. City Hall Interns will work for 20 hours a week, for eight weeks (Summer) and 15 weeks (Fall/Spring) and receive $15,00 per hour. Parks' Mobile Recreation Teams will work for 20 hours a week, for eight weeks, and receive $15.00 per hour. Lastly, Sub-Grantee Interns will work for 20 hours a week, for eight weeks (Summer) and 15 weeks (Fall/Spring) and receive $15.00 per hour. Section 4: Metrics/outcomes Can the city provide the required metrics to California Volu ntee rs? Yes, the City can provide the required metrics outlined in the solicitation document. Are there other metrics you will be collecting to determine success of program? If so, please indicate which metrics. The City of Bakersfield will collect weekly survey data from youth participating in the program. The data collected will include their level of satisfaction with their work and feedback on program administration. Section 5: Budget/Staffing/Communications What is your proposed staffing plan for the program for the city and/or any subgrantees? The proposed staffing plan includes four FTEs: a Program Manager, Human Resources Analyst, and two Program Specialists. The Program Manager will work no more than 40 hours per week,directly supervise all staff members, serve as a liaison between CBOs and the City, and be compensated no more than $75,000 per year. The Human Resources Analyst will work no more than 40 hours per week, oversee all HR-related duties, and be compensated approximately$60,000 per year. The Program Specialists will work no more than 40 hours per week, directly mentor all 399 youth, help with the daily operations of the program, and receive a $50,0000 annual salary. The City has calculated employee/fringe benefits at approximately 40% of FTE salary. Does your city commit to using CaliforniaVolunteers developed branding for this program and participating in ColiforniaVolunteers-organized training s/c urric ulum, if asked? The City commits to using ColiforniaVolunteers developed branding for this program and participating in Coliforn'iaVolunteers-organized troinings/curricu[um. Are you interested in participating in a program launch media event with CciliforniaVolunteers? The City of Bakersfield is interested in participating in a program launch media event with Calif orniaVolu nteers. '5J"KI- DocuSign Envelope ID:446FC377-4AOB-4EEC-B6B4-BC89DF334365 7 � LA Gk FS° ON, !/% r%% c '3fr— Q fi C5 q C7 0 Q 8 CS C? Q 4 � � . " a cs /' 0d00 � � QC; '/G r /- cw owrar� r sr. �s m CJl O j/ (14 Ts y'{3 cwv C�i C•'Y c�••'a e+v //;,,'b ry %/<com az ymg_ CF f O ;rfri. O O IS E v / c c c c c Cp r i ny �i N ) 0 6D qt a 0 Cl. 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C] .� yr ;; 0 . C1! 0. 9J Q -0 c 'C7 E C i fll O xpy 0 + 4Y 0 C C 0.Y 0 O t C n E N Q. "1� C7 Ct. '0Y. . u .c ..C. 0 L i— C5 GG1 „Us E .`) 0 0 V) 6 Q O CY E 0 $ O > 4) C E C7 E 4— 4? ` p Q) L7 L ,_ S N G02 O O H 0 N . 4? C tl? uD.. CL C5 cn 0. 0-� 0-D €L � D7 0 L< C 4? 4) C sr) CY � pC3 Q as 0 m 3 a 0 t7 0 DocuSign Envelope ID:445FC377-4AOB-4EEC-BSB4-BC89DF334365 City of Bakersfield Agreement EXHIBIT B #JP1008-A1 Budget Payment Provisions California Volunteers, Californians Fo rAll Youth Workforce Development Program and City of Bakersfield BUDGET PAYMENT PROVISIONS 1 . Invoicing and Payment a) For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified herein, which is attached hereto and made a part of this Agreement. b) Invoices shall include the Agreement Number and shall be submitted via PDF to fiscal@cv.ca.gov. 2. Budget Contingency Clause a) if is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement. b) If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of Phis program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount. 3. Prompt Payment Clause Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927. K Page 1Y'qf 1 fi 0 R DocuSign Envelope ID:445FC377-4AOR-4EEC-BGB4-BC89DF334355 City of Bakersfield JP1008-Al Exhibit D(l) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions Californians ForAll Youth Jobs Corps Program Outcome and Output Reporting All Californians ForAll Youth Jobs Corps Program grantees will be responsible for providing periodic and timely reports on outcomes and outputs associated with the funding received from this program. Reporting Metrics Grantees will be required to report the following metrics on a quarterly and annual basis to California Volunteers in a format and method to be specified by California Volunteers. These metrics are subject to change, depending on the California Department of Finance's review and approval: • Required by Department of Treasury: o Number of workers enrolled in sectora[ job training programs c, Number of workers completing secforal job training programs o Number of people participating in summer youth employment programs • Output: Total number of youth employed; number of hours of employment • Outcome: Percentage of participants who enroll in higher education or gain employment following program end; Number of industries served; Disadvantaged areas served Additionally, CaliforniaVolunteers requires cities to report the following data, where feasible, on a quarterly and annual basis to Calif orniaVolunteers in a format and method to be specified by California Volunteers. • Number of youth participating in program • Number of youth employed in each focus area • Number of youth enrolled in job training/readiness programs • Number of youth completing job training/readiness programs • Number of youth participating in summer program (if applicable) • Average wage and hours worked of participants across program Information/data/member stories as requested for annual report • Does this project serve an economically disadvantaged community? Is Number of youth employed in program who were previously unemployed DocuSign Envelope 10:445FC377-4AOB-4EEC-95B4-BC89OF334365 City of Bakersfield JP1 008-Al Exhibit D(l) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions • Number of youth who complete full program (I year or summer program) ® Percentage of youth employed in program who remain in college or stable employment • Percentage of youth employed after completion of program ® Percentage of youth who report job satisfaction after one year of employment, as reported by a survey • Percentage of youth who report an interest in a career in public service after one year of employment, as measured by a survey • Percentage of youth employed in public service after one year of employment • Job training evaluations Reporting Deadlines: Report Reporting Period Partner Reporft,hue I (if applicable) Award Date- December 31, 2021 January 10, 2022 2 January I -March 31, 2022 April 8, 2022 3 April 1 -June 30, 2022 July 8, 2022 4 July I 7Septernber 30, 2022 October 7, 2022 California Volunteers will update this reporting timeline with additional reporting periods, upon receipt of updated reporting timelines established by the federal government for projects leveraging State Fiscal Recovery Funds, as further identified by the California Department of Finance. Reporting metrics may be updated, depending on updated guidance from the California Department of Finance. Reporting Process: California Volunteers will be providing a comprehensive reporting template for grantees upon execution of a contract. Additionally, this reporting template and process may be updated during the period of the contract. At the time when the reporting process is updated, California Volunteers will roll out communication regarding this process and provide updates to grantees. z,' DoauSign Envelope ID:446FC377-4AOB-4EEC-86B4-BC89DF334365 City of Bakersfield JP1008-A1 Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions Californian sForAll Youth Jobs Corps Program Invoicing This grant is a cosf-reimbursement grant. As such, grantees will be required to submit periodic and timely invoices to California Volunteers for expenses already incurred for processing and payment. Grantees have the discretion to invoice monthly or quarterly. However, California Volunteers will not allow invoices for periods in excess of three months due to the need to provide quarterly financial reporting to the California Department of Finance, as well as the federal government, over the use of State Fiscal Recovery Funds (SFRF), federal stimulus funding. Invoicing Deadlines: Grantees have the discretion to invoice monthly or quarterly. If monthly, invoices should be submitted by the 15th of the following month. If quarterly, invoices should be submitted with the financial report no later than the due date identified in the financial reporting deadlines below. Financial Reporting Metrics: Grantees will be required to report quarterly on expenditures and unliquidafed obligations associated with the grant. As such, grantees will be required to provide the following: • Expenditure Amounts • Cumulative Expenditures (prior cycles) • Expenditure Adjustments (+/-) prior cycles • Expenditures (Current Cycle) • Total Cumulative Expenditures • Obligation Amounts • Remaining Obligation • Total Cumulative Expenditures • Total Cumulative Expenditures + Obligation o Award Amount • Notes (if applicable) These mefrics are subject to change, depending on the California Department of Finance's review and approval. K 8 DoouSign Envelope ID:445FC377-4AOB-4EEC-86B4-BC89DF334365 City of Bakersfield JP1008-A1 Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions Financial Reporting Deadlines: Report Reporting Period PartnerReports Due l Award mate- December 31, 2021 January 10, 2022 2 January 1 -March 31, 2022 April 8, 2022 3 April 1 -June 30, 2022 July 8, 2022 4 July 1 -September 30, 2022 October 7, 2022 California Volunteers will update this reporting fimeline with additional reporting periods, upon receipt of updated reporting timelines established by the federal government for projects leveraging State Fiscal Recovery Funds, as further identified by the California Department of Finance. Reporting metrics may be updated, depending on updated guidance from the California Department of Finance. Reporting Process: California Volunteers will be providing a comprehensive financial reporting template for grantees upon execution of a contract. Additionally, this reporting template and process may be updated during the period of the contract. At the time when the reporting process is updated, California Volunteers will roll out communication regarding this process and provide updates to grantees. K� . q DocuSign Envelope ID:445FC377-4ADB-4EEC-B6B4-BC89DF334366 City of Bakersfield JP1008-Al Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions CaliforniansForAll Youth Jobs Corps Program State Fiscal Recovery Funds This program leverages 100% State Fiscal Recovery Funds. Grantees leveraging this funding are required to follow specific terms and conditions, reporting requirements, guidance, etc. associated with these funds. The requirements for the use of these funds are incorporated in their entirety through the inclusion of the links to specific resource pages in this Exhibit (see below). This includes links and attachments referenced on the following pages. Resources: • Coronavirus State and Local Fiscal Recovery Funds: hjtps:j/home.treasury.c,jov/policv-issues/coronovit-uslassistance-for-state- local-and-tl'ibal-,Qovernments/state-and-local-fiscal-recovery-funds • State Fiscal Recovery Fund: [,)ttps://www,dof.co.gov/budget/COVID- 19/State Fiscal Recovery Fund/ • State Fiscal Recovery Fund Reporting Portal: httiDs://www.dof.co.clov/budgef/­­­­COVID- 19/Sfafe Fiscal Recover v Fund Reporfing PortalZ Through execution of the contract, grantees agree to follow f he rules, guidance, regulations, and terms and conditions as outlined in the above links, as well as any other requirements and policies outlined throughout the exhibits of the executed contract. DocuSign Envelope ID:445FC377-4AOB-4EEC-B6B4-BC89DF334365 City of Bakersfield JP1008-Al Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions Programmatic and Fiscal Document Retention In line with State and Federal requirements regarding record retention, grantees are required to maintain all documentation, programmatic and fiscal, pertaining to this contract for a period of five years after the close out the contract and the payment of the final invoice. The grantee is required to maintain books, records, documents, and other evidence pertaining to the reimbursable costs and hold them available for audit and inspection by the State or Federal Government for the five years following the close out of the contract and payment of the final invoice. These retention requirements pertain to all contracts associated with this program, regardless of funding source. RESOLUTION NO. A RESOLUTION AUTHORIZING BUDGET AMENDMENT NO. 1 WITH THE STATE OF CALIFORNIA FOR THE BAKERSFIELD YOUTH JOBS PROGRAM WHEREAS, on March 20, 2022, the City of Bakersfield (CITY) entered a Standard Agreement with the State of California, California Volunteers (STATE) to implement the Youth Workforce Development Program as part of the Californians For All, Youth Jobs Corps, and WHEREAS, the Californians For All, Youth Jobs Corps used American Rescue Act Funds provided by the U.S. Treasury; and WHEREAS, on April 6, 2022, City Council entered into Agreement No. 2022- 05E with the Kern Community Foundation (KCF) to administer the local youth workforce development program, Bakersfield Youth Jobs Program, in accordance with the requirements of the Standard Agreement; and WHEREAS, on April 12, 2023, CITY and KCF amended Agreement No. 2022- 05E to hire an additional Human Resources Associate to KCF and provide a five hundred-thousand-dollar ($500,000) cash advance to meet the cashflow needs of the Bakersfield Youth Jabs Program, and WHEREAS, on November 29, 2023, CITY and KCF amended Agreement No. 2022-053 to provide a Two Hundred and Fifty-Thousand Dollars ($250,000) cash advance to meet cashflow needs of the Youth 'Workforce Development Program; and WHEREAS, the State of California approved an amended budget of Four Million Two Hundred and Eighfy-Three Thousand and Seventy-Nine with Forty- Four Cents ($4,283,079.44) from the CITY due to changes in American Rescue Plan Act reporting deadlines, causing a reduction in the original program budget; and WHEREAS, to date the Youth Workforce Development Program has expended only 67% of the amended budget and there is ample funding left to cover the program and increased activities through the end of the amended grant term; and WHEREAS, CITY and .STATE agreed to the following budget amendments: • Addition of a City Hall Apprenticeship Program; • Addition of a Non-Profit Fellow for KCF. • Addition of Two Full-time Management Assistants to work as City Council Fellows; • Addition of Economic & Community Development Planner 11 to continue administering the program; • Wage increases to all program participants due to a more competitive labor market; and • Additional administrative expenditure funds for CITY and KCF. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Bakersfield as follows: 1. The above recitals are true and correct and incorporated herein. 2. The Council of the City of Bakersfield authorizes the City Manager, or his/her designee, to execute Amendment 1 to Agreement JP1 008 with California Volunteers, Office of the Governor. 3. The City Manager's Office is hereby authorized and empowered to execute in the name of the City of Bakersfield, all necessary contracts, payments, requests, agreements, and amendments thereto, for the purpose of-securing, implementing, and carrying out the purposes of the specified grant. I HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the Council of the City of Bakersfield at a regular meeting thereof held on , by the following vote: AYES: COUNCILMEMBER ARIAS,GONZALES,WEIR,SMITH,FREEMAN,GRAY,KAUR NOES: COLINCILMEMBER ABSTAIN: COUNCILMEMBER ABSENT: COUNCILMEMBER JULIE DRIMAKIS, MMC City Clerk and Ex Officio Clerk of the Council of the City of Bakersfield APPROVED: By: KAREN GOH Mayor APPROVED AS TO FORM: VIRGINIA GENNARO City Attorney By: JOSHUA H. RUDNICK Deputy City Attorney t7 EXHIBITA DocuSign Envelope 11):445FC377-4AOB-4EE(',B6B4-BC89DF334365 11".- -1 1-1. . - - SCO 11)t 0650-JP1 008-Al STANDARD AGREEMENT-AMENDMENT STD 213A(Rev.4/2020) E AGREEMENT NUMBER AMENDMENT NUMBER Purchasing Authority Number CHECK HERE IF ADDITIONAL PAGES ARE ATTACHED PAGES JP1008 Al I I 1.This Agreement is entered into between the Contracting Agency and the Contractor named below: CONTRACTING AGENCY NAME OPR/CaliforniaVolunteers CONTRACTOR NAME City of Bakersfield 2.The term of this Agreement is: START DATE March 30,2022 THROUGH END DATE September 30,2024 3.The maximum amount of this Agreement after this Amendment is: $4,283,079.44 or Four Million,Two Hundred Eighty-Three Thousand,Seventy-Nine Dollars and 44/100 4.The parties mutually agree to this amendment as follows.All actions noted below are by this reference made a part of the Agreement and incorporated herein: The purpose of amendment is to extend the performance period and decrease the program grantaward forJP1008. Al will: I.Extend the end date of the performance period from May 1,2024 to September 30,2024. II.Decrease the budget amount by$1,080,902.56 from$5,363,982.00 to$4,283,079.44, Exhibit A—Scope of Work Exhibit B—Budget Detail and Payment Provisions Exhibit C*—General Terms and Conditions https://www.dgs.ca.gov/OLS/Resources Exhibit D—California Volunteers'Reporting Requirements,Invoicing,and Specific Requirements and Terms and Conditions All other terms and conditions shad remain the some. W WITNESS WHEREOF,THIS A GREEMENT HA S B EEN EXECUTED B Y THE PA R TIES HERETO. CONTRACTOR CONTRACTOR NAME(if other than an individual,state whether a corporation,partnership,etc.) City of Bakersfield CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP 1600 Truxtun Avenue Bakersfield CA 93301 PRINTED NAME OF PERSON SIGNING TITLE Anthony Valdez Assistant City Manager CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED rDocuSigned by: W- u" UA 3/13/2024 "-804591)456AWF.. Page 1 of 2 iz: DocuSign Envelope ID:445FC377-4AGB-4EEC-B5B4-SC89DF334365 ...... ........ scoio:0650-JP1008-Al STANDARD AGREEMENT-AMENDMENT STD 213A(Rev.4/2020) 1 A6111MINTN UMBER 'NUMBER Purchasing Authority NUrnber CHECK HERE IF ADDITIONAL RAGES ARE ATTACHED PAGES JP1008 STATE OF CALIFORNIA CONTRACTING AGENCY NAME OPR/CaliforniaVolunteers CONTRACTING AGENCY ADDRESS CITY STATE ZIP 1400 10th Street Sacramento CA 95814 PRINTED NAME OF PERSON SIGNING TITLE Anthony Chavez DIrector of Operations CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL EXEMPTION of Applicable) Page 2 of 2 City of Bakersfield DocuSign Envelope 10:445FC377-4AOB-4EEC-B6B4-BC89DF334365 JP 1008-A1 Exhibit A Scope of Work Anthony Valdez Assistant fo the City Manager Phone: (661) 326-3029 Email: avalclez@bakersfielcicity.us Section 1: Program Goal What does your city hope to gain from this program/are there strategic goals this program can help your city meet? According to the US Census, the City of Bakersfield (City) is the seventh fastest growing city in California. In conjunction with the COVID-19 pandemic, this economic growth has presented the City with several challenges including youth unemployment, an increase in homelessness, and aging infrastructure. The Calif orniansForAll Youth Workforce Development Program will help the City address these issues by providing additional entry-level analyst and community resource positions. The City plans to recruit youth from under resourced communities and develop a pipeline for careers in public service. The program will help the City strengthen partnerships with local organizations, employ at-risk youth, and work with stakeholders to accelerate the City's COVID-1 9 recovery efforts. Participating in the Youth Workforce Development Program will also help the City accomplish our eight strategic goals. The eight strategic City Council goals include providing quality public safety services, addressing homelessness, maintaining fiscal solvency, enhancing quality of life and public amenities, strengthening and diversifying our economic base, enhancing infrastructure, promoting community pride,and investing in urban revitalization and downtown development. Section 2: Program Design Which focus area(s)will youth be working on (food insecurity, climate change, etc.)? If other focus areas are addressed, please describe. The City of Bakersfield's Youth Jobs Program will be broken up into four components: a City Hall Fellowship for college youth, a City Hall Internship for high school youth, a Parks Mobile Recreation Team of mixed ages, and Sub-Grantee Internships for high school and college-aged youth. All four programs will operate at 50% FTE, address food insecurity, and help accelerate the City's COVID-19 economic recovery, The City will support fellows and interns by hosting weekly professional development workshops, taking field trips, providing travel stipends, and hiring four full-time staff: a Program Manager, two Program Specialists, and a Human Resources Analyst. All four positions will be contracted out to the Kern Community Foundation. The Program Manager will directly supervise all staff members and serve as a liaison between community-based organizations and the City. The two Program Specialists will facilitate the weekly professional development workshops, provide mentorship services to youth, and help them secure permanent job placements. The Human Resources Analyst will process all the paperwork, onboard and off board youth, and conduct DocuSign Envelope ID:445FC377-4AOB-4EEC-B6B4-BC89DF334:366 periodic check-ins to ensure the program complies with all applicable local, state, and federal laws. Prior to receiving any resources, City Department administrators and sub-grantee leadership will be required to submit a Trainee/intern's scope of work, projects, and tasks. The City Manager's Office will ensure all assigned work directly relates to the City's COVID-19 economic recovery. The City Hall Fellowship will be a 52-week annual fellowship program where 16 college- aged youth will work alongside City Departments on analyst-level projects.The City plans to recruit current students from our neighboring colleges including Bakersfield College (BC) and California State University, Bakersfield. The program will have four cohorts of fellows, The City Hall Internship will be an eight-week summer internship program where 15 high school youth will work alongside City Departments on priority projects. The City plans to recruit current students from the Kern High School District that meet the age and diversity requirements of the program. The program will have five cohorts of interns. The Parks Mobile Recreation Team will be an eight-week summer program where 18 high school and college-aged youth will work alongside City staff from the Recreation and Parks Department. Youth will be supervised by full-time Parks staff, provide direct services to vulnerable communities, and help re-energize over 50 city parks.The program will have five cohorts of team members. The Sub-Grantee Internship Programs with the Kern Community Foundation (KCF) and Dream Resource Center (DRC) will vary based on the needs of each organization. KCF plans to have a semester-long internship program, three times a year, for 10 high school and college-aged youth. Interns will be assigned to work with non-profit partners that serve Bakersfield and the surrounding area. The Fall and Spring semesters will last 15 weeks while the summer will lost eight weeks. KCF will have twelve cohorts of Interns across four years.The Dream Resource Centerwill have an eight-week summer internship program for 10 high school and college-aged youth. Youth will work alongside Dream Center staff and their program will have five cohorts of Interns. For both CEOs, youth will work directly with the subgrantee to supply and distribute food, help with neighborhood cleanups, and provide direct services to vulnerable communities across the City. Partnering with community-based organizations (CBOs) will maximize the impact of the program, create an enjoyable experience youth, and provide long-term opportunities for community engagement beyond the program. Do you plan on sub granting with CBOs? If so, please name each organization and any prior experience they have running similar programs or the process by which you will select CBO partners. The City plans to subgrant part of our Youth Workforce Development Program's funds to the Kern Community Foundation. KCF will receive funds for a Program Manager, Human DocuSign Envelope ID:445FC377-4AOB-4EEC-B6B4-BC89DF33,4365 Resources Analyst, and two Program Specialists. Outsourcing these critical components to an experienced CBO will ensure quality control, maximize the impact of the program, and reduce the administrative strain of the program on the City. In addition to their administrative role, City staff have also discussed intern placement with the Kern Community Foundation and local Dream Resource Center. The City has had several meetings with(heir leadership and discussed the details of the program. Both organizations hove a long history of working with youth, share a common vision for this program, and are excited for a City-CBO Youth Jobs Partnership. The Kern Community Foundation (KCF) is a vibrant, non-profit enterprise that works on meaningful community projects. For over two decades, KCF has connected generous donors with community-based projects and partners. Their extensive network and experience with community projects will ensure we attract youth from disadvantaged communities, pair them with meaningful projects, and create a lasting impact on the community. Founded in 2007, the Dream Center is a resource center focused an finding solutions to homelessness, hunger, and the lack of education through outreach programs. Their mission is to connect at-risk youth to a community of support by offering free resources and services that address the immediate and long-term needs in the areas of poverty, addition, abuse, and mentorship for youth. Their extensive network and connections to at-risk youth will help the City extend the impact of the program, ensure the City addresses its strategic goals, and redirects resources to our most vulnerable communities. What activities will youth be working on? Please offer a brief, several sentence descriptions of each job activity youth will be undertaking and any partners that will be involved in running that opportunity. City Hall Fellows and Interns will support the City's efforts towards reducing food insecurity, addressing homelessness, and assisting with the COVID-1 9 economic recovery. On a day- to-day basis, City youth will analyze policies, work on budgets, conduct site visits, and provide additional administrative support to City initiatives, When appropriate, youth will also provide direct services to food distribution events, mobile recreation units, and disadvantaged communities. We have placed a priority on placing Fellows and Interns with the City's Economic and Community Development Department. The Parks Mobile Recreation Teams will support the work of the Recreation and Parks Department by acting as a traveling community center.This mobile recreation unit would offer games, fitness, and healthy initiative throughout our parks and communities. Each team would be assigned to a specific park or neighborhood with a focus on opportunity neighborhoods. Youth will be directly involved in the planning and execution of mobile recreation events. Subgrontee summer interns will support the work of CBOs with economic recovery from the COVID-19 pandemic. Youth will help analyze the needs of vulnerable communities from a CBO's perspective, and provide direct services by supporting food distribution DocuSign Envelope ID:446FC377-4AOB-4EEC-BBB4-BC89DF334365 events, mobile recreation units, and community outreach. The City has discussed this program with the Kern Community Foundation and the Dream Center. What is the proposed start date for programming? The proposed start date for the summer internships is Monday, June 6, 2022.The proposed date for the annual Fellowship and fall Internship program is Monday, September 6, 2022, This date falls after the Kern High School District and CSU B 2021-22 Academic Calendars. Section 3: Youth Recruitment/Development How will the city recruit youth? The City of Bakersfield will recruit youth through traditional job postings, commu n[ty-based outreach, and City-wide workshops and webinars. This three-pronged advertising campaign will ensure the program seeks youth from underrepresented communities, attracts a diverse pool of talent, and receives a representative sample from the City population. The organizations that will help the City recruit youth include the Kern Community Foundation, Dream Center, Boys & Girls Club, BC,and CSUB,The City will also reach out to the Kern County Superintendent of Schools, Kern High School District, and local law enforcement agencies to develop a strategy to recruit justice-involved youth. Lastly, the City will work with disability-related advocacy organizations to ensure we prioritize the recruitment and retention of disabled youth. If you would like to propose your own priority criteria for participants in this program for CaliforniaVolunteers approval, please do so in this section. In addition to the Calif orniaVolunteers priorities, the City will prioritize hiring youth from underserved backgrounds including but not limited to youth of color, first-generation college students, disabled youth, and houseless youth. The City will prioritize youth that live within a disadvantaged census tract. All job applications will include a short essay question on previous adversities. What wrap around services, if any, is the city or subgraniee planning on offering to youth? The City will provide transportation stipends, weekly workshops, supplies and materials, a menforship program, and field trips to neighboring governments and organizations. In addition, the City will provide three wrap-around support staff members through the Kern Community Foundation: a Program Manager and two Program Specialists. These positions will be subcontracted to a community-based organization with experience managing programs and working with at-risk youth. The Program Manager will coordinate the mentorship program, oversee the professional development workshops, and work serve as a liaison between the City and CBOs. Program Specialists will act as mentors to youth, facilitate the weekly professional development workshops, and schedule informal check-ins as appropriate. The description, calculation, and budgets for these services can be found on our application spreadsheet. DocuSign Envelope ID:445FC377-4AOB-4EEC-86B4-BC89DF334365 What wage will youth be paid, if known?What length of time do you anticipate the youth serving? City Hall Fellows will work for 20 hours a week, for 52 weeks, and receive $23.00 per hour. City Hall Interns will work for 20 hours a week, for eight weeks (Summer) and 15 weeks (Fall/Spring) and receive $15.00 per hour. Parks' Mobile Recreation Teams will work for 20 hours a week, for eight weeks, and receive $15.00 per hour. Lastly, Sub-Grantee Interns will work for 20 hours a week, for eight weeks (Summer) and 15 weeks (Fall/Spring) and receive$15.00 per hour. Section 4: Metric s/Outcomes Can the city provide the required metrics to CaliforniaVollunteers? Yes, the City can provide the required metrics outlined in the solicitation document. Are there other metrics you will be collecting to determine success of program? If so, please indicate which metrics. The City of Bakersfield will collect weekly survey data from youth participating in the program. The data collected will include their level of satisfaction with their work and feedback on program administration. Section 5: Budget/Staffing/Communications What is your proposed staffing plan for the program for the city and/or any subgrantees? The proposed staffing plan includes four FTEs: a Program Manager, Human Resources Analyst, and two Program Specialists. The Program Manager will work no more than 40 hours per week, directly supervise all staff members,serve as a liaison between CEOs and the City, and be compensated no more than $75,000 per year. The Human Resources Analyst will work no more than 40 hours per week, oversee all HR-related duties, and be compensated approximately$60,000 per year.The Program Specialists will work no more than 40 hours per week, directly mentor all 399 youth, help with the daily operations of the program, and receive a $50,0000 annual salary. The City has calculated employee/fringe benefits at approximately 40% of FTE salary. Does your city commit to using Calif orniaVolunteers developed branding for this program and participating in CaliforniaVo I untee rs-organized trainings/curriculum, if asked? The City commits to using Calif orniaVolunteers developed branding for this program and participating in Calif orniaVolunteers-organized trainings/curriculurn. Are you interested in participating in a program launch media event with ColiforniaVolunteers? The City of Bakersfield is interested in participating in a program launch media event with Calif orniaVolunteers. 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Qat ° arro cao u? 4 a°i0 CL a j °� v oOJ � � - m ,D.Vn 2 � O U E O s 0 2c Q) ( E p E ' "U O CCL.yN 6 . C4 CL � CL N qy . c c C q a � � a o U � E � a ai CL U 0 ur C1 w �J C,7. l Ob.... 4i V, V, C tU U � O E 6 CL n > en C� 0 C3 c CS N mkt (} o a `o E —o , a �s , ORkG4tOIL DocuSign Envelope ID:445FC377AA08-4EEC-88B4-BC89DF334365 City of Bakersfield Agreement EXHIBIT B #JP1008-Al Budget Payment Provisions California Volunteers, Calif orniansForAll Youth Workforce Development Program and City of Bakersfield BUDGET PAYMENT PROVISIONS 1. Invoicing and Payment a) For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified herein, which is attached hereto and made a part of this Agreement. b) Invoices shall include the Agreement Number and shall be submitted via PDF to fiscal@cv.ca..qov. 2. Budget Contingency Clause a) It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any prov[slons of this Agreement. b) If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount. 3. Prompt Payment Clause Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927. Pagel of, DocuSign Envelope ID:445FC377-4AOB-4EEC-BBB4-BC89DF334365 City of Bakersfield JP1008-A1 Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions Calif orniansForAll Youth Jobs Corps Program Outcome and Output Reporting All Calif ornionsForAll Youth Jobs Corps Program grantees will be responsible for providing periodic and timely reports on outcomes and outputs associated with the funding received from this program. Reporting Metrics Grantees will be required to report the following metrics on a quarterly and annual basis to California Volunteers in a format and method to be specified by California Volunteers. These metrics are subject to change, depending on the California Department of Finance's review and approval: • Required by Department of Treasury: • Number of workers enrolled in sect oral job training programs • Number of workers completing sectoral job training programs • Number of people participating in summer youth employment programs • Output: Total number of youth employed; number of hours of employment • Outcome: Percentage of participants who enrol[ in higher education or gain employment following program end; Number of industries served; Disadvantaged areas served Additionally, CaliforniaVolunteers requires cities to report the following data, where feasible, on a quarterly and annual basis to CallforniaVolunteers in a format and method to be specified by California Volunteers. • Number of youth participating in program • Number of youth employed in each focus area • Number of youth enrolled in job training/readiness programs ® Number of youth completing job training/readiness programs • Number of youth participating in summer program (if applicable) ® Average wage and hours worked of participants across program Information/data/member stories as requested for annual report • Does this project serve an economically disadvantaged community? • Number of youth employed in program who were previously unemployed DocuSign Envelope 10:446FC377-4AOB-4EEC-86134-BC89DF334365 City of Bakersfield JP1 008-Al Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions • Number of youth who complete full program (I year or summer program) • Percentage of youth employed in program who remain in college or stable employment • Percentage of youth employed after completion of program • Percentage of youth who report job satisfaction after one year of employment, as reported by a survey • Percentage of youth who report an interest in a career in public service after one year of employment, as measured by a survey • Percentage of youth employed in public service after one year of employment • Job training evaluations Reporting Deadlines: Report Reporting Period Piart6civ Reports Due ' I I I (if applicable) Award Date- December 31, 2021 January 10, 2022 2 January I - March 31, 2022 April 8, 2022 3 April I -June 30, 2022 July 8, 2022 4 July I -September 30, 2022 October 7, 2022 California Volunteers will update this reporting fimeline with additional reporting periods, upon receipt of updated reporting timelines established by the federal government for projects leveraging State Fiscal Recovery Funds, as further identified by the California Department of Finance. Reporting metrics may be updated, depending on updated guidance from the California Department of Finance. Reporting Process: California Volunteers will be providing a comprehensive reporting template for grantees upon execution of a contract. Additionally, this reporting template and process may be updated during the period of the contract. At the time when the reporting process is updated, California Volunteers will roll out communication regarding this process and provide updafes to grantees. DocuSign Envelope U;445FC377-4AOB-4EEC-B6B4-BC89DF334365 City of Bakersfield JP1 008-Al Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions Californians ForAll Youth Jobs Corps Program Invoicing This grant is a cost-reimbursement grant. As such, grantees will be required to submit periodic and timely invoices to California Volunteers for expenses already incurred for processing and payment. Grantees have the discretion to invoice monthly or quarterly. However, California Volunteers will not allow invoices for periods inexcess of three months due to the need to provide quarterly financial reporting to the California Department of Finance, as well as the federal government, over the use of State Fiscal Recovery Funds (SFRF), federal stimulus funding. Invoicing Deadlines: Grantees have the discretion to invoice monthly or quarterly. If monthly, invoices should be submitted by the 151h of the following month. If quarterly, invoices should be submitted with the financial report no later than the due date identified in the financial reporting deadlines below. Financial Reporting Metrics: Grantees will be required to report quarterly on expenditures and unliquiclated obligations associated with the grant. As such, grantees will be required to provide the following: • Expenditure Amounts • Cumulative Expenditures (prior cycles) a Expenditure Adjustments (+/-) prior cycles • Expenditures (Current Cycle) • Total Cumulative Expenditures • Obligation Amounts a Remaining Obligation • Total Cumulative Expenditures © Total Cumulative Expenditures + Obligation o Award Amount • Notes (if applicable) These metrics are subject to change, depending on the California Department of Finance's review and approval. DocuSign Envelope ID:445EC377-4AOB-4EEC-86B4-BC89DF334365 City of Bakersfield JP1008-Al Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions Financial Reporting Deadlines: Report Reporting Period Pcartnet Reports Due 1 Award Date- December 31, 2021 January 10, 2022 2 January 1 -- March 31, 2022 April 8, 2022 3 April 1 -June 30, 2022 July 8, 2022 4 July 1 -September 30, 2022 October 7, 2022 California Volunteers will update this reporting timeline with additional reporting periods, upon receipt of updated reporting timelines established by the federal government for projects leveraging State Fiscal Recovery Funds, as further identified by the California Department of Finance. Reporting metrics may be updated, depending on updated guidance from the California Department of Finance. Reporting Process: California Volunteers will be providing a comprehensive financial reporting template for grantees upon execution of a contract. Additionally, this reporting template and process may be updated during the period of the contract. At the time when the reporting process is updated, California Volunteers will roll out communication regarding this process and provide updates to grantees. p , DocuSign Envelope 10,445FC377.4AOB-4EEC-E3654-BC89OF334365 City of Bakersfield JP1008-Al Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions Californian s ForAll Youth Jobs Corps Program State Fiscal Recovery Funds This program leverages 100% State Fiscal Recovery Funds. Grantees leveraging this funding are required to follow specific terms and conditions, reporting requirements, guidance, etc. associated with these funds. The requirements for the use of f hese funds are incorporated in their entirety through the inclusion of the links to specific resource pages in this Exhibit (see below). This includes links and attachments referenced on the following pages. Resources: • Coronavirus State and Local Fiscal Recovery Funds: hftps:llhoi-ne.freasu ov/polic -issues lcoronavii,us/assistance-for-stafe- -y local-and-tCibal-governmenfs/state-and-local-fiscal-recove[y-funds ® State Fiscal Recovery Fund: littps.11www.dof.co.gov/budgetiCOVID- 19/State Fiscal Recovery Fund/ ® State Fiscal Recovery Fund Reporting Portal: httDs://www.dof.co.gov/budgetZCOVID- 19/State Fiscal Recovery Fund Reportina Porfal/ Through execution of the contract, grantees agree to follow the rules, guidance, regulations, and terms and conditions as outlined in the above links, as well as any other requirements and policies outlined throughout the exhibits of the executed contract. DocuSign Envelope ID!445FC377-4ADB-4EEC-B6B4-BC89DF334n5 City of Bakersfield J!"1008-Al Exhibit D(1) California Volunteers Reporting Requirements, invoicing, and Specific Requirements and Terms and Conditions Programmatic and Fiscal Document Retention In line with State and Federal requirements regarding record retention, grantees are required to maintain all documentation, programmatic and fiscal, pertaining to this contract for a period of five years after f he close out the contract and the payment of the final invoice. The grantee is required to maintain books, records, documents, and other evidence pertaining to the reimbursable costs and hold them available for audit and inspection by the State or Federal Government for the five years following the close out of the contract and payment of the final invoice. These retention requirements pertain to all contracts associated with this program, regardless of funding source.