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HomeMy WebLinkAboutRES NO 054-2024 RESOLUTION NO, 054 - 2024 A RESOLUTION OF THE BAKERSFIELD CITY COUNCIL DISPENSING WITH FORMAL 2024 - 093 BIDDING PROCEDURES IN MANAGED PRINT SERVICES OF HP PRINTERS AND AUTHORIZING THE USE OF COOPERATIVE PROCUREMENT CONTRACTS FOR THE MANAGED PRINT SERVICES OF HIP PRINTERS NOT TO EXCEED WHEREAS, the City may enter into cooperative procurement contracts for work, supplies, equipment or materials without competitive bidding pursuant to Bakersfield Municipal Code Section 3.20.060(D)(6); and WHEREAS, prices offered through national cooperative procurement contracts are generally less expensive than the prices for work, supplies, the City is currently paying; and WHEREAS, purchasing work, supplies, equipment, or materials for the City through national cooperative procurement contracts is to the City's economic advantage and in the City's best interest; and WHEREAS, Bakersfield Municipal Code Section 3.20.060(D)(6) allows the City to dispense with bidding procedures when if is determined that work, supplies, equipment or materials are not available from local vendors and that it is in the best interests of the City, and to the City's economic advantage that such work, supplies, equipment or materials be obtained at the lowest possible cost for the quality needed by entering into a city, county, state or federal government cooperative procurement contract that was competitively awarded by another governmental agency with the lost 36 months or is one that is still current and active; and WHEREAS, the process used to determine the vendors for the cooperative procurement contracts herein substantially comply with the City's procurement process, including public advertisement for sealed bids and awards determined on the basis of best value. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield as follows: 1 . The above recitals are true and correct and are incorporated herein j,4 , by reference. rrd rn - Page 1 of 3 Pages - 2. The Council finds that utilizing the services of HP Inc for managed print services, which includes provision of both services and necessary products for maintenance use of city printers, is necessary for the City's use and is not available from local vendors and that it is in the best interests of the City, and to the City's economic advantage that such purchase be obtained at the lowest possible cost for the quality needed by entering into a city, county, state or federal government cooperative procurement contract that was competitively awarded by another governmental agency within the last 36 months or is one that is still current and active. 3. The Finance Director or his designee is authorized to dispense with bidding in accordance with section 3.20.060(D)(6) of the Bakersfield Municipal Code and to negotiate the purchase of managed print services acquired from HP Inc. not to exceed $500,000. 4. The Finance Director or his designee is authorized the purchase of managed print services acquired from HP Inc. pursuant to the terms and conditions of the State of Colorado NASPO contract No. #140596, as may be amended from time to time and including any options to renew that may be exercised by the parties. 5. That in the event certain work, supplies, equipment, or materials needed by the City are available through more than one of these cooperative procurement contracts and within the timefrome required by the City, the Finance Director or his designee shall purchase such work, supplies, equipment, or materials, from the vendor offering the lowest price. 6, That the Finance Director or designee is authorized to negotiate and execute any documents that may be necessary to register with, and purchase work, supplies, equipment, or materials from, the vendors herein. --00000-- - Page 2 of 3 Pages - I HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the Council of the City of Bakersfield at a regular meeting thereof held on APE 7 1, 7 24 by the following vote: V C V1,ID: COUNCIL MEMBER—AR4AS,7 GONZALES,-W&R-,SMITH, FRE 'MAN,G6AY,06 NOES: COUNCIL MEMBER ABSTAIN: COUNCIL MEMBER ABSENT: COUNCIL MEMBERydm AULIE DRIMAWi-MM",C CITY CLERK and Ex Officio Clerk of the Council of the City of Bakersfield APPROVED AFR 2 1; 2024 A By REN GOH Mayor APPROVED AS TO FORM: VIRGINIA GENNARO City Attorney By ASHLEY ZiSRANO Deputy City Attorney - Page 3 of 3 Pages-