HomeMy WebLinkAboutRES NO 054-2024 RESOLUTION NO, 054 - 2024
A RESOLUTION OF THE BAKERSFIELD CITY
COUNCIL DISPENSING WITH FORMAL 2024 - 093
BIDDING PROCEDURES IN MANAGED PRINT
SERVICES OF HP PRINTERS AND AUTHORIZING
THE USE OF COOPERATIVE PROCUREMENT
CONTRACTS FOR THE MANAGED PRINT
SERVICES OF HIP PRINTERS NOT TO EXCEED
WHEREAS, the City may enter into cooperative procurement contracts for
work, supplies, equipment or materials without competitive bidding pursuant to
Bakersfield Municipal Code Section 3.20.060(D)(6); and
WHEREAS, prices offered through national cooperative procurement
contracts are generally less expensive than the prices for work, supplies, the City
is currently paying; and
WHEREAS, purchasing work, supplies, equipment, or materials for the City
through national cooperative procurement contracts is to the City's economic
advantage and in the City's best interest; and
WHEREAS, Bakersfield Municipal Code Section 3.20.060(D)(6) allows the City
to dispense with bidding procedures when if is determined that work, supplies,
equipment or materials are not available from local vendors and that it is in the
best interests of the City, and to the City's economic advantage that such work,
supplies, equipment or materials be obtained at the lowest possible cost for the
quality needed by entering into a city, county, state or federal government
cooperative procurement contract that was competitively awarded by another
governmental agency with the lost 36 months or is one that is still current and
active; and
WHEREAS, the process used to determine the vendors for the cooperative
procurement contracts herein substantially comply with the City's procurement
process, including public advertisement for sealed bids and awards determined
on the basis of best value.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield
as follows:
1 . The above recitals are true and correct and are incorporated herein j,4 ,
by reference.
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2. The Council finds that utilizing the services of HP Inc for managed print
services, which includes provision of both services and necessary products for
maintenance use of city printers, is necessary for the City's use and is not available
from local vendors and that it is in the best interests of the City, and to the City's
economic advantage that such purchase be obtained at the lowest possible
cost for the quality needed by entering into a city, county, state or federal
government cooperative procurement contract that was competitively
awarded by another governmental agency within the last 36 months or is one
that is still current and active.
3. The Finance Director or his designee is authorized to dispense with
bidding in accordance with section 3.20.060(D)(6) of the Bakersfield Municipal
Code and to negotiate the purchase of managed print services acquired from
HP Inc. not to exceed $500,000.
4. The Finance Director or his designee is authorized the purchase of
managed print services acquired from HP Inc. pursuant to the terms and
conditions of the State of Colorado NASPO contract No. #140596, as may be
amended from time to time and including any options to renew that may be
exercised by the parties.
5. That in the event certain work, supplies, equipment, or materials
needed by the City are available through more than one of these cooperative
procurement contracts and within the timefrome required by the City, the
Finance Director or his designee shall purchase such work, supplies, equipment,
or materials, from the vendor offering the lowest price.
6, That the Finance Director or designee is authorized to negotiate and
execute any documents that may be necessary to register with, and purchase
work, supplies, equipment, or materials from, the vendors herein.
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I HEREBY CERTIFY that the foregoing Resolution was passed and adopted
by the Council of the City of Bakersfield at a regular meeting thereof held on
APE 7 1, 7 24 by the following vote:
V C V1,ID: COUNCIL MEMBER—AR4AS,7 GONZALES,-W&R-,SMITH, FRE 'MAN,G6AY,06
NOES: COUNCIL MEMBER
ABSTAIN: COUNCIL MEMBER
ABSENT: COUNCIL MEMBERydm
AULIE DRIMAWi-MM",C
CITY CLERK and Ex Officio Clerk of
the Council of the City of Bakersfield
APPROVED AFR 2 1; 2024
A
By
REN GOH Mayor
APPROVED AS TO FORM:
VIRGINIA GENNARO
City Attorney
By
ASHLEY ZiSRANO
Deputy City Attorney
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